36C10B25R0003 IETSS RFP.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10B25R0003 11/13/2024

Seeler, Dana dana.seeler@va.gov 848-377-5230 11/27/2024

12:00 PM EST

36C10B

Department of Veterans Affairs

Technology Acquisition Center

23 Christopher Way

Eatontown NJ 07724

X

541511

$34M

N/A

X

See Delivery Schedule

Eatontown

36C10B

Financial Services Center

PO Box 149971

Austin TX 78714-8971

See CONTINUATION Page

This Solicitation is issued for:

Independent Enterprise Testing and Support Services (IETSS)

The Official RFP will result in a Hybrid-FFP + T&M Contract.

Period of Performance:

12-Month Base Period, with four 12-month Option Periods and one Optional Task

Points of Contact:

Dana Seeler dana.seeler@va.gov

Contracting Specialist

Jason King jason.king6@va.gov

Contracting Officer

See CONTINUATION Page

X X

Jason King, Contracting Officer

36C10B25R0003

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

B.3 CONTRACT ADMINISTRATION DATA

B.4 PRICE SCHEDULE

B.5 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 FEDERAL ACQUISITION REGULATION (FAR) 52.252-2 CLAUSES INCORPORATED

BY REFERENCE (FEB 1998)

C.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (NOV 2021)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

C.4 FAR 52.217-7 OPTION FOR INCREASED QUANTITY – SEPARATELY PRICED LINE

ITEM (MAR 1989)

C.5 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) . 104

C.6 52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE (DEC 2007)

C.7 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020)

C.8 VAAR 852.211-76 LIQUIDATED DAMAGES – REIMBURSEMENT FOR DATA

BREACH COSTS (FEB 2023)

C.9 VAAR 852.239-70 SECURITY REQUIREMENTS FOR INFORMATION TECHNOLOGY

RESOURCES (FEB 2023)

C.10 VAAR 852.239-71 INFORMATION SYSTEM SECURITY PLAN AND

ACCREDITATION (FEB 2023)

C.11 VAAR 852.239-72 INFORMATION SYSTEM DESIGN AND DEVELOPMENT (FEB

2023)

C.12 VAAR 852.239-73 INFORMATION SYSTEM HOSTING, OPERATION,

MAINTENANCE, OR USE (FEB 2023)

C.13 VAAR 852.239-74 SECURITY CONTROLS COMPLIANCE TESTING (FEB 2023) .. 113

C.14 ORGANIZATIONAL CONFLICT OF INTEREST

C.15 SMALL BUSINESS PARTICIPATION REQUIREMENTS

C.16 DATA RIGHTS

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) .. 121

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (MAY 2024)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020)

E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (SEP

2018)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

E.10 VAAR 852.239-71 INFORMATION SYSTEM SECURITY PLAN AND

ACCREDITATION (FEB 2023)

E.11 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.12 BASIS FOR AWARD

E.13 FACTORS AND SUB-FACTORS TO BE EVALUATED

E.14 EVALUATION APPROACH

E.15 SUBMISSION INSTRUCTIONS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.212.

If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the

Government’s use, duplication and disclosure of data shall not be included or made a part of the

Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes

Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the

Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. §

3901 et seq.), Contracts for Data Processing or Maintenance (38 U.S.C. § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the

Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting

Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

(1). Definitions.

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs

(“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in

Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the

Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions, and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from

Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work

Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

d) All limitations of software usage are expressly stated in the Schedule of

Supplies/Services and the Performance Work Statement/Product Description.

(3). Software Maintenance and Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the

Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers so as to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance

Work Statement or Product Description. However, prolonged delay (exceeding 2 business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4). Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the

Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the

Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications. Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

http://www.cpars.gov/

B.3 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Name of Company:

Address:

Point of Contact:

Phone Number:

Email Address:

Company Business Size & Status:

Unique Entity Identifier (UEI):

b. GOVERNMENT: Contracting Officer 36C10B

Jason King, jason.king6@va.gov

Department of Veterans Affairs

Technology Acquisition Center

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X-Upon Government acceptance of deliverables in accordance with B.4, Price Schedule and in accordance with Section B.5, Performance Work Statement]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of

Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.4 PRICE SCHEDULE

Inspection/Acceptance//F.O.B: Destination.

Any resulting contract will be awarded on a hybrid firm-fixed-price (FFP) and Time and

Material (T&M) basis as defined by Federal Acquisition Regulation (FAR) Subpart 16.202.

Accordingly, the Contractor shall ensure that any and all costs associated with the Contractor’s proposed application(s), software products, software solution, and/or system, shall be included in the Contractor’s proposed firm-fixed price, and shall serve as the Contractor’s firm-fixed price for the life of any resulting contract. No additional costs or fees relative to the Contractor’s proposed application(s), software products, software solution, and/or system including, but not limited to, licensing costs and any associated licensing maintenance required for the development, delivery, integration, operation, and/or maintenance of the Contractor’s proposed solution will be allowed, accepted, and/or paid by the Government. Software shall be delivered within five business day of award.

NOTE: Vendors are instructed to see solicitation Section E for proposal submission instructions inclusive of the price proposal. Vendors are cautioned that alterations to the line items as specified below may render quotes unacceptable. All questions shall be directed to the Contract

Specialist, Dana Seeler, dana.seeler@va.gov and the Contracting Officer, Jason King, jason.king6@va.gov prior to the closing date and time specified in the Request for Proposal

(RFP). In accordance with FAR 25.401(a)(1), the subject procurement is exempt from the requirements of the Trade Agreements Act (TAA). Accordingly, Non-TAA compliant items may be quoted for this procurement, and ultimately delivered under any resulting order.

Inspection, Acceptance, and F.O.B.: Destination

Deliverables throughout the performance of this contract shall be provided via electronic submission to: VA Program Manager (PM), Contracting Officer’s Representative (COR), and

Contracting Officer (CO)

Product Service Code for all line items: DA01

Base Period

The base period of performance for this effort shall be 12 months from date of award

CLIN DESCRIPTION QTY UNIT

UNIT

PRICE

TOTAL

PRICE

0001 Project Management in accordance with

(IAW) Performance Work Statement

(PWS) Paragraph 5.1, inclusive of subparagraphs.

This FFP Contract Line Item Number

(CLIN) includes all labor and deliverables

(X001AA through X001AD) required for the successful completion of the services detailed in PWS paragraph 5.1 and all of its subparagraphs.

12 MO $ $

Period of Performance (PoP): 12 months from date of award.

0002 Test and Evaluation Support; Testing and Technology Support; Test Systems

Engineering and Implementation

Support; Test Process and Quality

Management Support T&M IAW PWS

Paragraphs 5.2 through 5.5 inclusive of all subparagraphs.

This T&M CLIN includes all labor and deliverables (X002AA through X002BT) required for the successful completion of the tasks associated with PWS Paragraphs

5.2 through 5.5, including all

This T&M CLIN is in IAW Federal

Acquisition Regulation (FAR) 52.232-7 for invoicing or billing purposes.

The NTE amount shall be calculated using the proposed rates for the labor categories and the estimated number of labor hours listed in Attachment 001.

The T&M rates for this CLIN will be incorporated at time of award as ceiling rates based on the offeror’s proposal.

PoP shall be 12 months from date of award.

1 LO Not-To-Exceed

(NTE) $

NTE $

0003 T&M TRAVEL IAW PWS Paragraph

4.3.

Travel shall be in accordance with the

Federal Travel Regulations (FTR). Travel requires advanced concurrence and shall be approved by the VA PM/COR in writing. Task order travel within the local commuting area will not be reimbursed.

The Contractor’s fixed handling rate as set forth herein may be applied to the billable travel cost and shall not exceed that set forth in the basic contract. Profit shall not be applied.

Government Not to Exceed Travel Ceiling:

$156,200.00 + Fixed Handling Rate %

= Travel NTE Ceiling $ ________

1 LO NTE $ NTE $

(Inclusive of Government NTE travel ceiling + Fixed Handling Rate)

BASE PERIOD TOTAL $

OPTION PERIOD 1

This option period may be exercised in the sole discretion of the Government IAW FAR 52.217-9 Option to

Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of the base period.

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

1001 Project Management IAW PWS

Paragraph 5.1, inclusive of

This FFP CLIN includes all labor and deliverables (X001AA through X001AD) required for the successful completion of the services detailed in PWS paragraph 5.1 and all of its subparagraphs.

PoP: 2 months from expiration of the base period, if exercised.

12 MO $ $

1002 Test and Evaluation Support; Testing and

Technology Support; Test Systems

Engineering and Implementation

Support; Test Process and Quality

Management Support Time and Material

(T&M) IAW PWS Paragraphs 5.2 through 5.5 inclusive of all required for the successful completion of the tasks associated with PWS Paragraphs 5.2 through 5.5, including all subparagraphs.

Acquisition Regulation (FAR) 52.232-7 for invoicing or billing purposes.

The NTE amount shall be calculated using the proposed rates for the labor categories

1 LO Not-To-Exceed

(NTE) $

NTE $

The T&M rates for this CLIN will be incorporated at time of award as ceiling rates based on the offeror’s proposal.

PoP shall be 12 months from date of award.

1003 T&M TRAVEL IAW PWS Paragraph

4.3.

Travel shall be in accordance with the

Federal Travel Regulations (FTR). Travel requires advanced concurrence and shall be approved by the VA PM/COR in writing.

Task order travel within the local commuting area will not be reimbursed. The

Contractor’s fixed handling rate as set forth herein may be applied to the billable travel cost and shall not exceed that set forth in the basic contract. Profit shall not be applied.

$152,956.00 + Fixed Handling Rate %

= Travel NTE Ceiling $ ________

(Inclusive of Government NTE travel ceiling

+ Fixed Handling Rate)

OPTION PERIOD 1 TOTAL $

OPTION PERIOD 2

This option period may be exercised in the sole discretion of the Government IAW FAR 52.217-9 Option to modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of option period 1.

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

2001 Project Management IAW PWS

This FFP CLIN includes all labor and deliverables (X001AA through X001AD) required for the successful completion of the

PoP: 12 months from expiration of option period 1, if exercised.

12 MO Not-To-Exceed

2002 Test and Evaluation Support; Testing and

Technology Support; Test Systems

Engineering and Implementation

Support; Test Process and Quality

Management Support Time and Material

(T&M) IAW PWS Paragraphs 5.2 required for the successful completion of the invoicing or billing purposes.

The NTE amount shall be calculated using the proposed rates for the labor categories based on the offeror’s proposal.

PoP shall be 12 months from date of award.

1 LO NTE $ NTE $

2003 T&M TRAVEL IAW PWS Paragraph requires advanced concurrence and shall be approved by the VA PM/COR in writing.

Task order travel within the local commuting area will not be reimbursed.

The Contractor’s fixed handling rate as set forth herein may be applied to the billable travel cost and shall not exceed that set forth in the basic contract. Profit shall not be applied.

$145,025.44 + Fixed Handling Rate %

= Travel NTE Ceiling $ ________

(Inclusive of Government NTE travel ceiling

+ Fixed Handling Rate)

OPTION PERIOD 2 TOTAL $

OPTION PERIOD 3

This option period may be exercised in the sole discretion of the Government IAW FAR 52.217-9 Option to modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of option period 2.

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

3001 Project Management in accordance with

(IAW) Performance Work Statement

(PWS) Paragraph 5.1, inclusive of

This Firm-Fixed-Price (FFP) Contract Line

Item Number (CLIN) includes all labor and deliverables (X001AA through X001AD) required for the successful completion of the

Period of Performance (PoP): 12 months from date of award.

12 MO $ $

3002 Test and Evaluation Support; Testing and

Technology Support; Test Systems

Engineering and Implementation

Support; Test Process and Quality

Management Support Time and Material

(T&M) IAW PWS Paragraphs 5.2 required for the successful completion of the invoicing or billing purposes.

The NTE amount shall be calculated using the proposed rates for the labor categories based on the offeror’s proposal.

1 LO Not-To-Exceed

PoP shall be 12 months from date of award.

3003 T&M TRAVEL IAW PWS Paragraph requires advanced concurrence and shall be approved by the VA PM/COR in writing.

Task order travel within the local commuting area will not be reimbursed. The

Contractor’s fixed handling rate as set forth herein may be applied to the billable travel

$147,969.46 + Fixed Handling Rate %

= Travel NTE Ceiling $ ________

(Inclusive of Government NTE travel ceiling

+ Fixed Handling Rate)

OPTION PERIOD 3 TOTAL $

OPTION PERIOD 4

This option period may be exercised in the sole discretion of the Government IAW FAR 52.217-9 Option to modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of option period 3.

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

4001 Project Management IAW PWS

This Firm-Fixed-Price (FFP) Contract Line

Item Number (CLIN) includes all labor and deliverables (X001AA through X001AD) required for the successful completion of the

Period of Performance (PoP): 12 months from date of award.

12 MO $ $

4002 Test and Evaluation Support; Testing and

Technology Support; Test Systems

Engineering and Implementation

Support; Test Process and Quality

Management Support Time and Material

(T&M) IAW PWS Paragraphs 5.2 required for the successful completion of the invoicing or billing purposes.

The NTE amount shall be calculated using the proposed rates for the labor categories based on the offeror’s proposal.

PoP shall be 12 months from date of award.

1 LO Not-To-Exceed

(NTE) $

NTE $

4003 T&M TRAVEL IAW PWS Paragraph requires advanced concurrence and shall be approved by the VA PM/COR in writing.

Task order travel within the local commuting area will not be reimbursed. The

Contractor’s fixed handling rate as set forth herein may be applied to the billable travel

$150,973.24 + Fixed Handling Rate %

= Travel NTE Ceiling $ ________

(Inclusive of Government NTE travel ceiling

+ Fixed Handling Rate)

OPTION PERIOD 4 TOTAL $

OPTIONAL TASK – TRANSITION SUPPORT

This is an optional task, FAR 52.217-7, Option for Increased Quantity – Separately priced Line Item (MAR

1989). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer.

This optional task may be exercised anytime, in whole or in part, within the Base Period or Option Periods 1 through 4.

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

5001 Optional Task – Transition Support

(T&M) IAW PWS Paragraph 5.6.

deliverables required for the successful completion of the tasks associated with

PWS Paragraph 5.6.

This T&M CLIN is in IAW FAR 52.232-7 for invoicing or billing purposes.

The NTE amount shall be calculated using the proposed rates for the labor categories incorporated at time of award as ceiling rates based on the offeror’s proposal.

NOTE: Activities related to this task will be performed if a Contractor other than the incumbent Contractor is awarded the follow-on ETSSS order

Task 5.6 is designated as an Optional Task and will be exercised at the discretion of the

Government in accordance with FAR

52.217-7.

If exercised, the period of performance will be up to a total of 180 days. The period of performance for the optional task will not exceed 180 days past the expiration date of the period in which it is exercised.

The Contractor shall prepare a comprehensive Transition Plan within 21 calendar days of exercise of the optional task. The Contractor shall attend regularly scheduled meetings with ETS for the remaining 150-days after receipt of the

Transition Plan.

1 LO Not-To-Exceed

Work shall not commence until a formal task order modification has been issued by the Contracting Officer.

5001AA Contract Transition Team Roster IAW PWS

Paragraph 5.6

Due/Frequency: 21 days after optional task if exercised

1 LO NSP NSP

5001AB Transition-Out Plan IAW PWS Paragraph

5.6

Due/Frequency: 30 days after optional task if exercised

1 LO NSP NSP

OPTIONAL TASK TOTAL $

TOTAL CONTRACT (INCLUSIVE OF ALL OPTIONS) NTE $

RECURRING DELIVERABLES

(Base and Option Periods)

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

X001AA Contractor Project Management Plan IAW

PWS Paragraph 5.1.1

Due 30 days after award and updated monthly thereafter.

1 LO NSP NSP

X001AB PM - Monthly Progress Reports IAW

PWS Paragraph 5.1.3

Due the seventh day of each month throughout the period of performance.

1 LO NSP NSP

X001AC PM - Memorandum of Independence

Confirmation IAW PWS paragraph 5.1.4

Due annually or within three business days of changes.

1 LO NSP NSP

X001AD PM - Contractor Staff Roster IAW PWS paragraph 6.2.2

Due within three business days after award, and updated roster is due within three business days of changes.

1 LO NSP NSP

X002AA TE - Work Product Review Analysis

Report IAW PWS paragraph 5.2.1

Due: Due the seventh day of each month throughout the PoP.

1 LO NSP NSP

X002AB TE - Risk Analysis Summary IAW PWS paragraph 5.2.3

Due: Ad hoc throughout the PoP.

X002AC TE - Test Plan Summary IAW PWS paragraph 5.2.4

X002AD TE - Test Analysis Summary IAW PWS paragraph 5.2.6

X002AE TE - Patient Safety Issue Testing Report

IAW PWS paragraph 5.2.6

X002AF TTS - Configuration Management Plan of the Virtual Services IAW PWS paragraph

5.3

Due/Frequency: Monthly

X002AG TTS - Change Management Plan of the

Virtual Services IAW PWS paragraph 5.3

X002AH TTS - Change Management Plan of the

Automation Testing IAW PWS paragraph

X002AJ TTS - Virtual Service Creation and

Deployment Process IAW PWS paragraph

X002AK TTS - Test Data Management Plan IAW

PWS paragraph 5.3

X002AL TTS - Test Data Creation Process and

Strategy IAW PWS paragraph 5.3

X002AM TTS - Architecture Diagrams for Major

Programs IAW PWS paragraph 5.3

Due/Frequency: As required

X002AN TTS - Test Environment Logical

Requirements Document IAW PWS paragraph 5.3

Due/Frequency: As required

X002AP TTS - Interoperability Management

Process IAW PWS paragraph 5.3

X002AQ TTS - Data Migration Validation Strategy

IAW PWS paragraph 5.3

X002AR TTS - Data Migration Validation Test

Cases and Scripts IAW PWS paragraph

X002AS TTS - Interoperability Management

Process IAW PWS paragraph 5.3

X002AT TTS - Data Migration Validation Services

IAW PWS paragraph 5.3

X002AU TSEI – Revised TC System Architecture

Documentation 5.4.1

Due/Frequency: Due annually, by the seventh day of the month following contract or option period award, or when architecture changes require updates.

1 LO NSP NSP

X002AV TSEI - TC O&M Plan IAW PWS paragraph 5.4.2 contract or option period award

1 LO NSP NSP

X002AW TSEI - Revised Patch Management Plan

IAW PWS paragraph 5.4.2 contract or option period award.

1 LO NSP NSP

X002AX TSEI - Revised Configuration and Change

Management Documents IAW PWS paragraph 5.4.2.

Due/Frequency: Due annually, by the seventh day of the month following contract or option period award

X002AZ TSEI - TC O&M Monthly Status Report contract or option period award

1 LO NSP NSP

X002BA TSEI - Revised Disaster Recovery Plan contract or option period award

1 LO NSP NSP

X002BB TSEI - Revised Database Backup &

Recovery Plan IAW PWS paragraph 5.4.2

X002BC

TSEI - After Action Reports IAW PWS paragraph 5.4.2

Due/Frequency: Due ad hoc throughout the PoP.

1 LO NSP NSP

X002BD TSEI - Revised Configuration and Change

Management Documents IAW PWS paragraph 5.4.3 contract or option period award, and as needed.

1 LO NSP NSP

X002BE TSEI - TC Database Administration Plan

IAW PWS paragraph 5.4.3 contract or option period award, and as needed.

1 LO NSP NSP

X002BF TSEI - Database Performance Report IAW

PWS paragraph 5.4.3

Due/Frequency: Due ad hoc throughout the period of performance (PoP).

1 LO NSP NSP

X002BG TSEI - Create and maintain Standard

Operating Procedures IAW PWS 5.4.3 contract or option period award, and as needed.

X002BH TSEI - Tools Assessment Report IAW

PWS paragraph 5.4.5 contract or option period award, and as needed.

1 LO NSP NSP

X002BJ TPQM - Continuous Quality Improvement

Process Plan IAW PWS paragraph 5.5.1

Due/Frequency: Due three business days after the end of each quarter

1 LO NSP NSP

X002BK TPQM - Lessons Learned Repository

IAW PWS paragraph 5.5.2

Due/Frequency: Ongoing requirement to maintain

1 LO NSP NSP

X002BL TPQM - Lessons Learned Report IAW

PWS paragraph 5.5.2

Due/Frequency: Due 30 business days after each Lessons Learned Meeting

1 LO NSP NSP

X002BM TPQM - Quality Review Report IAW

PWS paragraph 5.5.2

Due/Frequency: Quarterly

X002BN TPQM - Artifact Review Findings Report

IAW PWS paragraph 5.5.3

Due/Frequency: Due 15 days after the end of each month

1 LO NSP NSP

X002BP TPQM - Artifact Corrective Plan of

Action IAW PWS paragraph 5.5.3

Due/Frequency: Due 15 days after the end of each month

1 LO NSP NSP

X002BQ TPQM - Updated Measurement and

Metric Plan IAW PWS paragraph 5.5.6

Due/Frequency: Due the seventh day of the month following contract or option period award, but actual metrics are ongoing updates as required on SharePoint site.

1 LO NSP NSP

X002BR TPQM - CQIP Orientation and Overview

Briefing IAW PWS paragraph 5.5.7

Due/Frequency: Due three business days after the beginning of the month

X002BS TPQM - Root Cause Analysis Incident

Report IAW PWS paragraph 5.5.8

Due/Frequency: Due 15 calendar days after completion of the Root Cause

Analysis

1 LO NSP NSP

X002BT Technical Data - IAW Contract Section

C.16, Data Rights

Due/Frequency: As Required

B.5 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DEPARTMENT OF VETERANS AFFAIRS (VA)

Office of Information and Technology (OIT)

Electronic Health Record Modernization Integration Office (EHRM-IO)

Independent Enterprise Testing and Support Services (IETSS)

Date: October 18, 2024

TAC-24-00050415

PWS Version Number: 3.1

1.0 BACKGROUND

The mission of Department of Veterans Affairs (VA), Office of Information & Technology

(OIT) is to collaborate with business partners to create the best experience for Veterans. In meeting these goals, OIT strives to provide high quality, effective, and efficient Information

Technology (IT) services to those who provide care to Veterans at point-of-care as well as throughout all points of each Veteran’s health care, in an effective, timely and compassionate manner. VA depends on Information Management/Information Technology (IM/IT) systems to meet mission goals.

OIT is the steward of VA’s IT resources and is responsible for ensuring the efficient and effective operation of VA’s IT Management System to meet mission requirements defined by the

VA Secretary and other key VA officials. OIT partners with other VA business units to deliver available, adaptable, secure, and cost-effective technology services to VA. Technology services are introduced into VA via two primary approaches: in-house development or acquisition of

Commercial Off The Shelf (COTS) and Government Off The Shelf (GOTS). These approaches follow industry, Government, and VA standards for technology, including but not limited to the phases of Software Development LifeCycle (SDLC) for development and Software Acquisition, Configuration, and Implementation (SACI) for COTS and GOTS.

The EHRM-IO Program is the program executive office charged with the preparation, deployment, and transition to a new electronic health record (EHR) within VA. The program will ensure that the process of deploying the new EHR is done in a manner that meets VA needs and supports seamless healthcare to Veterans and qualified beneficiaries. The Integrated Testing program within the EHRM-IO manages and oversees the execution of the test and evaluation activities across the EHRM program and its products. The testing community that makes up the

EHRM-IO Integrated Testing Program is comprised of three main organizations: Integrated

Testing Enterprise Test (IntT-ET), Office of Functional Champion, Functional Test & Evaluation

(OFC Test/OFCt), and the Oracle Health Testing & Quality Assurance (T&QA). The resources delivering these services are a mix of EHRM-IO IntT VA resources and IntT-ET contractor services through this IETSS contract; OFC Test VA; and OIT Test Management and Operations

(TMO) and Test Center (TC) VA resources.

The IETSS Contract will provide services in support of EHRM-IO IntT and OFC Test and OIT

TMO and Test Center (TC) VA resources. IETSS resources will work closely and collaboratively with the Oracle Health T&QA team to ensure an integrated approach and schedule for the EHRM-IO Test and Evaluation lifecycle, the IETSS Contractor shall coordinate services with OIT and EHRM-IO. The IETSS Contract will provide services in support of

EHRM-IO as well as VA OIT current legacy and future major programs requiring test service support.

2.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the most current version of the following:

1. “Federal Information Security Modernization Act of 2014”

2. Federal Information Processing Standards (FIPS) Publication 140-3, “Security

Requirements for Cryptographic Modules”, March 22, 2019

3. FIPS Pub 199. “Standards for Security Categorization of Federal Information and

Information Systems,” February 2004

4. FIPS Pub 200, “Minimum Security Requirements for Federal Information and

Information Systems,” March 2006

5. FIPS Pub 201-3, “Personal Identity Verification of Federal Employees and

Contractors,” January 2022

6. 10 U.S.C. § 2224, "Defense Information Assurance Program"

7. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

8. Public Law 109-461 (P.L. 109-461), Veterans Benefits, Health Care, and

Information Technology Act of 2006, Title IX, Information Security Matters

9. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

10. VA Directive 0710, “Personnel Security and Suitability Program,” June 4, 2010, https://www.va.gov/vapubs/index.cfm

11. VA Handbook 0710, “Personnel Security and Suitability Program,” May 2, 2016, https://www.va.gov/vapubs/index.cfm

12. VA Directive and Handbook 6102, “Internet/Intranet Services,” August 5, 2019

13. 36 C.F.R. Part 1194 “Information and Communication Technology Standards and

Guidelines,” January 18, 2017

14. Office of Management and Budget (OMB) Circular A-130, “Managing Federal

Information as a Strategic Resource,” July 28, 2016

15. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed

Services (CHAMPUS)”

16. NIST SP 800-66 Rev. 1, “An Introductory Resource Guide for Implementing the

Health Insurance Portability and Accountability Act (HIPAA) Security Rule,”

October 2008

17. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended, January 18, 2017

18. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

19. VA Directive 6500, “VA Cybersecurity Program,” February 24, 2021

20. VA Handbook 6500, “Risk Management Framework for VA Information Systems

VA Information Security Program,” February 24, 2021

21. VA Handbook 6500.2, “Management of Breaches Involving Sensitive Personal

Information (SPI),” June 30, 2023

22. VA Handbook 6500.5, “Incorporating Security and Privacy into the System

Development Lifecycle,” March 22, 2010

23. VA Handbook 6500.6, “Contract Security,” March 12, 2010 (Appendix C updated

April 22, 2024

24. VA Handbook 6500.8, “Information System Contingency Planning,” April 6, 2011

25. VA Handbook 6500.10, “Mobile Device Security Policy,” February 15, 2018

26. VA Handbook 6500.11, “VA Firewall Configuration,” August 22, 2017

27. OIT Process Asset Library (PAL), https://www.va.gov/process/ . Reference Process

Maps at https://www.va.gov/process/maps.asp and Artifact templates at https://www.va.gov/process/artifacts.asp

28. One-VA Technical Reference Model (TRM) (reference at https://www.va.gov/trm/TRMHomePage.aspx)

29. VA Directive 6508, “Implementation of Privacy Threshold Analysis and Privacy

Impact Assessment,” October 15, 2014

30. VA Handbook 6510, “VA Identity and Access Management,” January 15, 2016

31. VA Directive and Handbook 6513, “Secure External Connections,” October 12,

32. VA Directive 6300, “Records and Information Management,” September 21, 2018 https://www.va.gov/vapubs/index.cfm https://www.va.gov/vapubs/index.cfm http://www.va.gov/vapubs http://www.va.gov/vapubs https://www.va.gov/process/ https://www.va.gov/process/maps.asp https://www.va.gov/process/artifacts.asp https://www.va.gov/trm/TRMHomePage.aspx

33. VA Handbook, 6300.1, “Records Management Procedures, “March 24, 2010

34. NIST SP 800-37 Rev 2, “Risk Management Framework for Information Systems and

Organizations: A System Life Cycle Approach for Security and Privacy,” December

35. NIST SP 800-53 Rev. 5, “Security and Privacy Controls for Federal Information

Systems and Organizations,” September 23, 2020 (includes updates as of

12/10/2020)

36. VA Directive 0735, “Homeland Security Presidential Directive 12 (HSPD-12)

Program,” October 26, 2015

37. VA Handbook 0735, “Homeland Security Presidential Directive 12 (HSPD-12)

Program,” March 24, 2014

38. OMB Memorandum 05-24, “Implementation of Homeland Security Presidential

Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal

Employees and Contractors,” August 5, 2005

39. OMB Memorandum M-19-17, “Enabling Mission Delivery Through Improved

Identity, Credential, and Access Management,” May 21, 2019

40. OMB Memorandum, “Guidance for Homeland Security Presidential Directive

(HSPD) 12 Implementation,” May 23, 2008

41. Federal Identity, Credential, and Access Management (FICAM) Architecture, June

30, 2023 (https://arch.idmanagement.gov/#what-is-the-ficam-architecture)

42. NIST SP 800-116 Rev 1, “Guidelines for the Use of Personal Identity Verification

(PIV) Credentials in Facility Access, “June 2018

43. NIST SP 800-63-3, 800-63A, 800-63B, 800-63C, “Digital Identity Guidelines,” updated March 02, 2020

44. NIST SP 800-157, “Guidelines for Derived PIV Credentials,” December 2014

45. NIST SP 800-164, “Guidelines on Hardware-Rooted Security in Mobile Devices

(Draft),” October 2012

46. Draft National Institute of Standards and Technology Interagency Report (NISTIR)

7981, “Mobile, PIV, and Authentication,” March 2014

47. VA Memorandum, VAIQ #7100147, “Continued Implementation of Homeland

Security Presidential Directive 12 (HSPD-12),” April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

48. IAM Identity Management Business Requirements Guidance document, May 2013, (reference Enterprise Architecture Section, PIV/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

49. VA Memorandum “Personal Identity Verification (PIV) Logical Access Policy

Clarification,” July 17, 2019, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4896

50. Trusted Internet Connections (TIC) 3.0 Core Guidance Documents, https://www.cisa.gov/publication/tic-30-core-guidance-documents

51. OMB Memorandum M-19-26, “Update to the Trusted Internet Connections (TIC)

Initiative,” September 12, 2019

52. OMB Memorandum M-08-23, “Securing the Federal Government’s Domain Name

System Infrastructure,” August 22, 2008

53. Sections 524 and 525 of the Energy Independence and Security Act of 2007, (P.L.

110–140), December 19, 2007

54. Section 104 of the Energy Policy Act of 2005, (P.L. 109–58), August 8, 2005

55. Executive Order 14057, “Catalyzing Clean Energy Industries and Jobs through

Federal Sustainability, 12/8/2021 https://arch.idmanagement.gov/#what-is-the-ficam-architecture https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514 https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514 https://www.voa.va.gov/DocumentView.aspx?DocumentID=4896 https://www.cisa.gov/publication/tic-30-core-guidance-documents

56. Executive Order 13221, “Energy-Efficient Standby Power Devices,” August 2, 2001

57. VA Directive 0057, “VA Environmental Management Program,” October 25, 2022

58. Office of Information Security (OIS) VAIQ #7424808 Memorandum, “Remote

Access,” January 15, 2014, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

59. Clinger-Cohen Act of 1996, 40 U.S.C. §11101 and §11103

60. “Veteran Focused Integration Process (VIP) Guide 4.0,” January 2021, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4371

61. VA Memorandum “Proper Use of Email and Other Messaging Services,” January 2, 2018, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

62. “Product Line Management Transformation Playbook” version 3.1, August 2023, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4946

63. NIST SP 500-267B Revision 1, “USGv6 Profile,” November 2020

64. OMB Memorandum M-21-07, “Completing the Transition to Internet Protocol

Version 6 (IPv6),” November 19, 2020

65. Social Security Number (SSN) Fraud Prevention Act of 2017

66. Section 240 of the Consolidated Appropriations Act (CAA) 2018, March 23, 2018

67. “VIP Release Process Guide”, Version 1.4, May 2016, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4411

68. “POLARIS User Guide”, Version 1.9, March 2017, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4412

69. EHRM-IO Joint Master Test Plan (JMTP)

3.0 SCOPE OF WORK

The Contractor shall provide support in the areas of test and evaluation of software, infrastructure, environments, and operations of the Independent Verification and Validation

(IV&V) TC, operations for TC environments hosted in VA Enterprise Cloud, and continuous quality process and program management support.

OIT and major program offices each require specific services during the period of performance to support all areas of daily operations. This work includes test and evaluation of existing legacy solutions, and VA applications in support of VA modernization initiatives. These applications include but are not limited to EHRM solutions and all systems integration to the EHR, Financial

Management Business Transformation (FMBT), future modernization programs, and other

GOTS and COTS applications. The required services also involve testing-related activities associated with Legacy Veterans Health Information Systems and Technology Architecture

(VistA) (Mumps, Delphi), modernized applications (Java/Oracle, Microsoft.Net / Structured

Query Language (SQL)), and other middleware and custom interface and data exchange systems.

While OIT TMO and TC may cover any application in this arena, primary focus is on modernization initiatives, data migration, major system interoperability, and data exchange applications while concurrently supporting testing activities during the transition from VA legacy systems.

3.1 ORDER TYPE

The effort shall be a hybrid Firm-Fixed-Price (FFP) and Time-and-Materials (T&M) contract.

4.0 PERFORMANCE DETAILS

4.1 PERFORMANCE PERIOD

https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28 https://www.voa.va.gov/DocumentView.aspx?DocumentID=4371 https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28 https://www.voa.va.gov/DocumentView.aspx?DocumentID=4946 https://www.voa.va.gov/DocumentView.aspx?DocumentID=4411 https://www.voa.va.gov/DocumentView.aspx?DocumentID=4412

The Period of Performance (PoP) shall be 12 months from date of award with four 12-month option periods. The contract includes one optional task to provide Transition Support. If exercised, the period of performance of the optional task will be a total of 180 days. The period of performance for the optional task will not exceed 180 days past the expiration date of the period in which it is exercised.

Any work at a Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). (If required, the CO may designate the Contractor to work during holidays and weekends)

There are 11 Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, five are set by date:

New Year's Day January 1

Juneteenth June 19

Independence Day July 4

Veterans Day November 11

Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January

Washington's Birthday Third Monday in February

Memorial Day Last Monday in May

Labor Day First Monday in September

Columbus Day Second Monday in October

Thanksgiving Fourth Thursday in November

4.2 PLACE OF PERFORMANCE

Tasks under this PWS shall be performed at Contractor facilities.

All support will be within the Continental United States (inclusive of Alaska, Hawaii, and US

Territories). Some tasks under this PWS require the on-site presence of contractor resources and shall be performed at a VA location designated by the VA PM.

4.3 TRAVEL (T&M)

The Government anticipates the need for travel events to perform tasks associated with the effort, and to attend program-related meetings or conferences throughout the PoP. Below are travel estimates for the base period and each option period; however, the number, location and duration of travel events listed below are subject to change and will be based on operational requirements.

Travel is on a T&M, no fee basis and shall be in accordance with the Federal Travel Regulations

(FTR) and requires advance concurrence by the Contracting Officer Representative (COR). The

Contractor shall provide cost estimates with each travel request to the COR. Each Contractor invoice must include copies of all requested, applicable, and required receipts (FTR §301-11.25:

required for lodging, regardless of amount, and a receipt for every authorized expense over $75) that support the travel costs claimed in the invoice.

Contractor travel within the local commuting area of 50-miles, as well as contractor participation in virtual meetings, will not be reimbursed. Travel performed for personal convenience and daily travel to and from work at the Contractor’s facility will not be reimbursed. Contractor travel within the local commuting area will not be reimbursed.

Travel will be performed in accordance with Federal Travel Regulations and will be billed after performance.

Estimated Travel per Year

EHRM

OIT

Type of Meeting Location Number of Trips

Number of

Persons

Number of

Days

EHRM Testing at

Deployment Site

(6 events)

TBD pending operational requirements 6 3 5

EHRM Integrated

Testing Team

Meetings Washington DC 2 12 5

OIT IV&V Strategic

Planning Austin, TX 1 9 5

5.0 SPECIFIC TASKS AND DELIVERABLES

The Contractor shall perform the following in accordance with VA processes to be provided to the contractor.

5.1 PROJECT MANAGEMENT (FFP)

5.1.1 Contractor…