1-CI2604 Fire Hydrant Additions Bid Packet.pdf

TOWN OF PRESCOTT VALLEY

Fire Hydrant Additions – CIP #Cl2604

Cover 1 April 2026

Town of Prescott Valley 7501 E. Skoog Blvd

Prescott Valley, AZ 86314

BID PROPOSAL PACKET

CONTRACT DOCUMENTS

SPECIFICATIONS & PLANS

Fire Hydrant Additions CIP #Cl2604

BID DUE DATE: TUESDAY, MAY 26, 2026 AT 3:30 PM ARIZONA MST

PROJECT MANAGER PROJECT PRINCIPAL

James Warne, P.E. Neil Wadsworth, PE Senior Utilities Engineer Utilities Director Town of Prescott Valley Town of Prescott Valley

Table of Contents 2 April 2026 Section 2

TABLE OF CONTENTS

Section # Section Name

1. ....................... Cover

2. ....................... Table of Contents

3. ....................... Notice of Invitation to Bid (Advertisement)

4. ....................... Project Information

5. ....................... Bid Proposal including Bid Schedule

6. ....................... Affidavit of Non-Collusion

7. ....................... Surety Bond (a.k.a. Bid Bond)

8. ....................... Technical Specifications and/or Special Provisions (under this cover)

9. ....................... Proposed Fire Hydrant Location Maps (under this cover)

Appendix Document Title

A. ....................... Contract

B. ....................... Statutory Performance Bond

C........................ Statutory Labor and Materials Payment Bond

D........................ Contractor’s Affidavit Regarding Settlement of Claims

Advertisement 3 April 2026 Section 3

NOTICE OF

INVITATION TO BID

The Town of Prescott Valley is seeking bids for Fire Hydrant Additions, CIP #Cl2604. This work consists primarily of installing up to 16 new fire hydrants within the Prescott Valley Water System, including tapping sleeves, 6-inch valves, and all appurtenances.

Bid documents and plans may be obtained from the Town of Prescott Valley’s Bonfire website at https://prescottvalleyaz.bonfirehub.com/. Vendors will be required to initially register with the Town of Prescott Valley’s Bonfire portal before submitting a bid proposal. Vendors may also utilize the internal chat feature of Bonfire or any questions you may have about the project. Please note that these chats are considered public and will be housed in the Project listing.

A non-mandatory pre-bid conference will be held at 1:00 PM Arizona MST on Monday, May 11, 2026 in Conference Room #330 at, 7501 E. Skoog Blvd., Prescott Valley, Arizona 86314.

Electronic bid submissions will be accepted until 03:30 PM Arizona MST on Tuesday, May 26, 2026, on the Town of Prescott Valley’s Bonfire website. Please note that bids will only be accepted electronically moving forward, not in person. Immediately following the bid closing, the bid proposals will be electronically unsealed and read aloud in Room #330. Bid proposals received after the deadline will not be considered.

Each bid shall be accompanied by a certified check, cashier’s check or surety bond for ten percent of the amount of the bid included in the bid proposal as a guarantee that the Contractor will enter into a contract to perform the proposal in accordance with plans and specifications.

The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, to withhold the award, and waive any informalities deemed in the best interest of the Town.

s/Fatima Fernandez Town Clerk

2TC PUB: May 03, 2026

May 10, 2026

Project Information 4 April 2026 Section 4

PROJECT INFORMATION

1. Project Name

Fire Hydrant Additions, CIP #Cl2604

2. Scope of Work The work consists of installing up to 16 new fire hydrants within the Prescott Valley Water System. Each fire hydrant installation shall include all necessary work, staff, materials, and equipment, required to install the fire hydrant and all associated appurtenances, valves, fittings, piping, pressure testing, and water quality sampling to make connections to the Town’s water system. Fire Hydrant supply piping shall be 6-inch ductile iron pipe. A traffic control plan is required for each hydrant as part of a Prescott Valley Right-of-Way (ROW) permit, which will need to be obtained. In some cases, protective bollards may be required.

3. Pre-Bid Conference A non-mandatory pre-bid conference is scheduled for Monday, May 11, 2026, at 1:00 pm. The Bidders shall have the opportunity to ask questions of the Project Manager and applicable Town staff. Any interpretation, clarification, or addition to the Contract Documents shall be provided by Addendum.

4. Questions & Answer Process Bidders may utilize the internal chat feature of Bonfire to ask any questions about the Project. Please note that these chats are considered public and will be housed on the Project listing. Questions will not be accepted via phone or email. In-person questions may only be asked during the Pre-Bid Meeting. In-person questions asked during the Pre-Bid meeting will be compiled and posted to the Project as an Addendum. Any such attempt to directly ask questions of Town staff through phone, email, or in-person outside of the Pre-Bid Meeting may result in the rejection of the bid.

Any and all questions regarding the solicitation must be submitted virtually through the Q&A feature of the Town of Prescott Valley’s eProcurement portal (Bonfire). All questions must be submitted no later than the date and time indicated on the Town of Prescott Valley’s eProcurement portal (Bonfire). Any violations of these guidelines by a Proposer may constitute grounds for immediate disqualification from this procurement.

5. Solicitation Contract Restrictions The Town is conducting a competitive solicitation process for this bid, free from improper influence or lobbying. Contact with members of Town staff, Town Council, Town Mayor, or anyone connected to the solicitation regarding this opportunity is strictly prohibited until the conclusion of the associated evaluation period and contract award. Contact includes direct or indirect contact by the Proposer, its employees, attorneys, lobbyists, etc. in an attempt to influence the solicitation process.

Project Information 5 April 2026

6. Preparation and Submittal of Bid Proposal (PV/MAG 102.5 & 102.9) The bid proposal is considered to be this ENTIRE BID PROPOSAL PACKET, completed in full. Bidders shall retain copies for their own records.

The Bid Proposal, Affidavit of Non-Collusion, Surety Bond, bid proposal guarantee (Bid Bond), and any Acknowledgement of Addenda shall be submitted electronically through the Town of Prescott Valley's Bonfire website at https://prescottvalleyaz.bonfirehub.com/. Bids will only be accepted electronically moving forward, not in person.

SEALED BID PROPOSALS must be received before the time and date specified in the NOTICE OF INVITATION TO BID (or as modified by addenda/um).

Shortly after the deadline, bid proposals will be opened and read aloud. Bid proposals received after the deadline will not be considered. The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, and waive any informalities deemed in the best interest of the Town.

Bid proposals will be evaluated and awarded based on the total base bid (i.e. all base bid schedules), plus or minus any alternate bid schedules (if any).

The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, to withhold the award, and waive any informalities deemed in the best interest of the Town.

Bids will be evaluated and awarded at the Town’s discretion, based on the total base bid schedule, or based on the greatest number of fire hydrant installations not exceeding the available funding. The anticipated funding will range from $160,000 to $180,000. The successful bidder will be determined by the Town Council at a regularly scheduled Town Council meeting.

7. Subcontractors List (MAG 102.6) A Subcontractors List is not required in the bid proposal submittal.

8. Bid Schedule Quantities The quantities listed on the bid schedules are approximate. Actual quantities will be field verified for payment. Item quantities may be increased, decreased, or deleted at the discretion of the Town. Items of work not specifically set forth in the bid schedule are considered to be incidental to the work and no additional compensation will be made. The unit prices shall be considered as full compensation. Therefore, they must include all state and local taxes required.

9. Compensation for Alteration of Work Section 109.4.1 of MAG Specifications is hereby waived. No adjustment in unit price will be made for quantity changes of greater than 20 percent.

Project Information 6 April 2026

10. Applicable Standard Specifications and Details

This construction contract shall be completed in accordance with the latest version of the “Uniform Standard Specifications and Details for Public Works Construction” as sponsored and distributed by the Maricopa Associations of Governments (hereinafter referred to as MAG) - and the Standard Specifications for Road and Bridge Construction by the Arizona Department of Transportation (hereinafter referred to ADOT). The MAG is further modified as per the Town of Prescott Valley Design and Construction Standards and Specifications, Town Code, and these Contract Documents, Specifications, Special Provisions, and Quad City Standard Details (QCSD). These reference specifications and details are hereby incorporated into this construction contract by this reference.

11. Project Design Plans and Specifications The design documents and technical specifications have been prepared by the PROJECT MANAGER for this project. The technical specifications and details are included in this Bid Proposal Packet or referenced therein. No separate design plans were prepared for this project. Location maps have been provided for each fire hydrant location and the work necessary to complete each installation shall be governed by the technical specifications and details.

12. Permits Permits (and any associated inspections) are the responsibility of the contractor. At a minimum, the following permits are likely required to perform the work for this project:

- One (1) Town of Prescott Valley ROW Permit with Traffic Control Plans for each individual fire hydrant

13. Licenses The Contractor and all Subcontractors shall have a 1) valid Town of Prescott Valley Business License, and 2) valid Arizona Registrar of Contractors License for work required in this project. A Class A-General Contractor’s license is required for this work.

14. Construction Schedule The total construction duration shall not exceed Ninety (90) calendar days from the date of the Notice to Proceed.

The following schedule of project dates is anticipated:

A. Advertisement: Sunday, May 3, 2026

Sunday, May 10, 2026

B. Pre-Bid Meeting: Monday, May 11, 2026 Conference Room 330 1 PM Arizona MST 7501 E. Skoog Blvd, Prescott Valley

Project Information 7 April 2026 Section 4

C. Bid Submittal Deadline Tuesday, May 26, 2026 3:30 PM Arizona MST

D. Town Council Meeting Thursday, June 11, 2026

E. Pre-construction Conference Tuesday, June 30, 2026

F. Notice to Proceed (Construction Period Starts) Monday, July 13, 2026

G. Construction Period Ends (90 days) Friday, October 9, 2026

THIS SCHEDULE IS PROVIDED FOR INFORMATION ONLY.

THIS SCHEDULE IS TENTATIVE AND SUBJECT TO CHANGE WITHOUT NOTICE.

15. Liquidated Damages

Failure to complete on time shall subject the contract to liquidated damages as specified in MAG Section 108.9 “Failure to Complete on Time”.

16. Hours of Work Per Town Code 10-01-070, work shall not begin prior to 7:00 AM, nor shall it extend past 7:00 PM.

Any request for changing the work hours shall be submitted to the Project Manager for consideration and approval.

Inspections are to be scheduled during regular working hours, 8:00 AM to 5:00 PM, Monday through Thursday, excluding Town recognized holidays, unless otherwise approved by the Project Manager.

All materials, labor, and equipment for each phase of construction must be ready and on site before any portion of that phase of construction shall commence.

17. Subletting of Contract The MAG Standard Specification 108.2 (E) is hereby waived. The Contractor may perform any percentage of work for this contract and sublet any percentage of work to Subcontractor(s).

18. Cooperation Between Contractors This project is to be coordinated with any and all simultaneous and adjacent construction projects. The Contractor of this project shall initiate and establish a line of formal communication with all contractors who are doing simultaneous and adjacent construction projects.

19. Work Site Safety The Contractor is specifically responsible for, and by submission of his/her proposal and/or execution of a contract for this project accepts full and complete responsibility for, work site safety for this project. It is recognized that neither the

Project Information 8 April 2026 Section 4

Owner nor the Engineer or their representatives have control of or responsibility for work site safety.

In compliance with the Town’s Hazard Communication Program (Loss Control Manual), the Town is hereby notifying the contractor of their rights under the Arizona Hazard Communication Standard. The Town will provide a copy of any Workplace Chemical List, and any existing SDS’s the contractor may be exposed to, if any, for the project area. The contractor is responsible for providing SDS’s for any hazardous chemicals they will be bringing into the Town of Prescott Valley workplace to which employees will have exposure.

20. Contractor Representative The Contractor shall be represented at all times during the work. Neither the Owner nor the Engineer will deal directly with subcontractors. Instructions and information given by the Engineer to the Contractor's foreman or other on-site representative shall be considered as given to the Contractor.

21. Pre-Construction and Progress Meetings A Pre-Construction Meeting shall be scheduled prior to the start of construction. The Project Manager (Town), Project Engineer, and Contractor shall be present. The sequence of work will be discussed and will be mutually agreed upon to ensure that the work is accomplished and completed within the time specified and to allow for inspection and operations flexibility by the Town. A schedule of work, list of sub-contractors, and a list of contacts including emergency numbers are required and will be established at the Pre-Construction Meeting and maintained throughout the project.

Progress meetings will be held throughout the duration of the project. Meetings locations, dates, and times will be established at the Pre-Construction Meeting. The purposes of these meetings are to establish and maintain lines of communication, report on progress, discuss, and resolve any issues, and other such matters related to the project. At each meeting, the Contractor shall submit, by bar chart or other approved method, an updated schedule of the types and locations of work expected to be performed for the duration of the project.

22. Pre-Project Video Record The contractor shall thoroughly video record the project limits, prior to start of construction, and prior to any staging and/or delivery of materials & equipment.

Provide a copy of the recording on disk to the Owner. The format of the recording will be approved by the Owner.

23. Submittals Clean & legible copies of submittals shall be furnished by the Contractor to the Project Engineer & Project Manager. Submittals can be e-mailed to the Project Team or a minimum of four (4) copies of each submittal shall be provided to the Project Engineer. Submittals must be submitted at least ten (10) days prior to the commencement of work involving the submittal.

Project Information 9 April 2026

24. Construction Stakes, Lines, and Grades

Contractor shall provide any necessary survey or control staking. This is considered incidental to the work and there shall be no separate payment or compensation.

Final locations and elevations of fire hydrants shall be approved by the Town prior to final installation.

25. Property to Be Used The Contractor shall limit operations and equipment to Town Property, ROW and easements designated by the Owner or obtained by the Contractor for this project.

Disturbances or damages to these and other areas shall be restored to pre-construction condition or better, the cost of which shall be included in related contract bid items or at the Contractor’s expense. The cost for staging shall be included in related contract bid items.

26. Operation of Existing Facilities Only Town staff or Town contract operators (Jacobs) shall operate water valves and other water system facilities. Contractor shall give the Town and Jacobs at least 48-hour notice prior to the need to operate the water facilities.

27. Sanitary Facilities The Contractor shall provide and maintain adequate sanitary facilities for his/her construction forces on the job site throughout the duration of the project.

28. Local Access The contractor shall maintain 24-hour access to all properties during the construction period.

29. Construction Water

It shall be the responsibility of the contractor to obtain a water source for his/her water usage. No additional payment shall be made for this item. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

Water withdrawal from a nearby fire hydrant is available via the Town’s “Hydrant Meter Application” process.

Access Town Internet site per the following link:

https://www.prescottvalley-az.gov/departments/utilities/customer_accounts/forms_resources.php#outer-486

Hydrant Meter Application:

https://cms1files.revize.com/prescottvalleyaz/Documents/Departments/Utilities/Cust omer%20Accounts/Forms/Hydrant%20Meter%20Application.pdf

Base User Rate: Based on 2” Meter. Volume Rate: Based on 2” meter.

Project Information 10 April 2026 Section 4

30. Quality Control Quality Control (QC), for this project shall be the responsibility of the Contractor and is considered to be incidental to the work. The Contractor shall provide to the Owner a copy of all QC testing. The Owner may also perform "Quality Assurance (QA)", initially, at no cost to the Contractor. In the event that the initial QA test fails, all additional QA retests will be charged to the Contractor in the form of deductions to Contractor payments at the actual cost of testing.

31. Traffic Control plan and R-O-W Permit Traffic Control measures shall be performed in accordance with applicable standards and project specifications. Contractor shall submit a traffic control plan for approval by the Town of Prescott Valley Public Works Department, in accordance with Right-of-Way Permit requirements. A traffic control plan submittal is required prior to the pre-construction meeting.

Key elements of this plan are as follows:

The Contractor shall maintain convenient traffic access to the adjacent and nearby residences for the duration of the project.

The Contractor shall provide the traffic control signs, markings and devices in accordance with the Manual of Uniform Traffic Control Devices and Town supplements.

It shall be the Contractor’s responsibility to closely coordinate all traffic flow alteration with local police, fire, and school officials. Coordination also includes the US Postal Service.

The Traffic Control Plan shall be submitted to, and approved by, the Town of Prescott Valley prior to issuance of a Right of Way Permit.

Traffic Control Plan will be in accordance with all requirements as stated in the Town of Prescott Valley Right-of-Way Permit and all applicable sections of the special provisions and specifications.

The Notice to Proceed for this project will not be given until the Right of Way Permit is issued.

32. Protection of Existing Utilities and Property and Project Site

Contractor will be held responsible for any damage to existing utilities and property, both public and private, due to Contractor’s work. Contractor shall repair or replace any such damaged utilities and property according to the requirements of the Engineer at no additional cost to the Town. The Contractor shall be responsible for maintaining and protecting the construction area and shall adequately protect the public, in and around the construction area. Contractor shall conduct the work to minimize inconvenience to the general public, maintain and protect construction area, and provide adequate protection of persons and property in and around the construction area. The Contractor shall correct any hazardous condition immediately.

Project Information 11 April 2026 Section 4

33. Dust Control and Trackout/Carryout Dust control shall be monitored and regulated at all times. The Contractor is required to adhere to dust control measures as per the contract specifications. In addition, the Contractor is responsible for controlling Trackout/Carryout of soil, material, and debris from the project sites and storage yard(s) onto sections beyond the confines of the project site or adjacent/nearby properties. Upon observation by the Contractor of Trackout/Carryout, and/or upon notification from Project Manager or his/her representatives, the Contractor shall clean up before the end of each working day. If Contractor is not responsive to notification, the Owner shall perform clean up or hire a private firm for said services, and actual charges based on equipment, fuel, labor, and incidentals shall be charged to the Contractor in the form of deductions to Contractor payments.

34. Locating/Excavating Water Mains and Other Underground Utilities Prior to beginning construction, the Contractor is responsible for:

1) securing all necessary Bluestake services for the project,

2) field verifying underground utilities, including depth of existing water mains

(water main depths may be approximated based on the depth of nearby operating valves),

3) potholing to location water lines and potential conflicts, and

4) coordinating with affected utilities (APS, gas, cable, telecom, etc…).

For each water main connection, excavation limits are:

- Horizontal: Up to 4 feet on either side of the Bluestake mark (8-foot trench total)

- Vertical: Up to 6 feet deep or 2 feet below the water main depth (if known)

If the water main is not located within these limits, work must stop until further direction and authorization to resume work is provided by the Project Manager.

Change orders for unauthorized excavation, including any resulting damage, will not be considered.

35. Water Shutdown The Contractor shall minimize water shutdowns/interruptions. When a shutdown is required, the Contractor shall provide advanced staging and shall:

1) closely coordinate the shutdown with the Town and its representatives, and

2) conduct the process in accordance with the Notification requirements below.

36. Notifications

The Contractor shall provide notifications for water outages. Notifications are required to be provided to any business, resident, institution, adjacent construction project, school, medical facility, etc. impacted by this project. Notification, for example, could include door knockers, flyers, and/or personal communication.

Notifications shall include dates, times, duration, and area effected. The Town or Project Manager shall determine the type, extent, and context of the notification(s) required and pass the information to the Contractor. Notifications shall be

Project Information 12 April 2026 Section 4 distributed no later than 48 hours in advance of construction, unless otherwise approved by the Town. No additional payment to the Contractor shall be made for notification services. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

37. Project Generated Excess The Contractor is responsible for:

1) the removal, transport, permitting, disposal, etc. of any excess vegetation, spoils, paving materials, debris, etc. generated by the project, and

2) any associated costs.

No additional payment shall be made for this item. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

38. Excavation and Spoils The Contractor is responsible for ensuring that trenches, holes, depressions, etc. are sufficiently marked and protected at the end of a work shift to ensure safe conditions. Traffic plates, or other security measures, must be utilized to ensure safe passage over or around all cavities. Traffic plates must be secured. Spoils must also be cleared from roadways, pathways, open ground, etc. at the end of a work shift if they inhibit conveyance or if safety within the project limits would be compromised.

Work within the County Right-of-way must conform to the Yavapai County right-of-way permit requirements. Excavation and spoil services shall be included in the unit price for construction of the appropriate contract pay items.

39. Potholing The Contractor is responsible for contacting Bluestake and locating underground utilities including all costs for exposure of public and private infrastructure to ensure locations, sizes, fittings depth, alignment, etc. No additional payment will be made for this item. This work will be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

40. Dewatering All water encountered during the work shall be disposed of by the Contractor in a manner such that it will:

1) not damage public or private property,

2) create a public nuisance, and

3) create a public health problem.

This work shall consist of furnishing equipment, materials, and labor necessary for the control and removal of water, the construction or installation of all facilities necessary to accomplish the work, and the subsequent removal of such facilities except when designated on the project plans or in the special provisions to remain in place. No separate measurement or payment will be made for dewatering. This work shall be considered incidental and included in the unit price bid for construction or installation of the appropriate contract pay items per the Bid Schedules.

Project Information 13 April 2026 Section 4

41. Erosion Control Measures This project as designed will not disturb more than one acre of area within the project limits. Therefore, a Storm Water Pollution Prevention Plan (SWPPP) in binder format, Notice of Intent, and a Notice of Termination will not be required. However, the contractor shall be responsible for controlling dust as an integral part of their construction activities as well as preventing water-borne debris and pollutants from entering the receiving streams.

42. Weather Delays

The contract contains sufficient time to complete the project, including any weather events. No additional time will be added to the contract for weather-related events.

43. Project Materials

All fire hydrants supplied and installed by the Contractor for the project shall be in accordance with QCSD 360Q.

Bid Proposal 14 April 2026 Section 5

BID PROPOSAL

Place: Room 330 Town of Prescott Valley 7501 E. Skoog Blvd Prescott Valley, AZ 86314

Date: ___________

Town Clerk

TOWN OF PRESCOTT VALLEY

7501 E. SKOOG BLVD

PRESCOTT VALLEY AZ 86314

Ladies/Gentlemen:

In compliance with your invitation for bids and all conditions of the Contract Documents, the undersigned, __________________________________________________, a corporation organized under the laws of the State of __________________________, a partnership consisting of ________________________________________________ or individual trading as ___________________________________________________ of the Town/City of _______________________________, hereby proposes and agrees to furnish any and all plans, materials, labor, construction equipment, services, transportation, TAXES, AND PERMITS required for performing all work for the construction of the Fire Hydrant Additions, CIP #CI2604.; and to construct the same and install the material therein for the Owner in a good and workmanlike and substantial manner and to the satisfaction of the Owner, through its Engineers and under the direction and supervision of its Engineers or their properly authorized agents; and strictly pursuant to, and in conformity with, the Specifications and Plans prepared by the Engineers for the Owner or their properly authorized agents at the following unit price rates:

Bid Proposal 15 April 2026 Section 5

BID SCHEDULE

Provide a price for each Fire Hydrant, even if the Cumulative Price (a running total) exceeds the anticipated funding of $160,000 to $180,000.

Bidder’s Initials:

Item No.

Description Fire Hydrant Location No.

Quantity Unit Unit Price Item Bid

Total

Cumulative Price

(running total)

Owner’s Allowance n/a 1 LS $15,000 $15,000 $15,000

Protective Bollards n/a 8 EA

Fire Hydrant (complete)

# 1- 4017 Tonopah Dr.

1 EA

Fire Hydrant (complete)

# 2 – 4261 Tonto Way

1 EA

Fire Hydrant (complete)

# 3 – 5267 Saddleback Dr.

1 EA

Fire Hydrant (complete)

# 4 – 7400 Las Palmas Dr.

1 EA

Fire Hydrant (complete)

# 5 – 2900 Kings Hwy

1 EA

Fire Hydrant (complete)

# 6 – 2933 Pleasant View Dr.

1 EA

Fire Hydrant (complete)

# 7 – 3500 N. Tani Rd.

1 EA

Fire Hydrant (complete)

# 8 – 5368 Wickiup Rd.

1 EA

Fire Hydrant (complete)

# 9 – 9133 Spouse Dr.

1 EA

Fire Hydrant (complete)

# 10 – 3658 Taylor Dr.

1 EA

Fire Hydrant (complete)

# 11 – 3971 Dale Dr.

1 EA

Fire Hydrant (complete)

# 12 – 7368 Wren Dr.

1 EA

Fire Hydrant (complete)

# 13 – 4533 Granada Dr.

1 EA

Bid Proposal 16 April 2026

Item No.

Description Fire Hydrant Location No.

Quantity Unit Unit Price Item Bid

Total

Cumulative Price

(running total)

Fire Hydrant (complete)

# 14 – 5220 Cattlemen Dr.

1 EA

Fire Hydrant (complete)

# 15 – 5326 Mission Ln.

1 EA

Fire Hydrant (complete)

# 16 – 8601 Tranquil Blvd.

1 EA

Total

Total Bid Schedule = $ . (use numbers) DOLLARS & (use words) CENTS (use words)

Bid Proposal 17 April 2026

The Town, at its sole discretion, retains the option of awarding this construction contract based on the total of the Bid Schedule, or based on the greatest number of fire hydrant installations not exceeding the available funding. The anticipated funding will range from $160,000 to $180,000.

The lowest responsible bidder is to be determined per Prescott Valley Town Code. The Town reserves the right to reject any and/or all bid proposals, or to waive any informality in any bid proposal deemed to be for the Town’s best interests.

Per MAG 102.4 as modified by Town Public Works Construction Standards and Town Code, the undersigned hereby declares that they have physically visited the project site and have carefully examined the Project and Contract Documents relating to the work covered by the above bid proposal.

Enclosed herewith is a certified or cashier's check, or bid bond, payable to TOWN OF PRESCOTT VALLEY, in the amount of $_____________________________________ which is ten percent (10%) of the estimated contract quotations for the total amount of the bid. This check or bond is submitted as a guarantee that the undersigned will enter into a contract and furnish the required bond in the event a contract is awarded to the undersigned. The bid security attached, without endorsement, is to become the property of TOWN OF PRESCOTT VALLEY in the event the contract and bonds are not executed within the time set forth as liquidated damages for delay and additional work caused thereby.

Upon receipt of Notice of Award of this bid, the undersigned will execute the formal Contract Documents.

The undersigned agrees to complete all work within Ninety (90) calendar days from the date of issuance of the Notice to Proceed. If the project elements noted are not completed within the specified time and dates noted above, liquidated damages as specified in Section 108.9 “Failure to Complete on Time” of the most recent Maricopa Association of Governments (MAG) Uniform Standard Specifications and Details for Public Works Construction will be applied per day thereafter until completion.

Bid Proposal 18 April 2026

The undersigned is the holder of Arizona State Contractor's License No. ______________ and Classification __________________________.

Respectfully submitted, ATTEST:

Witness: If bidder is an individual.

CONTRACTOR

(Corporate Seal)

(BIDDER'S FULL ADDRESS)

AGENT PROVIDING BID BOND

CONTACT INFORMATION

(NAME)

(ADDRESS)

(PHONE NUMBER)

Affidavit of Non-Collusion 19 April 2026 Section 6

AFFIDAVIT OF NON-COLLUSION

STATE OF )

County of )

, being first duly sworn, deposes and says: THAT Print Name he/she is of Print Title (Owner/Officer/Agent/President/Vice President)

(Print Name of Company) who submits herewith to the TOWN OF PRESCOTT VALLEY, a bid proposal called Fire Hydrant Additions, CIP #CI2604.

THAT all statements of fact in such bid proposal are true;

THAT said proposal was not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation;

THAT said bid proposal is genuine and not collusive or a sham;

THAT said bidder has not, directly or indirectly by agreement, communication or conference with anyone, attempted to induce action prejudicial to the interest of the TOWN OF PRESCOTT VALLEY or of any bidder or anyone else interested in the proposed Contract; and further, THAT prior to the public opening and reading of proposal, said bidder:

1. did not directly or indirectly induce or solicit anyone else to submit a false or sham bid proposal;

2. did not directly or indirectly collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his/her proposal;

3. did not, in any manner, directly or indirectly seek, by agreement, communication or conference with anyone, to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit, or cost element of his proposal price or of that of anyone else;

Affidavit of Non-Collusion 20 April 2026 Section 6

4. did not directly or indirectly submit his proposed price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the TOWN OF PRESCOTT VALLEY, or to any person or persons who have a partnership or other financial interests with said bidder in his/her business.

BY: _____________________________________

Signature

STATE OF ARIZONA )

County of )

The foregoing instrument was subscribed and sworn to before me this

________________ day of ___________________________________, 2026.

NOTARY PUBLIC My Commission Expires:

Surety Bond 21 April 2026 Section 7

SURETY BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, __________________________________, as Principal (hereinafter called the Principal), and the _______________________, a corporation duly organized under the laws of the State of _____________________ and duly licensed and possessing a certificate of authority to transact surety business in the State of Arizona, as Surety (hereinafter called the Surety), are held and firmly bound unto the TOWN OF PRESCOTT VALLEY as Obligee, in the sum of ten percent (10%) of the total amount of the bid proposal of Principal, submitted by him/her to the TOWN OF PRESCOTT VALLEY for the work described below, for the payment of which sum, well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, and administrators, successors, and assigns, jointly and severally, firmly by these presents and in conformance with Arizona Revised Statutes.

WHEREAS, the said Principal is herewith submitting its proposal for the Fire Hydrant Additions, CIP #CI2604.

NOW, THEREFORE, if the TOWN OF PRESCOTT VALLEY shall accept the bid proposal of the Principal, and the Principal shall enter into a contract with the TOWN OF PRESCOTT VALLEY in accordance with the terms of the Bid Proposal, and give the Bonds and Certificates of Insurance as specified in the Standard Specifications with good and sufficient Surety for the faithful performance of the contract and for the prompt payment of labor and materials furnished in the prosecution of the contract; or in the event of the failure of the Principal to enter into the contract and give the Bonds and Certificates of Insurance, if the Principal pays to the TOWN OF PRESCOTT VALLEY the difference not to exceed the penalty of the bond between the amount specified in the Bid Proposal and such larger amount for which the obligee may in good faith contract with another party to perform the work covered by the Bid Proposal, then this obligation is void. Otherwise, it remains in full force and effect, provided, however, that this bond is executed pursuant to the provisions of Section 34-201, Arizona Revised Statutes, and all liabilities on this bond shall be determined in accordance with the provisions of the section to the extent as if it were copied at length herein.

Signed and sealed this _______________ day of _________________, A.D., 2026.

Principal: _________________________

Title: _________________________ Witness: _________________________

Surety: _________________________

Title: _________________________ Witness: _________________________

Technical Specifications/Special Provisions 22 April 2026 Section 8

TECHNICAL SPECIFICATIONS

Fire Hydrant Additions

CIP #CI2604

Utilities Department 7501 Skoog Blvd.

Prescott Valley, AZ 86314

Technical Specifications/Special Provisions 23 April 2026

TECHNICAL SPECIFICATIONS/SPECIAL PROVISIONS

TABLE OF CONTENTS

SECT. REFERENCE ITEM PAGE NO.

SECT. 101: ABREVIATIONS AND DEFINITIONS

SECT. 106: CONTROL OF MATERIALS

SECT. 107: LEGAL REGULATIONS AND RESPONSIBILITIES TO PUBLIC

SECT. 109: MEASUREMENTS AND PAYMENTS

SECT. 301: SUBGRADE PREPARATION

SECT. 310: PLACEMENT AND CONSTRUCTION OF AGGREGATE BASE COURSE

SECT. 321: PLACEMENT AND CONSTRUCTION OF ASPHALT CONCRETE PAVEMENT

SECT. 336: PAVEMENT MATCHING AND SURFACING REPLACEMENT

SECT. 340: CONCRETE CURB, GUTTER, SIDEWALK, AND CURB RAMPS

SECT. 345: ADJUSTING FRAMES, COVERS, AND PULL BOXES

SECT. 350: REMOVAL OF EXISTING IMPROVEMENTS

SECT. 401: TRAFFIC CONTROL

SECT. 430: LANDSCAPING AND PLANTING

SECT. 601: TRENCH EXCAVATION, BACKFILLING, AND COMPACTION

SECT. 610: WATER LINE CONSTRUCTION

SECT. 630: TAPPING SLEEVES, VALVES, AND VALVE BOXES ON WATER LINES

SECT. 756: DRY BARREL/FIRE HYDRANTS

SPECIAL PROVISIONS

APPENDIX TS1 – QUAD CITY STANDARD DETAILS (QCSD)

Technical Specifications/Special Provisions 24 April 2026

SECTION 101: ABBREVIATIONS AND DEFINITIONS

MAG Specifications, Section 101, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

The following changes are hereby made to the abbreviations and definitions contained in Section 101:

Board of Supervisors' definitions and references thereto are hereby deleted and/or amended to mean the TOWN OF PRESCOTT VALLEY as applicable within the context of the definition.

"City" or "Town" shall mean the TOWN OF PRESCOTT VALLEY.

"Engineer" is augmented to include the Town’s Utilities Engineer and Project Manager.

"Owner" and "Town" shall be used interchangeably and carry the same meaning.

Standard Specifications: This construction contract shall be completed in accordance with the latest version of the “Uniform Standard Specifications and Details for Public Works Construction” as sponsored and distributed by the Maricopa Associations of Governments (hereinafter referred to as MAG) - and the Standard Specifications for Road and Bridge Construction by the Arizona Department of Transportation (hereinafter referred to ADOT). The MAG Standards are further modified by the Town of Prescott Valley Design & Construction Standards, Standard Details, and these Contract Documents, Specifications, and Special Provisions. These reference specifications and details are hereby incorporated into this construction contract by this reference. Standards and/or specifications referenced in these specifications mean the most recent publication thereof, and are made a part hereof, and carry the same force as if they were printed here in their entirety.

RESOLUTION OF CONFLICTS: In the event that a conflict arises between specifications, the more restrictive specification shall apply, or as directed by the Owner.

SECTION 106: CONTROL OF MATERIALS

MAG Specifications, Section 106, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

The following requirement is added under Section 106.2, Samples and Tests of Materials:

The Contractor will complete compliance testing or “Quality Control” of materials and construction, including compaction of subgrade, ABC, and asphaltic concrete compaction. The Contractor is responsible to achieve the specified results prior to testing by the Owner who will provide Quality Assurance testing as needed. If

Technical Specifications/Special Provisions 25 April 2026 Section 8 retesting is required due to the Contractor's failure to achieve the specified requirements, the cost of retesting will be withheld from Contractor payments.

Contractor testing frequencies shall be per the "TESTING GUIDE" included as part of Section 106.2, or as required in the Town ROW permit, whichever is more restrictive.

The Contractor shall provide copies of all test results to the Engineer and the Town of Prescott Valley within the following week of the test performed and again prior to final acceptance of the project. Failure to provide test results in a timely manner, i.e.

daily or weekly as determined at the preconstruction meeting, will be just cause for the Owner to withhold compensation for this item and will be just cause for non-acceptance of the work.

The required quality control testing shall address all elements which affect the quality of any material or aspect of the project, and includes, but is not limited to, the quality of the subgrade, backfill materials, aggregate base, chips, oil, concrete, and asphaltic concrete, and shall include, but not be limited to the following:

A. Mix designs B. Aggregate Production C. Quality of Components D. Stockpile Management E. Proportioning F. Mixing, including addition of Mineral Admixture, if required G. Placing and Finishing I. Compaction

Measurement and Payment: No separate measurement or payment for Quality Control as required in the Information for Bidders will be made; the cost of which shall be included in the contract unit prices of related items.

SECTION 107: LEGAL REGULATIONS AND RESPONSIBILITIES TO PUBLIC

MAG Specifications, Section 107, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

A. The contractor shall complete a video inventory of the existing facilities within the project limits and provide a copy of the video to the Town prior to construction start.

B. Section 107.9, Protection and Restoration of Property and Landscape is hereby included and made part of this specification whereas the work shall include the restoration of property, mailboxes, and facilities within the project ROW, Town property, private property, and all other areas disturbed by construction activities.

At the conclusion of this project, it is the intent to restore property and facilities to pre-project conditions or better.

C. The contractor shall maintain all properties throughout the life of the project in an orderly manner. The contractor shall restore all materials and facilities in "like-kind" and will be responsible for repairing any damage to facilities that are within

Technical Specifications/Special Provisions 26 April 2026 Section 8 or adjacent to the project limits or were damaged as a result of the contractor's workers or subcontractors.

Measurement and Payment: No separate measurement or payment for the video inventory or for Protection and Restoration of Property as required in the Information for Bidders will be made; the cost of which shall be included in the contract unit prices of related items.

SECTION 109: MEASUREMENTS AND PAYMENTS

MAG Specifications, Section 109, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

A. The Contractor shall submit all requests for payment to the Engineer for review.

The Engineer will make recommendations to the Owner regarding payment for accepted work.

B. Changes in the scope of work and/or contract payments must be authorized by the Owner's approval of a Contract Change Order prior to the completion of such work. Work completed without the authorization of the Owner will not be eligible for measurement or payment.

C. Contrary to the provisions of Section 109.4.1 of MAG Specifications, no adjustment in unit price will be made for changes in quantity greater than 20 percent.

SECTION 301: SUBGRADE PREPARATION

MAG Specifications, Section 301, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

Relative Compaction: The subgrade shall be scarified and loosened to a depth suitable to achieve results and compacted per Section 301.3.

Measurement and Payment: No separate measurement or payment for this work will be made; the cost of which shall be included in the contract unit prices of related items.

SECTION 310: PLACEMENT AND CONSTRUCTION OF AGGREGATE BASE COURSE

MAG Specifications, Section 310, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

Materials:

1. Aggregate Base Course (ABC): Untreated base shall consist of Aggregate Base Course (ABC) materials meeting the requirements of Section 702, MAG Specifications.

Technical Specifications/Special Provisions 27 April 2026 Section 8

Construction:

1. The Aggregate Base Course (ABC) shall be placed and compacted to a minimum density of ninety-five percent (95%) of the maximum dry density as determined by AASHTO T-99. Acceptance tests will be conducted by the Contractor and verified by the Engineer.

2. Aggregate Base Course shall not be placed on excessively wet or frozen sub-grade materials as determined by the Engineer.

Measurement and Payment: No separate measurement or payment for this work will be made; the cost of which shall be included in the contract unit prices of related items.

SECTION 321: PLACEMENT AND CONSTRUCTION OF ASPHALT CONCRETE PAVEMENT

MAG Specifications, Section 321, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

A. All asphalt concrete shall conform to the Specifications, Section 710, for Marshall Mix Design Criteria, ¾” Mix, High Traffic, and PG 64-16 binder.

B. Aggregate Characteristics: The coarse/fine aggregates shall comply with the requirements of Section 710.2.2, Table 710-2, Coarse/Fine Aggregate Requirements, for High Traffic.

C. Within seven (7) calendar days of Notice of Award, the Contractor shall submit the proposed mix design to the Engineer for approval. No asphalt concrete shall be placed prior to approval of the mix design.

D. Recycled Asphalt Pavement (RAP) product will not be permitted.

E. No asphalt concrete shall be placed prior to acceptance of the surface of the aggregate base course by the Engineer.

F. Asphalt concrete shall be placed in lifts no greater than 3 inches in compacted thickness or as required on the structural plan details. A tack coat meeting the requirements of Section 329 of MAG Specifications shall be applied prior to placement of asphalt concrete over existing pavement or between lifts when judged necessary by the engineer. The tack coat may be deleted when a succeeding layer of asphalt concrete is applied to a freshly laid course.

G. The Contractor shall have all necessary personnel and equipment required for the placement and compaction of asphalt concrete on-site, clean, and operational prior to the commencement of paving operations. If, in the opinion of the Engineer, staff and/or equipment are or become inadequate after paving has started, paving operations shall be suspended.

H. Asphalt Roadway Millings shall be placed in lifts no greater than 4 inches in compacted thickness or as required on the details.

I. All vertical pavement edges to be matched shall receive tack coat.

Technical Specifications/Special Provisions 28 April 2026

Measurement and Payment: No separate measurement or payment for this work will be made; the cost of which shall be included in the contract unit prices of related items.

SECTION 336: PAVEMENT MATCHING AND SURFACING REPLACEMENT

MAG Specifications, Section 336, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

A. The work under this item shall consist of saw cutting the existing pavement where new asphalt concrete is to match existing bituminous surfaces. This item shall also include saw cutting of existing Portland cement concrete pavement, sidewalks, and driveways where new construction shall match the grade of existing surfaces that are to remain where called for on the project plans or where designed by the Engineer.

B. Asphalt concrete pavement shall be cut to the neat lines. Existing bituminous pavements that are to remain shall receive a final saw cut immediately prior to paving operations. The saw cut edge shall be protected from damage prior to paving. Damaged edges shall require a new saw cut and subsequent removal of asphalt at no additional cost. This final cut shall be made by a device capable of making a neat, straight, and smooth cut without damaging adjacent pavement that is not to be removed.

C. Saw cuts shall be made to a full depth of the material to ensure a neat vertical joint. Portland cement concrete designated to remain that is damaged by the saw cutting or removal operations shall be replaced in kind at no expense to the Town.

D. All aggregate base course and asphalt concrete pavement shall conform to the Specifications in Sections 310 and 321.

E. No asphalt concrete shall be placed prior to acceptance of the surface of the aggregate base course by the Engineer.

Measurem…