35795_Apr_20_26_solicitation_doc.pdf

This Invitation to Bid (ITB) solicitation document is issued by the Town of Killingly, Connecticut for the furnishing and delivery of one new sludge gravity thickener pump for the Town's Water Pollution Control Facility. The pump is specified as a positive displacement unit suitable for continuous-duty municipal wastewater sludge service, with a basis of design of a SEEPEX Model BN35-6LS progressive cavity pump, though approved equal pumps including rotary lobe pumps or other proven positive displacement technologies meeting or exceeding the basis-of-design specifications are acceptable. The pump must operate reliably across a flow range of 5 to greater than 75 gallons per minute and handle solids concentrations from 0.5% to 6.0% by weight under continuous 24/7 operation. The solicitation is open to all qualified pump manufacturers, suppliers, and contractors. The vendor question and answer period runs from March 27, 2026 at 7:15 AM EDT through April 11, 2026 at 2:00 PM EDT. Sealed proposals must be received by 10:00 AM on Tuesday, April 21, 2026, at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street, with public bid opening to follow immediately thereafter. The contract term is 150 consecutive calendar days from first execution, with equipment delivery required within 120 calendar days of the Notice to Proceed.

Bidders must submit a completed proposal form, a 10% bid bond or certified check, a non-collusion affidavit, three municipal or utility references, and documentation demonstrating pump compliance with all specifications. Payment is due 100% upon delivery, satisfactory inspection, and final Town acceptance, with delivery terms specified as Free On Board Destination. The successful contractor must provide a minimum one-year manufacturer's warranty commencing upon Town acceptance and maintain spare parts availability for a minimum of ten years from the date of final acceptance, with all critical wear components available within North America. Factory assembly and testing are required prior to shipment, and all goods must be new, unused, and of current manufacture. The Town is exempt from Connecticut sales tax and will furnish the successful bidder a sales tax exemption number. No estimated total contract value is disclosed in the solicitation documents, and no specific set-asides for disadvantaged enterprises are noted. The Town reserves the right to reject any or all bids and award the contract to the lowest responsible and qualified bidder in its sole discretion.