Revised RFIs 36C10D23R0006 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

VA

VB3252

00101

Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G. Street N.W.

Washington DC 20006

00101

Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G. Street N.W.

Washington DC 20006

36C10D23R0006

X

X X

August 8, 2023 @ 4:00pm EST

See CONTINUATION Page

X 1

Amendment 0002 is to publish site-visit sign-in sheet, publish answers to RFI questions and extend due date of proposal submission to:

August 8, 2023 @ 4:00pm EST

All other terms and conditions of solicitation remain the same.

RFI question response will be published in amendment 0003.

Solicitation # 36C10D23R0006 Construction of Perimeter Fence at the St Petersburg VA Regional Office

RFI Questions for Construction of Perimeter Fence at the St Petersburg VA Regional Office:

1. The drawings show the electrical lighting of the building/parking/landscape as part of the SOW - during the site visit discussion that site lighting of the building, sidewalk, parking areas and landscape areas is deleted from SOW. Please provide revised set of red line drawings for electrical work deleted from the SOW.

ANSWER: No, red line drawings unavailable. See SOW

2. During the site visit there was discussion that the work associated with the installation of the new security fence would be during normal work hours, normal work hours are presumed to be Monday through Friday, hours of 7 AM to 5 PM.

This contradicts the SOW where work hours are off-hours Monday through Friday, 6 PM to 6 AM.

ANSWER: Any work that creates a disruption (i.e., jackhammering) will be done after hours. All other work can be done between 6AM and 6PM.

3. Please confirm the work hours for this project.

ANSWER: See #2

4. During the site visit the VA and attendees visited the 1st floor IT room. Within the

IT room there are several existing conduits (form exterior data/communication MH). Existing duct bank of conduits had spare conduit and / or available space.

Please confirm contractor is permitted to use existing conduit (assuming space or spare is available) to route new signal cable from the exterior into the IT room.

ANSWER: Contractor is permitted to use existing conduit (assuming space or spare is available) to route new signal cable from the exterior into the IT room

5. Demolition plan AD100, AD102, AD103 identifies existing landscaping to be altered or removed - see keynote #1. Demolition plan AD101 no keynote #1 - is existing landscaping shown on AD101 to remain? Please confirm.

ANSWER: The landscaping around the perimeter will have to be removed to make room for the fence footers.

6. Prints do not detail a restoration plan for landscape areas where existing landscaping / vegetation / trees have been removed. Please provide detail showing plan for restoration of these disturbed areas.

ANSWER: None will be restored

7. Trees identified to be removed – can trees be cut level with the ground and stump /roots left in place?

ANSWER: No. Stumps and roots need to be removed.

8. At the southeast corner of Existing Building 46 "D", column labeled "P3", the new fence is to be built crossing an open grass area. Just outside of the building and parking apron at P3 there is a surface grade drop of about 4-ft (grade at the grass area is about 4-ft lower than the surface grade at the edge of building 46).

Drawings do not have a detail for construction of the fence where there is a steep grade change. Please provide detail(s) showing how the fence is to be built in this area.

ANSWER: Follow the grade

9. Prints AD100, AD102 and AD103 per keynote #1 indicate where existing landscaping is to be removed. Print AD101 doesn’t show landscaping with keynote #1. Is existing landscaping shown on print AD101 to remain/undisturbed?

ANSWER: See # 5

10. Will the contractor be permitted to close the driveway entrance to vehicle traffic when working on a vehicle access gate(s) to the under-building parking?

ANSWER: Yes, with prior notification through the COR

11. Print EP101, General Note #3, JCI shall provide all card readers, intercoms, cameras, control panels, power supplies, and licenses and in Note #4 JCI to provide all security devices at the gate and vehicle gates to include card readers, intercoms, cameras, door contacts, request to exit, electric strike/maglocks, strobe/sirens, control panels, power supplies and Licenses. JCI will provide the installation of this equipment, cable, programming, and testing. Will JCI provide a warranty for all supplied and installed equipment? Will JCI be responsible for all testing of equipment and commissioning of all components. Can JCI provide a schedule for procurement and installation of their portion of the SOW?

ANSWER: Not in SOW

12. Are as built prints available? Prints call for reusing some circuits and it will be good to know form where they are fed as we must reuse them for new equipment.

ANSWER: As built drawings are available

13. Will JCI be contracted by the VA or by the contractor?

ANSWER: Not in SOW

14. Plans ED100, ED101, ED102 Show existing Pathway Lighting Bollard, conductors, and conduit to be removed. Should we have to deliver demolished items to the owner or disposal them?

ANSWER: Owner

15. Print ES100 calls for tree removal. Could you please clarify the scope? All trees in the area or just what is required for the new installation?

ANSWER: Just what is required for installation of the fence

16. Print ES101 has Light fixtures without any notes. Could you please clarify what is the scope with them?

ANSWER: No lighting is included in the SOW

17. Print ES101 has Cameras without notes could you please clarify what is the scope for the cameras?

ANSWER: No cameras are in the SOW

18. Print ES101 has some new communications conduits for call stations and ground boxes. As first floor data room is in the parking lot, is there any approved path for those conduits by the VA? Is there any riser that can be used for the transition from the outside underground to the first-floor parking ceiling to avoid cutting the parking?

ANSWER: Not in SOW

19. All existing lighting poles are 20’ or over but lighting schedule call for 14’ mounting heigh. Please confirm if existing poles need to be removed and replaced.

20. Print EL100 Show (2) Lighting fixtures type A (Wall mounted) to be removed and replaced for new one. Please Confirm this work is required.

21. Prints EL100, EL101, EL102, EL103 Show new circuit routes using ¾” conduit and providing new breakers for lighting fixtures. Please confirm where the panels are located and what type of panels are as we must provide matching breakers and a pathway to the panels.

22. Prints EL100, EL101, EL102, EL103 Show new B fixtures mounted on the building structure at 20’. 20’ will be on the second-floor wall so no access will be available from the back and all the conduit and boxes will be exposed. Please confirm that this is the required solution.

ANSWER: Not in Sow

23. Print EP101call for new power, data, and release button. Could you please confirm what is the nearest electrical room and panel type/manufacturer?

24. Plans E-401, E-402, and E-403 Show Camera symbols without information or notes. Is there any scope for them? Is there any mounting structure required?

25. Print E-401 shows some devices that need to be installed in the pedestrian gates, but no information is provided for box types, mounting height, or boxes sizes. Please advise if there is any design for the gates as device installation will be by JCI?

26. Prints E-402 and E-403 Outside gates require a new pathway for communication and power. Is there a preferred or approved by the VA to route the power and data circuits?

27. Prints E-402 and E-403 Outside gates show junction boxes for power and communications. No information is provided on type or sizes. Could you please advise if there is any requirement for them?

28. Prints E-402 and E-403 Outside gates show cameras next to vehicle door.

Requirements are provided for them. Could you please advise if there is any requirement for them? Some of the cameras does not show from where they should be supported.

29. Prints do not show location of electricals (Room 104, 107, 109, A203, 211, 234, PNL HGA) and data rooms. Please advise?

ANSWER: Rooms 104, 107, 109 are on the ground floor. Rooms A203, 211, (area D) 234 (area A) are located on the Second floor.

30. Prints show exit lights on pedestrian gates half dotted/dashed. Please confirm if we need to provide and install them?

ANSWER: Yes, these will need to be installed

31. Is this a tax-exempt project?

a. If tax-exempt, will the government be providing a tax-exempt certificate to the Prime Contractor for use by subcontractors and vendors?

ANSWER: Government is tax-exempt, certificate is not provided but memo will.

32. Can the Superintendent be shared across multiple projects, or should they be dedicated full-time to this project and this project only?

ANSWER: site super is required to be on site until beneficial occupancy.

They can have other projects but cannot have any property that they are “overseeing” simultaneously.

33. Can the Superintendent fulfil multiple roles?

a. If so, can they also fulfil the Quality Control role?

b. What about the SSHO role?

ANSWER: Yes, do not have an issue with that

34. Will the VA provide a spot for the Prime Contractor to set up a temp office?

a. Or should contractors include monies for a temp office, utilities, etc.? (We ask this because we know the VA has very little spare real estate).

b. Will staging and/ or parking be an issue for this project?

ANSWER: Contractor will need to provide their own office. Staging or parking will not be an issue.

35. Does the VA anticipate this project will require off hours work?

a. If so, what trades or scopes will be required to perform off hours work?

ANSWER: Any work that creates a disruption (i.e., jackhammering) will be done after hours. All other work can be done between 6AM and 6PM.

See attached document: S04 Sign in Roster 36D10D23R006.

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

GRAND

TOTAL

A.2 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

Amendment to answer RFI questions, post site-visit sign in sheet and extend due date to 8/8/23 @ 4:00pm EST