3-Project Manual.pdf

CITY OF WESTERVILLE

PARKS & RECREATION DEPARTMENT

Project Manual for the

Community Center 2026 Roof Replacement

Project No. 2026-204

Project Type: Request for Bids (RFB)

Bid Closing Date and Time Wednesday, June 3, 2026

3:00 PM

Submit To:

Electronic Submissions https://westerville.bonfirehub.com/opportunities/228977

The Q&A period for this opportunity ends: 3:00 p.m. (local time) on Monday, May 18, 2026.

Substitution requests must also be submitted by 3:00 p.m. (local time) on Monday, May 18, 2026.

Point of Contact for Written Questions:

Matt Ulrey Parks & Facilities Superintendent Parks & Recreation Department Bids@westerville.org https://westerville.bonfirehub.com/opportunities/228977 mailto:Bids@westerville.org

COMMUNITY CENTER 2026 ROOF REPLACMENT

PROJECT NO. 2026-204

ADMINISTRATIVE OFFICIALS

Monica Dupee City Manager Matt Yoder Director of Finance Andrew Winkel Director of Law Dave Efland Director of Planning &

Development J.R. Fourqurean Director of Parks &

Recreation

MEMBERS OF COUNCIL

Megan Czako Council Chair Aaron Glasgow Vice-Chair David Grimes Mayor Kelley Stocker Vice-Mayor Daniela Beckett Member Jeff Washburn Member Kenneth L. Wright Member

April 30, 2026

350 N. CLEVELAND AVENUE

WESTERVILLE, OHIO 43082

TABLE OF CONTENTS

BIDDING REQUIREMENTS AND FORMS PAGE

BIDDERS CHECKLIST

NOTICE TO BIDDERS

INFORMATION TO BIDDERS

PREVAILING WAGE RATES

EXPERIENCE RECORD

SUBCONTRACTORS

BID GUARANTY ……. ...................................................................................................................... …22

RECOMMENDED BID GUARANTY FORM

BID SCHEDULE

CONTRACT FORMS PAGE

NONCOLLUSION AFFIDAVIT

PERSONAL PROPERTY TAX AFFIDAVIT

AGREEMENT

FISCAL OFFICER’S STATEMENT

PERFORMANCE BOND AND PAYMENT BOND

GENERAL PROVISIONS PAGE

101 DEFINITIONS AND TERMS

102 BIDDING REQUIREMENTS AND FORMS

103 AWARD AND EXECUTION OF CONTRACT

104 SCOPE OF WORK/CHANGES

105 CONTROL OF WORK

106 CONTROL OF MATERIAL

107 LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC

108 PROSECTION AND PROGRESS OF WORK

109 ACCEPTANCE, MEASUREMENT, AND PAYMENT

SPECIAL PROVISIONS PAGE

SP1 CONSTRUCTION SCHEDULE

SP2 DIGITAL VIDEO RECORDING

SUPPLEMENTAL SPECIFICATIONS PAGE

SECTION 01 10 00 SUMMARY

SECTION 01 20 00 PROJECT MEETINGS

SECTION 01 22 00 UNIT PRICES

SECTION 01 23 00 ALTERNATES

SECTION 01 25 00 CONTRACT MODIFICATION PROCEDURES

SECTION 01 29 00 PAYMENT PROCEDURES

SECTION 01 31 70 SPECIAL PROJECT CONDITIONS

SECTION 01 33 00 SUBMITTAL PROCEDURES

SECTION 01 42 00 REFERENCES

SECTION 01 50 00 CONSTRUCTION FACILITIES & TEMPORARY CONTROLS…………………….. 163

SECTION 01 63 10 SUBSTITUTIONS

SECTION 01 73 10 CUTTING AND PATCHING

SECTION 01 77 00 CLOSE OUT PROCEDURES

CONTRACTOR'S FIVE (5) - YEAR GUARANTEE

SECTION 04 01 20 MAINTENANCE OF UNIT MASONRY

SECTION 05 31 00 STEEL DECK

SECTION 06 10 00 ROUGH CARPENTRY

SECTION 07 13 36 KEE PRMA/IRMA

SECTION 07 53 23A ADHERED EPDM ROOFING

SECTION 07 62 00 SHEET METAL FLASHING AND TRIM

SECTION 07 72 00 ROOF ACCESSORIES

SECTION 07 92 00 JOINT SEALANTS

SECTION 09 90 00 PAINTING

SECTION 13 10 00 LIGHTING PROTECTION SYSTEM

SECTION 22 00 00 MECHANICAL PLUMBING/DRAIN CLEANING

SECTION 22 14 23 STORM DRAINAGE PIPING SPECIALTIES

SECTION 22 01 00 PLUMBING GENERAL PROVISIONS

SECTION 22 01 01 PLUMBING SUPPLEMENTAL GENERAL PROVISIONS

SECTION 22 03 00 PLUMBING BASIC MATERIALS AND METHODS

SECTION 22 07 00 PLUMBING INSULATION

SECTION 23 01 00 HVAC GENERAL PROVISIONS

SECTION 23 01 01 HVAC SUPPLEMENTAL GENERAL PROVISIONS

SECTION 23 02 00 HVAC DEMOLITION

SECTION 23 03 00 HVAC BASIC MATERIALS AND METHODS

SECTION 23 34 00 FANS

SECTION 26 01 00 ELECTRICAL GENERAL PROVISIONS

SECTION 26 01 01 ELECTRICAL SUPPLEMENTAL GENERAL PROVISIONS

SECTION 26 02 00 ELECTRICAL DEMOLITION

SECTION 26 03 00 ELECTRICAL BASIC MATERIALS AND METHODS

SECTION 26 03 10 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

SECTION 26 03 20 RACEWAYS, ENCLOSURES, AND PATHWAYS

SECTION 26 03 40 WIRING DEVICES

PLANS/DRAWINGS

(Bound separately and available on the City’s Bonfire portal in PDF format).

Bidding Requirements and Forms

BIDDING REQUIREMENTS

AND FORMS

BIDDERS CHECKLIST

BIDDERS are urged to complete this checklist to confirm that all required documents are included with their BID. Failure to submit the listed documents may result in disqualification of the BID.

Name Type # Files Requirement Included with BID

Provide Later

Bid Guaranty (Surety Company signature required)

File Type:

PDF (.pdf)

1 Required

Bid Schedule

(BIDDER

signature required)

File Type:

PDF (.pdf)

1 Required

Experience Record

File Type:

PDF (.pdf)

1 Optional (needed within two (2) business days of the closing time)

Subcontractors Form

File Type:

PDF (.pdf)

1 Optional (needed within two (2) business days of the closing time)

Noncollusion Affidavit

File Type:

PDF (.pdf)

1 Optional (needed prior to the issuance of the NOTICE

TO PROCEED)

Personal Property Tax Affidavit

File Type:

PDF (.pdf)

1 Optional (needed prior to the issuance of the NOTICE

TO PROCEED)

NOTICE TO BIDDERS

Bids for the construction of the Community Center 2026 Roof Replacement (Project No. 2026-204), will be received by the City of Westerville, Ohio until the closing date and time of 3:00 p.m. (local time) on Wednesday, June 3, 2026, and will be publicly opened and read immediately thereafter.

The WORK in accordance with the CONTRACT DOCUMENTS, dated April 30, 2026, and any addenda thereto, includes roof removal and replacement, walk pad installation, sheet metal removal and replacement, drain modification, ladder-up installation, guard railing, stair installation, masonry restoration, sealant removal and replacement, lightning protection replacement, mechanical modifications, electrical modifications, and related WORK.

ENGINEER’S ESTIMATE for the Base Bid: $2,718,000.00 ENGINEER’S ESTIMATE for the Alternate Bid: $250,200.00

Electronic CONTRACT DOCUMENTS are available at no cost via the CITY’s Euna/Bonfire Procurement Portal at: https://westerville.bonfirehub.com/opportunities/228977. Vendors new to the CITY’s Euna/Bonfire Procurement Portal will need to create a FREE Bonfire account.

A non-mandatory PREBID CONFERENCE will be held on Tuesday, May 12, 2026 at 10:00 a.m. (local time) for all BIDDERS. The conference will be held at the Westerville Community Center, 350 N. Cleveland Avenue, Westerville, Ohio 43082.

All bids must be accompanied by a BID GUARANTY. The recommended form of BID GUARANTY is a BID GUARANTY and CONTRACT Bond in the full amount of the bid, including all add alternates, as prescribed by Section 153.571 of the Ohio Revised Code. Other acceptable forms of BID GUARANTY include a bid bond equal to ten percent (10%) of the bid plus all add alternates. Bid security issued in bond form, shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said surety.

If the BID is accepted, a CONTRACT must be executed and a satisfactory Performance/Payment Bond furnished, conditioned according to law in the amount of one hundred percent (100%) of the CONTRACT price, within ten (10) days after notice of award. Sureties on all bonds must be satisfactory to the CITY.

The PROJECT is subject to Chapter 4115 of the Ohio Revised Code regarding Prevailing Rates of Wages.

No BIDDER may withdraw their BID for a period of 60 days after the actual BID closing date and time.

The CITY reserves the right not to award a contract and to reject any or all BIDS and to waive any informalities and irregularities. Subject to the right of the CITY not to award a contract and to reject any or all BIDS, the CITY will award a Contract to the BIDDER submitting the lowest and best BID, taking into consideration accepted alternates.

Point of Contact for Written Questions:

Matt Ulrey Parks & Facilities Superintendent Parks & Recreation Department

Bids@westerville.org

Advertise: April 30, 2026 mailto:Bids@westerville.org

INFORMATION TO BIDDERS

BIDDER EXPERIENCE

BIDDERS should possess a minimum of five (5) years of experience in roof removal and replacement and should have successfully completed at least one (1) comparable roof project.

Additionally, BIDDERS must be an authorized applicator of the IRMA roofing system manufacturer identified in their BID.

As part of the OWNER’s investigation to determine the lowest and best BID, the OWNER may require that the BIDDER submit warranty samples or other relevant manufacturer’s documentation for the roof system associated with their BID.

PREPARATION AND DELIVERY OF BIDS

BIDS will be received by the CITY of Westerville, Ohio herein called the OWNER, until the closing date and time of 3:00 p.m. (local time), Wednesday, June 3, 2026.

BIDS must be submitted in electronic format only in accordance with the below submission instructions.

Submission Instructions for Electronic BIDS

Electronic BIDS must be uploaded at:

https://westerville.bonfirehub.com/opportunities/228977

Please review the BIDDERS CHECKLIST and note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

You will not be able to prepare a submission unless you submit ‘Yes’ for your intent to Bid.

As uploading large documents may take significant time, depending on the size of the file(s) and Internet connection speed, it is recommended that the BIDDER allow sufficient time before closing time to begin the upload process and finalize their submission.

Each item of requested information will only be visible to the OWNER after the closing time.

The BIDDER will receive an email confirmation receipt with a unique confirmation number once they finalize their submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help with an Electronic Submission?

The City of Westerville uses a Euna/Bonfire portal for accepting BIDS digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission or contact the CITY’s Procurement Manager at Thomas.Patterson@westerville.org for general questions related to your submission.

General Instructions for Electronic BIDS

All BIDS must be submitted on the BID forms provided and receipt of any addenda should be indicated.

All blank spaces shall be filled in, in ink or typed, in figures. The BIDDER shall provide unit prices and/or lump sum prices on the BID SCHEDULE form. Each BIDDER must bid on all items and Alternates contained in the BID SCHEDULE. All BIDS not in conformity with this notice may be considered informal and may be rejected. Failure to furnish all information requested on the BID SCHEDULE or other documents requested may result in disqualification of the bid.

It is the sole responsibility of the BIDDER to see that their BID is received by the proper time.

BIDDERS are urged to submit with their BID a completed Experience Record form and completed Subcontractors form.

INTERPRETATION OF QUANTITIES

When Unit Prices are requested on the BID SCHEDULE, the quantities listed are to be considered approximate and are to be used only for the comparison of the BIDS and as a basis for computing amounts of security of penal sums of BONDS to be furnished. The unit prices to be tendered by the BIDDERS are to be tendered expressly for the scheduled quantities and they may be increased or decreased by duly authorized CHANGE ORDER.

Unless otherwise specified in the CONTRACT DOCUMENTS, the Lump Sum Prices and Unit Prices set forth shall include all trades, materials, supplies, tools, equipment, labor, expertise, supervision, delivery, services, installation, overhead, profit, and any other cost or expense, in connection with or incidental to, the performance of that portion of the WORK to which the prices apply.

Where there is a conflict between the Unit Price and the extension thereof, the Unit Price shall govern and the correct extension of such Unit Price shall be made and such corrected extension shall be used in comparing BIDS.

It is understood that the scheduled quantities of WORK to be done and materials to be furnished may increase, decrease or be deleted entirely after execution of the Agreement.

Payments, except for lump sum BIDS, and except for lump sum items in unit price BIDS, will be made to the CONTRACTOR for the actual quantities only of WORK performed or materials furnished in accordance with the CONTRACT DOCUMENTS.

The successful BIDDER will be further required to furnish the OWNER with a complete breakdown of the labor and material costs associated with unit prices and/or lump sum BID items, to the satisfaction of the ENGINEER, before beginning construction. The unit price and/or lump sum breakdown shall be in sufficient detail to provide a check of claims for partial payment requests.

mailto:support@gobonfire.com mailto:Thomas.Patterson@westerville.org

EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE

The BIDDER is required to examine carefully the site of the WORK, the BID SCHEDULE, PLANS and SPECIFICATIONS, and to read and acquaint oneself with the Agreement form for the WORK contemplated. The BIDDER, in submitting a BID, warrants that the BIDDER has investigated and is acquainted with the conditions to be encountered for performing the WORK including the character, quality, and quantities of WORK to be performed and materials to be furnished, and the requirements of the CONTRACT DOCUMENTS hereinafter defined. It is mutually agreed that submission of a BID shall be considered satisfied as to all the conditions which will affect the WORK.

INTERPRETATION

The CONTRACT DOCUMENTS contain the provisions required for the construction of the PROJECT.

Information obtained from an officer, agent, or employee of the OWNER or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve the CONTRACTOR from fulfilling any of the conditions of the CONTRACT.

If any person contemplating submitting a BID for the proposed PROJECT is in doubt as to the true meaning of any part of the CONTRACT DOCUMENTS, they may submit a written request for an interpretation thereof to either the Point of Contact identified in the CONTRACT DOCUMENTS or the Project Portal.

The Q&A period for this opportunity ends 3:00 p.m. (local time) on Monday, May 18, 2026. Substitution requests must also be submitted by 3:00 p.m. (local time) on Monday, May 18, 2026.

The person submitting the request will be responsible for its prompt delivery. Any interpretation of the CONTRACT DOCUMENTS will be made only by ADDENDUM duly issued, a minimum of 72 hours prior to the BID closing date and time. The CITY will endeavor to have a copy of such ADDENDUM delivered to each person receiving a set of CONTRACT DOCUMENTS; however, it is ultimately the BIDDER’s responsibility to check the CITY’s Euna/Bonfire Procurement Portal (https://westerville.bonfirehub.com/opportunities/228977) for verification of any issued addenda. The awarding authority will not be responsible for any other explanations or interpretations of the

CONTRACT DOCUMENTS.

DUTY TO NOTIFY THE CITY OF ERRORS

BIDDERS shall promptly notify the CITY of errors and omissions in the CONTRACT DOCUMENTS which the BIDDER discovers in the exercise of ordinary and reasonable care. The BIDDER’s notification shall be made by submitting a written request for interpretation in accordance with the above paragraph.

The BIDDER’s duty to disclose errors and omissions is not only a bidding requirement but is also a legal requirement that cannot be ignored.

Failure to provide the required notification prior to the BID closing date and time shall constitute a waiver by the CONTRACTOR and shall not obligate the CITY for any costs based upon any apparent or patent ambiguity arising from insufficient data or obvious errors in the CONTRACT DOCUMENTS.

Knowingly withholding information regarding an error or omission in the CONTRACT DOCUMENTS, or intentionally misrepresenting an item of WORK for financial or competitive gain, may result in civil or criminal penalties.

REJECTION OF UNBALANCED BID

The BIDDER is required to BID each item as indicated in THE CONTRACT DOCUMENTS. The CITY reserves the right to reject any materially unbalanced BID. A “materially unbalanced bid” is a BID that contains lump sum or unit prices that do not reflect reasonable labor, equipment, and material costs plus a reasonable proportionate share of overhead and other indirect costs and anticipated profit, and the CITY determines that the Bid may not be in the best interest of its citizens.

BID GUARANTY

All bids must be accompanied by a BID GUARANTY. The recommended form of BID GUARANTY is a BID GUARANTY and CONTRACT Bond in the full amount of the bid, including all add alternates, as prescribed by Section 153.571 of the Ohio Revised Code. Other acceptable forms of BID GUARANTY include a bid bond equal to ten percent (10%) of the bid plus all add alternates. Bid security issued in bond form, shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said surety.

WITHDRAWAL OF BIDS PRIOR TO CLOSING DATE AND TIME

Any BID may be withdrawn prior to the above scheduled closing date and time for the submission of BIDS or authorized postponement hereof. Any BID received after the time and date specified shall not be considered.

WITHDRAWAL OF BIDS AFTER CLOSING DATE AND TIME

If for any reason, other than as authorized by the Ohio Revised Code, the BIDDER fails to enter into a CONTRACT, and the CITY awards the CONTRACT to the next lowest BIDDER, the BIDDER and the surety on the BIDDER’s bond are liable to the CITY for the difference between the bid and that of the next lowest bidder, or for a penal sum not to exceed ten percent (10%) of the amount of the bond, whichever is less. If the CITY does not award the CONTRACT to the next lowest BIDDER but resubmits the PROJECT for bidding, the BIDDER failing to enter into the CONTRACT and the surety on the BIDDER’s bond, except as provided in the Ohio Revised Code, are liable to the CITY for a penal sum not to exceed ten percent (10%) of the amount of the BID or the costs in connection with the resubmission of printing new CONTRACT DOCUMENTS, required advertising, and printing and mailing notices to prospective bidders, whichever is less.

PUBLIC OPENING OF BIDS

BIDS will be publicly opened and read immediately after the deadline for the submission of BIDS.

BIDDERS, their authorized agents, other interested parties, and the general public are invited to be present. The public opening of bids will be held at the Westerville City Hall, located at 21 S. State Street, Westerville, Ohio 43081. The public opening will also be shared online via Google Meet. Instructions for joining the Google Meet session will be posted to the City’s website in advance of the public opening.

CONSIDERATION OF BIDS AND AWARD OF CONTRACT

The OWNER shall make such investigations as the OWNER deems necessary to determine the lowest and best BIDDER to perform the WORK. The BIDDER shall furnish to the OWNER all such information and data for this purpose as the OWNER may request. In determining the award, consideration, among other items, will be given to (a) whether BIDDER maintains a permanent place of business, (b) suitability of the BIDDER’S plant and equipment for the WORK, including the amount of subcontracted WORK, (c) BIDDER’S financial status and organization, (d) BIDDER’S record of experience and performance in constructing improvements of this type and (e) lowest BID. The OWNER, in its discretion, may consider and give such weight to these criteria as it deems appropriate. The OWNER reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein.

As part of the OWNER’S investigation, the OWNER requires that the BIDDER submit a completed Experience Record form and Subcontractors form. BIDDERS are urged to include a completed Experience Record form and Subcontractors form with their BID. If not included with the BID, a completed Experience Record form and Subcontractors form shall be submitted to the CITY within two (2) business days of the BID Closing Date and Time.

As part of the OWNER’s investigation, the OWNER may require that the BIDDER submit a complete breakdown of the labor and material costs associated with unit prices and/or lump sum BID items.

As part of the OWNER’s investigation, the OWNER may require that the BIDDER submit warranty samples or other relevant manufacturer’s documentation for the roof systems associated with their

BID.

If alternative bid items are listed in the BID SCHEDULE, the OWNER shall determine the Alternate Items so selected by the OWNER in determining the lowest and best BID. The OWNER reserves the right not to award a contract and to reject any and all BIDS.

In the event that only one (1) lowest and best BID is received, the OWNER reserves the right to establish a fair and reasonable price with the lowest and best BIDDER.

In the event that two (2) or more identical low BIDS are received from potential BIDDERS, the OWNER reserves the right to award the CONTRACT in any manner deemed in the best interest of its citizens or the OWNER may request the submission of a Best and Final Offer from the identical BIDDERS to determine the lowest and best BIDDER.

The OWNER may waive any informalities or minor defects or reject any and all BIDS. The OWNER may hold the BIDS for 60 days after the actual BID Closing Date and Time, and may award the CONTRACT at any time during that period. Should there be reasons why the CONTRACT cannot be awarded within the specified period; the time may be extended by mutual agreement between the OWNER and the

BIDDER.

CANCELLATION OF AWARD

The CITY may cancel a CONTRACT award at any time before all parties sign the CONTRACT without liability to the CITY.

RETURN OF BID GUARANTY

The CITY will retain all bid securities until the CONTRACT has been executed by all parties and the NOTICE TO PROCEED has been issued.

CONTRACT PERFORMANCE BOND AND PAYMENT BOND

A Performance Bond and Payment Bond, each meeting the requirements of Sections 153.54, 153.57, and 153.571 of the Ohio Revised Code, with a Surety qualified to do business in the State of Ohio will be required for the faithful performance of the WORK.

EXECUTION OF CONTRACT

The BIDDER to whom the CONTRACT shall be awarded will be required to execute 2 copies of the CONTRACT on the form included in the CONTRACT DOCUMENTS and to furnish insurance certificates and Workers Compensation certificates as required.

The successful BIDDER will be required to execute and submit the following completed forms, as included in the CONTRACT DOCUMENTS, prior to the issuance of the NOTICE TO PROCEED:

Noncollusion Affidavit and Personal Property Tax Affidavit. BIDDERS are urged to include these documents in their BID.

The NOTICE TO PROCEED shall be issued within 60 days of the execution of the Agreement by the OWNER. Should there be reasons why the NOTICE TO PROCEED cannot be issued within such period;

the time may be extended by mutual agreement between the OWNER and CONTRACTOR. If the NOTICE TO PROCEED has not been issued within a 60-day period or within the period mutually agreed upon, the CONTRACTOR may terminate the Agreement, by duly executed WRITTEN NOTICE without further liability on the part of either party.

FAILURE TO EXECUTE CONTRACT

In case of the BIDDER’s refusal or failure to execute the Contact within ten (10) days after its receipt of formal notice of award, BIDDER may be considered to have abandoned all rights and interests in the award, and the BIDDERS’s BID GUARANTY may be declared forfeited to the OWNER. The award may then be made to the next lowest and best BIDDER or the work re-advertised for BIDS as the OWNER may elect.

RESPONSIBILITY TO GENERAL PUBLIC

To the extent authorized by law, CONTRACTOR shall indemnify and hold harmless the CITY, its officers, elected officials, agents and employees from and against all claims, damages, losses and expenses including attorney’s fees arising out of or resulting from the CONTRACTOR’s performance, provided that any such claims, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom;

and is caused in whole or in part by any negligent or willful act or omission of the CONTRACTOR, subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.

CONTRACTOR agrees that in the hiring of employees for the performance of work under this CONTRACT or any subcontract, no CONTRACTOR, subcontractor, or any person acting on their behalf shall, by reason of race, color, religion, sex, national origin, age, familial status, military status, disability, pregnancy, sexual orientation, gender identity, or gender expression, or any prohibition provided by federal or state law, discriminate against any citizen of the State in the employment of labor or workers who are qualified and available to perform the work to which the employment relates, nor shall the CONTRACTOR, subcontractor, or any person acting on their behalf, in any manner, discriminate against or intimidate any employee hired for the performance of work under the CITY’s CONTRACT on account of race, color, religion, sex, national origin, age, familial status, military status, disability, pregnancy, sexual orientation, gender identity, or gender expression, or any prohibition provided by federal or state law.

INSURANCE

The CONTRACTOR and the CONTRACTOR’S subcontractors shall secure and maintain Liability and Property Damage Insurance (1) in an amount not less than One Million Dollars ($1,000,000) for bodily injuries, including wrongful death, to any one person, subject to the same limit for each person, in an amount not less than Two Million Dollars ($2,000,000) for bodily injury damages for any one accident;

and (2) in an amount not less than One Million Dollars ($1,000,000) for property damages on account of one accident and in an amount not less than Two Million Dollars ($2,000,000) for damages for all accidents. Greater amounts shall apply, where required by law. If the CONTRACTOR and the CONTRACTOR’S subcontractors maintain higher limits than the minimums shown above, the CITY shall be entitled to coverage for the higher limits.

The Insurance policies secured in compliance with the above requirements shall be with acceptable insurance companies authorized to do business in the State of Ohio and shall bear endorsements extending automatic coverage on all operations of the CONTRACTOR incidental to the performance of the WORK to be done under this CONTRACT, whether such operations are listed in the insurance contracts or not, and whether the WORK is being done at the site of the project or not. The OWNER shall be named as an additional insured. The CONTRACTOR will be required to submit a Certificate of Insurance and a current Worker’s Compensation Certificate to the OWNER prior to the execution of the Agreement.

COMPLIANCE WITH APPLICABLE LAWS

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the PROJECT shall apply to the CONTRACT throughout.

In performing the WORK, CONTRACTOR shall comply with all applicable laws, rules, regulations, codes and ordinances, including but not limited to the U.S. Department of Labor “Safety and Health Regulations for Construction” identified as Chapter XVII of Title 29, Code of Federal Regulations (CFR) Part 1926 (formerly Part 1518) and subsequent amendments.

The CONTRACTOR agrees that it is currently in compliance and will continue to adhere to the requirements of the Ohio Ethics Law as provided in Section 102.03 and 102.04 of the Ohio Revised Code.

DUTY TO NOTIFY THE CITY OF CYBERSECURITY INCIDENTS

CONTRACTOR shall promptly notify the City of any actual or suspected cybersecurity incident, data breach, security incident, or unauthorized access, use, or disclosure involving any data or information provided by the CITY or generated in connection with the performance of this CONTRACT. Such notice shall be provided as soon as practicable and in no event later than three (3) calendar days after discovery of the breach or incident. CONTRACTOR shall cooperate fully with the CITY in investigating and mitigating the effects of any such breach or incident and shall bear all costs associated with the incident, including any notifications, remediation, and compliance required under applicable law.

SALES AND INCOME TAXES

Materials to be incorporated in the WORK may be purchased by the CONTRACTOR free of Ohio State sales tax.

The successful BIDDER will be required to withhold all CITY income taxes due or payable under the provisions of the Income Tax Ordinance, for wages, salaries, and commissions paid to its employees and further agrees that any of its subcontractors shall be required to agree to withhold any such CITY income taxes due under said chapter for services performed under this CONTRACT.

WORK SCHEDULES

All work schedules must be presented to the ENGINEER’S office a minimum of one week prior to the pre-construction meeting. Any deviations from the work schedule submitted to the ENGINEER’S office must be acceptable to the ENGINEER.

PUBLIC RECORDS

In entering into a contract with the CITY of Westerville, Ohio (or responding to a CITY solicitation), all BIDDERS are hereby notified that all BIDs, proposals, quotations, RFI responses, agreements, invoices, correspondence and any other documents submitted to the CITY become public property and are subject to public disclosure in accordance with Ohio Public Records Law. All public records will be made available upon request, at the earliest time permitted by law.

PREVAILING WAGES

Attention is called to the prevailing rate of wages to be paid labor on public improvements as ascertained by the Department of Industrial Relations, State of Ohio.

PREVAILING WAGE RATES

The CONTRACTOR, all SUBCONTRACTORS and all applicable Suppliers shall comply with the requirements of the Ohio Revised Code Chapter 4115 and the Ohio Administrative Rules and regulations 4101:9-4 and shall pay each laborer, worker and mechanic employed by the CONTRACTOR not less than the prevailing rate of wages as determined by the Ohio Department of Commerce.

The CONTRACTOR shall coordinate, compile and submit to the OWNER all documentation as and when required to comply with the requirements of the Ohio revised Code Chapter 4115 and the Ohio Administrative Rules and regulations 4101:9-4 for the CONTRACTOR and all SUBCONTRACTORS.

If a CONTRACTOR or SUBCONTRACTOR sublets the CONTRACT, it shall notify the OWNER at the time the CONTRACT is sublet. The CONTRACTOR or SUBCONTRACTOR shall require the contracting party to pay not less than the prevailing rate of wages and to comply with the requirements of the Ohio Revised Code Chapter 4115 and the Ohio Administrative Rules and Regulations 4101:9-4. Such contracting party shall not further sublet the CONTRACT without requiring its SUBCONTRACTORS to meet the same requirements.

The OWNER shall notify only the CONTRACTOR under a CONTRACT with the OWNER for a public improvement of any changes in the Prevailing Wage Rates. The CONTRACTOR shall then notify all SUBCONTRACTORS of changes in the Prevailing Wage Rates within seven business days of receipt from the OWNER.

The CONTRACTOR, all SUBCONTRACTORS and all applicable suppliers shall provide the OWNER with its address, phone number, fax number, contact person, and e-mail address prior to the commencement of WORK on the project.

Failure to comply with these requirements may delay progress payments to the CONTRACTOR. Final payment to the CONTRACTOR will be held until full compliance with the Ohio Revised Code Chapter 4115 and the Ohio Administrative Rules and Regulations 4101:9-4 has been met.

Please reference the project listing on the City’s Bonfire portal for the prevailing wage rates. These rates are provided in PDF format.

EXPERIENCE RECORD

As part of the OWNER’S investigation to determine the lowest and best BID, the BIDDER is required to provide detailed information on the forms herein, or on a sheet attached to this page, evidence of the BIDDER’S responsibility, experience, skill, and financial standing to complete this CONTRACT in the time allotted. The OWNER may make other such investigations to determine the ability of the BIDDER to perform the WORK. BIDDERS are urged to include a completed Experience Record form with their BID. If not included with the BID, a completed Experience Record form shall be submitted to the CITY within two (2) business days of the BID Closing Date and Time.

1. Manufacturer of the IRMA Roof System included in the BID (only One (1) manufacturer should be listed)

As part of the OWNER’s investigation, the OWNER may require that the BIDDER submit warranty samples or other relevant manufacturer’s documentation for the roof system associated with their

BID.

2. List similar projects (a minimum of 5 roof projects is requested; please show experience with IRMA roof systems). Include the following:

Name of Project #1:

Project Location:

Project Description:

Roof System Manufacturer:

Original Completion Date:

Final Completion Date:

Original Contract Amount:

Final Contract Amount:

Project Owner:

Owner’s Contact Name:

Owner’s Contact Phone:

Owner’s Email Address:

Name of Project #2:

Final Completion Date:

Original Contract Amount:

Final Contract Amount:

Project Owner:

Owner’s Contact Name:

Name of Project #3:

Final Completion Date:

Original Contract Amount:

Final Contract Amount:

Project Owner:

Owner’s Contact Name:

Name of Project #4:

Final Completion Date:

Original Contract Amount:

Final Contract Amount:

Project Owner:

Owner’s Contact Name:

Name of Project #5:

Final Completion Date:

Original Contract Amount:

Final Contract Amount:

Project Owner:

Owner’s Contact Name:

Owner’s Contact Phone:

EXPERIENCE RECORD CONTINUED

4. List all current and uncompleted private and public work including the following information:

Name of Project:

Proposed Completion Date:

Original Contract Amount:

Estimated Final Contract Amount:

Project Owner:

Owner’s Contact Name:

Original Contract Amount:

Estimated Final Contract Amount:

Project Owner:

Owner’s Contact Name:

Original Contract Amount:

Estimated Final Contract Amount:

Project Owner:

Owner’s Contact Name:

SUBCONTRACTORS

As part of the OWNER’S investigation to determine the lowest and best BID, the BIDDER is required to state the proposed SUBCONTRACTORS to be utilized in the WORK. BIDDERS are urged to include a completed Subcontractors form with their BID. If not included with the BID, a completed Subcontractors form shall be submitted to the CITY within two (2) business days of the BID Closing Date and Time.

Any changes from the listed SUBCONTRACTORS should be communicated to the OWNER in writing.

The OWNER reserves the right, in its sole discretion, to reject a proposed SUBCONTRACTOR. The following information shall be provided:

Name of Firm:

Proposed Subcontracted Work:

Subcontractor Owner’s Name:

Subcontractor Address:

Subcontractor Telephone:

Subcontracted Dollar Amount:

Subcontracted Percentage:

Subcontractor Owner’s Name:

Subcontractor Address:

Subcontractor Telephone:

Subcontractor Owner’s Name:

Subcontractor Address:

Subcontractor Telephone:

BID GUARANTY

All bids must be accompanied by a BID GUARANTY. The recommended form of BID GUARANTY is a BID GUARANTY and CONTRACT Bond in the full amount of the bid, including all add alternates, as prescribed by Section 153.571 of the Ohio Revised Code. Other acceptable forms of BID GUARANTY include a bid bond equal to ten percent (10%) of the bid plus all add alternates. Bid security issued in bond form, shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said surety.

RECOMMENDED BID GUARANTY FORM

(Form of combined Bid Guaranty and Bond prescribed by Ohio Revised Code Section 153.571)

KNOW ALL PERSONS BY THESE PRESENTS, that we, the undersigned , as Principal, at (Address) and (licensed to do business and execute bonds in the State of Ohio) as Surety, are hereby held and firmly bound unto the City of Westerville, Ohio, as Obligee in the penal sum of the dollar amount of the bid submitted by the Principal to the Obligee on , 20 , to undertake the project known as Community Center 2026 Roof Replacement (Project No. 2026-204). The penal sum referred to herein shall be the dollar amount of the Principal’s bid to the Obligee, incorporating any additive or deductive alternate bids made by the Principal on the date referred to above to the Obligee, which are accepted by the Obligee. In no case shall the penal sum exceed the amount of dollars ($ ). (If the foregoing blank is not filled in, the penal sum will be the full amount of the principal’s bid, including alternates. Alternatively, if the blank is filled in, the amount stated must not be less than the full amount of the bid including alternates, in dollars and cents. A percentage is not acceptable.) For the payment of the penal sum well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns.

THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, that whereas the above named Principal has submitted a bid on the above referenced project;

NOW, THEREFORE, if the Obligee accepts the Bid of the Principal, and the Principal fails to enter into a proper CONTRACT in accordance with the Bid, Plans, Specifications, details, and bills of material; and in the event the Principal pays to the Obligee the difference, not to exceed ten percent of the penal sum hereof between the amount specified in the Bid and such larger amount for which the Obligee may in good faith CONTRACT with the Bidder determined by the Obligee to be the next lowest responsive and responsible to perform the Work covered by the Bid; or in the event the Obligee does not award the CONTRACT to such next lowest responsive and responsible Bidder and resubmits the Project for bidding, the Principal pays to the Obligee the difference not to exceed ten percent of the penal sum hereof between the amount specified in the Bid, or the costs, in connection with the resubmission, of printing new CONTRACT DOCUMENTS, required advertising and printing and mailing notices to prospective Bidders, whichever is less, then this obligation shall be null and void, otherwise to remain in full force and effect. If the Obligee accepts the Bid of the Principal, and the Principal, within 10 days after the awarding of the CONTRACT, enters into a proper CONTRACT and executes the Agreement Form in accordance with the CONTRACT DOCUMENTS, including without limitation the Bid, Plans, Specifications, details, and bills of material, which said CONTRACT is made a part of this Bond the same as though set forth herein; and

NOW ALSO, IF THE SAID Principal shall well and faithfully perform each and every condition of such CONTRACT; and indemnify the Obligee against all damage suffered by failure to perform such CONTRACT according to the provisions thereof and in accordance with the CONTRACT DOCUMENTS, including without limitation Plans, Specifications, details, and bills of material therefore; and shall pay all lawful claims of Subcontractors, Material Suppliers and laborers for labor performed and materials furnished in the carrying forward, performing or completing of said CONTRACT; we, agreeing and assenting that this undertaking shall be for the benefit of any Subcontractor, Material Suppliers or laborer having a just claim, as well as for the Obligee herein; then this obligation shall be void;

otherwise the same shall remain in full force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the penal amount of this obligation as herein stated.

THE SAID Surety hereby stipulates and agrees that no modifications, omissions or additions, in or to the terms of said CONTRACT, the Work thereunder or the CONTRACT DOCUMENTS, including without limitation the Plans and Specifications, therefore, shall in any way affect the obligations of said Surety on its bond, and it does hereby waive notice of any such modifications, omissions or additions in or to the terms of the CONTRACT, the Work, or the CONTRACT DOCUMENTS, including without limitation the Plans and Specifications.

SIGNED AND SEALED this day of , 20 .

Principal:

Surety:

By:

By:

Title:

Surety Company Address:

Surety Agent ‘s Address:

BID SCHEDULE

Community Center 2026 Roof Replacement Project No. 2026-204

TO THE CITY OF WESTERVILLE, OHIO, having carefully examined the site of the work, the PLANS, SPECIFICATIONS, SUPPLEMENTAL SPECIFICATIONS, and other bidding documents, and being familiar with all of the conditions surrounding the construction of the proposed PROJECT including the availability of materials and labor, BIDDER hereby agrees to perform all WORK in strict accordance with the CONTRACT DOCUMENTS to the complete satisfaction of the City, within the time specified for the lump sum and unit prices set forth below. The wording on the BID SCHEDULE shall be used throughout, without change, alteration, or addition.

Words take precedence over figures in all items. All BIDDERS must complete all BASE BID and ALTERNATE BID items.

The BASE BID and ALTERNATE BID items are lump sum bids. The lump sum prices set forth shall include, but are not limited to, all trades, materials, supplies, tools, equipment, labor, expertise, supervision, delivery, services, installation, incidentals, overhead, profit, and appurtenances necessary for the performance of the work to which the prices apply.

BIDDER MUST SIGN THIS BID SCHEDULE – SIGNATURE LINE ON PAGE 27

ADDENDUM ACKNOWLEDGEMENT

BIDDER acknowledges the receipt of the following ADDENDUM(s):

BASE BID

The BIDDER agrees to perform all the WORK described in the CONTRACT DOCUMENTS for the following Lump Sum Price.

BASE BID: (Single Prime General Contact Lump Sum for the Community Center 2026 Roof Replacement) ...................................................................................... $

(In Figures) and /100 dollars (In Words)

ALTERNATE BID

The BIDDER agrees to perform all the WORK described in the CONTRACT DOCUMENTS for the following Lump Sum Price.

ALTERNATE BID: (Lump Sum ADD for the Alternate Bid) .................................. $ (In Figures) and /100 dollars (In Words)

UNIT PRICE (to be used for increases or decreases as authorized by CHANGE ORDER)

BIDDER has included Base Quantities of Unit Price Items in the BASE BID, as required by the CONTRACT DOCUMENTS. For changing quantities of WORK outside the Scope of Work, the BIDDER proposes to furnish all trades, materials, supplies, tools, equipment, labor, expertise, supervision, delivery, services, installation, incidentals, overhead, profit, and appurtenances necessary to perform the unit of WORK, complete as described in the CONTRACT DOCUMENTS, at the Unit Prices set forth below:

UNIT PRICE ITEM I: (Preparation and Coating of Rusted Steel Deck)

$ / Square Foot

Detailed Description: Provide a Unit Price for the preparation and coating of rusted steel deck per specification. Provide the following square feet of metal deck preparation and rust inhibitive painting in the BASE BID, which will be increased or decreased by the unit price with the OWNER’s prior approval.

a. Roof B - 3,000 sf

b. Roof E - 290 sf

c. Roof F - 400 sf

d. Roof H - 300 sf

e. Roof H1 - 10 sf

UNIT PRICE ITEM II: (Remove and Replace Deteriorated Deck)

$ / Square Foot

Detailed Description: Provide a Unit Price to remove and replace deteriorated deck per Section 05 31 00 Steel Deck. Within the BASE BID, include the following quantities of deck to be removed and replaced. These quantities will be adjusted (increased or decreased) by the unit price with the OWNER’s prior approval.

a. Roof B - 300 sf

b. Roofs E - 30 sf

c. Roof F - 40 sf

d. Roof H - 25 sf

e. Roof H1 - 5 sf

UNIT PRICE ITEM III: (Replacement of Broken Roof Drains)

$ / Each

Detailed Description: Provide a Unit Price for the replacement of broken roof drains, grind out any portion of the bowl extending above the top of the roof deck, and install new inserts drain at that location as part of change orders based on unit costs only.

By submission of this BID, each BIDDER certifies, and in case of a joint BID, each party thereto certifies as to their own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor.

BIDDER hereby agrees to commence WORK under this CONTRACT on or after a date to be specified in the NOTICE TO PROCEED and to fully complete the PROJECT on or before December 4, 2026. BIDDER further agrees to pay liquidated damages as provided in Section 108.07 of the General Provisions.

BIDDER COMPANY NAME (Type/Print): ___________________________________________________

ADDRESS (Type/Print): ________________________________________________________________

NAME (Type/Print): ___________________________________________________________________

SIGNATURE:_______________________________________________________

TITLE (Type/Print):___________________________________

PHONE NUMBER:___________________________________ FAX NUMBER:____________________

E-MAIL ADDRESS:_____________________________________________________________________

BIDDER’S WEBSITE:_________________________________________________________

DATE SIGNED:____________________________

END OF BID SCHEDULE

Contract Forms

CONTRACT

FORMS

NONCOLLUSION AFFIDAVIT

State of:

County of:

BID Identification: Community Center 2026 Roof Replacement, Project No. 2026-204

CONTRACTOR:

Being first duly sworn, deposes as says that he/she is:

of (sole owner, a partnership, president etc.) (name of company) the party making the foregoing BID; that such BID is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that such BID is genuine and not collusive or sham; that said BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham BID, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham BID, or that anyone shall refrain from bidding; that said BIDDER has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the BID price of said BIDDER or of any other BIDDER, or to fix any overhead, profit, or cost element of such BID price, or of that of any other BIDDER, or to secure any advantage against the OWNER awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such BID are true; and, further, that said BIDDER has not, directly or indirectly, submitted his BID price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, BID depository, or to any member or agent thereof, or to any other individual except to such person or persons as have a partnership or other financial interest with said BIDDER in its general business.

Signed:

Subscribed and sworn to before me this

Day of , 20

Seal of Notary

PERSONAL PROPERTY TAX AFFIDAVIT

FOR

THE CITY OF WESTERVILLE, OHIO

(SECTION 5719.042 ORC)

Re: Community Center 2026 Roof Replacement, Project No. 2026-204

To: Director of Finance, City of Westerville, Ohio

State of:

County of:

By (Bidder):

Address:

Affiant:

Title:

being first duly sworn, says that on , it (check at left of paragraph 1 or 2; if 2, fill in the appropriate data):

1. Was not charged with any delinquent personal property taxes on the general tax list of personal property of Franklin and Delaware Counties

2. Was charged with delinquent personal property taxes on the general tax list of personal property of Franklin and/or Delaware Counties and the amount due and unpaid delinquent taxes, penalties, and interest are:

Tax Penalties Interest

FRANKLIN COUNTY $ $ $

DELAWARE COUNTY $ $ $

That this Affidavit shall be incorporated into the Contract between the undersigned and the City of Westerville.

Signed:

Subscribed and sworn to before me this

Day of , 20

Seal of Notary

AGREEMENT

THIS AGREEMENT, made this _____ day of _________ 2026, by and between the City of Westerville, hereinafter called “CITY” or “OWNER” and ________________________________________________ doing business as (individual, partnership, or corporation) hereinafter called “CONTRACTOR.”

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. The CONTRACTOR will commence and complete the construction of the Community Center

2026 Roof Replacement, Project No. 2026-204.

2. The CONTRACTOR will furnish all of the material supplies, tools, equipment, labor, and other services necessary for the construction and completion of the PROJECT described herein.

3. The CONTRACTOR will commence the WORK required by the CONTRACT DOCUMENTS on or after the date specified in the NOTICE TO PROCEED and will fully complete the PROJECT on or before December 4, 2026, unless the period for completion is extended otherwise by the

CONTRACT DOCUMENTS.

4. The CONTRACTOR agrees to perform all of the WORK described in the CONTRACT

DOCUMENTS and comply with the terms therein for the sum of $___________________ subject to additions and deductions by CHANGE ORDERS.

5. The term “CONTRACT DOCUMENTS” means and includes the following:

(A) Bidding Requirements and Forms including Bidders Checklist, Notice to Bidders, Information to Bidders, Prevailing Wage Rates & Affidavit, Experience Record, Subcontractors, Bid Guaranty, Recommended Bid Guaranty Form, and Bid Schedule;

(B) Contract Forms including Noncollusion Affidavit, Personal Property Tax Affidavit, Agreement Fiscal Officer's Statement, Performance Bond…