3-SS-26-00220 Complete Contract File.pdf
PDF 479 KB Posted
- Attached to
- Fire Hydrants OEM CLOW Parts and Accessories
- Solicitation number
- SS-26-00220
- Issued by
- Hillsborough County, Florida
About this file
This is an administrative award file for Hillsborough County, Florida's sole source procurement (SS-26-00220) for Fire Hydrants OEM CLOW Parts and Accessories. The Water Resources Department requested this procurement to obtain Clow Valve Company original equipment manufacturer (OEM) parts and accessories necessary for ongoing maintenance and repair of the County's fire hydrant infrastructure. The procurement process included a properly posted Notice of Intent to Sole Source, which received no challenges by the close date. The contract award was approved on April 3, 2026, with an effective date through March 31, 2029, and includes no renewal periods or unilateral extension options. The bid proposal dated January 6, 2026, from Core & Main LP specifications include 20 safety flange riser kits for 5-1/4 medium Clow hydrants, 6 twelve-inch hydrant extensions, 8 six-inch hydrant extensions, 26 main valve repair kits for 5-1/4 Clow hydrants, and 50 M10 safety steel couplings, along with additional items at a 10 percent discount.
The total contract award amount is $33,806.86, comprising $31,306.86 in listed parts with $2,500.00 allocated for unlisted items at the 10 percent discount. Core & Main LP, located at 6525 US Highway 301 North in Tampa, Florida, is the sole authorized distributor of Clow Valve Company products for the Tampa Bay region, including Hillsborough, Pinellas, and Pasco Counties. The County's Procurement Policy Section 3-205(2)(e) permits this noncompetitive procurement due to the vendor's exclusive distributorship status. Funding is provided through the Water Resources Department's operating budget, and the procurement is exempt from Registered Small Business Encouragement Program requirements. The requesting department determined pricing fair and reasonable based on previous costs for similar parts, matching the original departmental estimate. Quote validity is established from April 1, 2026, through March 31, 2029, with Core & Main accepting Hillsborough County terms and conditions.
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| File | Type | Posted |
|---|---|---|
| 2-SS Letter.pdf | ||
| 1-Quote.pdf |
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G:\Bid Master\FY 26 (Euna Procurement)\SS\SS-26-00220 Fire Hydrants OEM CLOW Parts and Accessories\4. Award\SS-26-00220 Fire Hydrants OEM CLOW
Parts and Accessories.docx
Administrative Award
File Number/Title: SS-26-00220/Fire Hydrants OEM CLOW Parts and Accessories Buyer: Ethan Cursey
Description: This contract is for ongoing and as-needed purchases of Clow Valve Company fire hydrant parts and accessories. The parts are used by the requesting department to ensure the timely maintenance and repair of the County’s fire hydrant infrastructure.
Originating Department: Water Resources Funding Source: Department’s Operating Budget
Summary of Process: A Notice of Intent to Sole Source (SS-26-00220) was properly posted, and no challenges were received. Pursuant to Section 3-205(2)(e) of the County’s Procurement Policy, this purchase is considered a noncompetitive procurement as the recommended vendor is the sole authorized distributor of the original equipment manufacturer for the Tampa Bay region.
Recommended Action: Award a Sole Source contract.
Vendor: Core & Main LP
Amount: $33,806.86 (including $2,500.00 for items not specifically mentioned on the recommended vendor’s proposal)
Contract Term: Effective upon the date shown on the blanket purchase agreement and continue through March 31, 2029.
Renewal Period(s): None.
Economic Development Participation: In this case, the specified equipment will be provided directly and exclusively by the recommended vendor under a sole source procurement and is exempt from Registered Small Business Encouragement (SBE) Program requirements; therefore, there is no SBE Program participation goal or set-aside for this procurement.
Comparison to Original Estimate: The recommended award amount matches the requesting department’s estimate. The requesting department determined the pricing fair and reasonable based on previous costs for similar parts.
Originating Department Director: Dept Director (Lisa Rhea) NSS Request Form
Procurement Operations Coordinator:
Director of Procurement: _Approved in Euna Procurement
Date: March 12, 2026
Date: April 3, 2026
Date: April 3, 2026
Delegation to Procurement Operations Coordinator:
[N] Unilateral Renewal Periods [N] Additional Purchase Options [N] Unilateral Extensions [N] Unilateral Adjustment of Allowance Line(s) Amounts (not to exceed award amount)
Attachment(s): Vendor Proposal, Sole Source Letter
HILLSBOROUGH, COUNTY OF
925 E TWIGGS ST
TAMPA, FL 33602
Job Clow Parts tampa, FL Bid Date: 01/06/2026 Bid #: 4653304
Sales Representative Stephen Hemingway
(M) 813-781-9837
(T) 813-781-9837
(F) 813-664-0442 Stephen.Hemingway@coreandmain.com
Core & Main 6525 US Hwy 301 N Tampa, FL 33610
(T) 8136233343
03/18/2026 - 2:58 PM Actual taxes may vary Page 1 of 2
Bid Proposal for Clow Parts
CU
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Seq# Qty Part Number Description Units Price Ext Price
10 CLOW OEM HYDRANT PARTS
20 10% DISCOUNT APPLIES
30 OFF LIST TO ITEMS NOT LISTED
40 45 61CLR1620653 R1620653 SFTY FLG RK 5-1/4 MED CLOW HYD EA 356.00 16,020.00
50 6 61CLR1620680 R1620680 12 HYD EXT 5-1/4 MED WITH 304 SS BOLTS
AND NUTS EA 716.83 4,300.98
60 8 61CLR1620679 R1620679 6 HYD EXT 5-1/4 MED WITH 304 SS BOLTS
AND NUTS EA 613.86 4,910.88
70 26 61CLR1620655 R1620655 MAIN VLV REPAIR KIT FOR 5 1/4 CLOW
HYDRANT EA 131.00 3,406.00
80 50 61CLT2203021 T2203021 M10 SAFETY ST CPLG EA 53.38 2,669.00
Sub Total 31,306.86
Tax 0.00 Total 31,306.86
Branch Terms:
Quote Valid 4/1/26 - 3/31/29
Core & Main accepts Hillsborough County terms and conditions in lieu of
UNLESS OTHERWISE SPECIFIED HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BY CUSTOMER FOR MANUFACTURE WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LP RESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO, GOVERNMENT REGULATIONS, TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEAD TIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT TO PRICE INCREASES AND/OR APPLICABLE STORAGE FEES. THIS BID PROPOSAL IS CONTINGENT UPON BUYER’S ACCEPTANCE OF SELLER’S TERMS AND CONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUND AT: https://coreandmain.com/terms-of-sale/
THIS BID MAY INCLUDE GLOBALLY SOURCED (IMPORTED) MATERIALS THAT ARE SUBJECT TO CHANGING TARIFFS. PRICES ARE SUBJECT TO CHANGE DUE TO POTENTIAL ADDITIONAL TARIFFS IMPOSED BY THE U.S. GOVERNMENT. IF IMPOSED, PRICES WILL INCREASE BY THE SAME PERCENTAGE AND WILL BE EFFECTIVE ON THE DATE THAT THE NEW TARIFFS ARE IMPLEMENTED. THESE ITEMS SHOULD BE PURCHASED WITH HASTE TO AVOID ANY ADDITIONAL RISING TARIFF COSTS.
03/18/2026 - 2:58 PM Actual taxes may vary Page 2 of 2
HILLSBOROUGH, COUNTY OF
Job Location: tampa, FL Bid Date: 01/06/2026 Core & Main Bid #: 4653304
Core & Main 6525 US Hwy 301 N
Tampa, FL 33610 Phone: 8136233343
Fax: 8136640442
Bid Proposal for Clow Parts https://coreandmain.com/terms-of-sale/ BickhardtB Highlight
A Division of McWane, Incorporated
Internal Use Only
January 7, 2026
To Whom It May Concern:
Core and Main - Florida, is the sole authorized distributor for Clow Valve Company products in the Tampa Bay area. This includes Hillsborough, Pinellas, and Pasco Counties.
If you have any other questions, comments or concerns, please contact your local Clow Sales
Representative, Erik Luke.
Sincerely, Shari Fynaardt
Inside Sales Representative
| SS-26-00220 Backup.pdf |
| Quote |
| SS Letter |
File details come from the government source that posted it. Updated .