3-RFP - ADA Entrance.pdf

Request for Proposal (“RFP”)

UC26-14

Uintah County Building North Parking Lot and Entrance Remodel

Issued By:

Uintah County Purchasing 152 E 100 N

Vernal, UT 84078

Issue Date: 09/23/2026 Closing Date: 10/09/2026 Open Date: 10/14/2026

Contents

1. Intent

2. Submission Deadline and Opening Date

3. Project Scope

3.1 General Requirements

3.2 North Parking Lot

3.3 Vestibule and Interior Entrance Area

4. Attachments

5. Evaluation of Submission

5.1 Mandatory Minimum Requirements

5.2 Technical (subjective criteria)

5.3 Cost

6. Insurance Requirement

6.1 Bonds – Performance and Payment

7. Award

8. Terms and Conditions of the RFP

9. Questions & Inquiries

1. Intent It is the intent of Uintah County, Utah (“County”), to obtain cost proposals from qualified contractors to complete the Uintah County Building North Parking Lot and Entrance Remodel. The project will provide a safe, durable, accessible, and functional improvement to the County Building and surrounding site, including parking lot reconstruction, ADA improvements, glycol snowmelt, site lighting and conduit for security locations, and a new entrance vestibule.

The Contractor shall provide all labor, materials, equipment, coordination, permits, testing, inspections, protection, cleanup, and incidental work required to deliver a complete and operational project in accordance with the Contract Documents. All Work shall be performed in accordance with the engineered plans, drawings, specifications, and details.

The anticipated Contract duration is 45 calendar days; however, following award, the County may authorize an adjustment to the Contract duration when warranted by unforeseen conditions, changes in project requirements, or other circumstances that reasonably affect completion of the Work, provided that such adjustment is approved in writing by the County.

2. Submission Deadline and Opening Date To receive consideration and responses to this RFP, the County must receive the proposal no later than 5:00 PM (Mountain Time) on October 9, 2026.

Submission Method: Proposals must be mailed or hand-delivered in a sealed envelope clearly labeled:

“Sealed Proposal – Uintah County Building North Parking Lot and Entrance Remodel”

Please ensure that the proposal is delivered to the following address:

Uintah County Clerk-Auditor 147 E Main Vernal, Ut 84078

Proposals will be publicly opened during the Uintah County Commission Work Session on Wednesday, October 14, 2026, in the Commission Conference Room, located at 152 E 100 N, Vernal, UT. This opening will confirm receipt only; no evaluation or cost/compensation review will occur at this stage.

Note: Optional Site Visit An optional site visit will be held on September 29, 2026, at 1:00 PM at the Uintah County Building, located at 152 E 100 N, Vernal, UT 84078.

The site visit will provide prospective respondents with an opportunity to view the site and participate in a question-and-answer session regarding the RFP. All questions asked and responses provided during the site visit will be compiled and made publicly available to ensure that all prospective respondents have access to the same information. Attendance at the site visit is strongly encouraged but not mandatory. Bidders are responsible for familiarizing themselves with existing site conditions and for ensuring that their bids account for all conditions that may affect the work.

Bidders are responsible for verifying site conditions prior to submitting a bid. No additional compensation will be allowed for conditions that were reasonably observable or that should have been identified and considered by the bidder prior to bid submission.

3. Project Scope

3.1 General Requirements

The Contractor shall provide all labor, supervision, materials, equipment, permits, utility coordination, testing, inspections, temporary facilities, cleanup, and incidentals required to complete the project in accordance with the Contract Documents. The drawings, specifications, schedules, details, and issued addenda are incorporated into this Scope of Work. This Scope is a summary and does not exclude work shown or reasonably necessary for a complete and operational installation. The Contractor shall identify conflicts or omissions before bidding and shall not proceed based on an unapproved assumption. This Scope of Work summarizes the work for the RFP and does not replace the plans or specifications. The Contractor shall perform all Work in accordance with the engineered plans, drawings, specifications, and details provided for the Project. The engineered plans are part of the Contract Documents and shall be followed in completing all aspects of the Work.

The Contract duration shall be 45 calendar days, unless the County, following award, determines that an adjustment is warranted due to unforeseen circumstances, changes in project requirements, or other circumstances beyond the Contractor’s reasonable control, and approves such adjustment in writing.

Contractor Submittals

● Glycol snowmelt system

● Concrete mix designs

● Automatic sliding doors

● Lighting fixtures

● Flagpoles

● Structural steel

● Roofing

● EIFS

● Storefront and glazing

● Handrails/guardrails

● Mechanical equipment

● Electrical equipment

● Paints, sealants, and finishes

● Other products required by the Contract Documents

3.2 North Parking Lot

Site Preparation, Demolition, and Protection

● Verify existing dimensions, grades, utilities, access routes, and tie-ins before construction.

● Contact Blue Stakes (811) and coordinate existing utilities, utility crossings, existing fiber optics, gas facilities, and all required utility relocations, adjustments, protection, and restoration.

● Provide mobilization, survey/layout, and public-information services, traffic control, pedestrian protection, barricades, signage, dust control, erosion control, and construction phasing.

● Maintain ADA-compliant access to the County Building throughout construction unless approved otherwise.

● Sawcut at clean limits. Remove designated pavement, curb and gutter, sidewalks, ADA ramps, trees, flagpoles, and miscellaneous improvements.

● Coordinate the abandonment of the fire hydrant.

● Dispose of demolition debris and excess material off-site unless otherwise directed.

Earthwork, Grading, Drainage, and Concrete

● Proof-roll, stabilize, grade, and compact subgrade and base materials; replace unsuitable material as directed.

● Construct grading and drainage improvements and match existing grades at tie-ins.

● Construct concrete parking lot, sidewalks, walkway, ADA ramps complete with detectable warning surfaces, landings, and pedestrian improvements.

● Install all pavement markings including parking striping, ADA symbols, ADA signs, flexible bollards, access aisles, paint pedestrian crossings, curb markings, and directional markings.

● Install decorative painted pedestrian walkway graphics. Coordinate design with Uintah County.

● Install contraction joints, isolation joints, construction joints, sealants, and dowels where shown or required and coordinate joint layout with glycol tubing installation.

● Restore all disturbed landscaping, irrigation, pavement, sidewalks, concrete, and site improvements to match existing conditions unless otherwise shown on the plans.

Glycol Snowmelt System

● Provide a complete glycol snowmelt system including tubing, manifolds, pumps, boiler, controls, sensors, piping, insulation, testing, startup, and commissioning.

● Coordinate equipment location with Uintah County and submit engineered system design and product data.

● Install tubing per manufacturer requirements, maintain pressure during concrete placement, coordinate with joint layout, and provide records of tubing locations.

Site Lighting, Conduit, and Flagpoles

● Replace existing pole-mounted LED fixtures and designated building-mounted fixtures.

● Provide rough-in locations for future pole-mounted security cameras complete with power and conduit.

● Install recessed LED flagpole uplights, flagpoles, foundations, sleeves, hardware, and accessories.

● Test, aim, label, and demonstrate lighting systems.

3.3 Vestibule and Interior Entrance Area

Site Preparation, Demolition, and Protection

● Verify existing field conditions, dimensions, utilities, finishes, storefront, glazing, and structural conditions before construction.

● Perform selective demolition, sawcutting, temporary shoring, weather protection, patching, and modifications required to connect the new vestibule to the existing building.

● Protect the existing storefront, glazing, finishes, and occupied areas from dust, weather, noise, and unauthorized public access.

● Salvage, reinstall, modify, or dispose of existing components as shown on the plans. Patch adjacent construction to match existing finishes.

Structural Work

● Provide the complete structural system including excavation, foundations, reinforcing, structural steel, metal deck, bracing, anchors, connections, and attachment to the existing building.

● Coordinate the vestibule framing with the existing building, storefront, roof, ceilings, mechanical systems, lighting, and finishes.

● Construct entrance steps, landings, handrails, guardrails, supports, and anchorage as shown on the plans.

● Submit structural shop drawings, delegated design calculations, reinforcing, anchorage, connection details, and required testing or special inspections.

Architectural and Finish Work

● Construct the vestibule including wall assemblies, storefront, automatic sliding doors, glazing, roof, ceilings, insulation, flashing, sealants, EIFS, finishes, and associated architectural components.

● Provide complete automatic sliding door systems including frames, glazing, operators, sensors, controls, thresholds, hardware, signage, and commissioning.

● Construct exterior wall assemblies including framing, sheathing, weather barrier, insulation, EIFS, trims, sealants, flashing, and moisture protection.

● Install the standing-seam roof system including insulation, decking, fascia, flashings, trim, closures, sealants, and drainage components.

● Modify existing masonry and install flashing, sealants, and weatherproofing required to integrate the vestibule with the existing building.

● Install ceilings, gypsum board, framing, EIFS finishes, painting, and architectural finishes shown on the plans.

● Modify and install handrails and guardrails, including extensions, supports, painting, and code-required features.

● Submit finish, glazing, door, EIFS, roofing, railing, and exposed material selections before fabrication or installation.

Electrical and Low-Voltage Work

● Verify existing electrical service, panel capacity, circuit availability, and existing conditions before construction.

● Provide branch circuits, conduit, wiring, disconnects, grounding, lighting, receptacles, controls, and power required for the vestibule and associated systems.

● Coordinate power, controls, sensors, access control, fire alarm interfaces, and automatic door operation.

● Install lighting, emergency lighting, exit signs, wall packs, controls, occupancy sensors, daylight controls, and associated equipment shown on the plans.

● Provide power and controls for the vestibule unit heater and coordinate final electrical requirements.

● Install data/communications rough-ins and provide required low-voltage and fire alarm modifications.

● Perform testing, labeling, firestopping, startup, demonstrations, and record documentation.

Mechanical Work

● Provide and install the vestibule unit heater, supports, controls, thermostat, wiring coordination, disconnects, and accessories for a complete operating system.

● Coordinate installation with the electrical contractor and verify final equipment requirements before procurement.

● Perform startup, testing, calibration, owner training, record documentation, and operation and maintenance manual submittals.

Project Closeout

● Submit record drawings including final glycol tubing locations.

● Submit operation and maintenance manuals, startup documentation, and testing reports.

● Demonstrate operation of installed systems to County personnel.

● Perform final cleanup, participate in final inspection, and complete punch-list items.

4. Attachments

● Attachment 1: Bid Proposal Form

● Attachment 2: Bid Schedule

● Attachment 3: Engineering Plans

5. Evaluation of Submission

5.1 Mandatory Minimum Requirements

The following are Mandatory Minimum Requirements that MUST be met or exceeded and be specifically addressed or referenced in the submitted proposal to be eligible for consideration. If the following bullet points are not addressed, the offeror will be considered non-responsive and disqualified from the proposal evaluation.

● Licensed Contractor – The Contractor must provide proof of a current and valid contractor's license in the State of Utah.

● Project Schedule – The Contractor must submit a detailed project schedule identifying all major tasks and demonstrating the ability to complete all work within the required construction window of 45 calendar days.

● Experience – The Contractor must provide a list of two prior customers or clients for comparable work completed within the last five years. The submissions must include project descriptions, completion dates, and current contact information for each reference.

● Project Approach – The Contractor must submit a clearly labeled Project Approach that addresses the Contractor’s plan for completing the exterior and interior improvements. The approach must address safety, coordination, and the minimization of disruption to County operations.

● Warranty: The Contractor must provide written documentation of a minimum one (1) year warranty for all work performed under this Contract, beginning upon Uintah County’s final acceptance of the completed project. The warranty shall cover defects in materials, workmanship, and installation at no additional cost to Uintah County.

● Addenda Acknowledgment: If applicable, the Contractor must acknowledge receipt of all addenda issued for this solicitation by completing and submitting the required addenda acknowledgment form with its proposal.

● Project Manager: The Contractor must identify the proposed Project Manager or Superintendent who will be responsible for the overall management and oversight of the project throughout its duration.

The Project Manager’s name, title, and contact information must be included in the proposal.

● Bid Proposal and Bid Schedule Forms: The Contractor must submit the following required solicitation attachments:

o Attachment 1: Bid Proposal o Attachment 2: Bid Schedule

5.2 Technical (subjective criteria)

Each of the following bullet points will be evaluated and scored based on how well the proposal responds to each bullet point on a scale of 0-5 as technical criteria. Each bullet point must be thoroughly addressed to receive full points.

Please clearly label Sections 1–4 in your proposal to correspond with the evaluation criteria listed below, so evaluators can easily locate and assess the required information.

The Technical Proposal will represent 65% of the overall evaluation score, while the Cost Proposal, outlined in the next section, will account for the remaining 35%.

Evaluation Criteria

Description Weight (%)

1. Experience Evaluators will assess the Contractor’s relevant experience based on the similarity, scope, and recency of completed projects, as well as the quality of performance and completeness of the information provided.

20%

2. Project Approach

The Project Approach will be scored based on the completeness, specificity, feasibility, and effectiveness of the proposed means and methods, including coordination, phasing, ADA compliance, quality control, safety, and protection of existing facilities.

30%

3. Project Schedule

Evaluation will be based on the Contractor’s ability to meet project deadlines, including the clarity and completeness of the proposed schedule and the demonstrated approach to completing the scope of work within the required construction window of 45 calendar days.

30%

4. Overall Confidence

Evaluators will assess the Contractor’s overall proposal package, including the project schedule, project approach, and the demonstrated understanding of the project requirements. Scoring will reflect the evaluator’s level of confidence in the Contractor’s ability to successfully complete the project on schedule and to a high standard of quality.

20%

The submissions of all respondents will be compared and evaluated pursuant to the evaluation criteria set forth in this RFP, and a single respondent may be selected. This RFP does not commit Uintah County to select any respondent, award any work order, pay any costs incurred in preparing a response, or procure or contract for any services or supplies.

All proposals must be in reference to the terms and conditions stated in this RFP. The awarded proposal will be selected based on the County’s determination of the top-scoring proposal and most advantageous proposal, presentation (if held), and completed reference checks.

The decision to request interviews/presentations is at the discretion of the County. The intent of the presentations, if held, will be to allow the County an opportunity to clarify and ask questions resulting from the initial evaluation. No new information may be brought forward. Presentations are not guaranteed; candidates are advised to fully respond to the RFP at the time of submission.

5.3 Cost

The contractor must submit a completed and signed Bid Schedule Form (Attachment 2).

The Bid Schedule Form will serve as the Contractor’s cost proposal. This document will not be reviewed or scored by the evaluation committee. Evaluation committee members will not have access to any cost information while reviewing and scoring non-cost criteria. They will not be able to revise their scores once they have been submitted.

The Purchasing Agent, who is not a member of the evaluation committee, will calculate cost scores using the published evaluation formula, with a maximum of 350 points allocated to the cost component (35% of the overall evaluation score). These cost scores will then be combined with the committee’s technical scores (worth up to 650 points, or 65% of the overall score) to determine each contractor’s final total score. The committee may not alter cost scores. The contract will be awarded to the contractor with the highest overall score, out of a possible 1,000 points, if it is determined to be in the best interest of the county.

6. Insurance Requirement The successful contractor may be required to maintain, at their own expense, the following insurance coverage throughout the duration of the contract: Commercial General Liability, Workers’ Compensation, Automobile Liability, and, if applicable, Professional Liability (Errors & Omissions). Prior to the commencement of any work, the successful contractor must provide certificates of insurance evidencing the required coverage.

6.1 Bonds – Performance and Payment

The successful Contractor shall furnish performance and payment bonds in an amount equal to 100% of the Contract Sum, as required by applicable Utah law and the Contract Documents. Bonds shall be provided upon award and prior to execution of the Contract.

7. Award In accordance with Uintah County Code §4.04.090, the Purchasing Agent will either recommend that the Board of County Commissioners award the purchase order or contract as soon as practicable to the bidder selected by the evaluation committee, or cancel the request for proposals, in whole or in part, without awarding a purchase order or contract.

If the Purchasing Agent cancels a request for proposals without awarding a purchase order or contract, the Purchasing Agent will provide written justification for the cancellation to all bidders.

8. Terms and Conditions of the RFP Disclosure: Upon award of the contract, all accepted proposals shall become public records, except for those elements specifically identified by the Contractor as business or trade secrets and clearly marked as “trade secret,” “confidential,” or “proprietary”, upon submission of the RFP. Each element the Contractor wishes to withhold must be individually identified and marked. Blanket or non-specific designations (e.g., a general statement applying to the entire proposal) shall not be sufficient and will not bind the County.

Suppose an entire page contains only confidential material. In that case, the Contractor must clearly label the top and bottom of the page with the appropriate designation (e.g., “CONFIDENTIAL – CONTAINS TRADE SECRET”), along with a justification or reference to the applicable confidential content. The County reserves the right to determine the validity of any such designation. Furthermore, although the County and Contractor may argue that some information is protected and may contain trade secrets, courts may disagree and require disclosure of that information.

Although pricing and service components of the successful proposal will generally not be considered proprietary, specific components of that aggregate price may be considered protected. It is up to the Contractor who desires to withhold that information to designate such and explain why it should not be made public.

Suppose disclosure is required under the Utah Government Records Access and Management Act (GRAMA) or any other applicable law. In that case, the County shall not be held liable for the release of such information, even if marked confidential.

Disclaimer: The County reserves the right to waive, modify, or approve reasonable deviations from the Scope of Work when such changes are determined to be in the County's best interest and do not adversely affect the project's overall objectives, required scope, or deliverables. All minimum mandatory requirements must be met and are not subject to modification. Any changes to preferred, requested, or other elements are subject to County review, a determination of reasonableness, and Purchasing approval.

Failure to Agree: If the County and the selected Contractor cannot reach a satisfactory agreement, the County reserves the right to terminate negotiations. In such an event, the County may initiate negotiations with the next highest-scoring RFP applicant or, at its discretion, issue a new request for proposals.

Right to Reject. The County reserves the right to reject any and all proposals. In addition, the County will not reimburse costs associated with the preparation or presentation of the proposals.

9. Questions & Inquiries

QUESTIONS: Please address all questions to Erika Calder with a subject heading of “Uintah County Building North Parking Lot and Entrance Remodel.”

CONTACT INFORMATION

Erika Calder Uintah County 152 E 100 N Vernal, UT 84078 ecalder@uintah.utah.gov 435-781-5442