36C10B26Q0804 Final.docx

36C10B26Q0804

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10B26Q0804 09-09-2026 Candice Mazzetta 848-377-5176 09-16-2023

10:00AM

EDT

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

X

541519 $34 Million

N/A

See Delivery Schedule

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

See CONTINUATION Page Combined Synopsis/Solicitation for Enterprise-wide Radiotherapy Technical Quality Assurance (QA) System and Repository

See Section B.4 Price Schedule and Section B.5 Performance Work Statement

This procurement is set aside to Small Businesses.

This RFP will result in a Firm-Fixed-Price Contract.

The period of performance shall be 12 months from date of award, with four 12-month Option Periods, and one Optional Task

Brandon Caltabilota Contracting Officer

Table of Contents

A.2 COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate solicitation will not be issued.

(i) Solicitation 36C10B26Q0788 is issued as a Request for Quotation (RFQ) for Enterprise-wide Radiotherapy Technical Quality Assurance (QA) System and Repository. This solicitation is set aside for Small Business concerns under North American Industry Classification System (NAICS) code 541519, with associated business size standard of $34 million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) See Section B.4, Price Schedule, for the contract line item numbers (CLINs), descriptions, quantities, units of measure, and options applicable to this acquisition.

(iii) The purpose of this acquisition is for a Commercial Off-The-Shelf (COTS) Software as a Service, cloud-based radiation device QA data documentation and management solution to support comprehensive QA data capture, analysis, and reporting across approximately 41 VA Radiation Oncology Centers. The Contractor’s solution shall either have an approved FedRAMP Authorization or shall obtain a FedRAMP Authorization and shall meet VA security requirements for a VA Authority to Operate (ATO) approval. The solution shall aggregate QA data from vendor-specific radiotherapy treatment devices, automate QA image analysis, provide customizable QA templates, integrate manual and automated data, offer advanced trend analysis and reporting, support centralized task scheduling, interface with designated systems, and comply with VA’s security and interoperability requirements.

(iv) The period of performance shall be 12 months from the date of award, with four 12-month option periods and one optional task. See Section B.4, Price Schedule, and Section B.5, Performance Work Statement, for applicable delivery and performance requirements. Inspection and acceptance shall be at destination. FOB is Destination.

(v) See Section E for the incorporated provisions.

(vi) See Section C for the incorporated clauses.

(vii) Quotes shall be submitted electronically no later than September 16, 2026, at 10:00 a.m. EDT, in accordance with the quote submission instructions in Section E.4. Questions regarding this solicitation shall be submitted to Contract Specialist, Candice Mazzetta at Candice.Mazzetta@va.gov and Contracting Officer, Brandon Caltabilota at Brandon.Caltabilota@va.gov. The period for submission of questions will close on September 11, 2026, at 12:00 p.m. EDT.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), Source Code Harmonization and Reuse in Information Technology Act “SHARE IT Act” (P.L. 118-187), and FAR clauses 52.212-4, 52.227-14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14, this includes any custom code developed for the purpose of performing under this contract. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

1. Definitions.

a. Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

b. Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c. Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d. Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions, and upgrades, as further defined below.

e. Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f. Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g. Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

2. Software License.

a. Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement, or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b. The Government may use the software in a networked environment.

c. All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

d. The commercial computer software delivered under this contract may not be used, reproduced, or disclosed by the Government except as provided below or as expressly stated otherwise in this contract. The commercial computer software may be-

i. Used or copied for use with the computer(s) for which it was acquired, including use at any Government installation or agency to which the computer(s) may be transferred;

ii. Used or copied for use with a backup computer if any computer for which it was acquired is inoperative;

iii. Reproduced for safekeeping (archives) or backup purposes;

iv. Modified, adapted, or combined with other computer software;

v. Disclosed to and reproduced for use by support service Contractors or their subcontractors, subject to the same restrictions set forth in this contract; and

vi. Used or copied for use with a replacement computer.

e. Unauthorized Obligations.

i. Except as stated in paragraph (ii), when any supply or service acquired under this contract is subject to any commercial supplier agreement (as defined in 502.101) that includes any language, provision, or clause requiring the Government to pay any future fees, penalties, interest, legal costs or to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation ( 31 U.S.C. 1341), the following shall govern:

1. Any such language, provision, or clause is unenforceable against the Government.

2. Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the commercial supplier agreement. If the commercial supplier agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

3. Any such language, provision, or clause is deemed to be stricken from the commercial supplier agreement.

ii. Paragraph (u)(1) of this clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

f. Commercial supplier agreements unenforceable clauses.

i. This agreement is a part of a contract between the commercial supplier and the U.S. Government for the acquisition of the supply or service that necessitates a license or other similar legal instrument (including all contracts, task orders, and delivery orders under FAR 12).

ii. End user. This agreement shall bind the ordering activity as end user but shall not operate to bind a Government employee or person acting on behalf of the Government in his or her personal capacity.

iii. Law and disputes. This agreement is governed by Federal law. Any language purporting to subject the U.S. Government to the laws of a U.S. state, U.S. territory, district, or municipality, or a foreign nation, except where Federal law expressly provides for the application of such laws, is hereby deleted.

1. Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by applicable Federal law is hereby deleted. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(e).

2. Any language prescribing a different time period for bringing an action than that prescribed by applicable Federal law in relation to a dispute is hereby deleted.

3. Continued performance. The supplier or licensor shall not unilaterally revoke, terminate, or suspend any rights granted to the Government except as allowed by this contract. If the supplier or licensor believes the ordering activity to be in breach of the agreement, it shall pursue its rights under the Contract Disputes Act or other applicable Federal statute while continuing.

4. Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by agency guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the U.S. Government only when explicitly provided by statute (e.g., Prompt Payment Act or Equal Access to Justice Act).

iv. Updating terms. After award, the contractor may unilaterally revise commercial supplier agreement terms if they are not material. A material change is defined as:

1. Terms that change Government rights or obligations;

2. Terms that increase Government prices;

3. Terms that decrease overall level of service; or

4. Terms that limit any other Government right addressed elsewhere in this contract.

5. For revisions that will materially change the terms of the contract, the revised commercial supplier agreement must be incorporated into the contract using a bilateral modification.

6. Any agreement license terms or conditions unilaterally revised subsequent to award that are inconsistent with any material term or provision of this contract shall not be enforceable against the Government, and the Government shall not be deemed to have consented to them.

v. No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative.

vi. Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

vii. Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows:

1. Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the ordering activity. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying Government contract or order.

2. This charge, if disputed by the ordering activity, will be resolved in accordance with FAR 52.212-4(e); no payment obligation shall arise on the part of the ordering activity until the conclusion of the dispute process.

3. Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the Government.

3. Software Maintenance and/or Technical Support.

a. If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b. The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c. Any telephone support provided by Contractor shall be at no additional cost.

d. The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e. If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

4. Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

5. Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

B.3 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer – System for Award Management

[ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X] After Government acceptance of deliverables in Section B.4 and in accordance with Section B.5, Performance Work Statement.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The Quoter acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.4 PRICE SCHEDULE

Any resulting order will be awarded on a firm-fixed-price basis as defined by Revolutionary FAR Overhaul Subpart 16.202. Accordingly, the Quoters shall ensure that any and all costs associated with the proposed application(s), software products, software solution, and/or system, shall be included in the Quoter’s proposed firm-fixed price, and shall serve as the Quoter’s firm-fixed price for the life of any resulting order. No additional costs or fees relative to the Quoter’s proposed application(s), software products, software solution, and/or system including, but not limited to, licensing costs and any associated licensing maintenance required for the development, delivery, integration, operation, and/or maintenance of the Quoter’s proposed solution will be allowed, accepted, and/or paid by the Government.

Inspection and Acceptance: Destination

Note: All deliverables shall be electronically submitted to the VA Program Manager (PM) and Contracting Officer (CO)/Contract Specialist (CS) unless otherwise stated. Days used in the table below refer to calendar days unless otherwise stated. Deliverables with due dates falling on a weekend or holiday shall be submitted the following Government workday after the weekend or holiday.

Base Period

The Base Period of Performance (PoP) shall be 12 months from date of award.

This Firm-Fixed-Price (FFP) Contract Line Item Number (CLIN) includes all labor, materials, project management, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1, inclusive of all subparagraphs.

The Period of Performance (PoP) shall be 12 months from date of award.

The cost of this CLIN shall be included in and allocated to CLINs 0002 through 0006, if exercised.

(NSP)

NSP

Due 30 days after receipt of contract and updated monthly thereafter.

Due the fifth day of each month throughout the period of performance.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.2, inclusive of all subparagraphs.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

PoP shall be 12 months from date of award.

Due immediately upon FedRAMP completion and/or VA request.

Due immediately upon FedRAMP completion and/or VA request.

Due immediately upon FedRAMP completion and/or VA request.

Due immediately upon FedRAMP completion and/or VA request.

Due immediately upon FedRAMP completion and/or VA request.

Due immediately upon FedRAMP completion and/or VA request and updated monthly thereafter.

Due 30 days after contract award and updated monthly thereafter.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.3.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from date of award.

Due within 7 days after FedRAMP and ATO completion.

Due within 7 days after FedRAMP and ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.4.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from date of award.

Due 30 days after FedRAMP completion.

Due 30 days after End-to-End Test completion.

Due 30 days after ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.5.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from date of award.

Due 30 days after ATO completion.

Due 30 days after ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.6.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from date of award.

Due 30 days after ATO completion.

Due 30 days after ATO completion.

Option Period One

This 12-month Option Period may be exercised IAW FAR 52.217-9, Option to Extend the Term of the Contract. Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of the Base Period.

This FFP CLIN includes all labor, materials, project management, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1, inclusive of all subparagraphs.

The PoP shall be 12 months from commencement of Option Period 1, if exercised.

The cost of this CLIN shall be included in and allocated to CLINs 1002 through 1004, if exercised.

Due 30 days after receipt of contract and updated monthly thereafter.

Due the fifth day of each month throughout the period of performance.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.4.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 1, if exercised.

Due 30 days after FedRAMP completion.

Due 30 days after End-to-End Test completion.

Due 30 days after ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.5.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 1, if exercised.

Due 30 days after ATO completion.

Due 30 days after ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.6.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 1, if exercised.

Due 30 days after ATO completion.

Due 30 days after ATO completion.

Option Period Two

This 12-month Option Period may be exercised IAW FAR 52.217-9, Option to Extend the Term of the Contract. Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period One.

This FFP CLIN includes all labor, materials, project management, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1, inclusive of all subparagraphs.

The PoP shall be 12 months from commencement of Option Period 2, if exercised.

The cost of this CLIN shall be included in and allocated to CLINs 2002 through 2004, if exercised.

Due 30 days after receipt of contract and updated monthly thereafter.

Due the fifth day of each month throughout the period of performance.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.4.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 2, if exercised.

Due 30 days after FedRAMP completion.

Due 30 days after End-to-End Test completion.

Due 30 days after ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.5.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 2, if exercised.

Due 30 days after ATO completion.

Due 30 days after ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.6.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 2, if exercised.

Due 30 days after ATO completion.

Due 30 days after ATO completion.

Option Period Three

This 12-month Option Period may be exercised IAW FAR 52.217-9, Option to Extend the Term of the Contract. Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period Two.

This FFP CLIN includes all labor, materials, project management, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1, inclusive of all subparagraphs.

The PoP shall be 12 months from commencement of Option Period 3, if exercised.

The cost of this CLIN shall be included in and allocated to CLINs 3002 through 3004, if exercised.

Due 30 days after receipt of contract and updated monthly thereafter.

Due the fifth day of each month throughout the period of performance.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.4.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 3, if exercised.

Due 30 days after FedRAMP completion.

Due 30 days after End-to-End Test completion.

Due 30 days after ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.5.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 3, if exercised.

Due 30 days after ATO completion.

Due 30 days after ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.6.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 3, if exercised.

Due 30 days after ATO completion.

Due 30 days after ATO completion.

Option Period Four

This 12-month Option Period may be exercised IAW FAR 52.217-9, Option to Extend the Term of the Contract. Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period Three.

This FFP CLIN includes all labor, materials, project management, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1, inclusive of all subparagraphs.

The PoP shall be 12 months from commencement of Option Period 4, if exercised.

The cost of this CLIN shall be included in and allocated to CLINs 4002 through 4004, if exercised.

Due 30 days after receipt of contract and updated monthly thereafter.

Due the fifth day of each month throughout the period of performance.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.4.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 4, if exercised.

Due 30 days after FedRAMP completion.

Due 30 days after End-to-End Test completion.

Due 30 days after ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.5.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 4, if exercised.

Due 30 days after ATO completion.

Due 30 days after ATO completion.

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.6.

Government approval of invoices for payment shall be subject to Contractor’s successful completion of task requirements and associated deliverables required by the PWS.

The PoP shall be 12 months from commencement of Option Period 4, if exercised.

Due 30 days after ATO completion.

Due 30 days after ATO completion.

Optional Task One – SaaS Licenses IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item (MAR 1989), this Optional Task may be exercised once in the base period and once in each option period, for a maximum of five times over the life of the contract. Each SaaS License term shall begin on the effective date of the exercise and shall end with the contract’s current PoP. Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

This is a FFP CLIN.

This Optional Task may be exercised up to 5 times over the life of the contract. The SaaS License term shall not exceed 12 months or extend beyond the end of that PoP.

B.5 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DEPARTMENT OF VETERANS AFFAIRS

Veterans Health Administration National Radiation Oncology Program (NROP)

Enterprise-wide Radiotherapy Technical Quality Assurance (QA) System and Repository

Date: August 24, 2026

VA-26-00052553

PWS Version Number 1.1

BACKGROUND

The Department of Veterans Affairs (VA) continuously seeks ways to improve the services provided to Veterans. The National Radiation Oncology Program seeks to acquire, implement, and validate a Commercial Off-The-Shelf (COTS) online, vendor-agnostic, enterprise-wide Software as a Service (SaaS) Radiotherapy Quality Assurance (QA) solution that standardizes, automates, and centralizes treatment delivery device QA data acquisition, analysis, and reporting across all VA Radiation Oncology Centers. The solution will streamline quality monitoring of linear accelerators (linacs) and other radiation treatment devices, including, but not limited to, brachytherapy and other non-linac teletherapy systems; imaging systems, including diagnostic systems such as computed tomography (CT) and magnetic resonance imaging (MRI) devices, as well as on-board imaging and other radiotherapy positioning verification and monitoring systems; and QA devices across diverse vendors. The solution shall comply with the applicable requirements of the American Association of Physicists in Medicine (AAPM) Task Group (TG)-142, TG-51, TG-198, as well as Medical Physics Practice Guidelines (MPPG) and Protocols.

APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. “Federal Information Security Modernization Act of 2014”

2. Federal Information Processing Standards (FIPS) Publication 140-3, “Security Requirements for Cryptographic Modules”, March 22, 2019

3. FIPS Pub 199. “Standards for Security Categorization of Federal Information and Information Systems,” February 2004

4. FIPS Pub 200, “Minimum Security Requirements for Federal Information and Information Systems,” March 2006

5. FIPS Pub 201-3, “Personal Identity Verification of Federal Employees and Contractors,” January 2022

6. 10 U.S.C. § 2224, "Defense Information Assurance Program", as amended

7. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

8. Public Law 109-461 (P.L. 109-461), Veterans Benefits, Health Care, and Information Technology Act of 2006, as amended, Title IX, Information Security Matters

9. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”, as amended

10. VA Directive 0710, “Personnel Vetting Program,” September 8, 2025, https://www.va.gov/vapubs/index.cfm

11. VA Handbook 0710, “Personnel Vetting Program,” September 8, 2025, https://www.va.gov/vapubs/index.cfm

12. VA Directive 6102, “Internet/Intranet Services,” August 5, 2019

13. 36 C.F.R. Part 1194 “Information and Communication Technology Standards and Guidelines,” as amended

14. Office of Management and Budget (OMB) Circular A-130, “Managing Federal Information as a Strategic Resource,” July 28, 2016

15. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed Services (CHAMPUS)”, as amended

16. NIST SP 800-66 Rev. 2, “Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule: A Cybersecurity Resource Guide,” February 2024

17. 45 C.F.R Parts 160 and 164, Subparts A and E, the Standards for Privacy of Individually Identifiable Health Information (“Privacy Rule”); and 45 C.F.R. Parts 160 and 164, Subparts A and C, the Security Standard (“Security Rule”); as amended

18. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended

19. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

20. VA Directive 6500, “VA Cybersecurity Program,” February 24, 2021 (see VA NOTICE 24-18, dated September 27, 2024, “Update to VA Directive 6500 Cybersecurity Program”, and VA Notice 25-07, dated 3/18/25, “Amending VA Directive 6500 to incorporate M-24-15”)

21. VA Handbook 6500, “Risk Management Framework for VA Information Systems VA Information Security Program,” February 24, 2021 (see VA Notice 25-01, dated October 15, 2024, “Update to VA Handbook 6500 Risk Management Framework for VA Information Systems VA Information Security Program”, and VA Notice 25-06, dated 3/18/25, “Amending VA Directive 6500 to incorporate M-24-15”, VA Notice 25-16, dated September 15, 2025, “Amending VA Handbook 6500 to Replace Enterprise Mission Assurance Support Services Tool With Office of Information Technology Governance Risk Compliance Tool, and VA Notice 25-17, dated September 22, 2025, “Rescission Of Office Of Information Security (OIS) Deputy Assistant Secretary (DAS) Memorandum – Requirements of Proper Plan of Action and Milestones (POA&M) Completion)

22. VA Handbook 6500.2, “Management of Breaches Involving Sensitive Personal Information (SPI),” June 30, 2023

23. VA Handbook 6500.6, “Contract Security,” March 12, 2010 (see VA Notice 24-12, dated April 22, 2024, “Update to VA Handbook 6500.6, Contract Security, Appendix C VA Information and Information System Security/Privacy Language For Inclusion Into Contracts, As Appropriate”)

24. VA Handbook 6500.8, “Information System Contingency Planning,” March 25, 2025

25. VA Handbook 6500.10, “Mobile Device Security Policy,” February 15, 2018 (see VA NOTICE 25-10, dated June 9, 2025, “Use of Personally Owned Mobile Devices Policy Amendment of Department of Veterans Affairs Handbook 6500.10”, and VA Notice 25-15, dated August 22, 2025, “Update to VA Handbook 6500.10 Mobile Device Security Policy”)

26. VA Handbook 6500.11, “VA Firewall Configuration,” August 22, 2017

27. OIT Process Asset Library (PAL), OIT Process Asset Library.

28. One-VA Technical Reference Model (TRM) (reference at https://www.va.gov/trm/TRMHomePage.aspx)

29. VA Directive 6508, “Implementation of Privacy Threshold Analysis and Privacy Impact Assessment,” October 15, 2014

30. VA Directive 6510, “VA Identity, Credential and Access Management,” September 3, 2024

31. VA Handbook 6510, “VA Identity, Credential and Access Management,” September 27, 2024

32. VA Directive and Handbook 6513, “Secure External Connections,” October 12, 2017

33. VA Directive 6300, “Records and Information Management,” September 21, 2018

34. VA Handbook, 6300.1, “Records Management Procedures,“ March 24, 2010

35. NIST SP 800-37 Rev 2, “Risk Management Framework for Information Systems and Organizations: A System Life Cycle Approach for Security and Privacy,” December 2018

36. NIST SP 800-53 Rev. 5, “Security and Privacy Controls for Federal Information Systems and Organizations,” September 23, 2020 (includes updates…