35795_Apr_27_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of Killingly, Connecticut for the procurement of one new sludge gravity thickener pump to be installed at the Town's Water Pollution Control Facility located at 31 Wauregan Road. The solicitation seeks qualified pump manufacturers, suppliers, and contractors to provide sealed proposals for furnishing and delivery of the equipment only. The procurement specifies a basis-of-design pump (SEEPEX Model BN35-6LS progressive cavity pump) while allowing qualified alternative positive displacement pumps that meet or exceed the specified performance criteria, including rotary lobe pumps, capable of operating at flow rates between 5 and greater than 75 gallons per minute and handling solids concentrations from 0.5% to 6.0% by weight during continuous 24/7 operation. The solicitation period runs from March 27, 2026 at 7:00 AM EDT through April 21, 2026 at 10:00 AM EDT, with sealed proposals due by 10:00 AM on April 21, 2026 at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street. The vendor question and answer period extends from March 27, 2026 at 7:15 AM EDT through April 11, 2026 at 2:00 PM EDT. The contract term is 150 consecutive calendar days from first execution, with equipment delivery required within 120 calendar days of the Notice to Proceed.

Bidders must submit completed proposal forms, a 10% bid bond or certified check, non-collusion affidavits, three municipal or utility references, and documentation demonstrating pump compliance with specifications. Payment terms specify 100% payment upon delivery, satisfactory inspection, and final Town acceptance on a Free On Board Destination basis, with payment terms otherwise vendor-specified. The successful contractor must provide a minimum one-year manufacturer's warranty from Town acceptance and maintain spare parts availability for ten years, with all critical wear components available within North America. No estimated total contract value is disclosed in the solicitation documents, and no specific set-asides for disadvantaged enterprises are noted. The Town of Killingly is exempt from Connecticut sales tax and will provide a sales tax exemption number to the successful bidder. The Town reserves the right to reject any or all bids, waive informalities and technical defects, and award the contract to the lowest responsible and qualified bidder at its sole discretion. All goods must be new, unused, and of current manufacture, with factory assembly and testing required prior to shipment.