VA CBOC Bowling Green - RLP No. 36C10F24R0039 - Amendment Number 1.pdf

Department of Veterans Affairs

Bowling Green, KY – Community Based Outpatient Clinic Request for Lease Proposals No. 36C10F24R0039

Amendment No. 1 September 6, 2024

The following Amendment is hereby made to Request for Lease Proposal (RLP) No.

36C10F24R0039 issued July 26, 2024.

1. All references to the Initial Offer submittal date in the RLP shall be revised from September 20, 2024, to October 4, 2024. Initial Offers shall be submitted no later than 4:00 PM ET on October 4, 2024.

2. Section 1.04 UNIQUE REQUIREMENTS (OCT 2023), of the Request for Lease Proposals (RLP) shall be deleted and replaced with the following:

The offered Building and/or Property must have the following features as a minimum requirement:

1. Offered space must be located on a contiguous single floor (floor located at grade).

2. Bifurcated sites, inclusive of parking, are not permissible.

3. The following space configurations will not be considered: Space with atriums or other areas interrupting contiguous space, extremely long or narrow runs of space (more than twice as long/as wide), irregularly shaped space configurations or other unusual building features adversely affecting usage.

4. Offered space cannot be in the FEMA 100-year flood plain.

5. Offered space must be zoned, or a plan is in place for rezoning, for VA’s intended use or proof by the time of lease award, is required.

6. Space will not be considered where apartment space or other living quarters are located within the same building.

7. Loading dock or loading area is required. Parking lot must be able to accommodate deliveries by trucks with trailers.

8. Structured parking under the space is not permissible.

9. Offered space must be compatible for VA’s intended use.

10. Offered space will not be considered if located adjacent to a property with incompatible uses, including but not limited to the following uses: retail liquor establishments, treatment centers, correctional facilities (jails or otherwise), railroad tracks, businesses where firearms are sold/discharged, or within flight paths if flight paths are a noise or vibration disturbance.

11. Offered space must be located within a five (5) mile radius to a hospital or stand-alone emergency room center and a fire department.

12. Offered space must be easily accessible to multiple highways which provide multiple routes of travel.

13. A fully serviced lease is required.

3. Section 3.02 RECIEPT OF LEASE PROPOSALS (OCT 2023), paragraph A. of the Request for

Lease Proposals (RLP) shall be deleted and replaced with the following:

A. Traditional method – E-mail:

1. Offeror is authorized to transmit its lease proposal as an attachment to an email or Dropbox link. The Offeror’s email or Dropbox link shall include the name, address and telephone number of the Offeror, and identify the name and title of the individual signing on behalf of the Offeror. Offeror's signed lease proposal must be saved in a generally accessible format (such as portable document format (pdf)), which displays a visible image of all original document signatures and must be transmitted as an attachment or Dropbox link to the email. Only emails or Dropbox link transmitted to, and received at, the VA and Broker email address identified in the RLP will be accepted.

Offeror submitting a lease proposal by email shall retain in its possession, and make available upon VA's request, its original signed proposal.

2. In order to be considered for award, offers conforming to the requirements of the RLP shall be received in one of the following ways:

a) No later than 4:00 PM, EST on the date specified below at the following email addresses:

Email: With copies to:

Date: October 4, 2024

Office of Construction & Facilities Management (CFM)

Public Properties

Attn: Earnest Jackson Attn: Ed Brennan

EARNEST.JACKSON@VA.GOV EBRENNAN@PPWASHDC.COM

Subject: RLP No. 36C10F24R0039 - Bowling Green - OPC – Initial Offer

3. INTENTIONALLY DELETED

4. Offers transmitted through email or Dropbox link shall be deemed late if received at the designated email address after the date and time established for receipt of offers unless mailto:earnest.jackson@va.gov mailto:ebrennan@ppwashdc.com it was received at the initial point of entry to the Government infrastructure not later than 5:00 PM EST one Working Day prior to the date specified for receipt of proposals.

5. Offers delivered through any means authorized by the RLP may be also deemed timely if there is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government’s control prior to the time set for receipt of proposals; or if it was the only proposal received.

6. There will be no public opening of offers, and all offers will be confidential until the Lease has been awarded. However, the Government may release proposals outside the Government such as to support contractors to assist in the evaluation of offers. Such Government contractors shall be required to protect the data from unauthorized disclosure.

7. Offers shall be submitted to VA at the above referenced location in two (2) separate Volumes. Offers shall be properly signed, initialed, converted to a PDF file and indexed with bookmarks.

(a) Attached files shall be marked appropriately: Volume 1-Technical Proposal and Volume 2-Price Proposal. The technical proposal shall not contain any pricing information.

8. Offers shall consist of the documents outlined in the Offeror Proposal Compliance Matrix, RLP Section 1.06.

9. Offers shall be organized and provided as set forth in the Offeror Proposal Compliance Matrix and adhere to a reasonable, efficient page limit. To the extent items are missing, not adequately addressed, or page limits are unreasonable in a proposal, the Contracting Officer may determine the proposal to be unacceptable and therefore excluded from the competition, at the sole discretion of the Contracting Officer. Each Header and Sub-header (bold text) shall be treated as a bookmarked chapter with relevant information contained therein.

4. Past Performance Questionnaire Form issued with the RLP shall be deleted and replaced with the attached.

5. Agency Specific Requirements (ASR) Package-Cover Page, for RLP is attached hereto, is provided for reference.

6. Appendix A.2– Lease Design Narrative (LDN) (RLP Exhibit 2C) issued with the RLP shall be deleted in its entirety and replaced with Appendix A.2 – Lease Design Narrative (LDN) (RLP Exhibit 2C), dated August 27, 2024, attached hereto.

7. Appendix A.6– Bowling Green, KY OPC Conceptual Floor Plan issued with the RLP shall be deleted in its entirety and replaced with Appendix A.6 – Bowling Green, KY OPC Conceptual Floor Plan, dated August 26, 2024, attached hereto.

8. Appendix B– VA Janitorial Services and Site Management Services issued with the RLP shall be deleted in its entirety and replaced with Appendix B – VA Janitorial Services and Site Management Services, dated August 26, 2024, attached hereto.

9. Section 6.01 PROVISIONS OF SERVICES, ACCESS, AND NORMAL HOURS (OCT 2022), paragraph A. of the Lease (GSA Template L100 for VA) shall be deleted in its entirety and replaced with the following:

A. The Government’s normal hours of operations are established as 7:00 AM to 4:30 PM, Monday through Friday, with the exception of Federal holidays. Services, maintenance, and utilities shall be provided during these hours. The Government shall have access to the Premises and its Appurtenant Areas at all times without additional payment, including the use, during other than normal hours, of necessary services and utilities such as elevators, restrooms, lights, and electric power. Cleaning shall be performed during normal hours.

10. Offering Entity Acknowledgement Form issued with the RLP shall be deleted and replaced with the attached.

11. VA CBOC Columbia, TN – Questions & Answers, dated September 3, 2024, are attached hereto, and provided for reference.

12. Transcript of the Bowling Green, KY CBOC Pre-Bid Conference, dated August 7, 2024, attached hereto, is provided for reference.

All other RLP provisions shall remain the same and respondents shall acknowledge receipt of this Amendment No. 1 by signature below and return with their initial offers.

END OF AMENDMENT

GOVERNMENT:

Earnest Jackson, Jr.

Lease Contracting Officer

Date

OFFEROR:

Signature

Date

Printed Name

Title

9/6/2024