2-SS Letter.pdf

This is a sole source authorization letter from McWane, Incorporated to Hillsborough County, Florida, confirming Core and Main - Florida as the exclusive authorized distributor for Clow Valve Company products in the Tampa Bay area, which encompasses Hillsborough, Pinellas, and Pasco Counties. Hillsborough County intends to award a sole source procurement to Core & Main LP for fire hydrants original equipment manufacturer (OEM) CLOW parts and accessories through March 31, 2029. The procurement is necessary to ensure timely maintenance and repair of County fire hydrant infrastructure while maintaining reliability, operational integrity, and regulatory compliance standards. No specific item quantities, site visits, or bidder meetings are detailed in the documentation provided. The notice of intent to award is not a request for competitive proposals; however, contractors able to provide the identified OEM parts may submit clear and convincing information challenging the intended award by the specified close date through the EUNA Procurement submission section.

The estimated contract cost is $33,806.86, which includes $2,500.00 for items not listed on the quote at a 10% discount. This procurement is classified as a sole source award in accordance with Section 3-205(2)(e) of the County's Procurement Policy, as Core & Main LP holds the exclusive distribution rights for Clow Valve Company OEM products in the Tampa Bay region. The County reserves the right to extend the contract period, adjust the scope of services in response to changing conditions and requirements, and increase the award amount accordingly. Any properly submitted challenges to the procurement will be evaluated solely to determine whether bona fide competition exists and whether the procurement should be conducted as a competitive solicitation.