3600 Area Paving Pre-Bid Sign In Sheet-VIP.pdf

This is a pre-bid meeting sign-in sheet for the Florida Army National Guard Construction & Facility Management Office documenting attendance at a mandatory site visit and pre-bid meeting held on August 5, 2026, at 10:00 a.m. The meeting addressed three paving projects at Camp Blanding Joint Training Center in Starke, Florida: Project Numbers 220011/220015 (4700 Area Paving Streets & Avenues), 220016/220017 (4800 Area Paving Avenues & Streets), and 220024/220025 (3600 Area Paving Streets & Avenues). Attendance at the site visit was mandatory for bid eligibility. The sign-in sheet captures attendee names, firm/directorate affiliations, email addresses, and phone numbers, with at least one firm, VE.W~lT LLC, documented as present. Written questions regarding the projects were due August 19, 2026, at 10:00 a.m., with sealed bids due September 21, 2026, and public bid opening scheduled for September 9, 2026, at 2:00 p.m. at the Robert F. Ensslin National Guard Armory in St. Augustine.

The scope of work for the 3600 Area Paving projects (PN 220024 for streets; PN 220025 for avenues) includes repaving four streets and three avenues with removal of grass from roadway edges and driveways, culvert replacement in-kind with concrete mitered ends where paving crosses existing culverts, milling of existing asphalt, and placement of two hot mix asphalt lifts per FDOT standards. The estimated total construction cost is $1.047 million ($580,000 for avenues; $467,000 for streets), with bids exceeding $100,000 requiring a 5 percent bid bond or certified check. Performance and labor and material payment bonds equal to 100 percent of the accepted bid amount are mandatory within 10 days of contract award. Substantial completion is required within 90 calendar days of Notice to Proceed, with liquidated damages of $193.00 per day for avenues and $155.00 per day for streets. The contractor must provide 24-hour site security, a 12' × 12' field office with utilities, project signage, criminal background checks for all employees, and bear all inspection and testing costs. Award is made to the lowest responsive and responsible bidder, with minority business enterprises and veteran-owned companies encouraged to participate.