AV Equipment List.pdf

1st Floor VRE Conference Room (142):

6 Crestron Ceiling speakers 2 table mics 1 Rack PC 1 Control Panel 1 85 Inch Sharp TV Monitor 1 Vaddio Robo Camera

VAAM M807-E – Inherently Government Functions (IGF)

Department of Memorandum Veterans Affairs

Date: 3 August 2026

From: Department of Veterans Affairs VARO 318

Subj: Inherently Governmental Functions, Services Closely Associated with Inherently Governmental Functions, and Critical Functions Determination

Acquisition: Audio Visual Preventative Maintenance (F36B318-26-0000032)

To: Mariam Ibrahim

SECTION I. DETERMINATION STATEMENT

1. This acquisition is to provide preventative maintenance for the regional office’s audio and visual components.

2. The Federal Acqusition Regulations (FAR) subpart 7.503(c) list of positions identified as inherently and closely related inherently governmental functions has been considered as part of the requiring activity office’s determination.

3. Responses provided in the tables below confirm that the services to be procured do not include work that must be reserved for performance by Federal employees and confirm that the Government will be able to manage the contractor consistent with its responsbility to perform all inherently governmental functions and maintain control of its mission and operations.

By checking the blocks below, I hereby confirm that each of the following statements is true for the services to be procured. Each block in this document must be checked.

Signature: Date: 3 August 2026

Name: Ural McKnight Position: Contracting Officer Representative Grade:GS11 Office Name: Winston-Salem Regional Office Phone number: (336) 251-0539 Email: Ural.McKnight@va.gov https://www.acquisition.gov/far/7.503 mailto:Ural.McKnight@va.gov

SECTION II. INHERENTLY GOVERNMENTAL FUNCTIONS

An inherently governmental function (IGF) is defined in the Federal Activities Inventory Reform Act of 1998 (FAIR), P.L. 105-270 § 5 as a function that is so intimately related to the public interest as to require performance by Federal Government employees. If any of the boxes in the below IGF Confirmatory Statements table are checked as ‘Yes’, then the services cannot be contracted out. The services must be performed by a Federal employee.

Yes No IGF Confirmatory Statements X Do the services/functions to be procured include any of the functions listed in Section A: Illustrative List of Inherently Governmental Functions Worksheet of this document?

X Do the services to be procured include work that must be reserved for performance by Federal employees as described in Office of Federal Procurement Policy’s (OFPP) Policy Letter 11-01?

X Will the requiring activity be unable to manage the contractor consistent with its responsibility to perform all IGF and maintain control of its mission and operations?

X Do the services to be procured otherwise qualify as an IGF, taking into consideration the tests for identifying IGF in Paragraph 5-1 of the Policy Letter 11-01?

A function meeting either of the following tests should be considered inherently governmental.

Test 1: Nature of the Function

A function may be classified as inherently governmental based strictly on its uniquely Governmental nature without regard to the type or level of discretion associated within the function. Examples of functions that are inherently governmental are officially representing the United States in an inter-governmental forum or body, arresting a person, and/or sentencing a person convicted of a crime to prison.

Test 2: The Exercise of Discretion.

A function requiring the exercise of discretion shall be deemed inherently governmental if the exercise of that discretion commits the Government to a course of action where two or more alternative courses of action exist and decision-making is not already limited or guided by existing policies, procedures, directions, orders, and other guidance that: (1) identify specific ranges of acceptable decisions or conduct concerning the overall policy or direction of the action; and (2) subject the discretionary decisions or conduct to meaningful oversight and, whenever necessary, final approval by agency officials.

X Does a statute, such as an annual appropriations act, identify the function as inherently governmental or otherwise require it to be performed by Federal employees?

https://www.govinfo.gov/app/details/PLAW-105publ270 http://www.gpo.gov/fdsys/pkg/FR-2011-09-12/pdf/2011-23165.pdf

X Is the proposed contractor role so extensive that the ability of senior agency management to develop and consider options or take an alternative course of action is or would be preempted or inappropriately restricted?

SECTION III. SERVICES CLOSELY ASSOCIATED WITH INHERENTLY

GOVERNMENTAL FUNCTIONS

Closely Associated with Inherently Governmental Functions (IGF) are functions that are not generally considered to be IGF but may approach being in that category because of the nature of the function and the risk that the performance may impinge on Federal officials' performance of an IGF.

In determining whether a function is closely associated with an IGF, the nature of the function and the risk that performance may impinge on Federal officials' performance of an IGF is analyzed. Agencies should in-source closely associated with Governmental functions to the maximum extent practicable.

Yes No Closely Associated with IGF Confirmatory Statements X Do the services to be procured include a function closely associated with an inherently Governmental function as listed in Section B:

Illustrative List of Closely Associated with Inherently Governmental Functions Worksheet of the OFPP Policy Letter 11-01?

N/A X Has special consideration been given to using Federal employees to perform the function in accordance with applicable law and implementing guidance?

X Does the requiring activity have sufficient capacity and capability to give special management attention to contractor performance, limit or guide the contractor's exercise of discretion, ensure reasonable identification of contractors and contractor work products, avoid, or mitigate conflicts of interest, and preclude unauthorized personal services?

SECTION IV. CRITICAL FUNCTIONS

Critical Function as defined in OFPP Policy Letter 11-01 section 3. Definitions means a function that is necessary to the agency to be able to effectively perform and maintain control of its mission and operations. Typically, critical functions are recurring and long-term in duration. An agency must have sufficient internal capability to control its mission and operations and must ensure it is cost effective to contract for such critical services.

Yes No Critical Functions Confirmatory Statements X Does the work to be procured involve a service that is necessary to the agency being able to effectively perform and maintain control of its mission and operations?

The procurement of this preventative maintenance contract allows the regional office to communicate with other offices and entities on a large scale and facilitates meetings and training sessions on a large scale.

X The requiring activity has sufficient internal capability to control its mission and operations.

Section A: Illustrative List of Inherently Governmental Functions Worksheet

An inherently Governmental function is a function that is so intimately related to the public interest as to require performance by Federal Government employees.

OFPP 11-01, Performance of IGF and critical functions, provides the following examples of work that is inherently governmental. If the services to be contracted involve any of the following functions listed below, then the function must be performed by Federal Government employees.

Answer "YES" or "NO" to the below functions based on the work statement or the way the contract will be performed. A "YES" response in any block means the work must be performed in-house and cannot be contracted.

Does this function:

YES

NO

1. Involve the direct conduct of criminal investigation? X

2. Involve the control of prosecutions and performance of adjudicatory functions (other than those relating to arbitration or other methods of alternative dispute resolution)?

X

3. Involve the command of military forces, especially the leadership of military personnel who are performing a combat, combat support or combat service support role?

4. Involve combat? X

5. Involve security provided under any of the circumstances set out below.

This provision should not be interpreted to preclude contractors acting in self-defense or defense of others against the imminent threat of death or serious injury:

5a. Involve security operations performed in direct support of combat as part of a larger integrated armed forces?

5b. Involve security operations performed in environments where, in the judgment of responsible Federal official, there is a significant potential for security operations to evolve into combat. Where the U.S. military is present, the judgment of the military commander should be sought regarding the potential for the operations to evolve into combat?

5c. Involve security that entails augmenting or reinforcing others (whether private security contractors, civilians, or military units) that have become engaged in combat?

6. Involve the conduct of foreign relations and the determination of foreign policy?

7. Involve determination of agency policy, such as determining the content and application of regulations?

https://www.govinfo.gov/content/pkg/FR-2011-09-12/pdf/2011-23165.pdf

8. Involve determination of budget policy, guidance, and strategy? X

9. Involve determination of Federal program priorities or budget requests? X

10. Involve selection or non-selection of individuals for Federal Government employment, including the interviewing of individuals for employment?

11. Involve direction and control of Federal employees? X

12. Involve direction and control of intelligence and counter-intelligence operations?

13. Involve approval of position descriptions and performance standards for Federal employees?

14. Involve determination of what Government property is to be disposed of and on what terms (although an agency may give contractors authority to dispose of property at prices with specified ranges and subject to other reasonable conditions deemed appropriate by the agency?

15. Involve in Federal procurement activities with respect to prime contracts:

15a. Determining what supplies or services are to be acquired by the Government (although an agency may give contractors authority to acquire supplies at prices within the specified ranges and subject to other reasonable conditions deemed appropriate by the agency?

15b. Participating as a voting member on any source selection boards?

15c. Approving of any contractual documents, including documents defining requirements, incentive plans, and evaluation criteria?

15d. Determining that prices are fair and reasonable? X 15e. Awarding contracts? X 15f. Administering contracts (including ordering changes in contract performance or contract quantities, making final determinations about a contractor's performance, including approving award fee determinations or past performance evaluations, and taking actions based on those evaluations, and accepting or rejecting contractor products or services)?

15g. Terminating contracts? X 15h. Determining whether contract costs are reasonable, allocable, and allowable?

15i. Participating as a voting member on performance evaluation boards?

16. Involve in the selection of grant and cooperative agreement recipients including:

16a. Approval of agreement activities? X 16b. Negotiating the scope of work to be conducted under grants/cooperative agreements?

16c. Approval of modifications to grant/cooperative agreement budget and activities?

16d. Performance monitoring? X

17. Involve approval of agency responses to Freedom of Information Act requests (other than routine responses that, because of statute, regulation, or agency policy, do not require the exercise of judgment in determining whether documents are to be released or withheld), and the approval of agency responses to the administrative appeals of denials of Freedom of Information Act requests?

18. Involve conduct of administrative hearings to determine the eligibility of any person for a security clearance, or involving actions that affect matters of personal reputation or eligibility to participate in Government programs?

19. Involve approval of Federal licensing actions and inspections? X

20. Involve collection, control, and disbursement of fees, royalties, duties, fines, taxes, and other public funds, unless authorized by statute, such as title 31 U.S.C. 3718 (relating to private attorney collection services), but not including: (a) collection of fees, fines, penalties, costs, or other charges from visitors to or patrons of mess halls, post or base exchange concessions, national parks, and similar entities or activities, or from other persons, where the amount to be collected can be readily controlled using standard cash management techniques, and (b) routine voucher and invoice examination.

21. Involve control of the Treasury accounts? X

22. Involve administration of public trusts? X

23. Involve drafting of official agency proposals for legislation, congressional testimony, responses to audit reports from an inspector general, the Government Accountability Office, or other Federal audit entity?

24. Involve representation of the Government before administrative and judicial tribunals, unless a statute expressly authorizes the use of attorneys whose services are procured through contract?

Section B: Illustrative List of Closely Associated with Inherently Governmental Functions Worksheet Special consideration to using Federal employees to perform closely associated functions is required. It is required to the maximum extent practicable to minimize reliance on contractors performing work closely associated with IGF. OFPP 11-01 provides the following examples of work that is closely associated with IGF that may be performed by either Federal employees or contractors.

Answer "YES" or "NO" below based on the work statement or the way the contract is performed.

Does this function:

YES

NO

1. Involve services in support of IGF? X

2. Involve a work situation that permits or might permit access to confidential business information or other sensitive information (other than situations covered by the National Industrial Security Program described in FAR 4.402(b))?

3. Involve dissemination of information regarding agency policies or regulations, such as conducting community relations campaigns, or conducting agency training courses?

4. Involve participation in a situation where it might be assumed that participants are agency employees or representatives, such as attending conferences on behalf of the agency?

5. Involve service as arbitrators or provision of alternative dispute resolution services?

6. Involve construction of buildings or structures intended to be secure from electronic eavesdropping or other penetration by foreign Governments?

7. Involve provision of inspection services? X

8. Involve provision of legal advice and interpretations of regulations and statutes to Government officials?

9. Involve provision of non-law-enforcement security activities that do not directly involve criminal investigations, such as prisoner detention or transport and non-military national security details?

https://www.govinfo.gov/content/pkg/FR-2011-09-12/pdf/2011-23165.pdf

2026-08-03T14:16:54-0400

URAL MCKNIGHT

Project & System Information Sheet

Job Number: J19240103 / J20240021

Job Name: VA Regional Winston Salem

Job Site Name:

Job Site Address: 251 North Main Street, Winston-Salem, NC 27101

Client Information

On Site Contact: John Dunn

Phone Office:

Phone Mobile:

E-Mail: John.Dunn4@va.gov

Notes:/Special Instructions

Job Folder Inventory � Contact Information � Delivery Sheets � System Drawings � Scope of Work � Project Schedule mailto:John.Dunn4@va.gov

Project IP List Default Static IP Address Scheme 192.168.1.XX, 255.255.255.0

Control Processor: 10, Switcher: 20, Touch Panel: 50 Audio DSP: 101

Make IP Address Subnet User Name Model Mac Address Gateway Password

Vaddio 10.0.99.1 255.0.0.0 Pro AV Matrix 50:33:8b:94:a8:48 10.0.0.2 Tesira Forte 10.0.50.1 255.0.0.0

DAN VT 10.0.0.2

Tesira Forte 10.0.50.2 255.0.0.0

Tesira Forte 10.0.50.3 255.0.0.0

Crestron 10.0.20.1 255.0.0.0

DM MD16x16 00:10:7F:D0:04:22 10.0.0.2 Crestron 192.168.1.100 255.255.255.0

AV3 00:10:7F:D0:91:26 10.0.0.2

Crestron 10.0.0.1 255.0.0.0

CEN-GWEXER 00:10:7F:C9:82:1A 10.0.0.2

Hitachi 10.0.150.1 255.0.0.0

LP-WU6600 00:18:23:52:F3:D5 10.0.0.2

Hitachi 10.0.150.2 255.0.0.0

LP-WU6600 00:18:23:52:F3:DF 10.0.0.2

Shure 10.49.165.225 255.0.0.0

MXWNCS8 10.0.0.2

Shure 10.49.165.230 255.0.0.0

MXWAPT8 10.0.0.2

Shure 10.247.80.74 255.0.0.0

MXA910 10.0.0.2

Shure 10.247.79.194 255.0.0.0

Shure 10.247.80.1 255.0.0.0

1931JBH23887

1933JBH08520

1921JBH17803

DC7KU00023

DC7KU00041

Serial Number

3863815

3863814

4097369

Room Name/Number Switch

Port

Basement Combinable space rooms A, B & C

Project Punch List

ITEMS TO BE COMPLETED DATE

COMPLETED INITIAL

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

13. System Training

15. Project Sign-Off Sheet

Final Acceptance Form

Please fill out the information below

Job Name: VA Regional Winston Salem Job No: J19240103 / J20240021

Address: 251 North Main Street, Winston-Salem, NC 27101

Client Name: John Dunn Title:

Email: John.dunn4@va.gov Phone :

Workmanship Guarantee and Equipment Warranty:

Colossal Contracting guarantees that the control and audio systems programs for the integrated system(s) are furnished free of defects in workmanship for a period of 90 days from the date of acceptance or date of first beneficial use whichever occurs first. Service for such defects during the workmanship guarantee period shall be provided at no additional expense to the Owner and shall be handled in a reasonable and timely manner, from the time of notification to Colossal by the Owner.

This is to certify that the products and services provided in the above referenced Colossal Job Number were delivered and/or installed to our satisfaction and that we have been instructed in its operation and use.

Client Signature: Date:

(Sign Name)

(Print Name)

Comments:

John Dunn

05/05/2020

Final Acceptance Form

Please fill out the information below

2020-05-05T16:01:28-0400

John E. Dunn 135362

5th Floor SSD/VSC Conference Room (521):

2 table Mics 1 Rack PC 1 Control Panel 1 85 Inch Sharp TV Monitor

6th Floor VSC Conference Room (621):

2 Shure Ceiling Mics 1 Rack PC 2 Control Panels 2 Hitachi Projectors w Screens

7th Floor Directors Conference Room (718):

6 Crestron Ceiling Speakers 2 Table Mics 2 Shure Ceiling Mics

2 Connecting components (in cabinet) 1 Rack PC (in HR Space) 2 85 inch TV Monitors 1 Vaddio robo camera

7A Training Room (711A)

2 Shure Ceiling Mics 1 Rack PC (Podium) 1 Hitachi Projector and Screen

1 Control Panel

7B Training Room (711B)

1 Rack PC (Podium) 2 Shure Mics 2 Hand Held Mics 1 Lanyard 1 Hitachi Projector w Screen

8th Floor Training Room (802):

2 Shure Ceiling Mics

1 Hand Held Mic 1 Lanyard mic (podium) 1 control Panel 1 Rack PC 1 Hitachi Projector w screen