3-RFP 26-011 Syllabus Software - Cost Proposal.xlsx

This is a cost proposal template for RFP #26-011, a syllabus management software procurement by the Tarrant County College District in Texas. The District seeks to consolidate three existing solutions—Instructor Class Requirements (ICRs), District Master Syllabi (DMS), and Canvas by Instructure—into a single integrated platform. The solution must provide students with consistent class information across registration and learning management systems, enable faculty to input and update section information through one tool, allow academic leaders to ensure compliance with division, department, campus, College, state, and federal requirements, and provide public access to syllabus and faculty information while enabling the College to manage required content.

The cost proposal template requires vendors to provide comprehensive five-year pricing across defined cost categories including software licensing/subscription, hosting/cloud services, implementation and configuration, professional services, data migration, integrations/APIs, training, technical support/maintenance, and other anticipated costs. Vendors must clearly designate each cost as one-time or recurring and specify the years in which costs will be incurred. The template mandates transparency regarding all implementation and ongoing operational costs, anticipated annual price increases, escalation caps, renewal terms, pricing guarantees, and detailed assumptions underlying implementation cost estimates. Vendors are restricted from modifying the cost category structure and may only enter information into designated green cells in the spreadsheet.