3-New Vendor Request Form.pdf

This is a New Vendor Request Form used by Los Fresnos Consolidated Independent School District (LFCISD) in Texas to onboard vendors for procurement purposes. The form facilitates the addition of new vendors to the district's approved vendor list across multiple cooperative purchasing programs, including Region I, Region II (Goodbuy), Buyboard, OMNIA, DIR, TXMAS, and other established consortiums. The form requires complete legal company information, federal tax identification, contact details, and the requestor must identify the specific cooperative contract or program under which the vendor will be utilized. Requestors must provide justification for adding the new vendor and identify which approved vendors were contacted prior to requesting an unapproved vendor.

For purchases exceeding $10,000 from unapproved vendors, the district requires submission of a Purchasing Justification Form along with three competitive quotes or shopping cart comparisons. Supporting documentation must accompany the request, including a current W-9 form (no more than one year old), vendor certifications, conflict of interest questionnaires (Form CIQ), and Form 1295 if federal funds are involved. The estimated purchase amount must be stated on the form, and completed packets should be submitted to the district's purchasing office at purchasing@lfcisd.net. The form does not establish specific contract terms, pricing, or renewal options, as it functions as an intake mechanism for vendor qualification rather than a procurement solicitation for specific services.