35795_Mar_30_26_solicitation_doc.pdf

This is a Solicitation/Invitation to Bid (ITB) document issued by the Town of Killingly, Connecticut, for the procurement of equipment for its Water Pollution Control Facility. The Town seeks sealed proposals from qualified pump manufacturers, suppliers, and contractors for the furnishing and delivery of one new sludge gravity thickener pump. The procurement is for equipment supply and delivery only. The vendor question and answer period runs from March 27, 2026, at 7:15 AM EDT through April 11, 2026, at 2:00 PM EDT. Sealed proposals must be received by 10:00 AM EDT on April 21, 2026, with public bid opening to follow immediately thereafter. The contract term is 150 consecutive calendar days from first execution, with equipment delivery required within 120 calendar days of the Notice to Proceed. The pump must be a positive displacement unit suitable for continuous-duty municipal wastewater sludge service, with a basis of design specified as a SEEPEX Model BN35-6LS progressive cavity pump, though approved equal pumps including rotary lobe pumps or other proven positive displacement technologies meeting or exceeding basis-of-design specifications are acceptable. The pump must operate reliably across a flow range of 5 to greater than 75 gallons per minute and handle solids concentrations from 0.5% to 6.0% by weight under continuous 24/7 operation.

Payment terms are 100% upon delivery, satisfactory inspection, and final Town acceptance, with delivery on a Free On Board Destination basis and vendor-specified payment terms. Bidders must submit a completed proposal form, a 10% bid bond or certified check, a non-collusion affidavit, three municipal or utility references, and documentation demonstrating pump compliance with all specifications. The successful contractor must provide a minimum one-year manufacturer's warranty commencing upon Town acceptance and maintain spare parts availability for a minimum of ten years from the date of final acceptance, with all critical wear components available within North America. Factory assembly and testing are required prior to shipment, and all goods must be new, unused, and of current manufacture. The Town is exempt from Connecticut sales tax and will furnish the successful bidder a sales tax exemption number. The procurement is open to all qualified vendors with no specific set-asides for disadvantaged enterprises noted. The estimated total contract value is not disclosed in the solicitation documents. The Town reserves the right to reject any or all bids, waive informalities and technical defects, and award the contract to the lowest responsible and qualified bidder in its sole discretion.