35th_Avenue_Multimodal_Improvements.pdf

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REQUEST FOR PROPOSAL

26-38 - 35th Avenue Multimodal Improvements

Submission Due Date Tuesday, August 25, 2026 by 2:00 pm Mountain Time

Documents Prepared by:

Procurement & Contracts Division

On behalf of

Public Works

Anticipated Key Dates

RFP Issued July 24, 2026

Pre-Proposal Meeting / Conference (Non-Mandatory)

August 4, 2026, 11:00am Microsoft Teams meeting Join:

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12472?p=wqubPmyUrtiU8xzDeS Meeting ID: 297 008 314 412 472 Passcode: xE9Pb9iG

Question Acceptance Deadline August 11, 2026, 5:00pm

Question Response Deadline August 18, 2026, 5:00pm

Proposals Due by August 25, 2026, 2:00pm

Please read the entire document. Do not remove any pages. Do not contact the issuing department as this may result in disqualification. All communication is to be directed to the City’s Procurement Team, Whitney

Mugford-Smith, wmsmith@wheatridge.gov

Late submissions will not be considered. Only submissions received to OpenGov Procurement prior to the deadline will be considered.

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Request For Proposal -26-38-35th Avenue Multimodal Improvements

Table Of Contents

1. Introduction, Background, Scope of Work

1.1. Introduction

1.2. Background

1.3. Scope of Work

2. Evaluation Process & Criteria

2.1. Evaluation Process

2.2. Evaluation Criteria

3. Administrative and Offeror Information

3.1. Proposal Opening, Evaluation, and Award

3.2. Sales & Use Tax

3.3. Proposer Qualifications

3.4. Right to Investigate

3.5. No Commitment by the City of Wheat Ridge

3.6. Proposal Representation

3.7. Anti-Collusion Clause

3.8. Indemnification

3.9. Insurance

3.10. Laws and Regulations

3.11. Federally Funded Projects

3.12. Accessibility

3.13. Subcontracting

3.14. Sales Prohibited/Conflict of Interest

3.15. Modification of Agreement

3.16. Cancellation

3.17. Termination of Award for Cause

3.18. Termination of Award for Convenience

3.19. Equal Opportunity

3.20. Common Language

3.21. Proprietary Information

3.22. Competitiveness and Integrity

3.23. Proposal Format

3.24. Proposal Rejection and/or Partial Acceptance

3.25. Governing Law

3.26. Taxes and Licenses by the Awarded Contractor

3.27. Prompt Payment Discounts

3.28. Escalation

3.29. Ownership of Contract Products

3.30. Independent Contractor

3.31. Employment of Labor

3.32. Due Diligence

3.33. Debriefing

3.34. Security Access Cards

3.35. Cooperative Procurement

3.36. Vendor Performance Feedback

4. Vendor Response

4.1. Vendor Questionnaire

Attachments:

A - 35th Ave Sample_Agreement_-_Informational_Only

B - Sample Billing Form - Informational Only

C - Local Agency Professional Services Contract Requirements

D - Structure Selection Report QA Checklist 2026

1. Introduction, Background, Scope of Work

1.1. Introduction

The City seeks the Consultant’s expert guidance in shaping a varied and context-sensitive corridor along 35th

Avenue, extending the neighborhood bikeway from Sheridan Boulevard to Wadsworth Boulevard. This project must integrate three key elements—traffic calming, bicycle infrastructure, and pedestrian amenities—adapted to local conditions and community input.

1.2. Background

The City of Wheat Ridge (the “City”) Municipal Building is located in the northwest Denver metropolitan area, with municipal offices at 7500 W 29th Avenue, Wheat Ridge, CO 80033. The City’s area consists of about nine square miles of rolling land adjacent to the Interstate 70 transportation corridor between Denver and the Rocky

Mountains. The topography is somewhat unique, with a natural ridge traversing the City. The City is a suburban community of approximately 33,000 residents. Wheat Ridge is a home-rule municipality with an elected mayor and eight council members, and a Council- Manager form of government. Wheat Ridge recognizes the Best Value procurement model which allows the City to appoint suppliers that best meet the needs of the City, taking into consideration proposer qualifications, price, products, and service capabilities and other factors relevant to the City’s policies, programs, administrative resources, and budget.

1.3. Scope of Work

1.3.1. Project Introduction, Background, and Previous Planning Efforts

INTRODUCTION

The 35th Avenue neighborhood bikeway in Denver now ends at Sheridan Boulevard, leaving a critical gap in bike infrastructure between Sheridan and Wadsworth Boulevard. This corridor is also a key pedestrian route, providing access to amenities like Panorama Park, Founders Park, the Active Adult Center, and the Wadsworth Urban Center.

Unfortunately, many sidewalks along this stretch are inadequate or non‐existent, forcing pedestrians to walk in the street—creating dangerous conflicts with both cyclists and vehicles. The 35th Avenue Multimodal Improvement Project will address these issues and enhance safety and accessibility for all users.

BACKGROUND

The 35th Avenue Multimodal Improvements project will establish a 1.5-mile multimodal corridor connecting Sheridan

Boulevard to Wadsworth Boulevard. This segment will extend the existing 35th Avenue neighborhood bikeway in Denver to reach the Wadsworth Urban Center, providing essential pedestrian and bicycle accesses, especially valuable since the east end of the current bikeway lies just blocks from both the Denver Central Business District and the 41st & Fox Transit-

Oriented Development.

By bridging this gap, the project will create a vital non-motorized connection between western and central Denver and

Wheat Ridge. It enhances access to pedestrian-focused zones near 35th & Wadsworth and lies within three blocks of the

38th & Sheridan pedestrian district. Along the route, improved multimodal access will benefit key destinations like two parks and Wheat Ridge’s Active Adult Center.

Critically, the improvement links to the shared-use trail under construction along the east side of Wadsworth, which connects to the Clear Creek Trail—part of the broader Peaks-to-Plains Regional Trail System. It also ties into the Pierce

Street bike lanes, offering further connectivity north and south to the 32nd Avenue Regional Bikeway, 26th Avenue bike lanes, and onward into Lakewood acppubs.com.

Nearly 24,000 residents within the project area will benefit from increased safety and improved connectivity, linking them to multiple regional multimodal routes. The corridor enhancements also include traffic-calming features aimed at reducing speeds and prioritizing safe, shared use.

This initiative builds upon the current Denver multimodal corridor ending at Sheridan by extending infrastructure to

Wadsworth and directly serving the Wadsworth Urban Center in Wheat Ridge. Meanwhile, a shared-use path is already under construction between 35th Avenue and the Clear Creek Trail, integrating the corridor into the regional trail network and facilitating inter-subregional access across Jefferson County and Denver.

This project will be partially funded with federal and state funds and must comply with all applicable federal guidelines and regulations.

PAST PLANNING EFFORTS

Improvements to W 35th Avenue between Sheridan Boulevard and Wadsworth Boulevard have been identified as a community priority through multiple planning and engagement efforts over the past several years. In 2017, the city’s

Bicycle and Pedestrian Master Plan designated this segment of W 35th Avenue as a Neighborhood Bikeway and recommended improvements including pavement markings, signage, traffic calming measures, crossing enhancements, and wayfinding elements to improve multimodal safety and connectivity.

In 2020, residents reaffirmed the need for corridor improvements through the city’s neighborhood engagement program, Let’s Talk East Wheat Ridge. Community input gathered through that process led to the launch of the W 35th Avenue

Street Improvements project in 2022, which focused on identifying neighborhood priorities and desired corridor enhancements. More than 240 area residents participated in the engagement process. Key themes that emerged from community feedback included:

• Concerns about vehicle speeds and traffic safety along the corridor

• Prioritizing safer conditions for pedestrians, bicyclists, and individuals using mobility aids

• A strong desire for continuous and connected sidewalk infrastructure

Most recently, the 2025 City Plan identified W 35th Avenue between Sheridan Boulevard and Teller Street as a

Neighborhood Bike Connector. This designation calls for implementation of the best feasible bicycle facility to improve east-west connectivity. Improvements may include bike lanes, traffic calming measures, shared lane markings, signage, and related multimodal safety enhancements.

Together, these planning efforts and community engagement initiatives have established a strong foundation for the current final design process.

1.3.2. Scope of Work

The City seeks the Consultant’s expert guidance in shaping a varied and context-sensitive corridor along 35th Avenue, extending the neighborhood bikeway from Sheridan Boulevard to Wadsworth Boulevard. This project must integrate three key elements—traffic calming, bicycle infrastructure, and pedestrian amenities—adapted to local conditions and community input.

• Corridor Tailoring: Recognizing diverse conditions and feedback from residents along the route, the design will be customized. In zones with higher activity—such as parks, major walking destinations, and higher-traffic areas, the focus will be on installing 5 foot wide attached sidewalks and sharrows (shared-lane markings).

https://acppubs.com/RMC/article/F1ECA439-colorado-dot-s-wadsworth-boulevard-modernization-project-advances-in-wheat-ridge?utm_source=chatgpt.com

• Strategic Flexibility: In less-traveled or more constrained segments, where right-of-way or property access is sensitive, the use of advisory shoulders will be considered. This approach preserves access to adjacent properties while promoting multimodal use and minimizing potential impacts.

0.0 PROJECT MANAGEMENT & ADMINISTRATION

a. Administer the contract per federal and state requirements

b. Prepare monthly invoices and progress reports.

c. Schedule & conduct a project kick-off meeting with project staff and bi-weekly progress meetings with project staff and prepare meeting minutes and/or summaries (assume 22 meetings).

d. Schedule & conduct plan deliverable review meetings with project staff after major submittals

(assume 4 meetings).

e. Schedule & conduct a Scoping, FIR, and FOR meeting with CDOT Staff.

f. Prepare a meeting agenda and comment matrix to address CDOT feedback.

1.0 PUBLIC INVOLVEMENT

a. Plan, coordinate, and hold small group stakeholder meetings with properties most impacted (assume 4 separate meetings).

b. Develop materials to support City staff presentations to City Council (assume 2 presentations).

c. Plan, coordinate, and hold one public open house meeting and online engagement opportunity. Develop informational flyers & invites. City will develop mailing list and send mailings. Provide public engagement results to staff for use on the City website.

2.0 TOPOGRAPHIC SURVEY

a. Perform UAS LiDAR survey of the entire corridor at 2-inch pixel resolution; includes Calibration, QC, and CAD

Processing. Delivered as 40 Scale Detailed Planimetric Mapping within right-of-way in Civil 3D.

b. Perform Aerial Imagery Collection of the entire corridor with 2-inch pixel resolution; includes Calibration, QC, and CAD Processing of 3D surfaces and contours. Delivered as 40 Scale contours and surfaces in Civil 3D

c. Perform traditional detailed topographic survey of critical areas (sidewalk ramps, tie-in curb/gutter, pavement tie-in points, etc. Includes QC and CAD Processing of line features in Civil 3D). Survey Control shall be City of Wheat

Ridge Datum, Central Zone, NAD 83 US Feet.

3.0 UTILITY INVESTIGATION

a. Review existing utility reports, records, maps, and plans from study phase.

b. Perform and mark on-site designating & locating of existing UG utilities (QLC). Survey marked locations

(QLB) and process into topographic survey CAD files.

c. Develop preliminary utility plan sheets & potential locations for QLA Test Holes.

d. Perform preliminary utility coordination with up to 10 impacted utility owners. Develop preliminary utility conflict plans for up to 5 separate utility owners.

e. Verify Test Hole locations, perform up to 40 test hole excavations with survey and field reports,

f. Finalize Utility Plans with QLA information.

g. Perform final utility coordination with up to 10 impacted utility owners. Develop relocation plans for up to three utility facilities. Develop and assist the City with executing up to 3 utility agreements.

h. Coordinate with CDOT Utilities to obtain final clearance.

4.0 HYDROLOGY AND HYDRAULIC ENGINEERING

Evaluate current stormwater infrastructure and design improvements for performance and flood mitigation. No floodplain impacts anticipated; floodplain permitting excluded.

a. Task management and coordination (internal hydraulic discipline management and stakeholder meetings).

b. H&H Modeling, Design, and Reporting

c. Update existing conditions H&H based on comments or new survey data.

A. Complete H&H drainage design including minor and major storm criteria:

i. Determine locations, sizes, and alignment based on conceptual hydraulic design. Identify locations by highway station or coordinates, as appropriate.

ii. Determine the allowable headwater and roadway spread.

iii. Assess the degree of sediment and debris problems to be encountered

iv. Update per roadway comment and review changes after 30%, 60%, and 90% review periods.

d. Preliminary (30%) Plans

1. 30% plans will consist of general layout of the system with preliminary plan and profile sheets for the proposed drainage system. This will be used to highlight potential conflicts with ROW and Utilities.

a. 60% Plans

1. Refinements to the 30% plans will be implemented based on 30% city review comments and conflict resolution between ROW and Utilities. Major redesign of the roadway and general layout of the system are not anticipated past the 60% design stage.

b. 90% Plans, Details, and Specifications

1. 60% city review comments will be addressed, and plans will be refined to the 90% level, minor changes to pipe elevations and alignment are included.

2. Necessary details and specifications will be provided at this stage.

c. 100% Plans, Details, and Specifications

1. 90% city review comments will be addressed, and plans will be refined to the 100% level. Only very minor changes to pipe alignment or elevations are anticipated at this level. Plans will be reviewed for standardization across disciplines.

2. Final refinements to the details and specifications will be provided at this stage.

5.0 ENVIRONMENTAL CLEARANCE

Prepare all necessary documents and coordinate with CDOT to obtain, what is anticipated to be, a Categorical

Exclusion for the project. Includes the sampling of groundwater for metals or other contaminants if groundwater is expected to be encountered with the project. In addition, the following properties/resources will need to be investigated:

a. Rocky Mountain Ditch – Likely historical and/or linear resource.

b. Houses old enough to be eligible as historical residences.

c. Review the project corridor for environmental constraints, required clearances, and permit needs associated with final design and construction.

d. Investigate potential water quality impacts and identify required mitigation, best management practices, and applicable permit requirements.

e. Coordinate with Federal, State, and City staff to identify environmental requirements that may affect project design, schedule, or construction phasing.

f. Prepare or support environmental memoranda, exhibits, and supporting documentation as needed for project delivery.

g. Identify potential commitments and recommend avoidance, minimization, and best management practices to reduce impacts to adjacent properties, natural resources, and the traveling public.

h. Incorporate applicable environmental commitments into final plans, specifications, and estimate materials.

i. Provide environmental input at key design milestones, including 30%, 60%, 90%, and 100% submittals.

j. Coordinate with CDOT to obtain final clearance.

Anticipated environmental deliverables include:

a. Phase 1 Environmental Site Assessment

b. Air Quality and Noise Memo

c. Biological Resources Report

d. Historical Investigation including SHPO submittals

e. CDOT Form 128

f. Materials Management Plan

6.0 ENGINEERING & DESIGN

a. Develop alignment and profile for roadways, curbs, and ramps.

b. Perform comprehensive 3D modeling and cross sections of the project template to develop plan sheets.

Design Criteria to be followed (in order of precedence and hierarchy):

▪ AASHTO; A Policy on Geometric Design of Highways & Streets

▪ AASHTO Roadside Design Guide

▪ FHWA Manual of Uniform Traffic Control Devises (MUTCD)

▪ CDOT M&S Standards

▪ City of Wheat Ridge Zoning and Development Code

▪ NACTO Urban Street Design Guidelines

▪ AASHTO Guide for the Development of Bicycle Facilities

7.0 PLAN DEVELOPMENT AND PRODUCTION (PER CDOT STANDARDS)

a. The following items are required prior to the FIR per the 2022 CDOT La desk reference manual Chapter 5.7:

▪ Scoping, Budgeting, and Planning

• Preliminary alignment data

• Justification for variances

▪ Environmental Clearance Document

• Form 128 - Categorical Exclusion Determination showing clearance activities or other appropriate clearance document.

• Federal-aid Highway funded project not eligible for Programmatic Categorical Exclusions require FHWA sign-off.

▪ Traffic

• Identification of detours and proposed preliminary construction phasing plan

• complete traffic data, accident data, safety report, and turning movements, if required.

▪ Materials

• Soil survey should be completed

• Final stabilization plan should be provided

▪ Right of Way

• The assessor's parcel maps, ownership list, old Right of Way plans, and other available Right of Way information should be prepared for review by the ROW plans PSL-II or delegated reviewer for ROW Plans. Any property acquisition areas are needed, if possible.

• The consultant selection process for Right of way Work should be initiated prior to the FIR and shortly after the scoping meeting to allow the consultant time to complete the topographical survey and preliminary ownership map prior to the FIR. Accurate location of all existing Right of Way and property lines cannot be provided until adequate research of public records has been completed at a minimum.

▪ Utilities

• Existing utility information, including irrigation ditches and water rights in compliance with Senate Bill 18-167.

▪ Hydraulics

• a preliminary hydraulic report or design should be provided prior to the FIR. Requirements may be adjusted by the region depending on project complexity.

▪ Structures

• A Structures Selection report should be provided prior to the FIR.

▪ Wetlands

• Identification and scheduling of wetlands mapping.

▪ Survey

• A complete survey, including topography, utilities, and existing monumentation should be completed and tied to

CDOT's survey control network, High Accuracy Network (HARN), if withing CDOT ROW.

• If Right of Way is involved, aliquot section corners, property pins, and Right of Way markers must also be tied to

CDOT's survey control network to allow work on the ownership map to begin.

▪ Preliminary Cost Estimate

▪ Required on all FIR-level Plans

• Scoping, budgeting, and planning

• A title sheet, typical sections, general notes, plan and profile sheets with existing topography and utilities, proposed alignments, slope catch points, profile grades, ground line, cross sections, existing Right of Way and rough structure notes, drainage plan, access plan, and detour plan.

▪ Environmental

• Mapping of any existing wetlands

• Preliminary mitigation plan

• Locations of environmental constraints (other than wetlands)

• Initial site assessment completed, and potential hazardous materials sites identified.

• Preliminary SWMP

▪ Traffic

• Traffic volume data

• Conceptual construction phasing plan

▪ Structure

• Bridge general layouts and applicable plan sheets

• Major structure cross-sections

▪ Materials

• Soil profile and stabilization requirements

▪ Right of Way

• Existing and proposed Right of Way shown on the design plan

▪ Utilities

• Identification of impacts to utilities shown

• Names of utility companies and contact personnel

▪ Other

• Preliminary layouts of interchanges and intersections

• Special details and unusual specifications

• Driveways and field approaches

▪ Desired Items – The FIR plans should contain the following items if available in time for the scheduled

FIR:

• Preliminary survey tabulation sheet

• Preliminary survey control sheet

b. Develop 30% construction plans per CDOT standards for roadway, bicycle facilities, sidewalks, and drainage facilities to include:

▪ Title sheet

▪ Survey Control Diagram

▪ Geometric Control

▪ Typical Section

▪ Removals

▪ Roadway Plan & Profiles

▪ Preliminary Intersection Details

▪ Preliminary ADA Ramp Details

▪ Preliminary Drainage Plan & Profiles

▪ Preliminary Drainage Details

c. Develop 60% construction plans per CDOT standards for roadway, bicycle facilities, sidewalks, and drainage facilities to include 30% Plan elements plus:

▪ Standard Plans List

▪ General Notes

▪ SAQ & Quantity Tabulations

▪ Intersection Details

▪ ADA Ramp Details indicating compliance with the latest version of CDOT “Curb Ramp” standards M-608-

▪ Preliminary Driveway Details

▪ Drainage Plan & Profiles

▪ Drainage Details

▪ Preliminary Lighting Plans & Details

▪ Preliminary Signing & Striping Plans, Details, and Quantities

▪ Preliminary Construction Stormwater/Erosion Control Sheets (SWMP or ECS)

▪ Utility Plans

▪ Preliminary Construction Phasing/MOT Plans

d. Develop 90% construction plans per CDOT standards to include 60% Plan elements plus:

▪ Driveway Details

▪ Lighting Plans & Details

▪ Signing & Striping Plans, Details, and Quantities

▪ Construction Stormwater/Erosion Control Sheets (SWMP or ECS)

▪ Utility Plans

▪ Construction Phasing/MOT Plans

▪ Miscellaneous Details

▪ Cross Sections

The FOR plans and specifications shall be final in nature per the 2022 CDOT LA desk reference manual

Chapter 5.11. The FOR is a final review of construction plans, specifications and cost estimates for completeness and accuracy.

FOR documents shall consist of the following package:

1. Plans and specifications

▪ Complete project plans containing all necessary tabulations and details required for construction

(including an approved Storm Water Management Plan).

▪ Project Specifications

▪ A listing of special provisions (project and standard special) necessary for the project, current as of the date of the FOR.

▪ The project manual or document containing the general terms of the contract

2. Cost Estimate

▪ An updated cost estimate of all finalized plan quantities, including planned force account work and other items chargeable to the project such as design, Right of Way, utilities, and construction engineering.

3. System Engineering Analysis (SEA) evaluation, as applicable

4. CDOT Form 859 – Project Control Data, Construction

a. Finalize 100% PS&E construction plans per CDOT standards.

b. Develop Preliminary Construction Specifications at 60% and final Specifications at 90% and 100%. It is assumed CDOT Construction Specifications will primarily be utilized.

c. Develop opinion of probable construction cost estimate at 30%, 60%, 90%, and 100%. CDOT bid items will be utilized in the plans and CDOT bid history will be utilized to develop the opinion of probably cost, with adjustments based on recent City of Wheat Ridge construction projects.

d. Develop Project Manual for Advertisement and Contract

e. Provide Bid & Award Support for selection and award of construction contract.

8.0 LANDSCAPE DESIGN

a. Develop preliminary corridor streetscape design & cost estimate (per SF) for 30% plans.

b. Facilitate discussion and selection of surface water quality elements (i.e. bioswales) where feasible for 60% plans.

c. Develop detailed streetscape design and planting & irrigation quantities for 60% plans.

d. Develop detailed planting & irrigation plans, quantities, and specifications for 90% and 100% plans.

9.0 ROW PLAN DEVELOPMENT

a. Develop parcel tracking spreadsheet and calculate estimated property impact polygons (acquisition and

TCE’s) for use on 30% plans and in tracking spreadsheet (with opinion of acquisition costs).

b. Develop Preliminary ROW Plans with detailed acquisition and easement shapes (no exhibits or legal descriptions).

c. Develop Final ROW Plans with detailed acquisition and easement shapes. Develop exhibits and legal descriptions for fee acquisitions.

d. Submit to CDOT for ROW plan review, ROWPR and final ROW plan approval prior to coordination with landowners.

e. Coordinate with CDOT for ROW Clearance.

f. Perform 1-on-1 coordination with affected landowners.

g. Field stake acquisition and easement impacts at the request of landowners. Limited to one staking per parcel;

parcels will be combined and staked in groups to minimize cost.

10.0 LIGHTING DESIGN

In general, this scope is to perform necessary lighting design for roadway projects. Gather available data and review existing lighting conditions, equipment and delivery systems.

a. Coordinate with City staff to determine needs/desires for future corridor lighting.

b. Develop a photometric plan for review and discussion with City Staff.

c. Develop plans at 60%, 90% and Construction Documents. Plans will include the following information:

▪ Lighting Layouts

▪ Conduit and other electrical delivery infrastructure needs

▪ Lighting details

▪ Electrical connection design/details

▪ Opinion of probably cost of equipment for each submittal

11.0 GEOTECHNICAL INVESTIGATION

In general, this scope is to perform necessary geotechnical investigations for roadway projects.

a. In consultation with the project team, develop preliminary investigation map of boreholes and soils samples, depths, and required tests.

b. Perform field investigation, including appropriate and approved traffic control and laboratory testing.

c. Perform pavement design & recommendations.

d. Develop draft and final geotechnical report with findings and recommendations.

12.0 TRAFFIC ANALYSIS & TRAFFIC CALMING DESIGN

a. Conduct existing conditions traffic analysis including speed data review, traffic volume review, crash history review, and multimodal conflict evaluation.

b. Evaluate and recommend traffic calming measures including curb extensions, mini traffic circles, raised crossings, speed cushions, median treatments, advisory bike lanes, and intersection visibility improvements.

c. Prepare signing and striping concepts consistent with Federal and State standards.

d. Evaluate on-street parking impacts and operational considerations along the corridor.

e. Construction Traffic Control and Phasing.

13.0 ROW ACQUISITION SERVICES

In general, this scope is to perform necessary Right-Of-Way notice, negotiation, closing, and acquisition services meeting the requirements of the Uniform Act and coordination with CDOT. See the WSLS detailed Scope of Work for exact tasks to be performed.

1.

a. Perform initial property owner engagement at 60% design level.

b. Draft & send notice of intent letters to impacted property owners.

c. Perform property valuations.

d. Independent Appraisal Review Services.

e. Coordinate with CDOT to obtain Final ROW Clearance.

f. Draft & send offer letters to impacted property owners.

g. Independent Appraisal Review Services. CDOT maintains an Approved Qualified Review Appraiser List, that must be used for this service.

h. Perform negotiations.

i. Draft & send final offer letters to impacted property owners.

j. Perform closings.

k. Coordinate with CDOT to obtain Final ROW Clearance.

14.0 CONSTRUCTION SUPPORT SERVICES

a. Provide engineering support during construction including responses to RFIs, review of submittals and shop drawings, and preparation of design clarifications.

b. Attend preconstruction meetings and periodic construction progress meetings

c. Review contractor requests for information and substitution requests.

d. Prepare plan revisions or supplemental sketches as required due to field conditions.

e. Conduct substantial completion punch list walkthrough and final acceptance review.

2. Evaluation Process & Criteria

2.1. Evaluation Process

2.1.1. Evaluation Process

Firms will be evaluated not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the audit services requirements outlined in this RFP. Price will not be a selection factor in this RFP and therefore should not be included in the proposal. Submittals should be formatted to correspond exactly to the bullets. Indexes for each of the categories are preferred, in the same order. Additional relevant information is encouraged.

Omissions or incomplete responses in terms of content or aberrations in form may, at the City’s discretion, render the proposal non-responsive. If you would like to incorporate the City marketing logo or City seal in your submittal, please contact: Whitney Mugford-Smith at wmsmith@wheatridge.gov

2.1.2. Selection Process

The selection committee may either recommend an award based on the proposals alone or elect to short-list firms and conduct interviews.

The short-list process includes written notification to a minimum of 3 firms on the short-list, interviews with firm members, reference checks on the top-ranked firm, and the negotiation of fees.

1. Short List: Submittals will be evaluated in accordance with the evaluation criteria above. The panel will review and score all proposals received. Firms with the highest scores may be invited to participate in oral interviews with the evaluation committee.

2. Oral Interviews: It is anticipated that oral interviews will be conducted in accordance to the schedule below. Short-listed firms will be notified in writing and invited to interview. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The selection committee will, in particular, be interested in knowing more about the firm’s previous experiences, the perceived ability to meet specified deadlines, and the overall project approach, and will appreciate the opportunity to converse with individuals who will act as the primary contacts for the project.

3. Fee Proposals and Final Selection: The City will attempt to negotiate a contract with the highest ranked firm, following the interview process.

2.2. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm Capabilities and References for

Similar Work Completed by Proposed

Team

1. Provide an overview of your company’s history. Include information on management, firm size, number of employees, years in business, location of working office, and other DBA’s.

2. Provide references for projects of similar size and scope: include the name, current phone number and email address of the owner’s project manager for each project listed. Provide total dollar amount and a brief summary of the work performed, listing any sub-consultants you may have partnered with.

3. Demonstrate experience in overseeing and coordinating multiple, concurrent projects.

4. Discuss your firm’s familiarity with the project area and local market.

5. State any MBE/WBE, disadvantaged business enterprise participation.

6. Provide a statement agreeing to provide and maintain insurance per the RFP requirements, if awarded.

7. Disclose any relationships the owner or employees may have that could be construed or perceived as personal or organizational conflicts of interest.

8. Provide a brief summary regarding your firm’s financial stability. Disclose whether or not your firm or any affiliates have filed for bankruptcy or reorganization under bankruptcy laws.

Points Based 25 (25% of Total)

2. Scope of Submission

1. Provide resumes of essential staff;

indicate experience with similar projects, credentials of training, education, and certifications, and lengths of time with the company,

2. Outline experience and references of the project manager on similar projects in the same capacity.

3. Describe individual experiences with the City or other government agencies. Detail experience in the

Denver metropolitan and other areas in Colorado.

4. Describe any prior client relationships that were not renewed after the agreed upon term and why.

5. Describe the unique strengths and relevant experience your firm offers.

6. Provide any instances in the past

5 years of client-firm dispute resolution and whether or not the dispute was resolved to the satisfaction of both parties and if not be prepared to explain why.

Points Based 25 (25% of Total)

3. Effective Approach and Timeline

1. Provide information on current and projected (next 9 months) workload and how this project will be accomplished within that framework, outlining various phases, if any.

2. Detail your approach in managing work to meet project deadlines, or an expedited schedule if needed.

3. Identify any foreseeable problems in the implementation of the program.

4. Describe how the objectives identified will be achieved.

5. Demonstrate your understanding of the technical requirements.

4. Plan Effectiveness

1. Discuss your customer service philosophy and your firm’s approach toward client communication and reporting.

2. Discuss quality control methodology, including adherence to widely accepted standards.

3. Discuss your firm’s billing procedures, claims processing, reporting, collection, and customer service policies.

4. Detail any value-added services such as reporting, training, public outreach, educational programs, resources, health and safety programs, investments, or service at public events.

3. Administrative and Offeror Information

3.1. Proposal Opening, Evaluation, and Award

There is no public opening. Names of each proposer will be posted on the city website. Proposals will be examined after opening and will be evaluated based on the evaluation criteria. The firm selected for the award will be chosen based on the apparent Best Value to the City and most qualified. No proposal may be withdrawn for a period of sixty

(60) calendar days of the Proposal Opening date. Cost and Fees shall be submitted in a separate sealed envelope with the proposal and shall only be opened if the proposer is determined to be the highest ranked, most qualified firm, prior to negotiations.

3.2. Sales & Use Tax

Don’t include sales or use tax in your proposal, as the City of Wheat Ridge is exempt from City, County, State, and Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales Tax

Exempt: 98-03515

3.3. Proposer Qualifications

No proposal will be accepted from and no contract will be awarded to any person, firm, or corporation that is in arrears to the City of Wheat Ridge, upon debt or contract that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply or service bid upon and that they have the necessary financial resources to provide the proposed supply or service.

3.4. Right to Investigate

The City reserves the right to investigate and confirm the proposer’s financial responsibility. This may include financial statements, bank references, and interview with past consultants, employees, and creditors.

Unfavorable responses to these investigations are grounds for rejection of the proposal.

3.5. No Commitment by the City of Wheat Ridge

This Request for Proposals does not commit the City of Wheat Ridge to award any costs or to pay any costs, or to award any contract, or to pay any costs associated with or incurred in the preparation of a proposal to this request, or to procure or contract for services or supplies. In acceptance of proposals, the City of Wheat Ridge reserves the right to negotiate further with one or more of the contractors as to any features of their proposals, and to accept modifications of the work and price when such action will be in the best interest of the City. This includes solicitation of a best and final offer from one or more of the proposers.

3.6. Proposal Representation

Each proposer must sign the proposal and shall give his or her full business address on the form provided in this proposal. Proposals by partnerships shall be signed with the partnership name by one of the members or by an authorized representative. Proposals by corporations shall be signed with the name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind it in the matter and shall have the corporate seal affixed thereto.

3.7. Anti-Collusion Clause

No officer or employee of the City of Wheat Ridge, and no other public official or employee who may exercise any function or responsibilities in the review or approval of this undertaking, shall have any personal or financial interest—direct or indirect—in any contract or negotiation process thereof. The above compliance request will be part of all City of Wheat Ridge contracts for this service.

3.8. Indemnification

Consultant hereby indemnifies and agrees to hold the City, CDOT and its representatives and agents harmless for and on account of any act or omission of the Consultant in the execution and completion of the project specified herein, and this indemnification shall extend to and include Bodily Injury, Property Damage or

Personal Injury, including compensatory, economic, punitive or special damages suffer by any person or entity in connection with the project. Consultant agrees to defend the City and CDOT hereunder and indemnify the

City and CDOT, to include all court costs and attorney’s fees incurred in any defense required to be undertaken by the City and CDOT as a result of the actions of the Consultant on the project. Notwithstanding the foregoing, nothing contained herein shall be deemed a waiver by the City and CDOT of any of the protections afforded the City and CDOT by virtue of the provisions of the Colorado governmental Immunity Act (Colo. Rev.

Stat. 24-10-101).

3.9. Insurance

The successful Proposer(s) will be required to execute Certificates of Insurance to be attached to the executed contract documents and which shall become part of the contract as information documents only. The certificates shall provide that the insurance shall not be cancelled or terminated prior to completion of the work and that thirty (30) days’ notice shall be given the City prior to cancellation of policies.

The successful Proposer shall be required to maintain the following insurance coverage:

Certificate Holder:

City of Wheat Ridge 7500 West 29th Avenue Wheat Ridge, CO 80033

Required

City of Wheat Ridge, its officers and employees must be named as an additional insured to general liability policy.

Required

All policies as required shall provide a waiver of subrogation in favor of City of Wheat

Ridge.

Required

Workers Compensation - statutory limits provided by an insurance carrier that is licensed to do business in Colorado. The policy shall contain a Waiver of

Subrogation on behalf of City of Wheat Ridge.

Employer’s liability:

$100,000 each accident $500,000 disease policy limit $100,000 disease each employee

Required

Commercial General Liability

$1,000,000 each occurrence $2,000,000 general aggregate $1,000,000 personal injury $2,000,000 products and completed operation aggregate

If applicable to the scope of work, the following shall be included:

-No exclusion for abuse or molestation -No exclusion for assault and battery -Liquor liability

Required

Commercial Automobile Liability – including owned, hired, and non-owned vehicles. (If autos are used in the performance of work under this agreement).

Combined single limit for bodily injury and property damage.

$1,000,000 each accident

Required

Professional Liability/Errors and Omissions

$1,000,000 each claim $1,000,000 aggregate

Required

The insurance requirements specified by the City shall remain in effect for the full term of the contract and/or agreement and any extension thereof. Updated

Certificates of Insurance shall be sent to the City during the full term of the contract and/or agreement and any extension thereof.

Required

Any subcontractors must meet the same insurance requirements for the contract or purchase order unless Procurement has approved a deviation.

Required

3.10. Laws and Regulations

All applicable State of Colorado and Federal laws, City and County ordinances, licenses and regulations shall apply to the award throughout, and herein incorporated here by reference.

3.11. Federally Funded Projects

Supplier must complete and submit the Vendor Qualification Form provided with the request. Failure to complete this form and submit with response may result in the disqualification of the contractor. The City’s acceptance of this proposal shall be based on information provided by the contractor in the form. For all federally funded projects, Contractor cannot be banned or debarred, per current sam.gov information at www.sam.gov.

3.12. Accessibility

Contractor(s) and solutions complies with all applicable provisions of §§24-85-101, et seq., C.R.S., [1] and the

Accessibility Standards for Individuals with a Disability, as established by the Office Of Information

Technology pursuant to Section §24-85-103(2.5). Contractor also complies with the latest version of Level AA of the Web Content Accessibility Guidelines (WCAG), currently version 2.1, as described in State of Colorado

Technical Standard TS-OEA-002, Technology Accessibility for Web Content and Applications when developing solutions for the state.

The Contractor agrees to indemnify, save, and hold harmless the state, its employees, agents and assignees

(collectively, the “Indemnified Parties”), against any and all costs, expenses, claims, damages, liabilities, court awards and other amounts (including attorneys’ fees and related costs) incurred by any of the Indemnified

Parties in relation to the Contractor’s failure to comply with §§24-85-101, et seq., C.R.S., or the Accessibility

Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to

Section §24-85-103(2.5).

Any additional costs to add accessibility features will be the obligation of the Contractor, and any addition or change to the Price Proposal will be disallowed.

3.13. Subcontracting

No portion of this proposal may be subcontracted without the prior written approval of the City. The duties and obligations of the Contractor arising hereunder cannot be assigned, delegated, nor subcontracted except with the express written consent of the City. The subcontractors permitted by the City shall be subject to the requirements of this agreement, and the contractor is responsible for all subcontracting arrangements, as well as the delivery of services as set forth in this agreement. The contractor shall be responsible for the performance of any subcontractor.

3.14. Sales Prohibited/Conflict of Interest

No officer, employee, or member of City Council shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies, or services—where such officer or employee exercises

(directly or indirectly) any decision-making authority concerning such sale or has any supervisory authority over the services to be rendered. Soliciting or accepting any gift, gratuity favor, entertainment, kickback, or any items of monetary value from any person who has or is seeking to do business with the City of Wheat Ridge is prohibited.

3.15. Modification of Agreement

No modification of award shall be binding upon the City, unless made in writing and signed by authorized agents of both parties.

https://ciwheatridgecous.sharepoint.com/sites/Procurement/Shared%20Documents/Templates/ADA%20Template%20Refresh/www.sam.gov

3.16. Cancellation

Either party may cancel the award in the event that a petition—either voluntary or involuntary—is filed to declare the other party bankrupt or insolvent, or in the event that such party makes an assignment for the benefit of creditors.

3.17. Termination of Award for Cause

If through any cause the successful proposer shall fail to fulfill in a timely and proper manner its obligations, or if the successful proposer shall violate any of the covenants, agreements, or stipulations of the award, the City shall thereupon have the right to terminate the award by giving written notice to the successful proposer of such termination—specifying the effective date of termination. In that event, all finished or unfinished services, reports, or other materials prepared by the successful proposer shall—at the option of the City—become its property, and the successful proposer shall be entitled to receive just, equitable compensation for any satisfactory work completed, or prepared documents/materials furnished.

Notwithstanding the above, the successful proposer shall not be relieved of liability to the City for damage sustained by the City by virtue of breach of the award by the successful proposer, and the City may withhold any payments to the successful vendor for the purpose of set-off, until such time as the exact amount of damages due the City from the successful proposer is determined.

3.18. Termination of Award for Convenience

The City may terminate the award at any time by giving written notice to the successful vendor of such termination (specifying the effective date thereof) at least thirty (30) working days before the effective date of such termination. In that event all finished or unfinished services, reports, materials(s) prepared or furnished by the successful proposer under the award shall—at the option of the City—become its property. If the award is terminated by the City as provided herein, the successful vendor will be paid an amount which bears the same ratio to the total compensation as the services actually performed or material of compensation previously made. If the award is terminated due to the fault of the successful proposer, termination of award for cause relative to termination shall apply.

3.19. Equal Opportunity

The successful firm will agree not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of race, creed, sex, national origin, ancestry, or physical handicap.

It shall be a condition that any company, firm, or corporation supplying goods or services must be in compliance with the appropriate areas of the Americans with Disabilities Act of 1990 as enacted, and from time to time amended, and any other applicable Federal regulation. A signed, written certificate stating compliance with the Americans with Disabilities Act may be required, upon request, by the City.

3.20. Common Language

Unless otherwise specified in this document, all words shall have a common language unless the context in which they are used clearly requires a different meaning. Words in the singular number include the plural, and in the plural include the singular. Additionally, words in the masculine gender include the feminine and the neuter, and when the sense so indicates, words of the neuter gender may refer to any gender. The words

“firm,” “bidder,” “vendor,” “offeror,” “contractor,” “consultant,” and “proposer” refer to any person, partnership, corporation, or other entity.

3.21. Proprietary Information

The evaluation committee will hold information provided by proposers during the solicitation process in confidence until the date of an award. After that date, proposals will become public record. Proposers may request parts of their proposals to remain confidential and shall indicate as such in the proposal and on the appropriate proprietary or financial pages. All information included in any proposal that is of a proprietary nature must be clearly marked. The City shall be held harmless from any claims arising from the release of proprietary information not clearly designated as such by the proposing firm. An entire proposal shall not be considered proprietary.

3.22. Competitiveness and Integrity

The Procurement Office maintains control of its internal and third-party communications during the procurement process to prevent biased evaluations and compromises of confidential information, and to preserve the competitiveness and integrity of such procurement efforts. Proposers should not disclose their pricing to any employees of the City other than the contract representative. Attempts by proposers to establish informal communication channels regarding this procurement will be viewed negatively and shall result in rejection of the offending firm’s offer.

3.23. Proposal Format

All responses to this Request for Proposal shall use the respondent’s format, except for those pages which have blanks to be filled in by the respondent, or those pages marked for return with proposal. A proposal can be rejected by the City if the submitting firm fails to completely fill in all blanks for evaluation of the proposal or fails to answer all questions. Proposal should be submitted initially on the most favorable terms. All proposals shall be prepared in a comprehensive manner as to content; however, no necessity exists for expensive binders or promotional materials. All costs—including travel and expenses incurred in the preparation of this proposal—shall be borne solely by the proposer.

3.24. Proposal Rejection and/or Partial Acceptance

The City reserves the right to the following:

• Reject any and all proposals.

• Waive minor defects or technicalities, formalities, and informalities.

• Accept in whole or in part such proposal where it is deemed advisable.

• Make an award on the basis of the apparent greatest benefit to the City of Wheat Ridge.

• Alter the scope of work reasonably and RFQ documents until a contract is executed.

3.25. Governing Law

The laws of the…