35077 ITA.docx

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award

DATE: 12/16/2022

TO: RFQ Number: S-73000-00004198 (PCMS 35077) Proposers

Next Move and Emovis have been selected for negotiations of a price agreement to provide Personal Services as specified in the above referenced RFQ. The award submittal requirements stated in the RFQ are summarized on Attachment 1 of this notice.

As stated in the RFQ, projects will be assigned via the WOC assignment options described in Exhibit F of the price agreement. Please reference the above price agreement number in all correspondence related to this price agreement. Jim Atkins (503-986-3861) will be the Project Manager for these price agreements. The Project Manager will be the primary contact regarding billing rates, amendment requests and approval of changes/additions to subcontractors under the price agreement. Any WOC assignments your firm receives will be assigned an ODOT Project Manager (PM) as the primary contact for the WOC project. To set expectations for the contracting phase, listed below is a schedule for completing negotiations, and securing approvals for both the Consultant and ODOT to follow:

Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the timeline established with the Project Manager.

If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.

If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations.

Note that no work is authorized until the WOC is executed and Consultant has received a written NTP from the ODOT PM.

Because this notice is being posted on OregonBuys, the date of this notice will start the protest period for competing proposers to submit a written selection protest (REF Section 4.2 of the RFQ). Any proposer who claims to have been adversely affected or aggrieved by the selection of a higher ranked proposer must deliver a written selection protest to my attention and received at the email address below no later than 5:00 p.m. pacific time on the 14th day following the date of this notice. ODOT shall not consider a selection protest submitted after the deadline established herein. To be adversely affected or aggrieved, a protestor must demonstrate that the protester was ranked higher than other selected proposers and that higher ranked proposers are ineligible for selection.

ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, Erin Lucas Procurement and Contract Specialist | ODOT Procurement Office, MS#2-2 355 Capitol St NE, Salem OR 97301, MS#51 Phone: 503-986-2920| Erin.E.Lucas@odot.oregon.gov

Attachment 1 – Award Submittal Requirements Please email to me, the Contract Coordinator, the following items if marked as “REQUIRED” in the RFQ (see detailed requirements and due date for each item in Section 4.3 of the RFQ).

· Certificates of Insurance

· Business Registry

· Responsibility Inquiry form

· W-9 Form

· Pay Equity Certification (if applicable)

Direct Deposit via Automated Clearing House (ACH). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit and would prefer ACH to expedite transfer of payments after invoices are approved, Consultant must complete a Vendor ACH Authorization form and submit to Agency per the instructions on the form. To expedite Consultant’s payments to its subcontractors, if applicable, Consultant should make reasonable efforts to offer ACH direct deposit payments.

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