3 Real RFTOP Ghana.pdf

Request for Task Order Proposal (RFTOP)

Note: This task will be awarded.

RFTOP NUMBER OR NAME Ghana

This RFTOP incorporates provisions and clauses documented therein in the Indefinite Delivery, Indefinite Quantity (IDIQ) RFP 75D30122R63271.

This RFTOP is a Cost-Reimbursement (Cost Plus Fixed Fee task) type.

ITOPSS 3.0 Request for Task Order Proposal (RFTOP)

1.Required Security Level Level 5 (Public Trust)

2.Type of Task Order Cost Plus Fixed Fee

3. Security Background

Requirements

Contractor is required to perform security/background checks prior to task order performance, based on the security level required.

4. PWS Reference C.3.2.3 Professional Support Services

5. Period of Performance 6/15/2023 to 06/14/2028

7.Number of Option Years, if applicable

Place of Performance Ghana

8.Task Order Administration Not Applicable since this is a RFTOP

AUTHORITY TO OBLIGATE THE GOVERNMENT: The Task Order Contracting Officer is the only individual who may legally commit the U.S. Government to the expenditure of public funds. The Contractor may not incur costs chargeable to this task order before the receipt of either a task order signed by the Contracting

Officer or a specific written authorization from the Contracting Officer.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Base Year

CLIN SUPPLIES / SERVICES QTY /

UNIT

ESTIMATED

COST

FIXED

FEE

TOTAL

COST PLUS

FIXED FEE

0001 Provide ITOPSS support services per as outlined Section C of the task order.

Service Letter A - Epidemiology and

Laboratory Services Advisor

Severable Services

Period of Performance: 6/15/2023 to

6/14/2028

1 Job $ $ $

TOTAL

Note: All labor and non-conference travel will be on the same CLIN.

Option Year 1

UNIT

ESTIMATED

COST

FIXED

FEE

TOTAL COST

PLUS FIXED

FEE

1001 Provide ITOPSS support services per as outlined in Section C of the task order.

Period of Performance: 6/15/2024 to

6/14/2025

1 Job

Option Year 2

UNIT

ESTIMATED

COST

FIXED

FEE

TOTAL COST

PLUS FIXED

FEE

2001 Provide ITOPSS support services per as

Period of Performance: 6/15/2025 to

6/14/2026

Option Year 3

UNIT

ESTIMATED

COST

FIXED

FEE

TOTAL COST

PLUS FIXED

FEE

3001 Provide ITOPSS support services per as outlined Section C of the task order.

Period of Performance: 6/15/2026 to

6/14/2027

Option Year 4

UNIT

ESTIMATED

COST

FIXED

FEE

TOTAL COST

PLUS FIXED

FEE

4001 Provide ITOPSS support services per as

Period of Performance: 6/15/2027 to

6/14/2028

Recapitulation:

CLIN ESTIMATED COST FIXED FEE TOTAL COST

PLUS FIXED FEE

Professional Support Services – Epidemiology and Laboratory Services Advisor for the Influenza Program, West Africa Region, Ghana

C. PERFORMANCE-BASED WORK STATEMENT (PWS)

C.1 Background and Need:

Seasonal influenza disease disproportionately affects African nations causing approximately

28,000–163,000 deaths in the continent annually. While vaccines and antivirals are available in some African countries, influenza-related policy data from the World Health Organization

UNICEF Joint Reporting Form estimated that only five of 47 African member states have a national influenza immunization policy (i.e., Algeria, Cote d’Ivoire, Kenya, Morocco, and South

Africa). Furthermore, highly pathogenic avian influenza continues to recur in Africa. In 2022 highly pathogenic avian influenza killed poultry, turkey, and ducks and exposed poultry raisers to contagion in villages and commercial farms in Algeria, Cameroon, Gabon, Guinea, Mali, Namibia, Niger, Nigeria, Senegal, South Africa, and Togo.

The U.S. Centers for Disease Control and Prevention – Global Influenza Branch is working together with ministries of health and agriculture to build, optimize, and sustain surveillance systems in collaboration with the World Health Organization. The intent of these surveillance systems is to rapidly detect 1. seasonal influenza phenotypic changes relevant to vaccine strain selection and 2. novel influenza zoonoses to inform pandemic preparedness. CDC is also working with ministries of health and the World Health Organization to obtain information about the potential value of influenza mitigation in Africa. Such endeavor requires modeling influenza disease burden, cost, vaccine-averted illnesses, and vaccine cost-effectiveness. Last, CDC is introducing, evaluating, and strengthening influenza vaccination programs in Africa.

The global emergence of SARS-CoV-2 represents an urgent public health challenge. A better understanding of SARS-CoV-2 activity is critical to guide COVID-19 vaccination campaigns.

The World Health Organization recommends that countries integrate SARS-CoV-2 surveillance into their existing CDC-funded influenza/respiratory disease surveillance. The end-to-end integration of SARS-CoV-2 into influenza surveillance requires specialized technical support.

For example, technical support is needed so that recipients can incorporate diagnostics for

SARS-CoV-2 into existing platforms to differentiate influenza from other respiratory viruses circulating in Africa and to protect CDC Influenza Division (CDC-ID) investments to date in influenza detection and pandemic response.

The CDC-ID utilizes CDC non-research and research cooperative agreement (CoAg) mechanisms to provide funding and technical assistance to the MoHs serving in various countries in Africa. This CDC-ID technical assistance includes assistance building capacity of

CoAg MOHs to establish a functional surveillance system, including laboratory and epidemiological aspects, and providing support to analyze and interpret data.

1) Expansion of seasonal influenza vaccination programs in low- and middle-income countries under IP21-2103 – Center for Vaccine Equity (CVE), Task Force for Global

Health (CoAg number IP000873)

2) Surveillance and Response to Avian and Pandemic Influenza and Non-Influenza

Respiratory Pathogens in Kenya (IP21-2101) - The Henry M. Jackson Foundation

(CoAg number IP000934))

3) Surveillance and Response to Avian and Pandemic Influenza and Non-Influenza

Respiratory Pathogens in Uganda (IP21-2101) – Uganda Virus Research Institute

(CoAg number IP000929

4) Expanding Efforts and Strategies to Protect and Improve Public Health in Kenya

(GH20-2115) - Association of Public Health Laboratories (CoAg number GH)000032)

5) Expanding Efforts and Strategies to Protect and Improve Public Health in Kenya

(GH20-2115) - Washington State University (CoAg number GH000031)

6) Advancing Public Health Research in Kenya (GH21-003) - Washington State University

(CoAg number GH002346)

7) Research on the Epidemiology, Prevention, Vaccine Effectiveness and Treatment of

Influenza and other Respiratory Pathogens in South Africa under IP16-003, (CoAg number IP001048)

8) Surveillance and Response to Avian and Pandemic Influenza by National Health

Authorities Outside of the United States under IP21-2101 (CoAg number

NU51IP000907, CoAg number NU51IP000928, CoAg number NU51IP000929, CoAg number NU51IP000933, CoAg number NU51IP000934, CoAg number NU51IP000908, CoAg number NU51IP000909, CoAg number NU51IP000911, CoAg number

NU51IP00016, CoAg NU51IP000943, CoAg number NU51IP000915)

9) Strengthening the National Institute of Health in the under CDC RFA GH20-2134 (CoAg number GH000051)

10) Surveillance and Response to Seasonal and Pandemic Influenza by Regional Offices of the

World Health Organization- Regional Office for Africa under IP21-2102 (CoAg

U51IP000941)

11) Collaborative Research on Influenza, Coronavirus Disease 2019 (COVID-19), and Other

Respiratory Pathogens in South Africa IP21-003 (CoAg number: 1U01IP001160)

12) Global Health Security Partnerships: Expanding and Improving Public Health

Laboratory GH20-2109 (DGHP)(CoAg number NU2HGH000078)

C.2.A Overall Services and Service Information

For CDC, the contractor acts as a regional resource for the detection and mitigation of endemic, zoonotic, and pandemic influenza, as a nationally and internationally recognized expert in the field of avian and seasonal influenza prevention and control, providing advice about potential solutions to problems which require in-depth knowledge of epidemiology, infectious diseases, biostatistics, public health, health services, and immunizations.

Objectives:

The contractor will serve as the Epidemiology and Laboratory Services Advisor, based in Accra, Ghana, West Africa assisting the CDC Influenza Program-West Africa Region to:

• Enhance or establish systems for surveillance of influenza and other respiratory viruses of public health importance through sentinel programming.

• Assist CDC Influenza Program with implementation and monitoring of surveillance.

• Support implementation of prevention and control programs for respiratory pathogens

• Provide technical assistance for countries associated with the ECOWAS (Economic

Community of West African States) and members of the World Health Organization

(WHO) Global Influenza Surveillance and Response System (GISRS) network.

Individual Service Tables follow and should correspond with Service Letters and Titles identified in the below table.

All services require full-time, 40-Hour work weeks unless noted otherwise.

Service

Ltr

Service Title Approx. # of

People to

Provide

Services

A Epidemiology and Laboratory Services Advisor for the Influenza

Program

Security Levels -Level 5

Level 1 – NACI (Non-Sensitive) – Includes Name, Fingerprint Checks, and Written Inquiries

(Most candidates will fit into this category.

Level 5 – NACI (NACI + Credit Check) and possible MBI/LBI

Level 6 – Background Investigation - Auditing; Security; Access to data covered by the Privacy

Act; or Access to sensitive, proprietary, or financial information, including access through, and/or control over, automated information systems.

C.2.B Future Services

• Additional services, applicable to this task order, may be required in the future. Additional services within 30% of those originally competed will not be re-competed for the duration of this task order. Services that go beyond the 30% limit will be competed under a new

Request for Task Order Proposal (RFTOP).

Example: 10 labor sources (service letters) are initially competed and awarded o Task Order would allow for No More Than (3) additional labor sources on this task order.

C.2.C Service Table A:

Service Title: Senior Research & Evaluation Specialist

Estimated Period of Performance: 6/15/2023 to 6/14/2028

# of Options, if applicable: 4

Place of Performance: Ghana

Embassy Access and Security Level: Level 5

Service Objectives: The contractor establishes and maintains effective working relationships with various

Ministries, departments, partners, and other related governmental agencies, academic institutions, non-governmental organizations, and international health organizations to identify public health issues related to the prevention and control of avian and seasonal influenza and other respiratory viruses of public health importance including the middle east respiratory syndrome coronavirus, SARS-CoV2, and RSV as well as any newly emerging respiratory viruses. The contractor also monitors and measures the outcomes of these programs through evaluations of surveillance and respiratory virus mitigation activities in meeting World Health Organization and national recommendations and policies.

A.1 Task Requirements:

4.1. Coordinate and assist international and non-governmental organizations carrying out influenza and other respiratory viruses of public health importance (e.g., SARS-CoV2) activities in the West Africa (WA), Central Africa (CA) and as needed, other countries served by the World Health Organization Regional Office for Africa (WHO AFRO). This will require travel to countries to coordinate these activities and to attend African Regional meetings.

4.2. Provide focused technical support on surveillance enhancement within ECOWAS and WHO

AFRO nations.

4.3. Assure optimal participation of countries in WA and CA where CDC works, in the submission of specimens through the WHO Global Influenza Surveillance and Response

System (GISRS) network.

4.4. Support intra-agency collaborations that promote the successful implementation of programmatic goals and objectives (e.g., CDC Ghana, CDC headquarters initiatives and other

CDC programs)

4.5. Conduct regular meetings and ad hoc communications with global, country, and local agencies to effectively facilitate the completion of programmatic and reporting goals and objectives, to include telephone, email, face-to-face meetings, and trainings.

4.6. Coordinate with Noguchi Memorial Medical Research Institute to complete tasks assigned.

Tasks include:

o providing technical expertise in analysis of data on burden of disease for publication, o conducting assessments to identify gaps, o providing recommendations of influenza partners needing technical assistance, and o sharing subject matter expertise to enhance the implementation of surveillance systems.

4.7. Establish and maintain a point of contact in each MoH and/or National Lab in each West

Africa and Central Africa country where CDC currently works. This can include additional countries where future work is planned.

4.8. Assess each MOH/Lab to determine their capability and their needs, encourage them to conduct influenza and other respiratory viruses of public health importance surveillance.

o Tools that will be used are the CDC/Association of Public Health Laboratories (APHL)

Lab Capacity Review Tool, the CDC Epidemiology Surveillance Review Tool, and the

Monitoring and Evaluation for Pandemic Preparedness tool.

4.9. Develop an action plan in English, French, or both languages for each country to prioritize the support that can be offered by CDC.

4.10. Strengthen MOH technical capability through direct Technical Assistance for each

MOH/Lab both on laboratory and epidemiology aspects.

4.11. Organize regional collaboration among countries that will be supported by CDC to increase capacity of countries through training, networking, and information sharing of influenza methodologies.

4.12. Organize or conduct regional trainings, e.g., epi surveillance training and lab/polymerase chain reaction (PCR) training.

4.13. Serve as Flu Advisor on Global Health Security (GHS) initiatives associated with influenza and other respiratory viruses of public health importance (e.g., SARS-CoV2) surveillance and laboratory.

4.14. Participate as member of Global Health Security team as subject matter expert on influenza laboratory and surveillance.

4.15. Determine feasibility of CDC providing assistance in the event of an outbreak. Collectively with in-country actors/points of contacts determine need, identify resources available to fulfill need, and provide support as available and appropriate.

4.16. Contribute to enhanced sentinel surveillance in Ghana thorough technical assistance in collaboration with Noguchi Institute.

4.17. Strengthen the WHO/AFRO Influenza Lab Network in West Africa, Central Africa, and other African countries; support new NICs through cross-training national reference labs for base flu diagnostics.

4.18. Provide outbreak response and support in the West Africa region with USG (CDC or

USAID), FAO, and WHO/AFRO.

4.19. Confirm reporting of seasonal, avian, and novel influenza reports to WHO Global Influenza

Surveillance and Response System (GISRS) and CDC Atlanta for West African and Central

Africa countries and other African countries.

4.20. Provide scientific and/or technical advice on cooperative agreements awarded by CDC’s

Influenza Division.

4.21. Provide scientific and/or technical advice and assistance in the development of criteria and standards for the planning, implementation and evaluation of influenza proposals or protocols.

4.22. Provide technical support to countries in West Africa, Central Africa, and other African countries to analyze and interpret data and produce abstracts for scientific meetings and manuscripts for publication.

4.23. Translate and transcribe documents including correspondence, presentations, and training materials as appropriate.

4.24. Produce influenza and other respiratory viruses of public health importance sentinel surveillance studies, with the goals of determining the circulating strains of influenza viruses, the epidemiology and seasonality of influenza, the burden of influenza at selected health facilities through the establishment of ILI (Influenza like Illness)/SARI (severe acute respiratory illness) surveillance.

4.25. Conduct trainings for country teams on Rapid Response and Outbreak/Pandemic

Preparedness, multi-disciplinary team composition, key steps for outbreak response, post-response.

4.26. Provide technical support to the Africa Region through engagement with WHO-AFRO region and WHO headquarters on prevention and control activities including vaccine implantation and other special initiatives. (e.g., PIP Framework)

4.27. Complete and maintain up to date certification for all CDC- and Noguchi-required trainings to include, but not limited to, Security Awareness and High Threat Security Overseas

Seminar (HTSOS) training.

4.28. Attend Integrated Conference Approval Portal (ICAP)-approved conferences and make presentations as required. **Note: These conferences must be approved in advance by CDC before travel is approved**

4.29. Provide technical support to West African countries participating in CDC/Task Force for

Global Health initiative to vaccinate health workers and other priority groups against influenza.

4.30. Provide assistance with research efforts of influenza and other respiratory viruses of public health importance (e.g., SARS-CoV2) in West Africa, Central Africa, and other African countries including epidemiological study design, implementation, data analysis, and coordination of laboratory testing for influenza and other respiratory viruses including novel pathogens such as SARS-CoV-2

4.31. Provide technical support to African partners on virus epidemiological and virological aspects of systems to ensure partners incorporate diagnostic capacity for newly emerging

SARS-CoV2 into existing platforms.

4.32. Provide assistance to the Regional Influenza Director and CDC staff in the preparation of briefings for Congressional and Executive delegations, VIP visitors.

4.33. Participate as a member and advisor on national committees for surveillance/epidemiology issues to provide expert advice and recommendations to ensure implementation of best practices for health management information systems (HMIS).

4.34. Conduct knowledge, attitude, and practices surveys among health workers in West Africa country programs to determine how pre-pandemic adult vaccination programs impacted acceptability of COVID-19 vaccines; to assess worker likelihood of recommending COVID-

19 vaccine to patients; and to apply lessons from influenza and COVID vaccination programs to improve life-course immunization programs.

Task Deliverables:

Deliverables/Reports Task Requirement Recipient Due Date

Documentation of conference calls with countries and key partners

(e.g., log, agenda)

4.5, 4.7, 4.20, 4.29, 4.30, 4.31

Last workday of every month.

COR

Participation in CDC

Africa team conference calls

4.11, 4.14 Twice every month on date requested by COR

COR

Progress reports of all required tasks (e.g., technical assistance, travel plans, outcomes)

4.1 – 4.27, 4.30-4.31 Last workday of every month

COR

Notes on interactions and outcomes with key stakeholders (e.g., WHO, GHS, TFGH, NOGUCHI) and from workgroups/ meetings

4.16- 4.19, 4.4. - 4.6,

4.13 4.14, Once every month on date requested by COR

COR

Surveillance review or laboratory assessment report using CDC-provided templates

4.8. 20 business days after assessment completed

COR

Action plans in English, French or both languages

4.9. As needed- on date

requested by COR

COR

Regional meetings, conference calls, and trainings, scheduled and conducted within identified timeframe

4.11 - 4.12, 4.28, 4.29, 4.30-4.31, 4.32 -4.34

As needed- on date requested by COR

COR

Materials developed and translated as needed

4.23, 4.35 As needed- on date requested by COR

COR

Public health journal articles

4.22, 4.24, 4.30 Annually and prior to submission deadline.

COR

Certification of completed trainings

4.27 Annually- as requested

by COR

COR

Trip reports 4.13, 4.14, 4.1, 4.8, 4.29 No later than 10 days upon return

COR

Training curriculum and materials

4.25, 4.29 As needed- on date requested by COR

COR

Data analysis plans, databases, and reports

4.24, 4.30, 4.32, 4.35 As needed- on date requested by

(a) Required Reports/Documentation and Content

(1) Monthly Technical Report

The Contractor shall prepare and submit monthly technical progress reports in narrative form which shall contain technical results of the work accomplished during the reporting period. This report shall be in sufficient detail to disclose all work started and results achieved during the reporting period, an indication of any current problems which may impede performance, the proposed corrective action, and the work forecast for the next period. This document shall report progress and planning so as to correspond with the work schedule contained in the Center approved program plan.

(2) Monthly Property Report

The Contractor shall prepare and submit a report on property as required by CDCA.H040 Government Property.

(3) Draft Final Report

Upon completion of all work under the contract, the Contractor shall prepare and submit to the CDC Influenza

Division a final report covering in detail all the work accomplished under the contract. The final report shall document and summarize the entire contract work and shall include recommendations and conclusions based on the experience and results obtained. The final report shall include tables, graphs, photos, and diagrams in sufficient detail to comprehensively explain the results achieved under the contract. The report shall also include an analysis of salient findings, a presentation of general conclusions, and any guidance or recommendations deemed pertinent for future consideration by the Influenza Division, West Africa Regional Influenza Program.

The Government shall be allowed sixty (60) days to review the draft and notify the Contractor in writing of approval or of recommended changes to be made in the final copy. If the Government does not approve or recommend changes within sixty (60) days of receipt of the draft final report, the report shall be deemed approved.

(5) Final Report

Within thirty (30) days of receipt of a notice of approval from the Contracting Officer, the Contractor shall furnish the Government with a reproducible master and the required number of copies of the final report in final form. The reproducible master shall be prepared in accordance with the guidelines referenced under DRAFT

FINAL REPORT.

(b) Reporting Period

All monthly reporting periods shall end on the last day of a calendar month.

(c) Delivery of Reports

One copy of each report, in draft and/or final form as required by the contract, shall be delivered the COR

Minimum Qualifications and/or Certifications:

• Five (5) years minimum experience in health or public health program management.

• MD and specialized degree in virology

• Experience (Min. of 5 years) in animal and human influenza in an African setting.

• Ability to work independently, while seeking advice and support when necessary.

• Willingness & Ability to converse with various groups using French and English languages.

• FSI Level 4 required in French language (Level 5 is desired)

Only U.S. citizens or non-U.S. citizens who have lived in the U.S. at least three of the last five years are eligible to provide services under this task order.

The exception to this is an incumbent non-U.S. citizen contractor employee with current, valid security clearance for physical and logical access to CDC and embassy facilities and network. If the exception stated above is used, do not include any contractor employee who is considered an ordinarily resident in your proposal. The definition of an ordinarily resident is listed below.

Ordinarily resident: A U.S. citizen or Third Country National who: (1) is a local resident;(2) has legal, permanent resident status within the host country; and (3) is subject to host country employment and tax laws. This also includes host country citizens.

Travel Amount:

Place of Travel

(Continent, Country, City, etc.)

*Duration

(*duration of trips may vary)

Cote d’Ivoire 7 days

South Africa, Johannesburg 8 days

Atlanta, GA 9 days

Congo, Brazzaville 7 days

Burkina Faso, Ouagadougou 7 days

Nigeria, Abuja 7 days

Mali, Bamako 5 days

Atlanta, GA 9 days

Togo, Lomé 7 days

Senegal, Dakar 7 days

Burkina Faso, Ouagadougou 7 days

Nigeria, Abuja 7 days

Niger, Niamey 7 days

Democratic Republic of Congo, Kinshasa 7 days

Cameroon, Yaoundé 7 days

Travel needs during option periods will be evaluated at the time of task order renewal.

Note- Travel for conferences are not allowed without a formal bilateral modification by the Contract

Officer.

Not-To-Exceed (NTE) $34,000 USD/Per Option Period

(Includes Transportation, Lodging/M&IE, etc.) ***Personal Development is not Allowable***

Government-Furnished Property (to include but not limited to laptop, blackberry, access to printers and office supplies, etc.):

• Laptop

• Laptop docking station

• Windows 10 with Microsoft Office, Professional 2013 or greater, Adobe Acrobat X Pro, extra laptop battery

• Smartphone with call plan

• Printer

• Office supplies, as needed.

• Office Equipment w/ Internet

• LED Computer Screen, wireless mouse, external keyboard, and wireless internet using 4G Modem

(prepaid or monthly plan)

Office/workspace is offered by Noguchi Memorial Research Institute.

Noguchi Memorial Institute for Medical Research (NMIMR), Room 230 University of Ghana Legon, Accra, Ghana

Internet, printing, and fax etc. may not be included with office space.

The use of telework will be granted for limited situational purposes. Pre-approval is required by the COR.

See telework clause.

C.3 Place of Performance

Ghana

C.4 Performance-Based Matrix

C.5 Authority to Obligate Government

The Task Order Contracting Officer is the only individual who may legally commit the U.S.

Government to the expenditure of public funds. The Contractor may not incur costs chargeable to this task order before the receipt of either a task order signed by the Contracting Officer or a

Service

Required

Measures of

Success Indicators

Standards -

Criteria for

Acceptance

Method of

Surveillance

"Incentives"

Positive or

Negative

All Tasks and

Deliverables from C.

Service Table

A

Contractor shall perform all tasks/services in accordance with

(IAW) applicable regulatory standards, task order requirements, and procedural guidelines as stated in this task order.

100% of

Services/tasks adhere to applicable regulatory standards, task order requirements, and procedural guidelines as stated in this task order.

In addition, reference the attached Quality

Assurance

Surveillance Plan.

COR

approval and observation.

Positive: Past

Performance and

Evaluation will be used in determining awards for future task orders for similar services;

Negative:

Performance evaluations will include any services that failed to meet acceptable standards and will be used in determining awards for future task orders for similar services

Timeliness –

(1)All tasks, reports, and deliverables completed within due date specified in Section C.2

100% of time –All tasks, reports, and deliverables shall be performed by due date specified in Section C.2 unless delay is approved in advanced by COR.

In addition, reference the attached Quality

Assurance

Surveillance Plan.

COR

approval and observation.

Positive: Past

Performance and

Evaluation will be used in determining awards for future task orders for similar services;

Negative:

Performance evaluations will include any services that failed to meet acceptable standards and will be used in determining awards for future task orders for similar services.

specific written authorization from the Contracting Officer.

C.6 Security Background Requirements

Contractor employees are required to receive Level 5/NACI security/background checks prior to task order performance. The security process is initiated when contracting organization provides contractor employee’s NACI results to the Office of Safety, Security and Asset Management personnel and personal identifying information to the Headquarters Contracting Officer

Representative.

D. Not Used

E. Refer to Base Contract Section E

F. Refer to Base Contract Section F

F.1 See CLINS for Period of performance.

G. CONTRACT/TASK ORDER ADMINISTRATION DATA

The Clauses found in the IDIQ base shall contract remain in full force and effect for this Task Order.

G.1 See Cover for Contact Information

G.2 CDCA_G01101 Contractor Billing Instructions for Cost-Type Contracts (Mar 2022)

The Contractor shall submit a detailed breakout of costs and supporting backup information and shall place the following signed Contractor Certification on each invoice/voucher submitted under this contract:

I certify that this voucher reflects (fill in Contractor’s name) request for reimbursement of allowable and allocable costs incurred in specific performance of work authorized under Contract

(fill in contract number)/Task (fill-in task order number, if applicable), and that these costs are true and accurate to the best of my knowledge and belief.

(Original Signature of Authorized Official)

Typed Name and Title of Signatory

Introduction

Reimbursement procedures related to negotiated cost-type contracts require that Contractors submit to the Government adequately prepared claims. The instructions that follow are provided for

Contractors’ use in the preparation and submission of invoices or vouchers requesting reimbursement for work performed. The preparation of invoices or vouchers as outlined below will aid in the review and approval of claims and enable prompt payment to the Contractor.

1. Forms to Be Used

In requesting reimbursement, Contractors may use the regular Government voucher form, Standard

Form 1034, “Public Voucher for Purchases and Services Other Than Personal,” and Standard Form

1035, “Continuation Sheet,” or the Contractor’s own invoice form. If the Contractor desires to use the Government’s standard forms, a request for the forms should be submitted to the Contracting

Officer. If the Contractor uses his own invoice, the billing must conform to the instructions set forth herein.

2. Submission of Invoices or Vouchers

Will be conducted in accordance with HHSAR 352.232-71 Electronic Submission of Payment

Requests

3. Preparation of Invoices or Vouchers- All invoices or vouchers must include the following information:

a. Summary of All Costs – typically inserted on the Standard Form 1034

A summary of all current costs must be shown. This summary consists of a list identifying the general categories and the amounts incurred during the period covered by the billing, together with the portion of fixed fee (if any) payable for that period. The reimbursable costs incurred and the dates of the period for which the charges are claimed must fall within the period specified in the contract.

b. Details of Costs Claimed – typically inserted on the Standard Form 1035 (continuation sheet)

A detailed breakdown must be provided to substantiate the categories shown on the summary of costs. The following describes some of the categories that might appear on your billings:

(1) Direct Labor

Direct Labor costs consist of salaries and wages paid for scientific, technical, and other work performed directly for the contract and pursuant to the contract terms. Labor costs, excluding fringe benefits and overtime premium pay, will be billed as follows:

List the titles and amounts for employees whose salaries or wages, or portions thereof, were charged to the contract; show the rate (or hours) worked, and amount for each individual. The cost of direct labor, which is charged directly to the contract, must be supported by time records maintained in the contractor’s office.

(2) Fringe Benefits

If it is the Contractor’s established practice to treat fringe benefits as a direct cost, such costs should be billed separately as a single item.

NOTE: Fringe benefits, bonuses, etc., are usually treated as indirect costs for inclusion in the overhead pool; however, they may be treated as direct labor costs or as an “Other Direct Charge” if such treatment is in accordance with the Contractor’s established accounting procedures.

(3) Premium Pay

Premium pay is the difference between the rates and amounts paid for overtime or shift work and amount normally paid on a straight time basis. Generally such pay is not included in the direct labor base and should not be included in the billing for “direct labor” unless the Contractor has consistently followed this practice in the past as a matter of policy. Premium pay of any kind unless provided for in the contract must be authorized by the Contracting Officer in advance. Billings for unauthorized premium pays have caused frequent delays in payment due to suspensions and exchange of correspondence. Citations of authorization for premium pay will avoid delays in payment. Authorized premium pay may be shown as a single item on the summary of costs.

However, it must be separately itemized for each position, or job category, showing the amount, and a citation of the Contracting Officer’s letter of authorization on the continuation sheet of the invoice or voucher.

(4) Materials and Supplies

Only those items, which the Contractor normally treats as “direct costs”, should be claimed under this heading. Major classifications of material only should be billed separately under appropriate classification. Items costing less than $25.00 may be listed by category of materials or supplies.

Show the description and dollar amount of individual classifications. All such charges must be supported by the Contractor’s office records.

(5) Travel

When authorized in the contract as a direct cost, travel costs that are directly related to specific contract performance may be billed as a direct cost. Travel cost detail should show:

(a) Name of traveler and official title,

(b) Purpose of trip,

(c) Dates of departure and return to starting point (station or airport),

(d) Transportation costs, identified as to rail, air, private automobile (including mileage and rate) and taxi.

(e) If claim for subsistence is on per diem basis, show number of days, rate and amount, as authorized in contract.1 If claim is based on actual cost of subsistence, show, on a daily basis, the amounts claimed for lodging and meals separately.

(f) Reference to Contracting Officer’s letter of authorization if required by contract.

1For purposes of computing per diem charges in lieu of actual subsistence charges, unless otherwise provided in the contract, a day is divided into four quarters that begin at 12 midnight, 6:00 AM, 12 noon, and 6:00 PM. For example, at an authorized per diem rate of $35.00 per day, a traveler who departed at 9:15 AM on July 15 and returned at 6:45 PM on July 18 would be entitled to $131.25.

(6) Consultant Fees

Identify the consultant by name, number of days utilized, and amount of fee.

(7) Equipment

Nonexpendable personal property must be specifically approved in writing by the Contracting

Officer or authorized by the terms of the contract. Billing data should include a description of item, make model, quantity, unit cost, total cost, and date approved by the Contracting Officer, if applicable. A copy of the vendor’s bill may be submitted in lieu of the identifying information.

(8) Burden

Pending establishment of final contract indirect cost rates for each of the Contractor’s fiscal years, the Contractor will be reimbursed based on his submittal of provisional rates as set forth in the contract. The contract may provide for more than one type of indirect cost rate, such as overhead rate, and general and administrative expense rate, in which case the direct cost bases (e.g., direct labor, total direct cost, etc.)

(9) Fixed Fee

Ordinarily the fixed fee is stated in the contract as a lump sum and may be billed in the ratio of incurred costs to total estimated cost as set forth in the contract, with the final 15 percent to be billed on the final invoice or voucher. Contract terms govern the method of payments.

c. Cumulative Amount Claimed – typically inserted on Standard Form 1035 (continuation sheet) separate section/page

The Contractor must show the cumulative amounts claimed by categories from the contract award date through the date of the current invoice or voucher, as well as the estimated cost to complete per category.

QUICK CHECKLIST FOR INVOICE SUBMISSION:

• Standard Forms 1034 and 1035 recommended. If submitting own forms, statement must conform to billing instructions

• Quarterly billing as a minimum

• Vouchers must be collated

• Detail of Cost Claimed

G.3 CDCP_G010 Contract Communications/Correspondence

(Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.4 352.232-71 Electronic Submission of Payment Request

(a) Definitions. As used in this clause—

(1) “ Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting

Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the

Contracting Officer's written authorization with each payment request.

(End of Clause)

H. Special Provisions

The Clauses found in the IDIQ base shall contract remain in full force and effect for this Task

Order.

Note : The non personal service clause is in Section H of the base contract.

H.1. Ability to Legally Provide Services Overseas

a. The Prime Contractor is responsible for acquiring all legally appropriate work permits and visas, without CDC assistance, to ensure that services are performed in accordance with host country requirements.

b. In the event that the Prime Contractor is unable to acquire all legally appropriate work permits and visas, after reasonable time has been allowed for host country appeals (if necessary), CDC may terminate the task order.

b.1. “Reasonable Time” is relative based upon each country’s circumstances. CDC has not set a timeline for making this decision, but will communicate directly with the Prime Contractor and COR throughout the process of acquiring all legally appropriate work permits and visas.

H.2. Information Security and/or Physical Access Security

A. Baseline Security Requirements

1) Applicability. The requirements herein apply whether the entire contract or order

(hereafter “contract”), or portion thereof, includes either or both of the following:

a. Access (Physical or Logical) to Government Information: A Contractor (and/or any subcontractor) employee will have or will be given the ability to have, routine physical

(entry) or logical (electronic) access to government information.

b. Operate a Federal System Containing Information: A Contractor (and/or any subcontractor) will operate a federal system and information technology containing data that supports the HHS mission. In addition to the Federal Acquisition Regulation (FAR)

Subpart 2.1 definition of “information technology” (IT), the term as used in this section includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources.

2) Safeguarding Information and Information Systems. In accordance with the Federal

Information Processing Standards Publication (FIPS)199, Standards for Security

Categorization of Federal Information and Information Systems, the Contractor (and/or any subcontractor) shall:

a. Protect government information and information systems in order to ensure:

• Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information;

• Integrity, which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity; and

• Availability, which means ensuring timely and reliable access to and use of information.

b. Provide security for any Contractor systems, and information contained therein, connected to an HHS network or operated by the Contractor on behalf of HHS regardless of location. In addition, if new or unanticipated threats or hazards are discovered by either the agency or contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within one (1) hour or less, bring the situation to the attention of the other party.

c. Adopt and implement the policies, procedures, controls, and standards required by the HHS Information Security Program to ensure the confidentiality, integrity, and availability of government information and government information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain the HHS Information

Security Program security requirements, outlined in the HHS Information Security and Privacy Policy (IS2P), by contacting the CO/COR or emailing fisma@hhs.gov.

d. Comply with the Privacy Act requirements and tailor FAR clauses as needed.

3) Information Security Categorization. In accordance with FIPS 199 and National

Institute of Standards and Technology (NIST) Special Publication (SP) 800-60, Volume

II: Appendices to Guide for Mapping Types of Information and Information Systems to

Security Categories, Appendix C, and based on information provided by the ISSO, CISO, or other security representative, the risk level for each Security Objective and the

Overall Risk Level, which is the highest watermark of the three factors (Confidentiality, Integrity, and Availability) of the information or information system are the following:

Confidentiality: [ ] Low [X] Moderate [ ] High

Integrity: [ ] Low [X] Moderate [ ] High

Availability: [ ] Low [X] Moderate [ ] High

Overall Risk Level: [ ] Low [X] Moderate [ ] High

Based on information provided by the ISSO, Privacy Office, system/data owner, or other security or privacy representative, it has been determined that this solicitation/contract involves:

[ ] No PII [X] Yes PII

Personally Identifiable Information (PII). Per the Office of Management and Budget (OMB)

Circular A-130, “PII is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual.” Examples of PII include, but are not limited to the following: social security number, date and place of birth, mother‘s maiden name, biometric records, etc.

PII Confidentiality Impact Level has been determined to be: [ ] Low [X] Moderate [ ] High mailto:fisma@hhs.gov http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf

4) Sensitive but Unclassified (SBU). Sensitive but Unclassified information is any information which the loss, misuse, or unauthorized access to of modification of which could adversely affect the national interest or the conduct of Federal programs, or the privacy to which individuals are entitled under Title 5 U.S.C Section 552a, but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of the national defense or foreign policy. All sensitive information that has been identified as SBU by a regulation or statute, handled by this solicitation/contract, shall be:

a. marked appropriately;

b. disclosed to authorized personnel on a Need-To-Know basis;

c. protected in accordance with NIST SP 800-53, Security and Privacy Controls for

Federal Information Systems and Organizations applicable baseline if handled by a Contractor system operated on behalf of the agency, or NIST SP 800-171, Protecting Controlled Unclassified Information in Nonfederal Information

Systems and Organizations if handled by internal Contractor system; and

d. returned to HHS control, destroyed when no longer needed, or held until otherwise directed. Destruction of information and/or data shall be accomplished in accordance with NIST SP 800-88, Guidelines for Media Sanitization.

5) Protection of Sensitive Information. For security purposes, information is or may be sensitive because it requires security to protect its confidentiality, integrity, and/or availability. The Contractor (and/or any subcontractor) shall protect all government information that is or may be sensitive in accordance with OMB Memorandum M-06-

16, Protection of Sensitive Agency Information by securing it with a FIPS 140-2 validated solution.

6) Confidentiality and Nondisclosure of Information. Any information provided to the contractor (and/or any subcontractor) by HHS or collected by the contractor on behalf of HHS shall be used only for the purpose of carrying out the provisions of this contract and shall not be disclosed or made known in any manner to any persons except as may be necessary in the performance of the contract. The Contractor assumes responsibility for protection of the confidentiality of Government records and shall ensure that all work performed by its employees and subcontractors shall be under the supervision of the Contractor. Each Contractor employee or any of its subcontractors to whom any

HHS records may be made available or disclosed shall be notified in writing by the

Contractor that information disclosed to such employee or subcontractor can be used only for that purpose and to the extent authorized herein.

The confidentiality, integrity, and availability of such information shall be protected in accordance with HHS and CDC policies. Unauthorized disclosure of information will be subject to the

HHS/CDC sanction policies and/or governed by the following laws and regulations:

a. 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records);

b. 18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information); and

c. 44 U.S.C. Chapter 35, Subchapter I (Paperwork Reduction Act).

7) Internet Protocol Version 6 (IPv6). All procurements using Internet Protocol shall comply with OMB Memorandum M-05-22, Transition Planning for Internet Protocol

Version 6 (IPv6).

8) Government Websites. All new and existing public-facing government websites must be securely configured with Hypertext Transfer Protocol Secure (HTTPS) using the most recent version of Transport Layer Security (TLS). In addition, HTTPS shall enable

HTTP Strict Transport Security (HSTS) to instruct compliant browsers to assume

HTTPS at all times to reduce the number of insecure redirects and protect against attacks that attempt to downgrade connections to plain HTTP. For internal-facing websites, the HTTPS is not required, but it is highly recommended.

9) Contract Documentation. The Contractor shall use provided templates, policies, forms and other agency documents as outlined in CDC polices to comply with contract deliverables as appropriate.

10) Standard for Encryption. The Contractor (and/or any subcontractor) shall:

a. Comply with the HHS Standard for Encryption of Computing Devices and Information to prevent unauthorized access to government information.

b. Encrypt all sensitive federal data and information (i.e., PII, protected health information

[PHI], proprietary information, etc.) in transit (i.e., email, network connections, etc.) and at rest (i.e., servers, storage devices, mobile devices, backup media, etc.) with FIPS 140-

2 validated encryption solution.

c. Secure all devices (i.e.: desktops, laptops, mobile devices, etc.) that store and process government information and ensure devices meet HHS and CDC-specific encryption standard requirements. Maintain a complete and current inventory of all laptop computers, desktop computers, and other mobile devices and portable media that store or process sensitive government information (including PII).

d. Verify that the encryption solutions in use have been validated under the Cryptographic

Module Validation Program to confirm compliance with FIPS 140-2. The Contractor shall provide a written copy of the validation documentation to the COR prior to performing any work on behalf of HHS.

e. Use the Key Management system on the HHS personal identification verification (PIV) card or establish and use a key recovery mechanism to ensure the ability for authorized personnel to encrypt/decrypt information and recover encryption keys. Encryption keys shall be provided to the COR upon request and at the conclusion of the contract.

11) Contractor Non-Disclosure Agreement (NDA). Each Contractor (and/or any subcontractor) employee having access to non-public government information under this contract shall complete the CDC non-disclosure agreement. A copy of each signed and witnessed NDA shall be submitted to the Contracting Officer (CO) and/or CO

Representative (COR) prior to performing any work under this acquisition.

12) Privacy Threshold Analysis (PTA)/Privacy Impact Assessment (PIA) – The

Contractor shall assist the CDC Senior Official for Privacy (SOP) or designee with conducting a PTA for the information system and/or information handled under this contract to determine whether or not a full PIA needs to be completed.

http://csrc.nist.gov/publications/fips/fips140-2/fip…