JA Redacted_9.17.25_Redacted.pdf

This is a Justification for Other Than Full and Open Competition (J&A) document for the Department of Veterans Affairs (VA) seeking to acquire Document Storage Systems Consult Tracking Manager Plus (DSS CTM+) software. The VA requires a server-based software solution for 170 VA Medical Centers (VAMCs) and 1,193 Community-based Outpatient Clinics (CBOCs) that can display real-time consult information, prioritize and organize consults, update patient demographics, link appointments, and integrate with VA systems like VistA and CPRS.

Market research conducted via a Request for Information (RFI) from May 8, 2025 revealed that no alternative commercially available solutions met VA's technical requirements. Only DSS or authorized resellers can provide the necessary software updates and maintenance. The contract is for a firm-fixed-price single award with a 5-12 month ordering period, covering perpetual license annual maintenance, annual limited licenses, implementation, installation, and testing. The VA determined that competition will be unrestricted, with DSS authorized resellers including Minburn Technology Group (a Service-disabled Veteran-owned Small Business) and Blue Tech.