RFI B13 Warehouse Retrofit and Renovation 36C10F26R0083.pdf

Solicitation: 36C10F26R0083 RFI Response Page 1 of 6

B13 Warehouse Retrofit and Renovation

1. Do you want to connect the new exhaust fan and ERV to the existing Metasys controller (located on the first floor near the office in Building 13) in order to allow the Metasys system to perform scheduling functions for this equipment?

Response: Yes, connect the new exhaust fan and ERV to the existing Metasys controller.

2. On page 17 of solicitation, it says the proposal is submitted electronically, EXCEPT for the Bid Bond. Does this mean an electronic copy is not acceptable? If not, where do we send it?

Response: An electronic Bid Bond is acceptable, and can be e-mailed to:

003C4C.acquisitions@va.gov

3. Page 48 of 91 on the solicitation it states liquidated damages of $408.07 per day. We have never had to pay liquidated damages on a VA project, more specifically the Roseburg VA. Is this amount correct and how will we ensure the VA operations don’t affect the contractor from finishing on time. It’s our understanding that these buildings will remain occupied.

Response: The liquidated damages is a prescribed FAR clause that is rarely assessed but necessary.

3. Who do we send our electronic bid to? Michelle Belkot or just to 003C4C.qcquisitions@va.gov?

Response: E-mail 003C4C.acquisitions@va.gov In the event the Contracting Officer is out of the office, the entire ERO team is monitoring our group e-mail address.

4. ERV-1 is scheduled but not shown anywhere on the prints.

Response: ERV-1 is on M-402, which was inadvertently left out of the IFC set. See attached M- 001 and M-402 for ERV-1 and associated ductwork demolition and replacement.

5. Project# on page 1 91 states the project# is 653-104. Pages 6-34 of solicitation at the top says it’s project# 653-105. Please clarify which number is correct.

Response: Building 13 project number is 653-104.

6. GI012 shows no fire ratings, but the wall types shown on A-102 say wall types A2, A5, E3, & C5 are fire-rated and require through penetrations and joints to be sealed with fire sealant.

Please confirm wall rating requirements for wall types A2, A5, E3, & C5 mailto:003C4C.acquisitions@va.gov mailto:003C4C.acquisitions@va.gov

Solicitation: 36C10F26R0083 RFI Response Page 2 of 6

Response: A2 = 2 HOUR RATED AS SHOWN – THIS WALL OCCURS ALONG GRID 8 ON THE

GROUND FLOOR AS SHOWN ON SHEET A-102

A5 = 2 HOUR RATED AS SHOWN – THIS WALL OCCURS ALONG GRID C BETWEEN THE AHEC AND

THE STORAGE ROOMS AS SHOWN ON SHEET A-112

E3 = DELETE NOTE STATING THIS IS 1-HOUR RATED – E3 IS A NON-RATED WALL – THESE ARE

THE PERIMETER STRONGBACK WALLS AS SHOWN ON SHEET A-112

C5 = NOT USED

7. I don’t see a pricing schedule in the documents:

5. PRICE EVALUATION

i. Price will not be rated but will be a factor in establishing the competitive range prior to discussions (if held) and in making the best value decision for award of any resultant contract(s). It will be evaluated for reasonableness as well.

ii. Pricing shall be completed and submitted on the Pricing Schedule attached with the solicitation. The pricing shall be representative of the work to be completed for this project and shall be binding for the full term of the contract. The Government will perform a price analysis on all proposals. Price analysis will be performed in accordance with FAR 15.404-1, to determine fairness and reasonableness. Historical price information, competitive price information, the Independent Government Estimate (IGE), or any other pricing tool as necessary will be utilized in this analysis. The evaluation will determine the extent to which the price proposal is consistent with the requirements of the RFP. Offerors are advised that any offer wherein pricing is deemed unfair or unreasonable will be rendered ineligible for award.

Response: Pricing schedule will be included in the solicitation amendment.

8. This solicitation is being issued as a Design-Bid-Build procurement (Reference Revolutionary FAR Overhaul Subparts 36.1 and 36.2. One Firm-Fixed-Price (FFP) contract will be awarded.

My understanding from the walkthrough is that this is a proposal only and is not pricing evaluation provided?

Response: Price will not be rated but will be a factor in establishing the competitive range prior to discussions (if held) and in making the best value decision for award of any resultant contract(s). It will be evaluated for reasonableness as well. Please refer to page 31 of the solicitation.

9. Is the intent that we identify subcontractor/trade partners now for the proposal? Or is the intent that we are proposing as the general contractor, working with your team, and then bidding the project out to subcontractors like we typically would on a negotiated public works

Solicitation: 36C10F26R0083 RFI Response Page 3 of 6 project? It’s an important question because if we need to show specific trade partners now, that modifies how we approach our write-up to this proposal.

Response: Proposing as the general contractor.

10. What manufacture of composite tile would you like on roofs? Also, just pitch roofs on building 11 not flat roof outback?

Response: B11 does not have any synthetic roofing as part of the scope of work. For Building 13 refer to specification section 07 32 13.13 - Synthetic Roof Tiles for basis of design.

11. Is access available to return to the site for further review of the onsite conditions?

Response: No additional site visits will occur.

12. We need to revisit the sites in order to further review the existing site conditions.

There will likely be additional questions that arise after a 2nd site visit. Can the deadline for RFI's be extended to allow time for this?

Response: RFI period was extended. No additional site visits will occur.

13. Sheet EL102 shows a wall switch and ceiling occupancy sensor for Rm #105 but nothing for Rm #105A. Should we figure a Wall Occupancy Sensor for Rm. #105A?

Response: Yes.

14. Fixture Schedule on Sheet EL602 shows Type S1 & S2 fixtures but we are unable to find any of these on the drawings. Are there supposed to be?

Response: Type SI and S2 fixtures are not used.

15. Basement RCP shows new 2' x 4' fixtures in the ACT ceiling of the Print Shop but the electrical plan sheet EL102 does not. Are there supposed to be new fixtures for this space?

Response: Yes, fixtures need to be added. Add (6) Lithonia, STAK-2x4-4000LM-90CRI-35k-COL- MIN10-MVOLT or approved equal. Add wall mounted dimmer and ceiling occupancy sensor.

16. Specifications calls for TB Screenings before working onsite. Is this required for all workers onsite?

Response: No, TB screenings are not required.

17. Can you provide the most current panel schedules and electrical as-builts for all panelboards scheduled for replacement? If not, is circuit tracing by the contractor expected to be included in the base bid?

Solicitation: 36C10F26R0083 RFI Response Page 4 of 6

Response: Accurate as-built information does not exist. Provide circuit tracing in the base bid as required to complete the work.

18. Please identify the maximum allowable outage duration for each electrical shutdown and whether multiple shutdowns may occur simultaneously.

Response: Outages lasting longer than 8-10 hours should be spread out in multiple outages and days. And depending on what services are being affected by the outage will determine if they can be done simultaneously. The contractor shall work closely with the COR, medical center, and service for all outages. Refer to Specification section 01 00 00 1.6.K for additional outage requirements.

19. Who is the current fire alarm service provider, and will all programming, testing and final acceptance be performed by that vendor under separate contract, or is this included within this solicitation?

Response: The current fire alarm service provider is SecureCom and it is expected that the contractor will include all programming, testing, and final acceptance in their bid.

20. Do we have a construction phasing plan for review, that would show impact to maintaining existing systems while removing/maintaining electrical/low voltage systems?

Response: Phasing Plan Is Shown on Sheet GI000. Please Review That, And in Coordination with the VA, GC Is Responsible for Providing the Phasing Plan with dates of potential outages.

21. Is building 13 being re-roofed?

Response: Yes

22. On building 13 detail C9/A-132 a liquid applied air vapor membrane is noted. The synthetic tile spec references a more traditional underlayment. What is the intent?

Response: Roof Underlayment should be as recommended by The Synthetic Roofing Tile Manufacturer as Shown in Specs and On Detail B5. On Detail C9, Replace Reference To “Liquid Applied Avm” With “New Air Vapor Membrane as Recommended by Synthetic Tile Manuf”.

23. GI012 shows no fire ratings, but the wall types shown on A-102 say wall types A2, A5, E3, & C5 are fire-rated and require penetration and joints to be sealed with fire sealant. Please confirm wall rating requirements for wall types A2, A5, E3, & C5.

Response: See response to #6

Solicitation: 36C10F26R0083 RFI Response Page 5 of 6

24. On Sheet S-100 Detail C1 Gride line 11 -B a Vault door is in this space currently per the job walk In review of the demo sheet it does not show this vault door. The vault door does not show in the Door schedule. Please clarify if the door is to be demoed and removed by GC.

Response: The Vault and Door Are Clearly Depicted and Noted on Sheet Ad112 as Being Demolished and Removed by The GC. Photo ‘F’ In Detail C2 Also Clearly State the Vault and Door Are to Be Removed.

25. On sheet A-102 Wall Type schedule does not describe finish type for Shot Crete and CIP walls. It refers to Structural sheets after reviewing S-001 to S-521 and review of the Room Finish schedule which calls out White paint. Please clarify What F level is acceptable.

Response: A-102 (example wall type E1) indicates trowel concrete finish smooth and paint per schedule A-603. Refer to 03 37 13 for additional clarification.

Solicitation: 36C10F26R0083 RFI Response Page 6 of 6

26. For Building 13 To separate the new work on the inside of ”A” line from the ongoing operations, will you require a temporary wall to separate the two?

Response: Grid line A is an exterior wall and does not separate spaces. MEANS AND METHODS

ARE UP TO THE GC, KEEPING IN MIND THAT SHOTCRETE OPERATIONS ARE VERY MESSY, AND

THE OPERATIONAL SIDE OF THE WORK NEEDS TO BE KEPT CLEAN.

27. Per G1000 Phase 1-prepreations 8, Coordination with equipment mfg. Please identify what equipment is to be coordinated and who the mfg. is and who coordinates the Warrantee. Who pays for this?

Response: VA SHALL IDENTIFY EQUIPMENT THAT FALLS UNDER THIS CATEGORY. MOST OF THE “EQUIPMENT” IN THE FIRST-FLOOR WAREHOUSE IS STEEL SHELVING. THERE ARE SOME PIECES

OF EQUIPMENT ON THE GROUND FLOOR SUCH AS PRINTERS, PLOTTERS, SAW TABLES, AND

LATHES ETC, THAT MAY OR MAY NOT NEED TO BE MOVED. GC AND VA TO DETERMINE IF THEY

CAN BE LEFT IN PLACED AND PROTECTED DURING CONSTRUCTION.

28. Add the following language to Phase 1 of the Phasing plan on GI000.

53’ climate-controlled trailer for the AHEC products.

“The contractor shall furnish and deploy one (1) 53-foot, climate-controlled, pharma-grade storage trailer for the secure staging of AHEC pharmaceuticals and medical materiel for the full duration of the AHEC phase of the seismic retrofit. The unit shall provide an operational temperature range of –20°F to 80°F (–29°C to 27°C) and be equipped with integrated remote temperature and humidity monitoring systems. The trailer shall be electrically powered, fitted with swing-type access doors, and suitable for regulated medical storage applications. The contractor shall position the trailer at the Building 1 loading dock and establish electrical service from Building 65, located approximately 150 feet from the placement site.”

29. Please note the following language has been removed from the scope of work: If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail.

30. Proposal due date is extended to Thursday, September 10th, 2026, at 4:00 p.m. PST.