366946_MR.pdf

REQUEST FOR PROPOSAL

#366946_MR

PIP-II MAIN RING CROSSING

May 15, 2026

Table Contents

1. INTRODUCTION

2. INVITATION TO SUBMIT PROPOSAL

3. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

4. SMALL BUSINESS SUBCONTRACTING PLAN

5. PRE-PROPOSAL MEETING/SITE VISIT

6. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS / QUESTION PERIOD .. 3

7. CONTACT WITH FFDG PERSONNEL/BLACKOUT PERIOD

8. AMENDMENT OF SOLICITATION

9. PROPOSAL DUE DATE

10. WAGE DETERMINATION

11. CERTIFIED PAYROLLS

12. BID GUARANTEE

13. PAYMENT BOND

14. PERFORMANCE BOND

15. INSURANCE

16. NOTICE OF BUY AMERICAN REQUIREMENT – CONSTRUCTION MATERIALS

17. ILLINOIS OCCUPATION AND USE TAXES

18. SUBCONTRACTING

19. AFFIRMATIVE ACTION COMPLIANCE REQUIREMENTS FOR CONSTRUCTION

20. LATE SUBMISSION

21. EXCEPTIONS AND DEVIATIONS

22. OFFEROR’S MODIFICATION AND WITHDRAWAL OF PROPOSALS

23. ORDER OF PRECEDENCE

24. SUBCONTRACT AWARD

25. DESCRIPTION OF WORK

26. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

26.1 PROPOSAL SUBMISSION FORMAT

27. RESTRICTION ON DISCLOSURE AND USE OF DATA

28. PROHIBITED CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

29. EXHIBITS

The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Forward Discovery Group, LLC (FFDG) in support of this specific requirement.

1. INTRODUCTION

Fermi National Accelerator Laboratory (Fermilab or FNAL), managed and operated by Fermi Forward Discovery Group, LLC (FFDG) under a prime contract with the U.S. Department of Energy (DOE), is seeking to subcontract for work aligned with its mission objectives.

The Proton Improvement Plan II (PIP-II) project is an essential upgrade to Fermilab’s accelerator complex to enable the world’s most intense high-energy beam of neutrinos for the international Deep Underground Neutrino Experiment at LBNF and a broad physics program, powering discoveries for many decades to come. In support of this project, FNAL requires a subcontract to furnish all required supervision, labor, materials, tools, parts and appurtenances necessary to construct the Main Ring Crossing.

2. INVITATION TO SUBMIT PROPOSAL

You are invited to submit a proposal for the items specified and with the provisions contained herein, including the terms and conditions of the proposed firm-fixed price subcontract entered into as a result of this solicitation.

3. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

This acquisition is unrestricted and contains no set-aside provisions. The North American Industry Classification System (NAICS) code for this solicitation is 236210: All Other Specialty Trade Contractors. The small business size standard for this NAICS code is $39.5 million USD.

4. SMALL BUSINESS SUBCONTRACTING PLAN

This solicitation mandates the submission of a small business subcontracting plan if the awardee does not meet the definition of a small business as described herein and the subcontract exceeds $750,000.00. The Subcontracting Plan shall follow the Federal Acquisition Clause, 52.219-9, Small Business Subcontracting Plan (See Exhibit C. FL-55 - Small Business Subcontracting Plan). A draft plan must be submitted with your RFP response if the value exceeds $750,000.00.

The Subcontracting Plan must fully comply with the requirements set forth in FAR 52.219-9, Small Business Subcontracting Plan. At a minimum, the plan shall establish specific, measurable subcontracting goals for participation by the following categories of small business concerns:

• Small Business (SB)

• Small Disadvantaged Business (SDB)

• Women-Owned Small Business (WOSB)

• Service-Disabled Veteran-Owned Small Business (SDVOSB)

• HUBZone Small Business

Offerors are expected to demonstrate a clear, actionable strategy for achieving these goals, including identification of potential subcontracting opportunities and methods for outreach, inclusion, and utilization of small business concerns.

Failure to submit a compliant, thorough, and acceptable Small Business Subcontracting Plan at the time of proposal submission may result in the proposal being rejected without any further consideration for award.

5. PRE-PROPOSAL MEETING/SITE VISIT

A Pre-Proposal Meeting and Site Visit is scheduled for 10:00 A.M., Central Time, June 2, 2026.

All attendees must meet at the Wilson Hall First Floor Atrium and will be guided to the project site from there. The meeting will provide you with an opportunity to discuss and clarify the RFP.

However, nothing said or represented in the meeting shall be deemed to modify the RFP requirements unless it is followed by a written addendum. Offerors are requested to submit questions in advance of the meeting so FNAL can prepare responses.

PLEASE NOTE: To attend the walk-through, PPE is required. This will include:

• Hard Hat

• Safety Glasses

• High-Visibility Vest or Jacket

• Long Pants

• Safety footwear

Loaner items are available for PPE, except footwear.

Offerors’ attendance at this pre-proposal meeting is not mandatory but strongly recommended.

A thorough understanding of the spacing constraints is critical to successful performance.

Accordingly, prospective bidders are strongly encouraged to attend the pre-solicitation meeting.

PLEASE NOTE: Failure to attend the pre-solicitation meeting will preclude the consideration of any Requests for Equitable Adjustment (REAs) for errors, omissions, or conditions that could have been identified or mitigated through attendance at the meeting.

Except for those who currently have a badge, anyone attending the Pre-Proposal Meeting and Site Visit must complete an Access Request form (see link below) at least seven (7) days in advance of the scheduled date and, preferably, be a U.S. Citizen. On-site access approvals are dependent on citizenship status and the location(s) being visited. In addition, please review the Special Pre Proposal Meeting/Site Visit Instructions and Directions provided as part of the RFP.

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff62 1f961975

Upon approval of the access request, the individual will receive an informal invitation letter with a QR code, which MUST be presented at the security gate. Failure to provide the QR Code will result in denied access to the Fermilab site.

When checking in at the Security Gate House, the individual will be required to present a Valid Driver’s License (Real ID), the informal invitation letter with the QR code, and the Visitor and Business Visitor Attestation Form. If the Driver’s License is not REAL ID-compliant, the appropriate REAL ID documents (https://www.tsa.gov/travel/security-screening/identification) are required to obtain access.

Please note that when entering Fermilab:

• No weapons, firearms, or ammunition (regardless of concealed carry permit) are allowed on-site.

• No explosives or any other apparatus or material hazardous to the public or property are allowed on site.

• No possession or illegal use of controlled substances or intoxicants, or being under their influence, is allowable.

• No personal alcohol or marijuana

• No Smoking or vaping within buildings and within 15-25 feet of entrances

• Illinois Rules of the Road are to be followed while driving on Fermilab’s premises.

6. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS / QUESTION PERIOD

The prospective offeror should examine and review the solicitation with care. Any prospective offeror who has questions or desires an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing by June 11, 2026, 4:00 CDT, and be submitted to the Procurement Specialist at the email address identified below. Oral explanations or instructions given https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 before the award of a subcontract will not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation if that information is necessary for submitting proposals or if the lack of the information would be prejudicial to other prospective offerors.

Any and all changes to these specifications are valid only if included in a written addendum and shall become part of the subcontract.

All questions concerning this RFP should be submitted via email to the Procurement Specialist identified below.

Procurement Specialist: Michele Reynolds Phone: (630) 840-2448 Email: micheler@fnal.gov

Fermi Forward Discovery Group, LLC Procurement Department Kirk Road & Wilson Street Batavia, IL 60510-0500

7. CONTACT WITH FFDG PERSONNEL/BLACKOUT PERIOD

All offerors are prohibited from making any contact (including sales calls) with officials or employees of FFDG (collectively “FFDG personnel”) with regard to the request for proposals, other than in the manner and to the persons designated herein, until after an award has been made. PLEASE NOTE:

The Chief Procurement Officer or their designee reserves the right to disqualify any offeror found to have contacted FFDG personnel in any manner regarding the proposal request.

8. AMENDMENT OF SOLICITATION

FFDG may, by addenda/amendment, modify any provision or part of this RFP at any time before the award of any resultant subcontract. All terms and conditions that are not modified remain unchanged.

An offeror shall acknowledge receipt of any addenda/amendments to this RFP. Failure to acknowledge may result in the disqualification of an offeror’s proposal with no further consideration for an award. The acknowledgment shall be provided in one of the following ways:

• Immediately upon receipt of the amendment via an email sent to the FFDG Procurement

Specialist identified herein.

• Return of the Amendment with a signature on the acknowledgment signature line; or

• In the offeror’s proposal.

9. PROPOSAL DUE DATE

The offeror’s proposal shall be emailed to the Procurement Specialist no later than 2:00 P.M. CDT, June 25, 2026, 2:00 p.m. CST.

PLEASE NOTE: Partial or incomplete proposals [including required documents (e.g., project timeline, examples of prior work, references, submission of the Request for Proposal Form)], specifically, failure to provide all documents required, may result in your submission being considered non-responsive and will not be considered for an award.

10. WAGE DETERMINATION

The wage rates set forth are the minimum rates that may be paid to the classifications of laborers and mechanics designated therein according to the Davis-Bacon Act (Revised April 2009) as amended;

40 U.S.C. 276 et seq.). FFDG does not represent that said minimum rates do now, nor that they will at any time in the future, prevail in the locality of the work for such laborers or mechanics; nor that such laborers or mechanics are or will be obtainable at said rates for work under this subcontract; nor those said rates represent the most recent wage determination by the Secretary of Labor concerning such classifications of laborers or mechanics in the locality of work.

11. CERTIFIED PAYROLLS

The Subcontract is subject to the wage and labor standards under the Davis-Bacon Act and the related labor standards, as provided by the FAR, which are incorporated by reference into FFDG’s General Terms and Conditions for Construction.

The subcontractor and its subcontractors are required to submit certified payrolls and labor compliance documentation weekly, as required by Federal law.

FFDG currently holds a licensing agreement with LCPTracker for weekly electronic payroll submittals by the subcontractor and its subcontractors. Use of this system is free.

LCPTracker is a web-based system, accessed using a web browser. The subcontractor will be given a Log-on identification (i.e., User ID) and password to access the LCPTracker system. This requirement shall be flow-down to all lower-tier subcontractors.

Use of the system will involve data entry of weekly payroll information, including employee identification, labor classification, hours worked on the project, wage and benefits rates paid, etc.

LCPTracker’s software can interface with most payroll and accounting software that can generate a comma-separated values (.csv) file.

12. BID GUARANTEE

The offeror shall provide a bid guarantee in the amount of not less than 20 percent (not to exceed $3 million) of the bid price. Failure to furnish a bid guarantee in the proper form and amount, by the time set for the due date of the offers, may be cause for rejection of the offer.

The bid guarantee in the form of a firm commitment, such as a bond, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds, or notes of the United States. FFDG will return bid guarantees, other than bonds, (1) to unsuccessful Offerors as soon as practicable after the receipt of offers, and (2) to the successful Offeror upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required.

If the successful Offeror, upon acceptance of its offer by FFDG within the period specified for acceptance, fails to execute all contractual documents, or give a bond(s) as required by the solicitation within the time specified, FFDG may execute upon the bid guarantee, or terminate for default the subcontract, if the subcontract has been executed.

In the event that the bid guarantee is exercised, or the subcontract is terminated for default, the Offeror is liable for any cost of acquiring the work that exceeds the amount of its offer, and the guarantee is available to offset the difference.

13. PAYMENT BOND

If the subcontract exceeds $35,000.00, the successful offeror is required to furnish FFDG with a Payment Bond in the amount of 100 percent of the original subcontract price within (10) calendar days after the effective date of the subcontract in a form and with sureties satisfactory to FFDG.

14. PERFORMANCE BOND

If the subcontract exceeds $150,000.00, the successful offeror is required to furnish FFDG with a Performance Bond in the amount of 100 percent of the original subcontract price and in a form and with sureties satisfactory to FFDG.

15. INSURANCE

Certificates of insurance of the types and in the amounts in accordance the Clause 15 of the FFDG General Terms and Conditions and Insurance Requirements for Construction Subcontracts will be required of the successful offeror before physical work at the site commences. All policies, except for Worker’s Compensation and Professional Liability, shall provide by appropriate language that Fermi

Forward Discovery Group, LLC, the University of Chicago, Universities Research Association, Inc., and the United States Government are additional insureds. The certificates shall state that waiver of subrogation is granted in favor of the Certificate Holder as required by written contract, that the insurance afforded by such policies is primary insurance, and that all rights of the insurer for contribution from other insurers of Fermi Forward Discovery Group, LLC, University of Chicago, Universities Research Association, and the United States Government are waived.

16. NOTICE OF BUY AMERICAN REQUIREMENT – CONSTRUCTION MATERIALS

Definitions. “Commercially available off-the-shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American—Construction Materials” (Federal Acquisition Regulation (FAR) clause 52.225-9).

Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Procurement Specialist in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

Evaluation of offers.

FFDG will evaluate an offer requesting an exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, FFDG will award to the offeror that did not request an exception based on unreasonable cost.

Alternate offers.

When an offer includes foreign construction material not listed by FFDG in this solicitation in paragraph (b) (2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on the use of equivalent domestic construction material.

If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and

(d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which FFDG has not yet determined an exception applies.

If FFDG determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, FFDG will evaluate only those offers based on the use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on the use of the foreign construction material for which an exception was requested—

• Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

• May be accepted if revised during negotiations.

17. ILLINOIS OCCUPATION AND USE TAXES

Any resulting subcontract will be exempt from Illinois Occupation and Use Taxes.

18. SUBCONTRACTING

Unless otherwise specified, the successful offeror shall be responsible for the performance of any subcontractor that performs work under this subcontract.

The use of subcontractors in the performance of the subcontract is subject to FFDG consent. The awarded vendor must ensure that any subcontractors abide by all terms and conditions of the contract.

19. AFFIRMATIVE ACTION COMPLIANCE REQUIREMENTS FOR CONSTRUCTION

Attention is directed to that clause of the FFDG subcontract. Particular attention is directed to the statement therein that this clause shall be physically included in all sub-subcontracts for construction trades at any tier, including the goals for women and minority participation.

20. LATE SUBMISSION

Proposals received by FFDG after the Submittal Date and Time indicated may not be considered. The Respondent assumes the risk of the method of dispatch chosen.

21. EXCEPTIONS AND DEVIATIONS

Any exceptions to the General Terms and Conditions identified herein MUST be documented on a separate sheet on the Offeror’s Letterhead with your proposal submission. Exceptions to FFDG’s Terms and Conditions MUST be clearly and completely indicated on a company letterhead. FFDG is not required to accept any exceptions or deviations.

Any exceptions or additional terms noted on a Quote Form will not be considered and are hereby expressly rejected. Likewise, any references—whether through language or hyperlink—to additional terms and conditions are not accepted and are similarly rejected.

Offerors taking exceptions, deviations, or conditional assumptions to the Specifications provided herein must clearly identify and explain each exception/deviation, or conditional assumption taken with sufficient amplification and justification to permit evaluations. Such exceptions, deviations, or conditional assumptions will not, in themselves, automatically render a proposal unacceptable to FFDG. However, a large number of exceptions or one or more significant exceptions not providing a benefit to FFDG may result in the rejection of the offeror’s proposal as unacceptable.

NOTE TO OFFERORS: Please be advised that any exceptions to the specifications or to FFDG’s terms and conditions may cause your proposal to be disqualified with no further consideration for an award.

22. OFFEROR’S MODIFICATION AND WITHDRAWAL OF PROPOSALS

The offeror may submit modifications to its proposal at any time before the solicitation closing date and time and may submit modifications in response to an amendment or to correct a mistake at any time before award.

Proposals may be withdrawn at any time before the submission deadline. Withdrawals are effective upon receipt of notice by the Procurement Specialist at the email address identified herein.

23. ORDER OF PRECEDENCE

Where there appear to be variances or conflicts, the following order of precedence shall prevail:

FFDG’s drawings (if applicable), FFDG’s Statement/Scope of Work, and the RFP’s General Terms and Conditions.

24. SUBCONTRACT AWARD

The issuance of the RFP does not compel FFDG to make an award. FFDG reserves the right to accept or reject all proposals if that is determined to be in its best interest. A decision may be made without discussion; hence, an offeror’s proposal should be submitted initially on the most favorable terms.

The proposed award is based on a continuing program requirement and the issuance of obligation authority from the Procurement Department of the Fermi National Accelerator Laboratory (FNAL).

Any subsequent award issued by FFDG shall be constituted in writing by authorized representatives of the Procurement Department of the FNAL.

No other representatives of FFDG are authorized to issue contracts or agreements or bind FFDG to any form of agreement or understanding. The authorized Procurement Department official of the FNAL is the only individual who can legally commit FFDG to the expenditure of funds in connection with this proposed procurement.

25. DESCRIPTION OF WORK

The Subcontractor shall furnish all required supervision, labor, materials, tools, plant, and appurtenances necessary to diligently and fully perform all work described in the Specifications provided herein for the CDS Access Platform, and all in accordance with the attached documents. All work shall include transportation, overhead, bonding costs, insurance, safety oversight, quality control oversight, and supervision as required to construct the project described in the Construction Drawing Set, description of work, and the detailed description contained herein.

26. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

This is a lowest price-technically acceptable source selection. An award shall be made to the lowest evaluated proposal that meets or exceeds the acceptability standards for non-cost factors, including past performance. FFDG shall be the sole determiner of what is deemed to be technically acceptable.

FFDG reserves the right to cancel this solicitation at any time without incurring any liability or damages associated with such cancellation.

Under no circumstances shall FFDG be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs, or damages, of whatever nature, incurred as a result of an offeror’s participation in this RFP process. The Offeror understands and agrees that it submits its proposal at its own risk and expense and releases FFDG from any claim for damages or other liability arising out of the RFP and award process.

FFDG shall not be liable for any errors in the offeror’s proposal submission. Except during negotiations initiated by FFDG, no modifications to the proposal shall be accepted from the offeror after the Submittal Date. The offeror is responsible for a careful review of their entire proposal to ensure that all information, including pricing, is correct and complete. Offerors are liable for all errors or omissions contained in their proposals.

FFDG reserves the right to award a subcontract only to responsive and responsible proposers.

Responsive offers are defined as a proposal that meets all of the minimum requirements (e.g. submits all required documents, meets minimum years requirement, etc.). Responsible proposers are defined as companies that demonstrate the financial ability, resources, skills, capability, willingness, and business integrity necessary to perform on the subcontract. FFDG shall be the sole determiner of whether an offer or offeror is considered responsive and/or responsible.

Any information of a proprietary nature shall be CLEARLY MARKED and identified in the offeror’s submission.

26.1 Proposal Submission Format

The proposal shall be submitted in two (2) parts: Part I – Technical Proposal, and Part II – Business/Cost/Price. In no instance shall Part I and Part II be bound together or presented in such a manner as to make them not severable. THE TECHNICAL PROPOSAL SHALL NOT

CONTAIN ANY REFERENCE TO COST.

26.1.1 Part I – Technical Proposal/Evaluation Criteria

The offeror shall provide with their submission of Part 1 – Technical Proposals, documentation that demonstrates their ability to meet, at a minimum, the qualifications identified below. Offerors must demonstrate, at a minimum, the following:

• Management Approach: Describe the management approach to accomplishing the scope of work in the subcontract documents, including the following:

o Proposed project team, composition and organization, estimated percentage of time dedication, including reporting relationships and involvement of the firm's executive management.

o Key Personnel Resumes of the following:

i. Project Manager

ii. Project Superintendent

• Technical Approach: Describe the technical approach to accomplishing the scope of work in the subcontract documents, including the following:

o Provide a Corporate Safety Plan in conformance with specification 013100

(Environmental, Safety, and Health Requirements).

o Construction ES&H Certificate (Acknowledgment Form regarding 10 CFR

851) o Provide a Corporate Quality Plan in conformance with specification 014100

(Quality Requirements).

o Provide a preliminary cost-loaded construction schedule that aligns with the pacing milestones in Section 3.2 of specification 010010 (General Requirements).

o List of the scope of work that the Offeror intends to self-perform.

o List of intended key sub-tier subcontractors, including at a minimum:

o Excavation o Concrete

• Prior Experience: Provide relevant evidence of experience for a project of similar size, scope and complexity, including the following:

o 10 years of construction experience on heavy civil projects, within the past

10 years. In the case of a Joint Venture, this would apply to the managing partner.

o Construction experience in design-bid-build on at least 3 projects within the past 10 years, each with a minimum value of $10M, involving industrial buildings and excavations and at least 1 government-funded project (Federal, state or municipal).

o Reference and contact information for at least 5 similar projects, to include the following:

i. Name of the Organization

ii. Name of the Project

iii. Value of the Award

iv. Date of the Award

v. Date of Completion

vi. Value at final completion

vii. Project Manager’s Name, Email Address and Phone Number

• Provide completed Subcontractor Safety questionnaire that meets the minimum

FRA Safety requirements of Experience Modification Rate (EMR) less than 1.0, and a three-year safety record equal to or less than 90% of the most current U. S.

Bureau of Labor Statistics General Construction statistics for Total Recordable Case Rate (TRC) and Days Away, Restricted, or Transferred (DART) Case Rate as reported in the BLS Occupational Injury and Illness Data. This applies to all team members of Joint Ventures.

• Project Safety Representative in conformance with specification 013100, Environment, Safety, and Health Requirements, Article 1.4.

PLEASE NOTE: As a condition of contract award and performance, should the subcontractor wish to substitute proposed key personnel in their proposal (or during performance, if after award), the replacement staff must possess education and/or experience equivalent to or exceeding that of the individual(s) being replaced. This would be subject to FFDG's prior approval.

FFDG will be the sole determiner of whether prior experience is deemed to be relevant.

26.1.2 Part II – Business Management and Price Proposal

The offeror’s proposed pricing, in accordance with the specifications defined in the documents provided herein, must be included on the Request for Proposal Form provided herein.

The proposed pricing shall be a firm-fixed-price for the work as identified herein, and the price proposal shall be valid for 180 days from the final proposal due date.

The Business Management and Price Proposal shall contain the following documents/items:

26.1.2.1 Price Proposal

The proposal pricing shall be a firm-fixed-price for the work. The Price Proposal Form (Exhibit 1) must be completed and signed.

26.1.2.2. Bid Guarantee/Bond

The Offeror shall provide a bid guarantee in the amount of not less than 20 percent (not to exceed $3 million) of the bid price. Failure to furnish a bid guarantee in the proper form and amount by the due date for offers may result in rejection of the offer. The bid guarantee shall be in the form of a firm commitment, such as a bond, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States.

26.1.2.3. Subcontractor Annual Representations & Certifications (SARC) The SARC certification submitted by the successful Offeror will be incorporated into the subsequent subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form.

26.1.2.4. Proposal Certifications, Form PUR-466

The PUR-466 certification submitted by the successful Offeror will be incorporated into the subsequent subcontract. All sections are required to be completed and must be signed by a company official.

ALL submittals (bonds, SARC, PUR-466) must remain as separate documents.

PLEASE DO NOT COMBINE INTO A SINGLE PDF or combine Part I – Technical Proposal with Part II – Business Management and Price Proposal.

Failure to adhere to the requirements for submission separation could result in disqualification with no further consideration for an award.

27. RESTRICTION ON DISCLOSURE AND USE OF DATA

Offerors or quoters who include in their proposals or quotations data that they do not want to be disclosed to the public for any purpose or used by FFDG except for evaluation purposes, shall –

A. Mark the title page with the following legend:

“This proposal or quotation includes data that shall not be disclosed outside FFDG and shall not be duplicated, used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal or quotation. If, however, a subcontract is awarded to this Offeror or quoter as a result of – or in connection with – the submission of this data, FFDG shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting subcontract. This restriction does not limit FFDG’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets (insert numbers or other identification of sheets)”, and

B. Mark each sheet of data it wishes to restrict with the following legend “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal or quotation.”

28. PROHIBITED CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

FFDG is restricted from procuring or obtaining any equipment, system, or service that provides prohibited telecommunications equipment or services unless FFDG has a waiver approved by DOE- FSO. This includes:

• Telecommunications equipment produced by Huawei Technologies Company or ZTE

Corporation (or any subsidiary or affiliate).

• Video surveillance and telecommunications equipment produced by Hytera Communications

Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate).

• An entity owned or controlled by, or otherwise connected to, the People’s Republic of China.

29. EXHIBITS

A. EXHIBIT 1 – Pricing Form (Attached) B. EXHIBIT 2 – FFDG General Terms and Conditions C. EXHIBIT 3 – 4-3-6A Scope of Work D. EXHIBIT 4 – 4-3-6A Project Manual 14-MAY2026 E. EXHIBIT 5 – 4-3-6A Drawing Set 15MAY26

F. EXHIBIT 6 – PUR-466

G. EXHIBIT 7 – SARC

H. EXHIBIT 8 – 2025 Construction Insurance Requirements

I. EXHIBIT 9 – FL-55

J. EXHIBIT 10 – Injury/Illness Questionnaire K. EXHIBIT 11 – General Decision Number IL20260008 01/02/2026 L. EXHIBIT 12 – SF1413-23a M. EXHIBIT 13 – Bid Bond N. EXHIBIT 14 – Payment Bond O. EXHIBIT 15 – Performance Bond P. EXHIBIT 16 – Sample Subcontract

EXHIBIT 1 REFERENCE

REQUEST FOR PROPOSAL REQUEST FOR PROPOSAL NO.

FERMILAB PIP-II-366946_MR

C O N S T R U C T I O N S U B C O N T R A C T DATE May 15, 2026

NAME AND LOCATION OF PROJECT

PIP-II CRYOPLANT DISTRIBUTION SYSTEM (CDS) ACCESS PLATFORM

The project is located on the Fermi National Accelerator Laboratory (Fermilab) Site, adjacent to the city of Batavia, Illinois. The project is in DuPage County.

TO: Fermi National Accelerator Laboratory P. O. Box 500 – Mail Station 210 Batavia, Illinois 60510-0500

(Date of Offer) Please enter your total cost in words and numbers:

(Dollars)($ )Lump Sum Price

TERM OF PAYMENT: (Net 30 Days unless otherwise specified) This Offer may be accepted for a period of one-hundred eighty (180) calendar days after the opening date unless the offeror specifies a longer acceptance period than Fermilab’s minimum requirement. The PROPOSAL CERTIFICATIONS (PUR-466) is made a part of this subcontract.

ENCLOSED IS BID GUARANTEE, CONSISTING OF: IN THE AMOUNT OF

NAME OF BIDDER (Type or Print) FULL NAME OF ALL PARTNERS (Type or Print)

BUSINESS ADDRESS (Type or Print) Include Zip Code

EMPLOYER I.D. NO.

BY (Signature in ink)(Print or Type Name)

TITLE (Print or Type)

DIRECTIONS FOR SUBMITTING OFFERS

Email all offers to micheler@fnal.gov

REQUEST FOR PROPOSAL NO:

PIP-II-366946_MR

TITLE OF PROJECT:

PIP-II MAIN RING CROSSING

DUE DATE AND TIME:

JUNE 25, 2026

2:00 P.M. Central Time

LOCATION:

Email: micheler@fnal.gov

THE OFFEROR SHALL SUBMIT THIS COMPLETED FORM WITH THEIR WRITTEN PROPOSAL

mailto:micheler@fnal.gov