Bowling Green KY RLP Questions Responses-9-6-24-FINAL.pdf

# Question RLP Section or Document Response

Please confirm that “36C10F24R0039” is the solicitation number that the VA would like used for reference of this Bowling Green, KY CBOC lease opportunity (the number is listed differently throughout some of the attached documents).

Attachment 11. Past Performance Questionnaire/Attachment 9. GSA Form 1217/Attachment 5. Offering Entity Acknowledgement Form/Appendix A.4/Appendix B

The RLP # is 36C10F240039. Those documents will be revised with the correct RLP and memorialized in a Lease Amendment.

The provided Past Performance Questionnaire’s instructions for submission reads as, “INSTRUCTIONS FOR REFERENCES COMPLETING THIS QUESTIONNAIRE: VA requests that the reference completes this questionnaire and submits it directly back to VA’s Broker, Ed Brennan, ebrennan@ppwashdc.com, no later than 4:00 pm ET on January 10, 2024, with a subject line that reads “RLP 36C10F24Q0006 – Bowling Green, KY CBOC, [Name of Offeror], Completed Past Performance Questionnaire”.” As January 10, 2024 has already passed, can the VA please confirm the updated required date/time for PPQ submission?

Attachment 11. Past Performance Questionnaire

The RLP # is 36C10F240039. In addition, questionnaires will be due on 9/20/24 with Initial Offers. Those documents will be revised with the correct RLP and memorialized in a Lease Amendment.

The attachment "Agency Specific Requirements Package – Cover Page” appears to be missing from the posted downloadables. Can the VA please provide a copy?

Bowling_Green_RLP.pdf (1.06) This will be included in the amendment and the document attached.

Does the RLP proposal response have to be submitted via emailed shareable folder, as was eluded to in the pre-bid conference, or can it be submitted as emailed PDF attachments (split into suitable size limits)?

Bowling_Green_RLP.pdf (3.02) Via email with a link to the submission documents. Submissions must include two (2) separate Volumes (Price & Technical) and those volumes must be bookmarked.

Should the 5 projects presented in the Past Performance section, and their associated completed Past Performance Questionnaires, only represent projects completed by the developer “Offeror” or should we include projects completed by the Design Team and the General Contractor as well?

Bowling_Green_RLP.pdf (4.04) Developer

6 Who should be addressed in the “23._Commission_Agreement_Bowling_Green_CBOC” letter? Attachment 23. Commission Agreement Bowling Green CBOC

Public Properties LLC. The commission agreement is available upon request and has the information necessary to be submitted.

7 Please clarify what measured distance is intended by “close proximity.” Bowling_Green_RLP.pdf (1.04) Amendment #1 to clarify distance for non-compatible uses.

Please confirm how you would like the completed Offeror Proposal Compliance Matrix to be provided back to you, as a separate Word Document attachment, as the “Offeror Proposal Compliance Matrix” document indicates on page 2 of 5, or included as a page inside of the proposal response?

Bowling_Green_RLP.pdf (1.06) As a separate Word document.

In an effort to provide the VA with the most meticulous and accomplished lease proposal response, would a 30-day due date extension please be considered?

General Question At this point the LCO is not considering an extension.

Under the RLP, section 1.02, C. "The Government requires 300 parking spaces, reserved for the exclusive use of the Government. These spaces must be secured and lit by the Security Requirements set forth in the Lease….."

Does the VA require perimeter fencing or just controlled access with arm gates? Regarding fencing, is it required around the site and/or staff parking areas? If so, where are those requirements defined including location, height, material, pedestrian gates, and vehicular gates?

Bowling_Green_RLP.pdf (1.02, C) Adhere to FSL II requirements.

11 Would the VA like to have the staff and Veteran parking be separated? Bowling_Green_RLP.pdf (1.02) It would be preferred however it is not a specific requirement. Each Offeror should determine how the site will be laid out and the flow of parking required that best suites the property.

12 Is the staff parking area required to have any type of access control (i.e. arm gates and access controls)? Bowling_Green_RLP.pdf (1.02, C) Adhere to FSL II requirements.

VA CBOC Bowling Green, KY | RLP No. 36C10F24R0039 | Questions and Answers

Please direct us to where we might find the requirements for site furnishings (I.e. benches, bike, racks, and number of flag poles, etc.).

General Question The information for these site furnishings are in various documents; Flagpole is in the L100, and benches and bike racks in Appendix A.2 LDN.

Please provide the current Design Basis Threat (DBT) or current ISC DBT as it relates to blast resistance of windows, façade, and structure.

Appendix_A.5_VA_LEASE_SECURIT Y_REQUIREMENTS_FOR_FSL_II.pdf

Bid as shown in solicitation package. Documentation of risk assessment is not available to proposers during the solicitation period.

Does the requirement for acceptable fragment retention film or preferred glazing systems in Appendix A.5 Facility Security Level Requirements section 2.1 apply to all exterior glazing systems?

Appendix_A.5_VA_LEASE_SECURIT Y_REQUIREMENTS_FOR_FSL_II.pdf

Bid as shown in solicitation package. Reference FSL II documentation provided in the RLP solicitation package. More specifically, see FSL II Sec 2.1 Blast Resistance-Windows, et al, which details project FSL requirements for proposal consideration.

16 Are canopies required? If so, what are the design requirements? General Question Bid as shown in solicitation package. Reference LDN documentation provided in the RLP solicitation package. More specifically, see LDN Sec 2.5.1.5 (table), Sec 4.1 Site/Civil, Sec 4.2 Architecture, et al, which details project canopy requirements for proposal consideration.

17 Does the VA require a "Dark Skies" component to exterior lighting?

Appendix_A.5_VA_LEASE_SECURIT Y_REQUIREMENTS_FOR_FSL_II.pdf

Bid as shown in solicitation package. Proposers should review any applicable AHJ requirements for this project prior to bidding.

We are assuming we will use the new codes (Building Code and FGI guidelines) that will become in vigor in 2024.

Would you please confirm?

Bowling_Green_RLP.pdf (3.06) Reference RPL Sec 2.2 Codes. Current VA CFM policy is that the "most recent applicable codes" published at Project Contract Award date become the requirements of the awarded Lease, except where subsequent AHJ Life, Health, and Safety code requirements supersede.

19 How many receptionist/check-in stations are desired? Appendix_A._Program_for_Design _PFD.pdf

Bid as shown in solicitation package. Proposers should reference the PFD, LDN, RDM, Concept Plan, etc. provided in the RLP solicitation package for specific room requirements associated with this project. Please note, this may be adjusted by the GOV during the post-award design of TI components.

20 Will there be a queuing system and who is responsible for providing? Appendix_A._Program_for_Design _PFD.pdf

Bid as shown in solicitation package. No Queueing System is required in this RLP (though a Public Address paging system, Nurse Call system, Intercommunication system, etc. are discussed in the LDN Sec 4.8.8., et al.). The VA reserves the right to add a paging system during the post-award design as a TI improvement.

Bed bugs cannot be prevented as they are brought into the clinic on people. Will the VA reimburse the lessor for bed bug treatment, if treatment is requested?

Appendix_B._Bowling_Green_KY_J anitorial_Services_and_Site_Mana gement.pdf (1.4 Pest Management Specification)

The Lessor shall be responsible for the remediation of the bed bugs and VA would issue an LA to reimburse for that service.

22 Is an on-site building manager required?

Bowling_Green_Lease.pdf (6.14 Onsite Lessor Management)

Bid as shown in solicitation package. Reference L-100 Section 6.14.

23 Are "smoke shops" or "vape shops" included as an example of an incompatible use of a nearby site location? Bowling_Green_RLP.pdf (1.04) Refer to Section 1.04 for the incompatible uses. If its not there its not considered incompatible.

Are medical marijuana/cannabis dispensaries included as an example of an incompatible use of a nearby site location?

Bowling_Green_RLP.pdf (1.04) Refer to Section 1.04 for the incompatible uses. If its not there its not considered incompatible.

Appendix A.6 identified a “Gait Training” room in the Prosthetics Department. This room is not listed in the Program for Design. Is this room under another name in the Program for Design or is an additional space? If it is an additional space what are the area requirements.

Appendix_A._Program_for_Design _PFD.pdf

Appendix A.6 will be updated to remove the Gait Training room identification and will be reissued in Amendment No.

1.

26 Is there a desire for solar energy or for infrastructure for future solar?

Appendix_A._Program_for_Design _PFD.pdf

The RLP package has no solar energy requirement. Please note, Betterments offered by Lessors should be identified accordingly.

Is there a requirement for EV charging locations or supporting infrastructure for future charging stations? If yes, how many locations?

Appendix_A._Program_for_Design _PFD.pdf

Bid as shown in solicitation package. Reference Appendix A.2 LDN, Sec 4.1.3 Parking.

28 Does the VA want the audio booth to be on the emergency generator?

Appendix_A._Program_for_Design _PFD.pdf

Bid as shown in solicitation package. Reference Appendix A.2 LDN, Sec 4.6 Electrical and Appendix A.3 Room Data Matrix.

29 Does the VA want the radiology room and associated equipment on generator?

Appendix_A._Program_for_Design _PFD.pdf

Bid as shown in solicitation package. Reference Appendix A.2 LDN, Sec 4.6 Electrical and Appendix A.3 Room Data Matrix.

30 Does the VA want in the laboratory beyond the refrigerators on generator?

Appendix_A._Program_for_Design _PFD.pdf

Bid as shown in solicitation package. Reference Appendix A.2 LDN, Sec 4.6 Electrical and Appendix A.3 Room Data Matrix.

31 Does the VA want part of the teamwork or workstation area on generator?

Appendix_A._Program_for_Design _PFD.pdf

Bid as shown in solicitation package. Reference Appendix A.2 LDN, Sec 4.6 Electrical and Appendix A.3 Room Data Matrix.

Has this concept plan and Program for Design been developed with the input of the local VA staff and end users or was developed internally by OCFM staff .

App A.6 Concept Plan Rely on the Revised Concept Plan issued with the RLP Amendment No. 1.

Due to the size of the completed proposal may we submit an email containing a link to the complete proposal document (in pdf form)?

RLP Section 3.02 Receipt of Lease Proposals

As a shareable folder or link that can be downloaded.

We have come across a broad range of PPQ forms recently. For a PPQ on file, does it need to match the PPQ form provided in this RLP or will you accept other PPQ forms that may have been distributed by other VA RLP’s?

RLP Section 4.04 Factor 2 PPQ Submissions (p. 25)

Match the form that was issued with the RLP package.

Appendix A2 Lease Design Narrative - 4.2.10 Millwork. Please clarify the casework requirements for the Clinical Laboratory. Will such casework be plastic laminate with solid surface per Agency Specific Requirements or will it be steel laboratory casework?

Bid as shown in solicitation package. Reference Appendix A.2 LDN, Sec 4.2 Architecture. Lessor A/E to confirm items on the PRCL that apply to TI and request finish options during post-award DID.

Appendix A2 Lease Design Narrative - 2.2 Codes vs. 4.5.3 Medical Gases. Please confirm there are no medical gases in the scope of this project.

Bid as shown in solicitation package. Reference Appendix A PFD regarding Full Gas Cylinder Storage and Empty Gas Cylinder Storage requirements. Reference Appendix A.2 LDN, Sec 4.4.13 Special Conditions and Appendix A.2 LDN, Sec

4.5 Plumbing requirements.

Appendix A2 Lease Design Narrative - 4.6.1 Generator. The exhibit states that a standby generator will be required even if the code does not require an Essential Electrical System. Please confirm that the systems listed in paragraph

4.6.1.3 can be on a single "equipment branch" ATS and that no "critical branch" is required for receptacles.

Bid as shown in solicitation package. Lessor A/E to determine best design for facility electrical systems based on RLP package, applicable codes, and AHJ requirements.

Appendix A2 Lease Design Narrative - 4.6.1 Generator. The exhibit states that a standby generator will be required even if the code does not require an Essential Electrical System. Please confirm that the systems listed in paragraph

4.6.1.3 are the only systems required to be on standby power, and Life Safety systems such as emergency lighting can be handled via battery backup if deemed feasible and economical.

Bid as shown in solicitation package. Lessor A/E to determine best design for facility electrical systems based on RLP solicitation package, applicable codes, and AHJ requirements. The list shown in Sec 4.6.1.3 are the only items required to be on generator power, unless code or AHJ requirements require otherwise.

Appendix A2 Lease Design Narrative - 4.6.1 Generator. The exhibit states that a standby generator will be required even if the code does not require an Essential Electrical System. Paragraph 4.6.1.3 states that the loads for the standby generator shall be in accordance with the Room Data Matrix. We do not see specific power requirements listed in that matrix. We do not see any Emergency Power requirements listed in the matrix except under "SURGICAL SUITE" which is not applicable based on the Program For Design.

Bid a shown in solicitation package. There is no Surgical Suite required in the Appendix A PFD.

Appendix A2 Lease Design Narrative - 4.6.1 Generator. The exhibit states that a standby generator will be required even if the code does not require an Essential Electrical System. Please confirm whether the Mobile CT unit mentioned in 4.1 Additional Site/Civil Requirements will require an emergency power connection.

No emergency power connection is required for Mobile CT unit.

Appendix A2 Lease Design Narrative - 4.8.3 Telecommunications Spaces. The exhibit lists a Demarc room, an MCR, and a minimum of one TR. It also discusses that the MCR and TR could be the same space in paragraph 4.8.3.2.14.1.

a - Please confirm the MCR and TR would be part of the ABOA, which is what we typically see for leased facilities.

b - Please confirm whether the Demarc will be non-ABOA lessor space or part of ABOA. We have seen RLPs interpret this space either way.

e - If Demarc is non- ABOA, please confirm whether the Lessor can place the Lessor's telecommunications equipment within the Demarc room.

a) Bid as shown in solicitation package. Reference Appendix A.6 Concept Plan regarding ABOA and non-ABOA designated areas. MCR & TR are ABOA spaces.

b) Bid as shown in solicitation package. Reference Appendix A.6 Concept Plan regarding DEMARC areas. DEMARC is shown as non-ABOA space, per this drawing.

c) Bid as shown in solicitation package. The solicitation does not prohibit DEMARC space for shared VA tenant and Lessor telecommunications usage, provided there are no security or RF interference issues.

Appendix A2 Lease Design Narrative - 4.8.3 Telecommunications Spaces. Paragraph 4.8.3.3.8.5 states to size the TR per the TR Design Checklist . That document states that the size of TRs for buildings other than "Inpatient hospital (VA medical center) main clinical building " should be determined via the serving zone WAO count. However, the Appendix A Program For Design states to provide 2 TRs, each at 170 SF. Please clarify whether the Program For Design or Lease Design Narrative will rule.

Bid as shown in solicitation. For the purposes of the solicitation, the 170 SF is the largest these rooms can be by VA OIT standards. This is a TI feature and will be determined/finalized during post-award design meetings with VHA personnel.

Appendix A Program For Design. This document lists two 80 SF Special Systems Rooms in addition to the TRs. Having designed many EHRM projects, our understanding from DCIE and HEFP is the VA intends the special systems such as nurse call, fire alarm, and security systems to be placed within the TRs. Paragraph 4.8.8.5.3 supports this philosophy stating "Nurse Call equipment shall be located in Main Computer Room and Telecommunications Rooms. " Similarly, paragraph 4.8.8.6.3 states "Access Control equipment shall be located in Main Computer Room and Telecommunications Rooms. " Other systems in the Lease Design Narrative also state to place said equipment into MCR or TR. Please confirm whether the Special Systems Rooms can be eliminated.

Bid as shown in solicitation. Lessor A/E to confirm items in the RLP package that apply to TI during post-award design.

Appendix A2 Lease Design Narrative - 4.8.3 Telecommunications Spaces. We frequently see it accepted to use the MCR as a distribution point for CAT6A cable to reduce the number of TRs, thereby using more of the ABOA for clinical use. Please confirm whether the 1 MCR and 1 TR would be acceptable, assuming the proper coverage using the 90-meter diamond method is achieved.

Bid as shown in solicitation package. Please note, Betterments offered by the proposal should be identified accordingly. Please note, this may be adjusted by the GOV during the post-award design of TI components.

Appendix A2 Lease Design Narrative - 4.8.8.5 Nurse Call System. The exhibit states to provide nurse call system.

Please clarify which departments (or Functional Areas) would require the nurse call system. Please clarify where the annunciators and master station should be located since the clinic areas do not have central nurse stations.

Bid as shown in solicitation package. This is a TI feature and will be determined/finalized during post-award design meetings with VHA personnel.

Appendix A Program For Design. This document lists an OIT Workroom. Appendix A.6 Concept Plan also shows an OIT Workroom. However, neither of these documents shows the MCR outlined in Appendix A.2 Lease Design Narrative paragraph 4.8.3.2. Please confirm the OIT Workroom is a separate space (not a mislabeled MCR) and both the MCR and OIT Workroom must be provided.

Correct: this is a separate, programmed space for VA OIT and is not intended to be a MCR. Please note, this may be adjusted by the GOV during the post-award design of TI components.

47 Will proposals submitted by email with a link to a file sharing program such as SharePoint be accepted? RLP/3.02.A As a shareable folder or link that can be downloaded.

Both the RLP and Lease list Source Selection Technical Submission Package as a document that will be part of the Lease. Will you confirm this is considered Volumes I and II of the Offerors initial and, if applicable, revised offer?

RLP/4.06.B & Lease/1.07 Portions of the Awardees Volume I Technical submission package will be attached to the L100 and others mentioned by reference. In addition, Volume II relevant pricing information will be included.

The RLP indicated AutoCAD shall be used to generate plans, whereas the Lease specifies Revit in one section and the use of either format in another section. Is Revit acceptable for generation of all plans.

RLP/3.06.O.2 & Lease/4.02, 4.12 Both software programs are part of the Autodesk software suite. Either will be acceptable for this project, provided the design can be provided in .dwg format.

Additional requirements state that Patient Care Procedure Room and toilet shall be full Bariatric Design. Will you confirm that this corresponds to room OCB37 in the PFD?

LDN/4.2.2

Room Code OCB37 is a Multi-Use/Bariatric Patient Care Room. Please note, rooms may be adjusted by the GOV during the post-award design of TI components (i.e., room size, door widths, etc.).

Additional Mechanical Requirements states that spaces listed under Sec 5.3.3.3 are required to be reviewed and approved by HEFP. The LDN has no Sec 5.3.3.3. Does this reference a different document?

LDN/4.4.13

Concur, there is no Sec 5.3.3.3 in the LDN. GOV will strike this reference to LDN Sec 5.3.3.3 in the awarded Lease documents. The VA HEFP review of mechanical systems is an Inherent Government Function during the post-award design review processes. GOV will strike this line from RFP.

The revised LDN will be reissued with Amendment No. 1.

Sheet1