3-Requests for Approved Equals.docx
DOCX document 40 KB Posted
- Attached to
- Document and Records Destruction Services
- Solicitation number
- RTT0226261205
- Issued by
- Broward County, Florida
About this file
This is a Requests for Approved Equals form for Broward County, Florida's Document and Records Destruction Services solicitation. The form provides vendors with a standardized template to submit requests for approved equal status when proposed products do not exactly match the specifications outlined in the solicitation. Vendors must submit the completed form via email to the Purchasing Agent by the deadline specified in the Special Instructions to Vendors section, along with relevant product literature demonstrating compliance with all solicitation requirements. The County will issue its determination regarding approved equal requests by addendum. The underlying solicitation is for an open-end, indefinite quantity contract for secure on-site film and document records destruction services to support Broward County's Records, Taxes, and Treasury Division Records Center and other County agencies located throughout the county. The Contractor must maintain NAID AAA Certification throughout the contract term and possess shredding equipment capable of destroying documents with fasteners and various non-paper media including computer media, tapes, and microfilm. The contract has an initial term of three years with two annual renewal options.
The Requests for Approved Equals form requires vendors to provide comprehensive information including vendor name, contact details, solicitation number and title, the specific specification requirement being addressed, and detailed descriptions of the proposed manufacturer, model number, and product. Vendors must indicate whether product literature is attached to support their request. The County is not obligated to review incomplete submissions. Broward County will respond to each request by marking it as either Approved or Not Approved and providing reasons for its determination. The form was dated September 9, 2024, and serves as the official mechanism for vendors to seek equivalency determinations outside the standard electronic bidding system.
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Text version
REQUESTS FOR APPROVED EQUALS
QUOTATION REQUEST AND INVITATION TO BID
Vendors may submit for the County’s consideration for a determination of approved equal status. Requests for Approved Equals must be submitted on the below form and delivered by email to the Purchasing Agent, no later than date and time listed in Special Instructions to Vendors. The County’s response to Requests for Approved Equals will be issued by addendum. Do not submit this form through the electronic bidding system.
Vendor shall submit with this form any relevant product literature to demonstrate the proposed product meets all the solicitation requirements. The County is not obligated to review incomplete requests.
Vendor to complete the following:
Vendor Name: Click or tap here to enter text.
Contact Name/Title: Click or tap here to enter text.
E-mail: Click or tap here to enter text. Phone: Click or tap here to enter text.
Solicitation No.: Click or tap here to enter text. Solicitation Title: Click or tap here to enter text.
Request No.: Click or tap here to enter text. Ref. Page No.: Click or tap here to enter text.
Ref. Specification No.: Click or tap here to enter text.
Specification Requirement from solicitation: Click or tap here to enter text.
Request for Approved Equal:
Manufacturer Offered: Click or tap here to enter text.
Model No./Product: Click or tap here to enter text.
Description of product offered for approved equal: Click or tap here to enter text.
Product Literature is attached to this form? ☐ Yes ☐ No
For Broward County Use Only
Broward County Response: ☐ Approved ☐ Not Approved Reasons: Click or tap here to enter text.
Form Date 9/9/24
File details come from the government source that posted it. Updated .