553B50041_XR US VAMC DETROIT MI_compliance matrix updated.xlsx
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- 6525--MAR 2025 Equipment Only Consolidation
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- 36A79725Q0006
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Compliance Matrix
| Ultrasonic | Compliance Matrix Created: |
| V10 | 6/16/25 |
| DETROIT MI | |
| 553B50041 | |
| OFFEROR | |
| MANUFACTURER | |
| MODEL | |
| QUOTE NUMBER |
VENDOR INSTRUCTIONS:
Please fill out the table above with the offeror name (if different than the device manufacturer), manufacturer name, model name/number, and the quote number. All required specifications are listed below. Please review the required specifications and provide supporting information about the proposed model. The "Vendor Response" column is limited to the following entries: "exceeds", "meets," "partially meets," and "does not meet." In the "Documentation" column, please indicate the location within the attached documentation (file name, page number) for information to support the vendor response. Please provide any additional information/explanations in the "Vendor Explanation" column. **NOTE THAT THIS SPREADSHEET HAS BEEN LOCKED TO ALLOW ONLY FOR FILLING OUT REQUIRED FIELDS (THE TABLE ABOVE AND COLUMNS E, F, & G). DO NOT MAKE ANY FORMATTING OR CONTENT CHANGES TO THE COMPLIANCE MATRIX.**
| REQUIREMENT OVERVIEW | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| The Cardiology Department at John D. Dingell VA Medical Center is requesting one portable ultrasound for use in the ICU and Echo areas to replace a portable ultrasound unit that is almost end of life and recently deemed beyond economical repair. The department needs a reliable, high quality, and maneuverable machine, able to perform strain, 3D, and fast wireless DICOM transfer for STAT-Echos during ICU efforts. | ||||
| Facility Name | ||||
| John D Dingell VA Medical Center Detroit | ||||
| Delivery Address | ||||
| 4646 John-R Detroit Michigan 48201 | ||||
| Requesting Department(s) | ||||
| Non-Invasive Cardiology | ||||
| Quantity | ||||
| 1 | ||||
| TECHNICAL REQUIREMENTS | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Unit physical specifications | ||||
| a. Minimum screen size [in] | ||||
| 20 | ||||
| b. Minimum active screen size [in] | ||||
| 12 | ||||
| c. Minimum number of split screens | ||||
| 2 | ||||
| d. Minimum monitor rotation [degrees] | ||||
| 360 | ||||
| e. Minimum tilting [degrees] | ||||
| 90 forward from vertical, and 60 back from vertical. |
| f. Monitor height range from floor [in] | ||||
| 56 to 64 | ||||
| g. Minimum control panel rotation [degrees] | ||||
| 180 from Center | ||||
| h. Control panel height range from floor [in] | ||||
| 30 – 38 | ||||
| i. Minimum number of transducer ports | ||||
| 3 | ||||
| j. Minimum image storage [days or TB] | ||||
| 0.512 | ||||
| k. Minimum battery life [min] | ||||
| 40 | ||||
| l. Maximum equipment dimensions (HxWxD) [in] | ||||
| 64 x 22.5 x 38.7 | ||||
| m. Maximum equipment weight [lbs] | ||||
| 184.4 | ||||
| 2. Scanning modes | ||||
| ☒ a. Two-dimensional (2D) | ||||
| ☒ b. Three-dimensional (3D) – TTE and TEE | ||||
| ☒ c. Tissue Harmonic Imaging | ||||
| ☒ d. M-Mode | ||||
| ☒ e. Simultaneous M-Mode | ||||
| ☒ f. Pulsed Wave Doppler | ||||
| ☒ g. Continuous Wave Doppler | ||||
| ☒ h. Tissue Doppler Imaging | ||||
| ☒ i. Other scanning modes – iRotate, xPlane, Live 3D, Contrast, Interventional | ||||
| 3. Doppler displays | ||||
| ☒ a. Frequency | ||||
| ☒ b. Velocity | ||||
| ☒ c. Duplex | ||||
| 4. Control panel specifications | ||||
| ☒ a. Touchscreen monitor | ||||
| ☒ b. Keyboard on touchscreen | ||||
| ☒ c. Articulating support arm to allow for vertical and horizontal adjustment of the monitors for viewing from anywhere in the room | ||||
| 5. Additional specifications | ||||
| ☒ a. Image annotation | ||||
| ☒ b. One-button image optimization | ||||
| ☒ c. One-button Doppler optimization | ||||
| ☒ d. Programmable protocols | ||||
| ☒ e. Built-in, customizable PACS-compatible form | ||||
| ☒ f. Ability to create patient worklist without order or network connection | ||||
| ☒ g. Ability to enter standby mode or sleep mode | ||||
| ☒ h. Image editing – easy video editing and annotation | ||||
| ☒ i. Digital calipers | ||||
| ☒ j. Ability to receive ECG information via leads connected to patients | ||||
| 6. Analysis packages | ||||
| ☒ a. Cardiovascular Clinical | ||||
| ☒ b. Cardiac 3D Quantification - 3D Auto LAA, automated simultaneous analysis of LV and LA by 3D | ||||
| ☒ c. Other analysis packages– Stress Echo Protocols, Separate automated Strain analysis of LV, LA, and RV. Automated 2D and Doppler analysis of distance and velocity. | ||||
| Vendors must include in their offers analysis packages that meet the criteria above. Please include all other analysis packages offered by your company in the optional section on the quotes. | ||||
| 7. Transducers | ||||
| Description | ||||
| Qty | ||||
| Frequency Range [MHz] | ||||
| a. X5-1 Transducer | ||||
| 1 | ||||
| 1 – 5 | ||||
| b. D2CWC | ||||
| 1 | ||||
| 2 | ||||
| Vendors must include in their offers transducers that meet the criteria above. Please include all other transducers offered by your company in the optional section on the quotes. | ||||
| 8. Advanced features | ||||
| ☒ a. Image storage for any captured images | ||||
| 9. Security/Connectivity requirements | ||||
| ☒ a. OEM-supported operating system | ||||
| ☒ b. Latest DICOM print, store, commit, structured report (SR) and modality worklist | ||||
| ☒ c. Wireless connectivity to VA network – Compatible with 802.11b/g/n and FIPS 140-2 or FIPS-3 compliant | ||||
| ☒ d. Encrypted hard drive | ||||
| ☒ e. PACS compatibility – [FujiFilm Synapse/Siemans Syngo] | ||||
| ☒ f. PACS compatibility – VA VistA Imaging | ||||
| TRAINING REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Clinical Training | ||||
| ☒ a. On-site clinical applications training for [6] technologists during go-live | ||||
| ☒ b. On-site follow-up clinical applications training for [6] technologists once technologists have hands-on experience with the system | ||||
| ☒ c. On-site clinical applications training for [4] physicians during go-live | ||||
| ☒ d. Technologists who complete the clinical applications training shall receive continuing education credits (CMEs). | ||||
| ☒ e. Vendors shall be responsible for accommodating different personnel shifts for clinical applications training during go-live. | ||||
| 2. Biomedical Technician Training | ||||
| Please reference the “Instructions to Offers” for further information about the type of information to provide by equipment type not by specific request. Please also reference the “Instructions to Offers” for response format. | ||||
| Technical training information to include detailed information about the curriculum and length of the biomedical technical training required for each equipment type. | ||||
| Although the NAC will not award this training along with the equipment, it is imperative that the customer is informed that this training is available. Vendors must demonstrate that they can provide any required off-site training, therefore off-site training should be quoted as an optional item. Off-site training will be purchased at the time of need via a modification (if the original order remains open) or via a separate order. No travel expenses for any VA employees will be included in any HTME equipment or training order. | ||||
| SERVICE REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. VPN/Remote Access – The vendor shall provide any and all equipment service programs, such as remote diagnostics, during the warranty period. The vendor shall provide post-warranty remote diagnostic service program as an “Add Option” with the offer. The system shall provide vendor remote diagnostics via VPN. The vendor shall either utilize the VA national site-to-site VPN or work with the Office of Cyber and Information Security and the VAMC Information Systems Security Officer to establish a client-based VPN. | ||||
| 2. Service and Operator Manuals – The vendor shall provide the following documentation for the proposed systems: | ||||
| a. Two (2) copies of electronic operator instruction manual. | ||||
| b. Two (2) copies of an electronic service manual �*Vendors can include the physical copy as a priced line item in their quote as applicable. | ||||
| 3. Minimum Warranty – The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts and labor for one year following acceptance by the VAMC. This warranty must include PMs as required by the manufacturer. The manufacturer’s factory-trained field service representatives shall perform installation and maintenance during the warranty period. | ||||
| Vendors are encouraged to include any offerings for service, warranty, and training that may exceed the minimum requirements, to include information on their service support structure during and after the warranty period. Vendors who do not include any added value offerings for service, warranty, and training will not be docked or excluded from consideration. However, any such offerings will be evaluated based on added value. | ||||
| ADDED VALUE | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Specifications listed below are not required, but preferred. Vendors who do not include the below specifications in the submitted offer will not be docked or excluded from consideration. Specifications listed below will be evaluated based on added value. | ||||
| ☒ a. Additional year(s) of warranty | ||||
| ☒ b. Post-warranty remote diagnostic service program | ||||
| OTHER INFORMATION/DOCUMENTATION REQUESTED | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Please reference the “Instructions to Offers” for further information about the type of information to provide by equipment type not by specific request. Please also reference the “Instructions to Offers” for response format. | ||||
| 1. Completed pre-procurement assessment form (6550 Appendix A) | ||||
| 2. Completed Manufacture Disclosure Statement for Medical Device Security (MDS2) form | ||||
| 3. Federal Information Processing Standard (FIPS) 140-2 or (FIPS) 140-3 certification | ||||
| 4. Product brochures | ||||
| 5. Technical specification sheets, to include dimensions and weight of the system | ||||
| 6. Typical drawings (pdf version of the CAD drawings) | ||||
| 7. Technical training- Biomedical: information to include detailed information about the curriculum and length of the biomedical technical training required for each equipment type. | ||||
| Although the NAC will not award this training along with the equipment, it is imperative that the customer is informed that this training is available. Vendors must demonstrate that they can provide any required off-site training, therefore off-site training should be quoted as an optional item. Off-site training will be purchased at the time of need via a modification (if the original order remains open) or via a separate order. No travel expenses for any VA employees will be included in any HTME equipment or training order. | ||||
| 8. Support information to include your company’s support structure during and after the warranty period | ||||
| On-line or telephonic applications support and availability (include third party coverage) | ||||
| A listing of field service engineer locations and availability | ||||
| A listing of part depots | ||||
| TRADE-IN | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| ☒ a. In instances where sanitization of ePHI compromises the OS and/or application software, or requires the removal of internal storage media, the vendor accepts the equipment “as is” and can elect at their own discretion to contract with the original equipment manufacturer (OEM) to restore the system. | ||||
| The following equipment is available for trade-in. Please reflect any credits provided for trade-in equipment in the proposal. | ||||
| Station | ||||
| 553, Cardiology | ||||
| Manufacturer | ||||
| Philips Healthcare | ||||
| Model | ||||
| CX50 Compact Ultrasound System | ||||
| EE/Asset Number | ||||
| 553MX2301001 | ||||
| Serial Number | ||||
| SG82000106 | ||||
| Current Condition | ||||
| ● Operational | ||||
| Installation Date | ||||
| 10/19/2020 | ||||
| ☒ a. VA has ancillary equipment to offer. | ||||
| The following ancillary equipment category is available for trade-in: | ||||
| Equipment Category | ||||
| Ultrasound | ||||
| Manufacturer | ||||
| Philips | ||||
| Model | ||||
| S5-1 transducer, D2cwc Pedoff transducer | ||||
| EE/Asset Number | ||||
| 553MX2301119 and 553MX2301110 | ||||
| Serial Number | ||||
| S/NB3VDB5 and B3TWTQ | ||||
| Current Condition | ||||
| ● Operational | ||||
| Installation Date | ||||
| 10/19/2020 |
File details come from the government source that posted it. Updated .