Radiotherapy Questions and Answers 9.10.26.docx

Enterprise-wide Radiotherapy Technical Quality Assurance (QA) System and Repository 36C10B26Q0804 Questions and Answers

If not brand new, could you please provide the current / previous contract number?

This is a new requirement.

Also, if you need the hard copy, does it need to be in your hands on Sept 16, 2026 or just postmarked September 16, 2026?

Quotes shall be submitted electronically in accordance with the Quote Submission Instructions found in Section E.4 of the solicitation.

Specifically, should the underlying SaaS license or product costs be excluded from the services subcontracting calculation, or does VA intend all OEM performance under the applicable CLINs to be included?

The services limitation at FAR 52.219-14 applies. Consistent with FAR 52.219-14 and 13 CFR 125.6, amounts attributable to supplies are excluded from the services calculation.

Qualifying other direct costs may also be excluded in accordance with 13 CFR 125.6(a)(1), which identifies cloud computing services as an example when the applicable conditions are met. Amounts paid to a non-similarly situated SaaS OEM/licensor for performance of the service portion of the contract remain subject to the limitation. Contractors are responsible for ensuring compliance with FAR 52.219-14 and 13 CFR 125.6.

Is this for the entire Project? Individual VAMC Location? VISN? We’ll need some clarification on this. It seems as though we must complete ALL work before being able to invoice.

How do we invoice?

Invoicing shall be subject to the completion of the task requirement and deliverables required by the PWS.

All invoices shall be submitted electronically in accordance with VAAR 852.232-72, Electronic Submission of Payment Requests.

What does LO mean?

What does MO mean?

CLINs using LO (Lot) will only be paid one time when the services are completed.

CLINs using MO (Month) are paid on a monthly basis.

Post-award, VA will determine the applicable security categorization and authorization requirements based on the intended use and the VA data involved. The solution shall not be deployed into a production environment or used to process VA data until all applicable VA security authorization requirements, including any applicable FedRAMP requirements and the required VA Authority to Operate (ATO), have been satisfied and VA has authorized the solution for the intended use.

If not, where would you like the recurring FedRAMP/VA ATO compliance costs listed?

The solicitation has been revised to include FedRAMP Assessment, Authorization, and Continuous Monitoring in Option Periods 1 through 4. Please see revisions made in Amendment 0001.

Please include the FedRAMP/VA ATO costs in CLINs 0002, 1002, 2002, 3002, and 4002.

Please be advised that any information contained herein is for informational purposes only, is offered in response to specific questions posed by prospective Offerors, and is subject to change throughout the question and answer process. Accordingly, in the event that there is any discrepancy between the information contained within this document, any subsequent Question and Answer document(s), and/or the Solicitation, Offerors are hereby advised that the terms and conditions contained within the final Solicitation control.