3-Procurement - LMCO ban the box.pdf
PDF 188 KB Posted
- Attached to
- HR Health & Safety Lab Services
- Solicitation number
- RFP260200
- Issued by
- Bath County, Kentucky
About this file
This is a policy certification document from the Louisville Metro Government establishing compliance requirements for vendors under Louisville Metro Codified Ordinance (LMCO) Section 112.30, which prohibits discriminatory hiring practices against persons with prior criminal convictions. The certification applies to all vendors seeking to conduct business with Louisville Metro Government and requires that vendors not include criminal history inquiries or "box" questions on initial employment applications unless required by state or federal law. The policy establishes criminal history standards as evaluation criteria in contract award decisions, and the City retains authority to deny, rescind, revoke, terminate, or decline to renew contracts with vendors found non-compliant.
The ordinance provides seven exceptions to the ban-the-box requirement, including positions involving cash handling exceeding $500, access to confidential information such as social security numbers or financial data, unsupervised access to minors or vulnerable populations, unsupervised home access, positions required by law to conduct background checks, positions prohibited by federal, state, or local law from hiring individuals with felonies, and sole source contracts. Vendors must certify their compliance status and indicate which, if any, exceptions apply by checking corresponding boxes on the certification form. The document includes signature lines for the contractor's authorized official, legal company name, and date, with all seven exception checkboxes marked as "Off" on the provided example, indicating no exceptions claimed.
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Text version
LOUISVILLE METRO CODIFIED ORDINANCE POLICY CERTIFICATIONS
Prohibiting The City or Its Vendors from Engaging in Certain Hiring Policies and Practices Against Persons Previously Convicted of Crimes
The Louisville Metro Government, in Louisville Metro Codified Ordinance (“LMCO”) Section 112.30, prohibited vendors from engaging in certain practices against persons previously convicted of crimes.
Specifically, per LMCO 112.30(D):
(1) Vendors who apply for business with the City must follow the practice that initial vendor employment applications not contain a "box" or a question of inquiry on the initial application regarding an applicant's prior criminal history and applicants shall not be required to check or otherwise fill in a "box" or respond to an inquiry regarding an applicant's prior criminal history on the vendor's initial employment application, unless as otherwise provided by or required by state and federal law.
(2) The standards established in this chapter and the criminal history policies shall be a part of the evaluation criteria when awarding City contracts. The City shall retain at all times the authority to deny, rescind, revoke, terminate or not renew a contract with a vendor for failing to comply with the standards established in this section.
Exceptions. The requirements under this section are not applicable under certain conditions. Please indicate if one or more of the following conditions apply:
1. Vendor employees are involved with the transfer and handling of cash amounts in excess of
$500 or that involve major fiduciary responsibilities (e.g. employees charged with investing funds, accounting, auditing, etc.)
2. Vendor employees are involved with access to confidential information, including but not limited to, social security numbers, bank account information, credit card information, or other combination of information that could be used for identity theft or related criminal activity.
3. Vendor employees are involved or may involve unsupervised access to children or minors under the age of 16, developmentally disabled persons or vulnerable adults.
4. Vendor employs positions with unsupervised access to homes of residents, in which they work alone without direct supervision, or they do not work in pairs or in teams of employees.
5. Employment positions or categories as may be required by law.
6. Vendor is prohibited by federal, state and/or local law from hiring an individual with a felony, which requires an applicant's conviction history.
7. Vendor is engaging with Louisville Metro Government through a sole source contract.
, affirms that it follows the practice set forth in LMCO
112.30 or that an exception applies as indicated herein. In addition, the Contractor understands and agrees that the provisions of LMCO 112.30(D)(2), applies to this certification.
Signature of Contractor’s Authorized Official
Name and Title of Contractor’s Authorized Official
Date
| Name and Title of Contractors Authorized Official: |
| Date: |
| Check Box #1: Off |
| Check Box #2: Off |
| Check Box #3: Off |
| Check Box #4: Off |
| Check Box #5: Off |
| Check Box #6: Off |
| Check Box #7: Off |
| Legal Name of Responding Company: |
File details come from the government source that posted it. Updated .