36C10D23R0008_1.docx--.docx-.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

VA

36C10D23R0008 08-25-2023

Debra Rollins 254-878-8969 10-06-2023

3:00PM EDT

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006

X 100

X

236220

$45 Million

N/A

X

00101

Department of Veterans Affairs Veterans Benefits Administration VA OIG Space Renovation - Houston RO 6900 Almeda Road, Suite 1073 Houston TX 77030

00101

Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate

All invoices must be e-mailed to:

See Invoicing Instructions

See CONTINUATION Page

Contractor shall provide all labor, materials, tools, and equipment to complete the renovation work for the

OIG Houston Regional Office per attached Statement of Work.

This project is being solicited as a Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

The estimated price range is $1,000,000.00 to $5,000,000.00.

Site Visit is schedule for September 8th, 2023 @ 10:00am CDT

Questions are due Friday, September 15th, 2023 by 1:00pm EDT

Quotes are due Friday, October 6th, 2023 by 3:00pm EDT

Email questions and quotes to debra.rollins@va.gov.

See CONTINUATION Page

X X

Debra D. Rollins Contract Officer

36C10D23R0008

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK………………………………………………………………….6

B.3 PRICE/COST SCHEDULE………………………………………………………………24

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 31

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 38

C.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.13 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) 39

C.14 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG

2020)

C.15 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

C.16 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

C.17 INVOICING INSTRUCTIONS………………………………………………………….47

C.18 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (MAY 2014)

C.19 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

C.20 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

C.21 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

C.22 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

C.23 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

C.24 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984) ... 56

C.25 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

C.26 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.27 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JUN 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E. 2 INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS………………………………………………………………………...71

E.3 EVALUATION INFORMATION

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.228-2 ADDITIONAL BOND SECURITY (OCT 1997)

E.7 52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

E.8 52.228-15 PERFORMANCE AND PAYMENT BONDS—CONSTRUCTION (JUN

2020)

E.9 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

E.10 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.11 52.216-1 TYPE OF CONTRACT (APR 1984)

E.12 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

E.13 52.236-28 PREPARATION OF PROPOSALS—CONSTRUCTION (OCT 1997) . 88

E.14 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

E.15 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.16 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

E.17 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.18 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.19 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

E.20 IT CONTRACT SECURITY…………………………………...………………………100

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C10D Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

SEE INVOICING INSTRUCTIONS

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 VA-OIG HOUSTON VARO SPACE RENOVATION

HOUSTON REGIONAL VA OFFICE

6900 ALMEDA ROAD, SUITE 1073

HOUSTON, TX 77030

STATEMENT OF WORK

1.1 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing finishes, and furnish labor and materials and perform work for the interior renovation and refinishing of the OIG Houston VARO Space Renovation as required by drawings and specifications. Please refer to Project Narrative attached to this Solicitation.

B. Visits to the site by Bidders may be made only by appointment with the VBA Contract Representative.

C. Offices of Spur Design, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by the VBA Contract Representative or their duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the VBA Contract Representative in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the VBA Contract Representative.

E. All employees of general contractor and subcontractors shall comply with the VBA security management program and obtain permission of the on-site security management, be identified by project and employer, and restricted from unauthorized access.

1.2 PROJECT SCHEDULE

The overall Period of Performance shall be 390 calendar days from Notice To Proceed (NTP) to Project Closeout, based on the following:

● NTP to Substantial Completion Phase I 180 calendar days after NTP

● Substantial Completion Phase I to Phase II 180 calendar days after NTP

● Submit All HSPD-12 Clearance Applications 14 calendar days after NTP

● Project Closeout (as defined in Section 5.4.) 30 calendar days after

Substantial Completion Phase II

All actions by the Government counted in calendar day shall begin the first calendar day after the submission, unless the submission is made before 9:00 AM.

1.3 STATEMENT OF BID ITEM(S)

https://docs.google.com/document/d/1N4K7ExhjUsWSpSIbwbN8UGLkmXtHbIUgV2ylYBSzpA4/edit#heading=h.xluvf9gayp22

A. ITEM I, GENERAL CONSTRUCTION: Work includes general interior construction, and certain other items including all mechanical, electrical, plumbing, and telecom work as described in the construction documents. Please see 100% construction documents attached to this SOW. Please also reference all Specifications, Narratives and HVAC calculations in addition to drawings.

Per FAR 52.236-7 Permits and Responsibilities, the Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered, and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VBA premises is allowed without written permission of the Contracting Officer.

4. VBA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the VBA Contract Representative for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VBA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VBA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VBA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e- mail provided all VBA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of permits shall be issued for General Contractor and its employees for parking in designated areas only.

1.5 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the VBA Contracting Representative.

E. Workers are subject to rules of the VBA applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of VBA Offices as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by VBA Contracting Representative where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to VBA Office areas required to remain in operation.

3. Where access by VBA personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

The VBA Offices must maintain its operation 24 hours a day 7 days a week.

Therefore, any interruption in service must be scheduled and coordinated with the VBA Contracting Representative to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To ensure such executions, Contractor shall furnish the VBA Contracting Representative with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the VBA Contracting Representative two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to VBA Office Director, VBA Contracting Representative and Contractor. Note this project is two phases.

First phase will be suite 1073, once substantially complete, Phase II will begin.

H. Building will be occupied during performance of work; but immediate areas of alterations will be vacated. Refer to Specification Section 01 35 16 ALTERATION PROJECT PROCEDURES for protection requirements specific to construction operations and the maintenance of building operations.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by VBA personnel so that VBA operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in preceding Subparagraph 1 will be temporarily vacated while alterations are performed.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (VBA or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for VBA Offices at all times.

Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by VBA Contract Representative.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the VBA Contract Representative. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to the VBA Contract Representative, in writing, 15 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of VBA Offices. Interruption time approved by the VBA Contract Representative may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the VBA Contract Representative.

5. In case of a contract construction emergency, service will be interrupted on approval of VBA Contract Representative. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped, or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged-in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of VBA Office traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

N. Coordinate the work for this contract with other construction operations as directed by the VBA Contract Representative. This includes the scheduling of traffic and the use of roadways.

1.6 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the VBA Contract Representative, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the VBA Contract Representative. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other sur faces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur, and which have been agreed upon by Contractor and the VBA Contract Representative.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of the VBA Contract Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and the VBA Contract Representative together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.7 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by the VBA Contract Representative.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from the VBA Offices.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the VBA during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.8 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the VBA Contract Representative. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the VBA Contract Representative before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment. At Contractor’s own expense, Contractor shall immediately repair any damage caused by Contractor’s workers to newly installed finishes, doors, windows, casework, and other items installed as part of the work.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.9 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings.

To ensure compliance, as-built drawings shall be made available for the VBA Contract Representative’s review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the VBA Contract Representative within 15 calendar days after the acceptance of the project by the VBA Contract Representative.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.10 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction at least 30 days before the acceptance of the project by the VBA Contract Representative. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. Assemble approved information in a binder and turn over to the Government upon acceptance of the work.

B. Performance Bond: The Performance Bond must remain effective throughout the construction period. If the contract price increases, the bond must match the additional amount equal to 100 percent of the increase.

E. Warranty Tags: At the time of installation, tag each warranted item with a tag approved by the Contracting Officer. The following information will be included on the tag:

1. Type of product/material

2. Model Number

3. Serial Number

4. Warranty period from/to

5. Warranty contact

6. Company address

7. Company telephone number

1.11 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the VBA Contract Representative for use of elevators.

2. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

1.12 TEMPORARY TOILETS

A. Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by the VBA Contract Representative. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.13 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia and repair restore the infrastructure as required.

C. Electricity (for Construction and Testing): Obtain electricity by connecting to the VBA Office Building electrical distribution system.

1.14 TESTS

A. The contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.15 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the VBA Contract Representative within 30 days of acceptance of project. Manuals shall be complete, detailed guides for the maintenance and operation of equipment.

They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the VBA Contract Representative and shall be considered concluded only when the VBA Contract Representative is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the VBA Contract Representative for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VBA and the contractual requirements.

1.16 RELOCATED EQUIPMENT AND ITEMS

A. Contractor shall disconnect, dismantle as necessary, remove and reinstall in new location, all existing equipment and items indicated by symbol "R" or otherwise shown to be relocated by the Contractor. The VBA Contract Representative will confirm equipment to be relocated is in good working order prior to relocation.

B. Perform relocation of such equipment or items at such times and in such a manner as directed by the VBA Contract Representative.

C. Suitably cap existing service lines, such as electrical, at the main whenever such lines are disconnected from equipment to be relocated. Remove abandoned lines in finished areas and cap as specified herein before under paragraph "Abandoned Lines".

D. Provide all mechanical and electrical service connections, fittings, fastenings and any other materials necessary for assembly and installation of relocated equipment; and leave such equipment in proper operating condition.

E. All service lines such as noted above for relocated equipment shall be in place at point of relocation ready for use before any existing equipment is disconnected. Make relocated existing equipment ready for operation or use immediately after reinstallation.

1.17 CONSTRUCTION PROGRESS REPORTS

Prepare an electronic daily construction report recording the following information including, but not limited to, events at the site. All daily reports are to be uploaded to Kahua daily, and the COR/PM shall be notified.

Each daily report shall include:

● List of subcontractors at the site

● List of separate contractors at the site

● Count of personnel at the site

● High and low temperatures, general weather conditions

● Accidents

● Meetings and significant decisions

● Unusual events

● Stoppages, delays, shortages, and losses

● Meter readings and similar recordings

● Emergency procedures

● Orders and requests of governing authorities

● Change Orders received or implemented

● Services connected or disconnected

● Equipment or system tests and startups

● Partial completions or occupancies

● Summary of all work performed

A. SHOP DRAWINGS / PRODUCT DATA SUBMISSIONS

The Contractor shall submit shop drawings and product data as stipulated in the project specifications, or as required by GSA, for acceptance prior to procurement of materials, installation, and construction. All submissions shall be made to the COR/PM. Prior to submitting shop drawings to the COR/PM, the Contractor shall review the shop drawings for completeness and shall establish that the shop drawings meet the contract requirements.

Shop drawings must illustrate manufacturer’s recommended clearances around installed equipment for access and maintenance. Shop drawings shall be checked for compliance with manufacturer’s recommended clearances.

Shop drawings shall be continuously annotated showing solutions to problems not encountered during survey period or anticipated. The government shall be apprised of all modifications and each solution shall be submitted to the COR/PM for acceptance and approval within three days of change.

Shop drawings shall have the professional seals and signatures of the preparing Registered Professional Engineers. Shop drawings shall have the signatures of the reviewing Registered Professional Engineers and/or Architects.

Submittal Log

Contract to provide a Submittal Log for ALL submittals required by the contract documents. Provide this submittal log within 14 calendar days of the NTP. Provide updates of the Submittal Log every month.

Government Review

The Government review period for all submittals is 14 calendar days. Government rejection of submittals does not relieve the Contractor from responsibility of meeting the period of performance.

Changes

Should shop drawing and/or product data changes take place after Government review and approval, the Contractor shall submit the altered material within three days of the change.

Products for Submission

The Contractor shall provide shop drawings and product data for all systems, equipment and materials referenced within the Contract Documents.

1.18 SCHEDULE OF INSPECTIONS AND TESTS

Prepare and submit a schedule of inspections, tests and similar services required by the Contract Documents within 14 calendar days after issuance of the Notice to Proceed.

The Contractor shall coordinate the schedule of inspections and tests with the Construction Schedule and other related documents. Prepare the schedule in tabular form, including but not limited to the following information:

● Specification section number

● Description

● Identification of applicable standards

● Identification of methods to be used

● Number of inspections, tests or similar services

● Time schedule or time span

● Responsible entity

● Requirements for taking samples

● Unique characteristics

1.19 CONSTRUCTION INSPECTIONS

Construction inspections shall be scheduled, coordinated and performed to ensure that all specified materials, means and methods are installed per code compliance and contract. At a minimum, inspections must be performed at the following intervals:

● Interior layout floor markings (before partitions are placed)

● Framing and rough-in inspection (before insulating or covering framing)

● Insulation inspection (after insulation is installed)

● Final inspection (after all construction is complete)

Inspections include, but are not limited to, adherence to construction documents, contract requirements, and the following:

● Equipment, materials and workmanship

● Labor and safety conditions

● Defects and omissions

● Problems encountered

● Qualitative and quantitative differences between construction contract documents and actual work in place

Key personnel from the Contractor and the A/E of Record shall be in attendance in-person at all inspections directly related to their discipline.

1.20 SPECIAL INSPECTIONS

The Contractor shall provide the coordination and services for the special inspections as indicated in the Schedule of Inspections and Testing, including, but not limited to:

● Coordination of the trades, quality control and the sequence of construction to ensure continuity of the system for the inspection(s)

● Not covering or encasing inspection areas prior to inspections

● Additional testing or retesting

● Associated services for the inspections

● Repair

The Contractor shall obtain and include the cost for special inspections as a separate line in the Contract Sum.

1.21 COMMISSIONING

The Contractor shall be fully engaged in the commissioning process. This includes completion of the Pre-Commissioning Checklists and coordination of resources needed to complete commissioning required in the Commissioning Plan.

The Contractor shall make the recommended corrections to commissioned systems for any system which fails to meet the required test parameters.

1.22 QUALITY CONTROL PLAN

The Contractor shall develop, provide, and maintain a Quality Control Plan during the construction initiation of the project, based upon the USACE Three-Phases of Control, to accomplish the contract requirements. The Quality Control Plan shall identify personnel, procedures, instructions, records and forms to be used in carrying out the requirements of the Project. It will provide the means to maintain effective Quality Controls for construction, sampling and testing activities.

The Quality Control Plan shall also describe the quality assurance, quality control, and other technical activities that will be implemented to ensure that sampling and analyses are performed in order to meet applicable data quality objectives for the project.

A. Submissions

The Quality Control Plan shall be prepared and submitted within 14 calendar days of NTP. Construction shall not begin until the Quality Control Plan is approved.

B. Content

The Quality Control Plan shall identify and address the special factors impacting the construction and specify the considerations and provisions to be made by the Contractor during construction of the project. Consideration and provisions proposed to accommodate special factors impacting the construction shall be outlined, and described in sufficient detail to clearly indicate all facets of how they relate to the coordinated construction of the project. The Contractor is not relieved from any requirements specified in this document should they not be included in the plan.

Special factors impacting construction include, but are not limited to:

● Government occupancy of the building during construction

● Work hour restrictions

● Construction phasing

● Utility outages

● Security and access requirements

● Safety Plan per OSHA requirements

● Staging and storage area space limitations

● Asbestos removal and disposal

● Lead paint removal and disposal

i. Workmanship Standards

The Contractor shall initiate and maintain procedures to ensure personnel performing the work are skilled and knowledgeable in the methods and craftsmanship needed to produce the required levels of workmanship. The Contractor shall remove and replace work that does not comply with workmanship specified and standards recognized in the construction industry for the applications indicated. The Contractor shall remove work damaged during construction, and replaced with work per the requirements of the drawings and specifications.

ii. Manufacturer's Instructions

Where installations include manufactured products, comply with manufacturer's applicable installation instructions and recommendations to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in the Contract Documents.

iii. Specialists

Where the individual sections of the specifications require specialists to perform the work, comply with the requirements specified. The assignment of a specialist shall not relieve the Contractor from complying with applicable regulations, union jurisdictional settlements or similar conventions, and the final responsibility for fulfillment of the entire requirements remains with the Contractor.

iv. Minimum Quality and Quantity

The quality level, or quantity shown or specified, shall be the minimum required for the work. Except as otherwise indicated, the actual work shall comply exactly with that minimum or may be superior to that minimum within limits acceptable to GSA.

Specified numeric values are either minimums or maximums as indicated, or as…