36C10F25R0048 - Conroe TX - Q_A.pdf

RFI # Reference Document RFI Dept. of VA Response

1 General When is the expected award date for this project?

The current projection for the VA is Q4 2026, but does not consider congressional budget authorization timelines or challenges with due diligence timelines.

2 General Please confirm if there will be an FM200 system for this project. Follow the RLP, Specific items will be developed during Post award; the designer of record will be responsible for compliance with the RLP.

3 General Please confirm if there will be any specialty items like sterilizers, etc. that will be lessor maintenance responsibility. Follow the LSN and LDN

4 Appendix A.6 Conceptual Plan The SW stair within A.6 Conceptual Plans do not stack between levels 1 and 2. They are approximately 30' off-set. Please advise if plan changes are acceptable in order to achieve stacking, or if the VA will provide a conceptual plan with vertical circulation that stacks.

Plan changes are acceptable, the VA will not provide a conceptual stacking plan, this is blocking diagram solely used to adjacencies of spaces and departments.

5 Appendix A.6 Conceptual Plan The Patient Elevators within A.6 Conceptual Plans do not stack between levels 1 and 3. They are approximately 12' off-set which is not possible. Please advise if plan changes are acceptable in order to achieve stacking, or if the VA will provide a conceptual plan with vertical circulation that stacks.

Plan changes are acceptable, the VA will not provide a conceptual stacking plan, this is blocking diagram solely used to adjacencies of spaces and departments.

6 Appendix A.6 Conceptual Plan Conceptual Plan shows a 6' Wide elevator lobby at the 3rd Floor. Please confirm this is desired. The elevator lobby size is not a definite, however it should be able to meet codes or mobility standards for the ingress and egress of a stretcher.

7 Appendix A.6 Conceptual Plan Conceptual Plan shows a 6' wide corridors throughout the entire ASC and Endoscopy Suites. Per Section 4.3.10.1 of LDN and the VA Design standards, 8'-0" clear width is required. If required to change to 8', will VA be providing updated Conceptual Plan that meets these requirements? An updated Conceptual Plan will not be provided. 8'-0" Clear width should be adhered to.

8 Appendix A.6 Conceptual Plan Conceptual Plans do not provide for a 'back of house' services connection for PT/OT on the 1st Floor. Please confirm this is acceptable. If not, please provide updated Conceptual Plans It is acceptable for PT/OT to not have back of the house access; however its proximity to Prosthetics should be maintained.

9 Appendix A.6 Conceptual Plan Conceptual Plans do not provide for a 'back of house' services connection for Infusion on 2nd Floor. Please confirm this is acceptable. If not, please provide updated Conceptual Plans It is acceptable for Infusion to not have back of the house access due to its own compounding area.

10 LDN Section 4.1.3 Additional Parking Requirements

"Provide designated government vehicle section in staff area"

Please clarify how many stalls are required in the government vehicle section. (5) Government Parking Spaces should be provided.

11 LDN Section 4.1 Additional Site / Civil Requirements

"Provide a pet relief area."

Please confirm desired size and location of pet relief area. Offeror shall propose size and location.

12 LDN Section 4.1.3.2 Parking and Additional Parking Requirements

LDN Section 4.1.3.2 specifies that "The total amount of accessible parking spaces provided shall be 6% of the total required spaces, unless more is required by local code."

While Additional Site / Civil requirements states to "Provide ten (10) percent of approved parking spaces as handicapped spaces and (45) percent as staff parking spaces.

Please confirm if 6% or 10% if the required amount of accessible parking stalls.

6% Of Total Parking should be Handicapped Parking (78 spaces), and of those 78 Spaces 10% should be van-accessible (where wheelchair/scooter lifts can be extended), equaling 8 spaces.

13 LDN Section 4.1.1.5 Please confirm WB-62 is the size of semi-truck the site must be able to accommodate. Yes, follow LDN

14 LDN Section 4.1 Additional Site / Civil Requirements Please confirm 2 loading bays are required within the overall loading dock Correct

15 RLP Section 2.03 - 2.04 / Proposal Compliance Matrix

Seismic Safety Sections 2.03 and 2.04 of the RLP are intentionally deleted, however Seismic Safety Forms are listed in the Offor Proposal Compliance Matrix under Volume 1 - Factor 2 - Seismic Safety Forms.

Please confirm if Seismic Safety Forms are required. They are not required.

16 RLP Section 3.06.S / 3.10 Both SI and NC have been called out as being required for certification. Are both required or Green Globes SI is only required for existing construction and Green Globes NC is only required for New Construction? Correct

RLP Section 3.17 and LDN Additional Site/Civil Requirements

RLP Section 3.17 States "The flag of the United States of America will be provided by the Lessor, as part of shell rent, and replaced at all times during the Lease term when showing signs of wear. The Government may install additional flag poles at its expense.”

LDN Additional Site / Civil Requirements states: "Including the United States flag pole, provide a total of three lighted flag poles either near the entry to the building or along the entry drive in a landscaped setting. Confirm with the VA in final site selection and landscape/parking layout."

Please confirm the flag pole listed in RLP Section 3.17 will be a shell cost, while the 2 additional flag poles listed in the LDN will be a TI cost.

Correct

18 LDN Section 4.8.8.12.4

Lease design narrative requires public Wi-Fi in section 4.8.8.12.4. In our recent experience these public Wi-Fi systems have been removed during project design and replaced with partitions within the VAMC Wireless System. Please confirm in advance if this will also be the case for this project, or if we should include public wireless in our bids.

The public Wi-Fi system itself will be installed by the VAMC (OIT's) 3rd party contractor. However, all physical infrastructure (I.E. conduits, mechanical connections, etc.) would be provided by the Lessor. Coordination will take place during design and construction.

Part 2A-Conroe Appendix A-Program for Design (PFD)-Functional Area 09-Patient Care Area: Dental, At CDS95-Dental Equipment Mechanical Room, Dental Clinic.

This space is located on the first floor near the loading dock and the Dental Service is located on the third floor. Typically, this space is located near the Service location, and a central medical gas system is provided at the mechanical systems area. Please clarify the purpose of the first-floor equipment room, it’s location and that a central medical gas, air and vacuum system is required. Dental Mechanical Room to be place on the ground floor with external access for servicing.

Part 2A-Conroe Appendix A-Program for Design (PFD)-Functional Area 14-1-CS121-ASC Pre-Op/ Phase II Equipment Storage Moosburg Svc at 120 SF is not shown on the Concept Plans. Is this room required? The Room is shown across from the Clean Linen Alcove. It is labeled "Phase II Equip. Storage CS121".

21 Part 2A-Conroe Appendix A-Program for Design (PFD) Functional Area 16-1-CS152 ASC General OR Supply Room, Surg. Svc at 200 SF is not shown on the Concept Plans. Is this room required?

On the Conceptual plan in the area labeled "AMBULATORY SURGERY OPERATING ROOMS" The Space is there directly north of the Clean Cart Holding but mislabeled. It is labeled as "General OR Equipment Room CS142" but is actually meant to be "General OR Supply Room CS152"

22 Part 2A-Conroe Appendix A-Program for Design (PFD) Functional Area 05-1-SS258-Printer Station, Staff Spt at 20 SF is not shown on the Concept Plans. Is this room required? This space is not required.

23 Part 2A-Conroe Appendix A-Program for Design (PFD) Functional Area 06-2-SB191-SPS Staff Toilet, Bldg. Spt at 60 SF each are noted. There is one on the Concept Plans. Are 2 required? Two are shown as just in green at the bottom of the SPS block and are labeled STAFF TLT. These can be placed near or adjacent to SPS.

24 Part 2A-Conroe Appendix A-Program for Design (PFD) Functional Area 02 MRI Service-1-SB001 CBOC Imaging Gowned Patient Waiting, MRI -45 SF is not shown on the Concept Plans. Is this room required? Area is shown as one of the Sub-waiting SB002 outside of Zone (2) Please label as sub-waiting SB002 as shown on Conceptual Plan.

25 Part 2A-Conroe Appendix A-Program for Design (PFD) Functional Area 13 -Patient Care Area: Physical, Medicine & Rehabilitation- 1-CT233 CBOC PT/OT Equipment Storage Room, PMR Svc -80 SF is not shown on the Concept Plans. Is this room required? This space is not required.

26 RLP Section 3.06.AC Project Schedule - Please provide an anticipated Award Date.

The current projection for the VA is Q4 2026, but does not consider congressional budget authorization timelines or challenges with due diligence timelines.

27 Lease Section 3.45 States that the “The Lessor is responsible for providing countermeasure provisions outlined in the attached FSL document.”. Please confirm that only the scope items designated as “Shell” in the Appendix 5 - FSL II document need to be included in the Shell Pricing. Confirm that is correct

Lease Section 3.48, RLP Section 3.06.S and RLP Section 3.06.T, and the Proposal Compliance Matrix There is contradiction between these documents. Please confirm the Green Globe Requirements for this Project.

Minimum green globe requirement is 2 green globes (environmental performance between 55% to 69%). We prefer this project to be on the higher end (percentage wise) of 2 green globes.

CONROE, TX - OPC - RLP No. 3610F25R0048

RFI TRACKER

RFI TRACKER

29 Lease Section 3.51 Commissioning activities specific to TI - Please confirm the activities included in Section 3.51 of the Lease only apply to the Shell Systems. Correct, Per Section 3.51 of the L-100, The Lessor shall incorporate these commissioning requirements

Lease Section 5.02.C, Lease Design Narrative Section 2.05, and Lease Section 7.09

All of these include language regarding Shell Conditions and include conflicting language - Please confirm if there are any Sections in the Lease Design Narrative that need to be included in Shell above and beyond the Shell Condition described Lease Design Narrative Section 2.05. Section 2.5 of the LDN provides the "Shell" conditions.

31 LDN - Section 4.6.1 Architecture - Standby Generator Please indicate how the proposer is to allocate cost of the Standby Power System between Shell and TI. Section 2.5 of the LDN provides the "Shell" conditions.

32 LDN - Section 3.06, Paragraph S, Page 17 -Green Globes Based on current government policies, please advise that this requirement still applies to this solicitation. no section 3.06 paragragh S, page 17

33 LSN - Section 3.7.1.1.d. - Janitorial Service

This section states, "Cleaning Hours (Weekend / Weekdays) are negotiated among Lessor and Medical Center Personnel." However, Section 6.01 of the GSA states, " The Government's Normal hours of operations are established as 7:00 AM to 6:00 PM, Monday through Friday ..." Do we have clarification of building operating hours? Follow Section 6.01 of the L100.

34 GSA - Section 6.02 A This section indicates, The Lessor will be responsible for providing all utilities necessary for base Building and tenant operations as part of the rental consideration…" Do we know all utilities expected at the build site; i.e. water, electricity, gas. Specifically gas. Please refer to Section 4.5.4.5 of the LDN including additional special plumbing conditions

R100 Appendix A.2 Lease Design Narrative

In the LDN, the clinic is listed as "VA Conroe Health Care Center" (HCC) but in the RLP, the clinic is listed as "Conroe, TX OPC". Should the offeror refer to the clinic as Health Care Center (HCC) or OPC in the submitted proposal? We should refer to the facility as the "VA Conroe Health Care Center"

36 RLP R100, section 1.02

The R100 section 1.02 describes "it is anticipated that Substantial Completion will not be more than 28 months from award". Based on the offeror's experience with past projects, for the size of the Conroe clinic, the duration of the project 28 months from award to VA acceptance is a very quick. The offeror would request VA to consider extending the overall project duration by a few months. No amendment or change at this time, future revision reserved at the discretion of the VA.

37 L100, section 4.01

In the L100, the working day durations for the offeror to produce and submit DIDs, CDs, budgets, TI price proposal as well as days from NTP to completion of construction work are not filled in. What durations should the offeror utilize for the proposal project schedule?

Initial DID shall be submitted no later than 30 working days following lease award date. After VA review / comment period on initial submission, the Lessor will submit the complete DID's (DID 2) within 10 working days. VA review / comment period for each DID submission shall be 20 working days from receipt. VA must notify of DID approval no later than 15 working days following submission of complete DID's. The budget proposal shall be completed, as part of the shell costs, within 10 working days of VA's approval of complete DID's. The interim CD submission shall be between 75% and 95% complete and shall be submitted not later than 45 Working Days following the approval of DIDs. After the VA review and comment period as specified below, on the interim CD submission, the Lessor shall complete and submit the final CDs within 15 working days. The Lessor shall update and submit the budget proposal based on the TIs and associated work as shown on the interim CDs. This budget proposal shall be completed, as part of the shell cost, within 15 Calendar Days of submission of the interim CDs. The LCO shall provide direction within 10 Working Days of such notice, but VA shall not be responsible for delays to completion of CDs occasioned by such circumstances. The VA review and comment period for the interim CD submission shall be 15 working days from receipt. VA shall have 15 working days to review final CDs before Lessor proceeds to prepare a TI price proposal for the work described in the CDs. The Lessor shall prepare and submit a complete TI price proposal in accordance with this Lease within 15 working days following the end of the Government CD review period. The Government shall issue NTP within 15 working days following the submission of the TI price proposals, unless these have been priced as turnkey, provided that price proposals conform to the requirements of the Lease and the parties negotiate a fair and reasonable price. The Lessor shall complete all work required to prepare the Premises as required in this Lease ready for use not later than 15 working days following issuance of NTP or a lesser period if mutually agreed to by the Government and the Lessor.

RLP R100: 3.06.R.1 Additional Submittals RLP R100: 3.06.S Additional Submittals RLP R100: 3.10 High Performance Building Rating Certification for Tenant Interiors

In R100 it states that the project is required to earn 2 Green Globes certification for New Construction and 1 Green Globe certification for Sustainable Interiors as well as EnergyStar rating within 12 months of operation. There is no mention of LEED certification so the offeror assumes it is not required.

In the VA CFM Green Building Certification Requirements memorandum dated 08/03/2021, it solely mentions LEED certifications and specific credit targets. Is there a similar guideline document available for Green Globes certification that the project should use to target specific credits and points?

Please refer to the R-100 and Section 3.48 of the L-100. in terms of additional guideline documentation, please refer to NC Technical Reference Manual (HTTP://WWW.THEGBI.ORG/).

Appendix A Program for Design Appendix A.6 Conceptual Plans

The Offeror is noticing some discrepancies between the PFD and conceptual plans. Please confirm if the contents in the PFD supersedes the Conceptual Plans.

Some specific questions listed below: See Answers to specific areas below and throughout.

Appendix A Program for Design Appendix A.6 Conceptual Plans

OCB31 General Patient Care Room/Exam/Consult – PACT & MS CBOC -The PFD calls for (8) Rooms, however the Concept shows (9). Please confirm if we should follow PFD or concept plans. Follow PFD. There should only be 8 OCB31 Rooms in Multi-Specialty.

Appendix A Program for Design Appendix A.6 Conceptual Plans SB201 Universal Patient Toilet, Multi-Spec is shown on the PFD but not shown on the Concept. Please confirm if we should follow PFD or concept plans. Follow PFD and place near Multi-Specialty Patient Bay (CS241) area.

Appendix A Program for Design Appendix A.6 Conceptual Plans

SC083 Medication Room, Mult-Spec and SV583 Medication Room, Mult-Spec - the PFD calls for both within the Multi-Specialty Clinic, however the Concept plan only shows a Meds Room with room code SV581.

(1) Med Room SV583 is show as "Allergy Med Room" is present. And the room labeled SV581 Medication Room is mislabeled and should be SC083 Medication Room.

Appendix A Program for Design Appendix A.6 Conceptual Plans

SC249 Telehealth Patient Care Room, PACT - The PFD calls for (7), but the Concept plan only shows (6). Please confirm if we should follow PFD or concept plans. Follow the PFD in this instance. (7) Telehealth Patient Rooms.

Appendix A Program for Design Appendix A.6 Conceptual Plans

SV692 Vendia Area, VC Svc - PFD calls for a 250sf space, however Concept has this space divided into (5) Spaces. Please confirm if we should follow PFD or concept plans. SV692 Vending should be divided into 5 spaces totaling 250sf and placed through out.

Appendix A Program for Design Appendix A.6 Conceptual Plans

SB001 CBOC Imaging Gowned Patient Waiting, MRI on the Concept plan room is labelled MRI Safety Office. Please confirm if this is a mislabel and if gowned waiting is required Area is shown as one of the Sub-waiting SB002 outside of Zone (2) Please label as sub-waiting SB002 as shown on Conceptual Plan.

Appendix A Program for Design Appendix A.6 Conceptual Plans CS152 ASC General OR Supply Room, Surg Svc. This 200sf Room is not shown on the concept plans.

On the Conceptual plan in the area labeled "AMBULATORY SURGERY OPERATING ROOMS" The Space is there directly north of the Clean Cart Holding but mislabeled. It is labeled as "General OR Equipment Room CS142" but is actually meant to be "General OR Supply Room CS152"

47 Appendix A2 LDN: 4.1.2, Additional Parking Requirements Are there any specific requirements for electrical vehicle charging equipped parking spaces? No designated electrical GOV charging parking is necessary. No charging stations will be a part of this design

48 Appendix A2 LDN: 4.6.1

The LDN states requirements for loads to be backed up by standby power in absence of a code required essential electrical system. The 3rd floor operating rooms will require a generator and essential electrical system. Is the intent to provide (2) separate generators (one essential, one standby) or is (1) generator allowable to serve both essential and standby loads?

one 3-phase generator (with 4-pole ATS) will serve both capacities

49 Appendix A2 LDN: 4.4.6 The LDN states that centralized humidification shall be provided but also states each air handling unit shall have a dedicated humidifier. Can the government please clarify the intent of this line item?

Centralized humidification systems are essential to optimal comfort within various seasons of healthcare environments. With the risk of bacterial and viral growth, each AHU should have a dedicated humidifier linked to a humidification system (especially in risk adverse temperature swings) in efforts of controlling dew points and outside air quality.

50 Appendix A.5 FSL II Security Requirements Is the GSA FSL II standards outlined in the ‘Alternate Path Analysis & Design Guidelines for Progressive Collapse Resistance’ is what the offeror should be following? If so, can the VA confirm that this building does not need to do progressive collapse?

According to GSA Alternative Path Analysis and Design Guildlines (Section 2.3.1), Progressive collapse design is not required for FSL 1 and II, regardless of the number of floors.

51 Appendix 2A LDN 4.1.1 Additional Site/Civil Requirements The Offeror requests clarification regarding whether or not the three (3) lighted flag poles should be of equal height? No, Center Flag Pole will be 30' from base level. Right and Left Flag poles to be 25' from base level. All flag poles to be lighted.

52 Appendix 2A LDN 4.1.1.5 The Offeror requests clarification regarding the loading dock - should the dock be recessed or a scissor-lift? Loading dock will be designed to be ramped sunken down with raised individual loading platforms and dock levelers. No manual scissor lift.

53 3.5.2-LSN What are the specific requirements for (pressures, temperature ranges) for areas requiring 24/7 HVAC, not stated in 3.5. Specific pressures and temperatures will vary upon specific service line and seasonal conditions (Post Award)

RFI TRACKER

54 3.7.1.1 d-LSN Will night time cleaning operations be permitted? Daytime only carries higher costs of service due to working around VA operations Yes, after hours cleaning will be permitted. Hours / areas to be determined by VAMC management

55 3.11.1.6-LSN Will VA COR use work order system for all requests? Yes, work order system will be for all requests. Not only for VA COR but for all VAMC personnel.

56 3.11-LSN What frequency of generator inspection/testing reports are required to be kept, some currently require annual some require quarterly. Follow NFPA 110 standard which outlines the requirements for the inspection and maintenance of emergency generators.

57 3.7-LSN 3.7 states quarterly gutter cleaning, does this apply to summer months when no leaves are falling to impede gutters, additional expense with no real need. Yes, follow LSN

58 3.7.4.6 f-LSN Lessor responsible for privacy curtains. Are curtains supplied by VA or Lessor? Per LDN 4.3.8.2, The lessor will provide privacy curtains.

59 3.7.5.4-LSN Is parking lot sweeping required year round or just months when leaves fall or snow/ice provisions applied? Yes, follow LSN

60 3.11-LSN What are lessor requirements for maintenance and repair of medical gas system?

Per LDN 4.5.3.2, Please follow VA Directive 7515 (1). Also, Please following NFPA 99 referencing 3rd party qualified testing of all medical gas and vacuum distribution systems.

61 3.28-LSN

Are flagpoles required? Lease service narrative and L100 mention but don't state definitively if they will be placed. Is there a standard replacement time period required or as needed to maintain in good condition? Yes, flagpoles are required. There is no standard replacement time period.

62 3.7-LSN

Will a minimum stocked inventory of janitorial / paper products (hand towels, toilet paper, etc.) be required on-site, if so, what timeframe of supply (two week stock, one month stock, etc.). Yes, a minimum of two weeks supply on janitorial / paper products on site is essential

63 6.01-L100 Will the facility actually operate from 7am to 6pm or the typical 8-4:30, this affects multiple areas of provided services. Is there a possibility of Saturday operations, as some facilities have included. Follow Section 6.01 of the L100.

64 6.11-L100 Does snow removal Given this property is in Texas, snow removal will not be a frequent event, if it occurs, do snow piles have to be removed from the site or can they be placed in a secure area temporarily knowing they will melt in the coming hours/days No amendment at this time, future revision reserved at the discretion of the VA or LCO.

65 6.11-L100 In the event VA adds hours or operational days beyond "normal hours" at a later date beyond those stated in the lease, is Lessor required to provide snow and ice provisions during that time and can additional charges be applied at that time? Yes, follow LSN paragraph 3.10.

66 6.13-L100 Confirming cyclical repainting every 5 years. Is this regardless of condition? Many leases have 7 year periods, can this be assessed at 5 years and pushed if in good condition and maintained throughout, or is a 5 years repaint required regardless of condition? No amendment at this time, future revision reserved at the discretion of the VA or LCO.

67 6.17-L100 Can we clarify what periodic services will/could be requested in addition to requirements in the docs? If additional is to be added, will affect service contract pricing. If additional periodic services are requested that aren't already listed, revised pricing shall be negotiated.