JAN 2025 TKY Schedule of Requirements - QA - Updated 6-16-2025.xlsx

Schedule of Line Items

9am - 11am EST

QA

a. Min detector size 20x20 cm Question: Current system is a 40x25 cm. 20x20 cm is smaller - Do you want the same size detector that you're trading in?

3.Software Requirements

h. Enhanced roadmapping Question: Do you require software specific for prostate & liver tumors.

3. h. Software for prostate and liver tumors added to E. f. Added Value. Specialties and procuedures added to tech specs/compliance matrix in A. Requirement Overview. 1. Replace welded floor

2. Yes in all IR Rooms.

3. Assume after hours for this work.

4. This will have to be answered by contracting

5. Room E343, See Attachment 2.

6. See Attachment 2.

VISN 1: VA New England Healthcare System 650 PROVIDENCE, RI 650B51000 650B51001 2. Unit physical specifications

e. Minimum spatial resolution [lp/mm] - 3

If yes where from/ how far away?

HVAC

2. Is the existing HVAC system adequate for the new equipment?

Note there is a temp move & cool in the room now, will HVAC upgrades be required?

3. What is the deck height/ room above the ceiling?

What is the deck construction?

4. Concrete on metal deck and thickness?

Formed and poured concrete?

5. What is below the space?

Slab on grade or slab on deck?

6. Will there be any finish upgrades to the space?

7. Working restrictions What are the working hours?

What is the travel path? 1.) New feeders will be required for new equipment. Size and number of feeders will be based off which equipment is provided. Existing 3 Phase 480 in the room may be re-used if the Electrical Engineer determines it is adequate for the equipment selected If yes where from/ how far away? The required electrical cannot be determined until the equipment is selected HVAC This is not a question 2). a) SOW includes providing supplemental HVAC to meet equipment’s requirements.

b) SOW includes upgrades to the HVAC if needed to meet the new equipment’s needs. HVAC requirements cannot be determined until the new equipment is selected 3). a) 11’11” from floor to floor above

b) one-way concrete joist system with integral slab 4). a) No metal deck - one-way concrete joist system with integral slab. Typical slab thickness is 2-1/2” with a 1” topping slab. Total thickness is 3-1/2”

b) Yes 5.) a) Administrative space/rest room

b) one-way concrete joist system with integral slab 6.) SOW includes finish upgrades (flooring, paint etc) 7.) a) Normal working hours are 7A-3P, work that impacts hospital operations (noise, vibration, outages etc) will need to be conducted off hours and coordinated with the COR

b) Worksite is located in close proximity to the loading dock and is on the first floor of the hospital.

2j and 2s. – Injector: Please confirm if you’d like pedestal mount, table mounted or both?

Many service calls placed for current door, parts hard to obtain

a. 1.g through 1.j – the request for a lateral gantry requirement which is for a biplane. Conflicts with

b. 2.a requesting a single plane

Floor: Welded seam sheet flooring (heat welded with rod) or resilient sheet flooring (chemically welded seals)

Door: One wooden door with a lead interior suitable for a Class 1 R/F room.

Floor: Welded seam sheet flooring (heat welded with rod) or resilient sheet flooring (chemically welded seals)

Door: One wooden door with a lead interior suitable for a Class 1 R/F room.

3.v site indicated full UPS isnt required as long as a workstation UPS is included. Please verfiy and remove 3.v if agreed.

7.b Minimum patient weight (static) is 600 lbs. Please revise to 500 lbs for expanded competition.

7.c Minimum patient weight (dynamic) 400lbs. Please revise to 350 lbs for exapnded competition. Are new finishes to be included. If so, what finishes should be new.

Should doors and case opens be adjusted for ADA compliance, they currently are less than 48”

Is new flooring needed

What is the existing kVA capacity feeding room 1D66? The breaker in this room is 100A. But what is the distribution panel size feeding this room in kVA? Not amperage. New cabinets, countertops, and floors

Yes, need ADA compliance and ABAAS compliance (Architectural Barriers Act Accessibility Standards)

Yes

100 kVA transformer VISN 2: VA Healthcare Network Upstate New York 528 ALBANY, NY 528B53014 528B53013 Line 38, Please specify whether CZT detectors are required. 1. Is the entire floor being replaced? Or are we just doing a section in the middle of the room. I would suggest they do the whole floor so it can be leveled properly.

2.Is the ceiling / lighting / patient lift remaining? It is in good condition but I want to confirm 3.How many BTU's of cooling are available from the roof top HVAC unit supplying the scan room and control room? The facility person was going to check however he said we had to formally ask in order for him to tell us.

4.Confirm if we are including painting the scan room and or the control room and is there any new countertop / millwork planned 5.Can the electric panel in the scan room accommodate 90amps for the new disconnect / if not - how far is the nearest available source of 90 amps 480V 3 phase power? (the existing system has an 80 amp breaker in the panel in the scan room) CZT Detectors required. See revised documentation on Line 38. 1. Partial replacement. Requesting symmetrical cut to the exisitng floor with existing grounding strips being preserved and reinstalled.

2. These items will remain. No replacement needed.

3. 40k BTUs

4. Repainting should be included, no countertop/millwork needed.

5. 100A Breaker in the scan room is available and all existing loads will be removed.

FGI Guidelines call for three or four feet clearance around imaging equipment.

The existing work area does not provide that for either the existing system or for the proposed new equipment.

Please provide direction:

Is the goal to install the new equipment into the existing space and accept the lack of clearance? Or, Can the work area be expended in either direction? Or, Is another space available that will provide conforming space?

2. Design services

a. Are architectural and engineering services required as part of this room prep proposal?

b. If yes, is a book specification required or can specifications be incorporated into the drawings?

3. Finishes Provide material specifications in the scan and control room work areas for the new work:

a. Floor covering and base

4. Millwork Please confirm that the existing millwork throughout the work area is existing to remain.

5. Electrical / UPS system

a. Is it to be included or not: The technical specification item # 3 ‘Additional specifications’ calls for the inclusion of a UPS system that will provide full functionality of the scanner system and the camera system for a minimum of ten minutes in the event of a power outage.

Please verify if the proposal scope should include a UPS system.

b. If yes – that it is to be included : Where will the UPS be placed: The size will vary based on the manufacturer that the equipment vendor will supply, however the UPS assembly will be approximately 7’-0” wide and 6’-9” high.

Provide a floor plan mark up showing where this UPS could be placed so that a survey can be scheduled to determine the scope related to this equipment (structural supports, supplemental cooling, electrical upgrades, etc.).

6. Electrical / 480 volt equipment feeder assembly As observed on the walk through, there is a 480 volt panel in ‘MP 277/480’ which is called out to be fed from panel ‘NHB-A, in transfer room AO-11B’

a. Provide a scale floor plan that shows this panel in relation to panel MP 277/480.

b. What sized conduit runs from NHB-A to MP 277/480?

c. How many conductors are in this conduit?

d. What size are each of the existing conductors?

e. What size circuit breaker is within panel NHB-A where this feeder is connected?

7. Fire Alarm

a. Is fire alarm scope to be included in the project?

b. If yes, provide contact information for the building fire alarm vendor

8. Electrical

a. Is replacement lighting scope to be included in the project?

9. Network connection

a. For remote service, there will need to be connection to the local area network.

Is this connectivity already in place in the work area?

b. If not, please verify that the VA will provide the installation of cabling and hardware as needed to make this connection.

c. OR, if this needs to be included in the extended installation provide a floor plan identifying the point of tie in for the low voltage cabling run.

10. HVAC / BMS

a. Are the mechanical systems servicing the work area connected to an existing BMS system? If so, please provide contact information for the BMS vendor.

11. HVAC – existing systems

a. How much cooling capacity is in place currently, serving the work area?

b. Do the existing HVAC systems provide for humidification and de-humidification control to the work area?

12. Room shielding

a. Provide a shielding report for the room to call out any upgrades or additions that will be needed to the existing shielding at the walls, doors, and or view window.

13. Ceiling supports

a. Will any ceiling mounted equipment supports need to be included in the Proposal?

If yes, please identity the type of system and which room it will be located within. Tech specs updated 1. As this Turnkey project is only to replace the existing SPEC-CT with a near in-kind unit and provide only cosmetic upgrades. The FGI Guidelines will apply where possible within the existing site constraints.

2. Architectural and engineering services, drawings, and specifications are all required. Specifications must be a specification book based on VA standards.

3. Floor finish and base materials must be selected based on the TIL and VA standards. Samples must be provided to the VA for selection.

4. New millwork is not required as long as there is available space for any required equipment workstations along with any existing VA system stations.

5. UPS will not be needed as the current system does not have one - tech specs updated to reflect.

6. The VA will provide access to the space along with any available existing drawings to assist with system verification. The contractor's electrical engineer must complete a survey and assessment of the existing electrical infrastructure.

7. The fire alarm system must be assessed by the contractor's engineer. Any deficiencies per VA requirements and NFPA 72 in relation to this renovation must be part of the scope.

8. Lighting to be existing to remain. Clean and relamp existing fixtures.

9. There is already connection to the local network in place

10. The full extent of the HVAC/BMS system will need to be verified by the awarded firm. The VA will provide access to the space along with any available existing drawings to assist with system verification. The contractor's mechanical engineer must complete a survey and assessment of the existing HVAC infrastructure.

11. The full extent of the HVAC system will need to be verified by the awarded firm. The VA will provide access to the space along with any available existing drawings to assist with system verification. The contractor's mechanical engineer must complete a survey and assessment of the existing HVAC infrastructure.

12. Additional room shielding is not anticipated to be required. Any shielding disturbed to facilitate contract scope must be restored at no cost to the government.

13. Ceiling mounted equipment supports are only necessary to facilitate the project scope and equipment replacement - none anticipated to be needed

o. Maximum system weight [lbs] - 900 Please confirm this value or specify which components this refers to (just the table or ceiling suspension or wall stand or generator?).

o. Linear tomography

o. Maximum system weight [lbs] - 900 Please confirm this value or specify which components this refers to (just the table or ceiling suspension or wall stand or generator?).

o. Linear tomography

1. Last Tube exchange date

2. Is current tube in working condition

3. Current software level "1. Last Tube exchange date - Tube has not been exchanged.

2. Is current tube in working condition - Yes

3. Current software level - Software: syngo CT VC50>Symbia T-2008>VB22A" VISN 22: VA Desert Pacific Healthcare Network 664 SAN DIEGO, CA 664B54001 664B54003 Section 1.a: line 22 32 slice -This is a lockout spec only one vendor can accommodate this spec, reduce from 32 to 16 slice for fair competition.

•Section 4: Workstation Specifications: Is virtualized server acceptable for workstation requirement?

Flooring:

Ceilings

1. If the new imaging system doesn’t require modifying the ceiling, do you want any or all the ceiling grid and/or panels replaced?

Millwork

1. Do you want any or all millwork replaced (upper/base cabinets, counter tops, etc.)?

Lighting

Power

1. If source panel for lineside feeder was not identified during walkthrough, can you please provide location, distance, name of panel, etc.?

HVAC

1. There is no other location in the hospital for the new quipment to be installed. A SPECT/CT is required.

1.Contractor to field verify for exact condition at time of construction for routing. Submit work plan for VA Hygienist to review and approval.

2. VA will provide available as-builts/record drawings to awarded vendor.

3.VA will provide available as-builts/record drawings to awarded vendor.

4. This is a…