3-UT260503 Addendum 1 Acknowledgement.pdf

Town of Prescott Valley

Utilities Department

7501 E. Skoog Blvd.

Prescott Valley Arizona 86314

Telephone (928) 759-3070 ▪ prescottvalley-az.gov

Addendum to UT260503 Fire Hydrant Additions - CIP #CI2604

May 14, 2026

Addendum #1

The Specifications and Documents for the above project are hereby amended as follows:

1. Addition of the Pre-Bid Meeting Documents

• Agenda

• Q&A

• Sign-In Sheets

Receipt of Addendum #1 is hereby acknowledged by:

Signature Date

Printed Name Name of Firm/Business

Sign, date, and Fill-In Name of Person/Firm submitting a Proposal.

Upload this signed Addendum with your submittal in Bonfire in the designated deliverable.

https://www.prescottvalley-az.gov/

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Town of Prescott Valley 7501 E. Skoog Blvd

Prescott Valley, AZ 86314

PRE-BID CONFERENCE AGENDA

PROJECT: CIP # CI2604 – Fire Hydrant Additions

DATE: Monday, May 11, 2026, 1:00 PM

LOCATION: 7501 E Skoog Blvd, Prescott Valley Conference Room 330

1. Introductions/Sign-In Sheet

2. Bidding Information

a. Bid Due Date: Tuesday, May 26, 2026, 3:30 pm

b. Bidding Document: Entire BID PACKET

c. Construction Schedule: 90 calendar days

d. NTP tentatively issued for Monday, July 13, 2026. Completion Date will be Friday, October

9, 2026.

e. Project Cost: $160,000 to $180,000

f. Includes an Owner’s Allowance of $15,000 ($145,000 to $165,000 remaining)

g. Project award to be based on the greatest number of fire hydrant installations for the lowest cost, not exceeding the available funding.

3. Project Description/Scope

a. The work consists of installing up to 16 new fire hydrants within the Prescott Valley Water System. Each fire hydrant installation shall include all necessary work, staff, materials, and equipment required to install the hydrant and all associated appurtenances, valves, fittings, piping, pressure testing, and water quality sampling. Fire hydrant piping shall be 6-inch ductile iron pipe.

b. Bid documents may be obtained from the Town of Prescott Valley’s Bonfire website at https://prescottvalleyaz.bonfirehub.com/. Vendors will be required to initially register with the Town of Prescott Valley’s Bonfire portal before submitting a bid proposal.

c. Bidders may utilize the internal chat feature of Bonfire to ask any questions about the Project. Questions will not be accepted via phone or email. In-person questions may only be asked during the Pre-Bid Meeting. Questions will be received until 5:00 pm on Tuesday May 19, 2026. Questions received after this time will not be answered.

d. Potential addenda will be issued if there are any questions or comments unresolved by bid documents.

e. James Warne, P.E., is the Project Manager for this contract.

4. Project – Administrative Issues

a. Bid schedule Unit Prices and item Bid Totals must include all state and local taxes.

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b. Contractor shall provide unit costs for each area listed in the Bid Schedule even if the cumulative price exceeds the target budget of $160,000 to $180,000.

c. Sanitary Facilities shall be provided and maintained by the Contractor.

d. A Storm Water Pollution Prevention Plan (SWPPP), a Notice of Intent, and a Notice of

Termination will not be required as part of this project. However, the contractor will be responsible for controlling dust as an integral part of their construction activities as well as preventing water-borne debris and pollutants from entering receiving streams. Best Management Practices (BMP) for controlling erosion caused by construction activities including implementation of dust control and track out clean-up shall be required. No separate measurement or payment will be made for this activity. The cost of furnishing and maintaining erosion and dust control measures shall be included in related contract items.

e. Construction videos are required at each fire hydrant location and staging areas prior to commencement of construction. A second video is required of the project area and adjacent properties at the conclusion of installation.

f. Permits:

i. Town Right of Way Permit: Traffic Control Plans shall be submitted to, and approved by, the Town of Prescott Valley prior to issuance of a Right of Way Permit. The Notice to Proceed for this project will not be issued until the Right of Way Permit application is approved.

ii. Building Department Permit (if a construction office is to be used).

iii. Temporary Storage Yard Permit.

g. Hours of Operation shall be followed. No equipment shall be turned on before 7:00 am and must be shut down by 7:00 pm. Requests for extensions of these hours must be made in writing to the Project Manager.

h. Warranty: Contractor shall guarantee the work against defective work or materials for a period of two years.

5. Project – Key Issues

a. All activities involving connections or disruption of water flow shall be coordinated with the Town of Prescott Valley and Jacobs.

b. A minimum of a 7-foot trench (perpendicular to the water main) is required to connect the Town’s tapping machine to the new hydrant’s lead valve. Jacobs will conduct all water main taps at no additional charge. Jacobs will not enter any trench not adhering to safety protocols.

c. The work will be conducted near our customers, and we want to minimize our impact.

Contractor should not access or leave equipment on private property unless an agreement has been reached with the owner. A copy of the agreement shall be provided to the Town.

d. Contractor is responsible for ensuring that trenches, holes, depressions, etc. are sufficiently marked and protected at the end of a work shift to ensure safe conditions for personnel working within site, individuals accessing the site, and others.

e. The Contractor is responsible for locating all existing utilities in all work areas prior to construction. Special care must be taken when working in or around the existing facilities.

Any damage to the existing facilities as a result of construction activity shall be immediately reported to the Town. Contractor shall be responsible for any damage to existing facilities.

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f. Contact the Project Manager if the relevant water main cannot be found within the defined excavation limits. Excavation limits are as follows:

i. Horizontal: Up to 4 feet on either side of the BlueStake mark

ii. Vertical: Up to 6 feet deep or 2 feet below the water main depth (if known)

g. Coordination will be required with other utility companies when they affect the installation of a hydrant. In the event of a joint trench, or any other, conflict, it is the Contractor’s responsibility to coordinate with the conflicting utility to resolve the issue.

h. The work will occur along Town roads and require traffic control per Town of Prescott Valley Public Works requirements.

i. Restoration of roadways, landscaping, drainage areas, etc. impacted by the installation of the fire hydrants is required for all areas disturbed back to pre-project working order or better.

6. The Town strongly encourages bidders to visit each of the proposed hydrant locations on their own prior to developing and submitting their bids.

7. Questions?

Meeting Notes:

Questions asked during Pre-Bid Meeting

1. At hydrant location #6 is the existing main size 6-inch or 8-inch?

According to Town GIS the existing main is 6-inch ACP.

2. To keep from producing a large amount of remanent pipe will joints be allowed within the hydrant lead?

One joint not associated with fittings will be allowed in the hydrant lead. This should be discussed and approved by the Town Utilities Department prior to installation.

3. If a vertical realignment is required in the hydrant lead will Gradelok offsets be required or can 45-degree bends be used?

Either offsets or bends would be acceptable.

4. Are there any requirements for Build America Buy America (B.A.B.A.) for the project?

There are no grant or federal funds associated with the project. Therefore, there is no requirement for B.A.B.A.

5. Is there a standard hydrant bury depth that should be bid? In previous years this contract specified consistent bury depth. That way all bidders are bidding the same components.

Special Provisions note 6 states that water mains are generally between 3 and 6 feet deep. Depth can be approximated based on the depth of the operating nut of nearby valves. Change Orders for water mains less than 6 feet deep, or at a depth consistent with nearby valves will be considered. For the purpose of receiving a uniform bid hydrant bury depths should be assumed at 4 feet.