314th LRAFB Family Retreat PWS.pdf
PDF 157 KB Posted
- Attached to
- 314 AW/TRUE NORTH FAMILY RETREAT
- Solicitation number
- FA446024Q0208
About this file
This performance work statement and related federal contract opportunity outline requirements for a family retreat event at a resort near Grapevine, Texas from April 5-7, 2024. The resort must provide at least 18 sleeping rooms of varying occupancy sizes, on-site conference space for 80 attendees on Saturday and Sunday, and hot buffet-style breakfast, lunch, and dinner meals on Saturday and Sunday. Amenities at the resort should include free Wi-Fi, audio/visual equipment for the conference space, on-site dining, parking, cable TV and in-room amenities. The resort must also offer 44 passes for on-site family activities and feature an indoor waterpark. The solicitation is seeking these hotel and catering services from the 314th Logistics Readiness Advisory Group at Joint Base San Antonio-Randolph on behalf of the Department of the Air Force Air Mobility Command.
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Text version
Performance Work Statement 2024 Family Retreat (5-7 April)
314 AW/TN RST
As of 11 January 2024
1. GENERAL: This is A Firm Fixed Price contract for a resiliency event for active-duty military members and their families by offering overnight family enrichment in a resort within 10 miles of Grapevine, Texas. Sleeping room accommodations, conference space for two days, food and beverage service, included family activities, and hotel services are required.
The dates must be from 5-7 April 2024
2. LOCATION: The resort facility must be within 10 miles of downtown Grapevine and able to accommodate 18 rooms for Friday and Saturday overnight stays with a late check-out on Sunday. In addition, the location must be conducive to on and off-site family activities. Transportation is the responsibility of participants, POV.
3. CONFERENCE SPACE: The location must include a private conference space that can accommodate 80 individuals seated in groups of 4-8 at tables all day on Saturday and Sunday. In addition, the conference space must have snacks and light refreshments for participants during the event. The conference space will be used on Saturday morning, evening, and Sunday morning.
4. DINING: The resort facility must accommodate 80 individuals with in-house breakfast, lunch, and dinner catering options. The meals must be hot, buffet-style meals and served separately from the general public. Meals must be served by hotel staff. Meals will be served on the days of:
A. Saturday, 6 April – Breakfast, Lunch, and Dinner B. Sunday, 7 April – Breakfast
5. LODGING: The resort facility must provide a minimum of 18 rooms with characteristics of:
A. 10 rooms with a minimum occupancy space of 6 individuals.
B. 8 rooms with a minimum occupancy space of 4 individuals
6. AMENITIES: The resort center must offer suitable and essential amenities:
A. Free Wi-Fi for all participants.
B. Conference space with an Audio System and a provided microphone.
C. Conference space with Visual System (Screen) with HDMI Plug in Capabilities.
D. In-house dining (restaurant or catered) for all participants.
E. Phone.
F. Free or comped parking.
G. Cable/Satellite TV in room.
H. Air-conditioning and heating units in room.
I. In-room refrigerator.
J. 44 passes for retreat participants to on-site family enrichment activities.
K. Resort must feature an indoor waterpark.
File details come from the government source that posted it. Updated .