26 RLP 36C10F23R0095 Allentown Electric Vehicle Supply Equipment -EVSE- Requirements.pdf

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Electric Vehicle Supply Equipment (EVSE) Requirements INSTRUCTIONS TO OFFEROR: Do not attempt to complete this Exhibit - Electric Vehicle Supply Equipment (EVSE) Requirements. Upon selection for award, VA will transcribe the successful Offeror's final offered plan into a completed Lease Template, and transmit the completed Lease Template, together with appropriate attachments, to the successful Offeror for execution.

1. The Lessor shall furnish all labor, materials, tools, equipment, services, utilities, and associated work to provide, install, operate, and maintain six (6) Electric Vehicle Service Equipment (EVSE) Level 2 chargers, of which one (1) shall be an accessible parking stall, in accordance with the attached scope of work (Exhibit X), at the location(s) identified on the attached parking plan (Exhibit Y). Exhibits X and Y are hereby incorporated into the Lease. Services include, but are not limited to, both utility and data networking (i.e., the charger must track detailed usage, provide the ability for customers to pay with a card/app and restrict usage to specified authorized users through internet, wi-fi, or other network services).

a) Electrical infrastructure shall be sized to accommodate a total of ten (10) Electric Vehicle Charging Stations in the future.

2. The Lessor shall ensure that EVSE installations are compatible with GSA Fleet Wright Express, Inc.® (WEX card) usage. For more information on the GSA Fleet WEX Card, see Gsa.gov.

3. The Lessor shall ensure that EVSE installations conform with the Architectural Barriers Act Accessibility Standard requirements, which include the availability of at least one EVSE in an accessible parking spot.

4. The Lessor shall maintain the EVSE chargers and associated warranties in accordance with the manufacturer's recommendations.

https://www.gsa.gov/buy-through-us/products-services/transportation-logistics-services/fleet-management/vehicle-leasing/gsa-fleet-card#%3A%7E%3Atext%3DThe%20GSA%20Fleet%20WEX%20card%2Chas%20a%20corresponding%20WEX%20card

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Statement of Work for EVSE Site Assessments

Project Title Agency Name, Project Location, Building Address, Date

Project Contacts:

VA Contracting Officer’s Rep. Enter Name Enter Phone Number VA Contracting Officer Enter Name Enter Phone Number VA Lease Administration Manager/Contracting Officer’s Representative (COR)

Enter Name Enter Name

Enter Phone Number Enter Phone Number

I. GENERAL

A. VA has a need to install six (6) electric vehicle charging stations at the above named location.

1. Of which one shall be an accessible parking stall.

2. Electrical infrastructure shall be sized to accommodate a total of ten (10) Electric Vehicle Charging Stations in the future.

B. The scope of the work consists of all activities required to complete a site assessment to determine existing electrical infrastructure capacity to support installing electric vehicle charging stations at this location. If the building’s current electrical capacity cannot meet the requested number of charging stations identified in “A” of this Statement of Work (SOW), the Lessor must determine how many charging stations can be supported and propose alternatives that could meet the current need.

C. Lessor shall perform all services necessary for managing and inspecting this project according to the requirements of this SOW.

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D. All work shall be accomplished in strict compliance with National Fire Protection Association (NFPA) 70, National Electrical Code, NFPA-70E, latest edition (Standard for Electrical Safety in the Workplace) and the Architectural Barriers Act Accessibility Standards (ABAAS) standards.

E. The Lessor shall notify the appropriate VA POC no less than 2 weeks prior to any onsite work activities that will affect the tenant agency’s operations or require access to the tenant agency space. The Lessor must hold a virtual kick off meeting 2 weeks prior to on-site activities. Lessor to provide a list of tasks and required access to people or property needed to complete the assessment no less than one week prior to on-site activities.

F. All survey work will be accomplished during normal hours, unless noted otherwise. Review of energized electrical equipment shall be by visual inspection only. Any requests for outages must be submitted in writing 15 business days prior to the requested outage, and approved by the VA COR. Appropriate personal protective equipment (PPE) shall be used where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components.

G. The Lessor shall provide a team of experienced, professional staff having extensive knowledge in the field of electrical power distribution system design, installation, operation, and maintenance, and shall include at least one registered professional electrical engineer. The site assessment must be performed on site by the Lessor team. The Lessor shall be responsible for obtaining all necessary data for the site assessment from as-built drawings, direct observations, electric utility bills, field investigations. The Lessor will also be available to provide insight into the electrical systems and the vehicle fleet operations.

Additionally, the Lessor shall provide appropriate PPE and other equipment to complete tasks.

II. TECHNICAL SOW

The Lessor shall complete a comprehensive analysis, evaluation, and report for the installation of EVSE at this building. This work shall include an analysis of the existing electric distribution system’s capacity to support installation of EVSE (or additional EVSE where it already exists) at this location.

The Lessor shall provide the following:

1. Executive Summary: Provide a table that shows recommendations for the total number of EVSE chargers per the following:

a. Include the current available service capacity at the proposed building.

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b. Define the remaining service capacity after the installation of the new chargers.

c. Include a ROM for the infrastructure required for the requested number of EVSEs.

d. Clarify if a new electrical service is required to support the revised charger count.

e. Provide a ROM for the infrastructure required for the charger type and count.

2. Provide a report to show the current or proposed building capacity that indicates the power available in each building to accommodate install additional EVSE chargers.

a. Note the total number of chargers that could be installed versus the number of chargers requested by the government.

b. Provide recommendations as to whether a new service is required per the revised charger count.

3. Per NFPA 70 National Electric Code (NEC) 220.87, Confirm that the facility has the spare electrical capacity to support the added load. The calculation of a feeder or service load for existing installations shall be permitted to use actual maximum demand to determine the existing load under all of the following conditions:

a. The maximum demand data is available for a 1-year period;

i. Exception: If the maximum demand data for a 1-year period is not available, the calculated load shall be permitted to be based on the maximum demand (the highest average kilowatts reached and maintained for a 15-minute interval) continuously recorded over a minimum 30-day period using a recording ammeter or power meter connected to the highest loaded phase of the feeder or service, based on the initial loading at the start of the recording.

The recording shall reflect the maximum demand of the feeder or service by being taken when the building or space is occupied and shall include by measurement or calculation the larger of the heating or cooling equipment load, and other loads that may be periodic in nature due to seasonal or similar conditions.

https://up.codes/viewer/texas/nfpa-70-2020/chapter/2/wiring-and-protection#220.87

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b. The maximum demand at 125% plus the new load does not exceed the ampacity of the feeder or rating of the service; and

c. The feeder has overcurrent protection in accordance with 240.4, and the service has overload protection in accordance with 230.90.

d. Note: If the feeder or service has any renewable energy system (i.e., solar photovoltaic systems or wind electric systems) or employs any form of peak load shaving, these calculation methods shall not be permitted.

4. For the purposes of this study, all chargers ports shall be assumed to be Type 2, 208 VAC 7.2 kW per port, unless otherwise specified (14.4 kW per charger).

5. Each Level 2 individual charger shall support two GOV ports, unless otherwise specified.

6. Capacity levels should include an evaluation of past utility bills and/or metering records. If the facility saw reduced tenant levels during COVID, utility usage levels from 2019 should be utilized.

7. Lessor to verify if any Asbestos Containing Material (ACM) is evident in the utility closet or electrical room location. Testing is not required- only document visual evidence of ACM.

8. Lessor to review the utility feed, main distribution equipment and switchgear and verify if it is outdated and may need replacement during review of existing electrical rooms.

9. Where a new utility feed is needed to support the requested number of EV chargers:

a. Identify the size of the new feed (voltage level and amperage).

b. Identify if new main distribution equipment will be needed.

c. Identify if new main distribution equipment could be housed external to the building, within the existing Electrical Rooms internally, or internally within new Electrical Rooms.

d. Document discussions with the utility to confirm their ability to support and their feeding voltage level as well as potential EV charging rate structures which may be available.

10. Provide a Rough Order of Magnitude (ROM) estimate for every recommendation and required upgrades.

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a. ROM (1) is to include the following items:

i. All electrical infrastructure required to provide electrical service from the main electrical room to the new charger locations.

ii. If a new service is required, provide all costs associated with installation of the new service.

iii. ROM to be based on Level 2 infrastructure upgrades only

iv. ROM is to have an overage factor of +/- 15-20% noted at bottom of estimate.

v. Recommendations for transformer size.

III. QUALIFICATIONS

A. The site assessment shall be conducted under the supervision and approval of a Registered Professional Electrical Engineer skilled in performing analysis and design and in interpreting the operation of electrical power distribution systems and equipment.

B. The Registered Professional Electrical Engineer shall have a minimum of five (5) years of experience in performing electrical power distribution system design and analysis.

C. The resume for the proposed Registered Professional Electrical Engineer(s) must be included in the proposal response.

IV. DELIVERABLES

A. For the site assessment submittal, VA shall receive complete files, reports and sketches which can be updated.

B. A documented discussion between VA, the utility provider, assessor, and Lessor to determine whether any EVSE-related programs, or utility power issues are anticipated shall be provided to VA.

C. Any available EVSE-related incentives shall be documented and provided to VA.

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V. KEY PERSONNEL

A. VA Lease Contracting Officer (LCO)

1. Name:

2. Title:

3. Phone:

4. E-mail:

B. VA Contracting Officer's Representative (COR)

1. Name:

2. Title:

3. Phone:

4. E-mail:

C. VA Project Manager

1. Name:

2. Title:

3. Phone:

4. E-mail:

D. Regional EVSE POC’s

1. Name:

2. Title:

3. Phone:

4. E-mail:

VI. PROJECT SCHEDULE

A. Submit, with the bid proposal, a proposed schedule for completion of each of the submittals for each leased facility in accordance with this Section.

B. Site assessment work shall begin immediately and shall be coordinated with each LCO after Notice to Proceed.

C. Contact VA a minimum of (1) week in advance of each site visit to allow sufficient necessary documents.

D. The site assessment report shall be submitted within 30 calendar days of the initial site assessment walk through.

E. The site assessment will provide an independent and documented o verview o f the electrical infrastructure capacity to install EVSE at the facility under review.

F. Lessor shall submit a tentative delivery schedule to VA for approval prior to any work.