3-ITQ-22600140 - RFQ Scope of Work - MCT MCT Trails Promo Items.pdf
PDF 167 KB Posted
- Attached to
- MCT and MCT Trails promotional items
- Solicitation number
- ITQ-22600140
- Issued by
- Lasalle County, Illinois
About this file
This is a Scope of Work document for the Agency for Community Transit (ACT) regarding the procurement of promotional items for MCT and MCT Trails for 2026. The solicitation requires vendors to produce, print, finish, and deliver ten distinct promotional item categories with specified quantities totaling approximately 4,500 units. The items include MCT sunglasses (500 units), bus squeeze toys (500 units), fold-up frisbees with pouches (500 units), mood pencils (1,000 units), sticky books (500 units), power clips (500 units), tri-function blinking lights (250 units), bike bells (250 units), yo-yos (500 units), and microfiber cleaning cloths (1,000 units). Each item requires specific branding, imprint specifications, materials, dimensions, and packaging requirements. The vendor must submit complete artwork specifications within three business days of contract award, with artwork to be provided three weeks prior to the requested delivery date. Proofs must be submitted to the owner for written approval no later than August 19, 2026, and all items must be delivered by September 1, 2026, to the Agency for Community Transit's Marketing Department in Pontoon Beach, Illinois.
All bids must include imprint costs and reflect FOB Destination shipping terms with freight costs included. The award will be made to the lowest cumulative quote from a responsible bidder meeting all specifications. The contract is partially funded by CMAQ grants from the Illinois Department of Transportation (IDOT) and is therefore subject to applicable federal laws, executive orders, regulations, and requirements. Minor product variances may be considered at ACT's sole discretion if variance requests are submitted before the bid close date with sufficient supporting information. The vendor must coordinate deliveries with the owner's project manager during standard business hours (Monday through Friday, 8:00 a.m. to 4:30 p.m., excluding holidays). Vendors are required to notify the owner immediately of any significant problems or delivery delays. Proofs must receive written approval from the owner prior to printing, and any digital file manipulation during pre-press work requires prior written consent from the owner.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-General Terms MCTACT 12.18.25 v2.pdf | ||
| 2-MCT and MCT Trails Promotional Items EXAMPLE - Attachment C.pdf |
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Text version
Agency for Community Transit MCT & MCT Trails Promotional Items for 2026 Attachment A
SOW 1. Scope of Work
1.1 Overview
The Vendor shall be responsible, to the satisfaction of the Agency for Community Transit, (Owner), for the timely production, printing, finishing and delivery of MCT & MCT Trails promotional items project.
1.2 Minimum Product Description and Specifications
1.2.1 MCT Sunglasses (Risky Business-Style - Opaque):
Quantity 500 Description: Kelly Green, MCT-branded, promotional, risky business-style sunglasses Frame Material: Recycled plastics Lens Material: Plastic with impact-resistant lens; black tint; UV400 protection Item Color: Kelly Green Approximate Size: 2" H x 5 3/4" W Imprint Method: Screen Print; 1 Color Imprint Location: Right Temple Imprint Color: White Approximate Imprint Size: 2.0” W x .25” H Logo Details: MCT logo Packaging: Individually Poly bag
1.2.2 MCT Bus Squeeze Toy/Stress Reliever:
Quantity 500 Description: Green metro bus shaped squeeze toy/stress reliever Material: Polyurethane Item Color: Green Approximate Size: 4 3/4" L x 1 1/2" W x 1 1/2" H.
Imprint Method: Screen Print; 1 Color Imprint Location: Driver side.
Imprint Color: White Approximate Imprint Size: 1 1/2" W x 1/2" H Logo Details: MCT logo + Website URL Packaging: Bulk
1.2.3 MCT Fold-up, Flyer Frisbee with matching pouch:
Quantity 500 Description: Fold-up, flyer frisbees with matching pouch.
Frisbee Material: Polyester Pouch Material: Polyester Item Color: Green Approximate Frisbee Size: 10.25” diameter open Approximate Pouch Size: 3 3/4"H x 3 1/2” W Imprint Method: Screen Print – 1 Color Imprint location – Frisbee opened up Imprint Color: White Approximate Imprint Size: 6.5” centered on opened frisbee Logo Details: MCT logo + Website URL Packaging: Frisbee folded up inside pouch and individually wrapped
1.2.4 MCT Mood pencils:
Quantity 1,000 Description: Temperature reactive pencil color changes when interacting with heat.
Barrel Material: Plastic composite Lead size: #2 Ferrule Color: Black Eraser Color: Black Item Color: Green Approximate Size: 7-1/2" L Imprint Method: Screen Print; 1 Color Imprint: Location On Barrel Imprint Color: Black Approximate Imprint Size: 4” W x .75” H Logo Details: MCT logo + Website URL Packaging: Bulk
1.2.5 MCT Sticky books:
Quantity 500 Description: Miniature book with various sized and color adhesive sticky notes inside Outside book material: Hardbound paper covered Item Color: Green Approximate Size: 4 1/8” H x 3 1/8”W x 5/8”D Imprint Method: Screen Print; 1 Color Imprint Location: Front Cover Imprint Color: White Approximate Imprint Size: 1.875” W x 2.75” H Logo Details: MCT logo + Website URL Adhesive Sticky Note Approximate Size: 100 sheets of yellow 4” x 3” Adhesive Sticky Note Location: Inside Right Adhesive Sticky Approximate Note Size: 25 sheets of yellow 3” x 2” Adhesive Sticky Note Location: Inside Bottom Left Adhesive Sticky Note Approximate Size: 25 sheets assorted neon flags 1 3/4” x 1 1/2” Adhesive Sticky Note Location: Inside Top Left Packaging: Bulk
1.2.6 Translucent Power Clip
Quantity 500 Description: Translucent, plastic clip with textured grip and button magnet on backside Item Color: Translucent Green Approximate Size: 1.25” x 3 7 16⁄ x 1.75” Imprint Method: Full Print Imprint Location: Front Imprint Color: White Logo Details: MCT logo + Website URL Packaging: Bulk
1.2.7 MCT Tri-Function Blinking Lights:
Quantity 250 Description: Tri-function blinking light with swivel clip Material: Plastic Item Color: Translucent Green with black trim Attachment Color: Black swivel clip Attachment Material: Metal or Plastic Attachment Approximate Size: 1"W x 1/2"H Light Color: Red LED feature Light Settings: Steady, Slow Flash and Fast Flash Batteries: Replaceable button cell included Battery Quantity: 2 Approximate Size: 5”H x 2 1/2” Diameter Imprint Method: Screen Print 1 Color Imprint Location: Front and Center Imprint Color: White Approximate Imprint Size: 1 3/4” diameter Logo Details: MCT logo + Website URL Packaging: Bulk
1.2.8 MCT Trails Bike Bells:
Quantity 250 Description: Polished aluminum classic bike bell and thumb-operated striker mechanism with a screw-on handlebar attachment Material: Aluminum dome with a plastic striker mechanism Item Color: Polished aluminum or Black Approximate Size: 2 1/4” Diameter Imprint Method: Pad Printing or Full-color decal with Protective Coating 1 Color Imprint Location: Top of Bell dome and centered Imprint Color: White Approximate Imprint Size: .875W x .875H Logo Details: MCT Trails logo Packaging: Bulk
1.2.9 MCT Yo-Yo’s:
Quantity 500 Description: Translucent Yo-Yo with LED flashing lights while spinning Material: Plastic Item Color: Translucent Green Item Approximate Size: 2 1/4 Diameter x 1 1/4” Deep Light Color: Red LED feature Batteries: Non-Replaceable button cell included Battery Quantity: 2 Approximate String Length: 36” Imprint Method: Pad Printing 1 Color Imprint Location: One Side, Front and Center Imprint Color: White Approximate Imprint Size: 1” diameter Logo Details: MCT Trails logo + Website URL Packaging: Individually
1.2.10 Microfiber Cleaning Cloth:
Quantity 1,000 Description: Microfiber cleaning cloth to clean smudges or fingerprints off screens without leaving a scratch.
Material: Ultra Opper Fiber Item Color: Full Color; Custom artwork Approximate Size: 8” x 8” Imprint Method: Digital printing; Full Color; Full Bleed Logo Location: Front Imprint Color: Full color; Full Bleed; 1 side Logo Details: MCT Trails artwork Packaging: Bulk
1.3 Timeline for Print Production, Proofing and Delivery
The following timeline applies to all print materials covered under this contract.
Activity Timeline
Vendor provide complete and accurate imprint and artwork specifications for each item
3 business days after contract award
Artwork provided to Vendor. 3 Weeks prior to requested delivery date.
Proofs to Owner for written approval. No later than Aug 19, 2026
Delivery to Owner No later than Sept 01, 2026
1.4 Order and Delivery
1.4.1 Packaging Services:
Secure packing to protect items during transit.
Shipment will be completed using standard shipping or delivery methods.
1.4.2 Shipping Services:
Orders shall be delivered F.O.B. Destination to the Owner’s headquarters:
Agency for Community Transit Attn. Marketing Department 1 Transit Way, Gate C Pontoon Beach, Illinois 62040.
1.4.3 Delivery Hours:
Orders must be coordinated between the Owner and the Vendor’s project manager. Unless other arrangements are made, deliveries shall be made Monday through Friday, excluding holidays, between the hours of 8:00 am and 4:30 pm.
1.5 Project Manager
The Vendor and Owner will each assign a Project Manager to coordinate and manage the services of this Contract. Communications will be conducted over the telephone, in person, and/or via e-mails as determined by the Owner’s project manager.
1.6 Vendor Rights, Requirements and Communications
1.6.1 Proofs will have written approval by Owner prior to all printing services.
1.6.2 Any digital file manipulation/changes made during pre-press work by the Vendor will require prior Owner written consent and approval.
1.6.3 No overrun allowances will be accepted by the Owner.
1.6.4 The Vendor shall not be excused from performance because of other commitments.
1.7 Owner’s Rights, Requirements and Communications
1.7.1 Approved artwork will be provided to the Vendor electronically by the Owner.
1.7.2 The Vendor shall notify the Owner’s project manager immediately, via purchasing@mct.org, if any significant problems, including delivery delays, are encountered during the contract.
[Remainder of page left intentionally blank] mailto:purchasing@mct.org
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