36C10F19R0040-003.docx

PACKAGE INFORMATION AND FORMS

Instructions to Offeror for sending Reference Questionnaire Forms: Prepare and send a reference questionnaire package for each project listed on your Exhibit A, Performance Relevancy Questionnaires. You are encouraged to send a questionnaire to other clients of contracts listed in your “List of 10 other projects”. For Government contracts, send to Contracting Officer or Technical Representative. For commercial references send to personnel with duties similar to those for Government contracts. It is your responsibility to follow-up and to encourage your references to send in their questionnaire. If you have multiple references at one location, send one cover letter and questionnaire for each contract you want a reference for. Your questionnaire package should contain the following.

· Cover Letter (See attached Sample) (Exhibit C1)

· Respondent Identification and Ratings (Exhibit C2). Offeror should put name in spaces indicated and ensure it is on every page for identification purposes

· Suggested - Pre-Addressed stamped envelope to return to Contracting Officer.

OFFEROR SHOULD PLACE THEIR NAME ON TOP OF EACH QUESTIONNAIRE PAGE!!!

OFFEROR SHOULD DELETE THESE INSTRUCTIONS BEFORE SENDING OUT QUESTIONNAIRES

SAMPLE COVER LETTER

AND

PAST PERFORMANCE EVALUATION QUESTIONNAIRE

You’re Company Letterhead

Date: _________________

To: ______________________________________

We have listed your firm as a reference for the work we have performed for you as listed below. Our firm has submitted a proposal under a project advertised by the Department of Veterans Affairs, Office of Construction & Facilities Management. In accordance with Federal Acquisition Regulations (FAR), they will evaluate our firm's past performance. Your candid response to the attached questionnaire will assist the evaluation team in this process. We understand that you have a busy schedule and your participation in this evaluation is greatly appreciated. Please complete the enclosed questionnaire as thoroughly as possible. Space is provided for comments. Understand that while the responses to this questionnaire may be released to the offeror, FAR 15.306(e)(4) prohibits the release of the names of the persons providing the responses. Complete confidentiality will be maintained. Only one response from each office is required.

Please send your completed questionnaire to the following address to arrive NOT LATER THAN <Add Due Date>. Do not return them to our company. NOTE: EMAIL IS THE PREFERRED METHOD.

Department of Veterans Affairs Office of Construction & Facilities Management 425 I Street, NW Washington, DC 20001 or email to: <Add email address>

If you have questions regarding the attached questionnaire, or require assistance, please contact <Add CO name> at <Add CO phone number>.

Thank you for your assistance.

Signature and Title

Western New York National Cemetery Phase 1A Development

Offeror Submitting Proposal

Contractor Performing Work under this PPQ

Project

Official Providing PPQ

Phone/Email

Construction Award Amount:

Final Amount

Original Performance Period

Construction Start

Completion Date

Part 1 - Provide a rating of Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, or Unknown for each of the following questions. How would you rate:

Part 2 – In answering the following questions, please provide insights on how the construction project has progressed over the course of the performance period, Contractor’s management approach and capabilities, and compliance with project requirements.

1. Is/has the project progressed in a timely manner consistent with the delivery schedule?

2. Have critical milestones been successfully met? If not, why?

3. Is/has the project stayed within budget? If not, is it over or under budget and by how much?

4. Are there any open or anticipated financial actions, such as requests for equitable adjustments or claims?

5. Has the scope of the project changed over the course of construction? If so, were these changes Owner or Contractor initiated?

6. Did the Contractor present any value engineering proposal(s)? If so, did the Owner accept the proposal(s)?

7. Was the Contractor cooperative in resolving issues?

8. Were there any significant risks involved in performance of this effort?

9. Did the company appear to apply sufficient resources (personnel and facilities) to the effort?

10. Were there any changes in the Contractor’s key personnel over the course of the design? If so, how often and why?

11. Did subcontractors perform the bulk of the effort or just add depth on particular technical areas?

12. What are the Company’s strong points?

13. What are the Company’s weak points?

14. Do you have any reservations about recommending a future contract award to this Company?

15. Do you know of anyone else who might have past performance information on the Company?