3 - FA485525Q0018 Combo Synopsis Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title: Golf Course Hydroseed- Cannon AFB

Solicitation Number: FA485525Q0018

Solicitation Issue Date: 12 Mar 2025

Questions Due Date: 13 Mar 2025 at 12:00 P.M. Mountain Daylight Time

Response Deadline: 18 Mar at 11:00 A.M. Mountain Daylight Time

Point(s) of Contact: Contract Specialist: SSgt Aaron Scott – aaron.scott.24@us.af.mil, 575-784-2945 Contracting Officer SrA Micaiah Lampkin, micaiah.lampkin@us.af.mil, 575-681-6133

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested, and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485525Q0018 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 01/17/2025 Defense Federal Acquisition Regulation Supplement 01/17/2025 Air Force Federal Acquisition Regulation Supplement 10/16/2024

4. This requirement is being set-aside for: 100% Small Business Set-Aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 561730 which has a small business size standard of $9.5 Million .

Requirement Information

Description:

Air Force Special Operations Command (AFSOC) Special Operations Force Support Squadron requires Hydroseed services to cover 35,000 square feet for the golf course at Cannon Air Force Base (AFB), New Mexico (NM).

Installation is required by 11 April 2025.

Place of Delivery/Performance/Acceptance/FOB Point:

Cannon AFB, NM 88103 (Exact address will be provided in the purchase order.)

FOB Destination

Line Item Description Quantity Unit Unit Price Extended Price

0001 Hydroseeding Services X LO $ $

TOTAL

Instructions to Offerors

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

Paragraph (a) North American Industry Classification System (NAICS) code and small business size standard first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b) Submit signed and dated quote to the office specified in this solicitation at or before the exact time specified in this solicitation.

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

1. GENERAL INSTRUCTIONS

a. The purpose of these instructions is to prescribe the format of the Request for Quotation (RFQ) and describe the approach for the development and presentation of the RFQ data. This is designed to ensure the essential information required for evaluation is submitted.

b. The Contracting Officer has determined there is a high probability of adequate price competition in this solicitation so offeror’s are cautioned to submit their best pricing and technical information up-front.

Upon examination of the initial offer’s, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 is not required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offeror’s may be required to submit information, “Other Than Certified Cost or Pricing Data”, to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

c. To assure the timely and equitable evaluation of quotations, offeror’s shall follow the instructions contained herein. Offeror’s are required to meet and address all requirements, including terms and conditions, time of delivery and technical requirements. Failure to meet a requirement may result in a quote being deemed ineligible for award. Offeror’s must clearly identify any exception to the terms and conditions and provide complete accompanying rationale. Offeror’s are cautioned that failure to furnish required representations or information or rejection of the terms and conditions of the solicitation may exclude the offeror from competition. The quotation when submitted, shall be comprehensive, complete, self-sufficient, and respond directly to the requirements of the RFQ.

Elaborate artwork and visual aids are neither necessary or desired.

d. As outlined below, the RFQ must include a technical specification document verifying the hydroseed’s compliance with all stated requirements, to include being Pure Select Bentgrass seed.

e. Additionally, the RFQ must specify the application schedule, including the earliest possible application date but no later than April 11, 2025. Expedited installation timelines will be evaluated favorably, in accordance with the evaluation factors listed below.

The Quotation shall consist of:

(1) Quote

(2) Technical Specifications

(3) Application Schedule

RFQ due date: 18 Mar 2025 RFQ due time: 11:00 A.M. Mountain Daylight Time Email to TSgt Tamarcus Turner – tamarcus.turner@us.af.mil &

SSgt Aaron Scott - aaron.scott.24@us.af.mil & SrA Micaiah Lampkin– micaiah.lampkin@us.af.mil

THIS MUST BE SENT TO tamarcus.turner@us.af.mil, aaron.scott.24@us.af.mil and micaiah.lampkin@us.af.mil AS STATED BELOW. ANYTHING OTHERWISE CAN AND WILL BE

CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed totamarcus.turner@us.af.mil, aaron.scott.24@us.af.mil and micaiah.lampkin@us.af.mil by 13 March 2025 at 12:00 P.M Mountain Daylight Time.

Please use this document to provide the following information with your quote:

Company Name: ____________ UEI Number: _______________ Cage Code: _______________

*Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB: Destination Shipping Cost included? Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Evaluation Criteria

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(b) 1. Time of Application: Application schedule will be weighed above technical factors and is the most important factor.

2. Technical: Quote must be rated as technically acceptable to be eligible for award. To be deemed technically acceptable, the following evaluation criteria must be met:

a. Technical Acceptability.

i. The Quotation must meet the requirements outlined in the Performance Work Statement.

These shall be listed on a separate specification sheet.

ii. Additionally, Quotations must meet the installation schedule date requirement listed above to be deemed technically acceptable.

*Include any additional spec sheets, if applicable*

3. Price: Total price will be evaluated for all quotes that meet the above installation and technical requirements.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

(b) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

*FAR Provision 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

*FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. Please see “Provision and Clauses” attachment for all applicable clauses.

Attachments

Attachment 1 – Performance Work Statement

Attachment 2 - FA485525Q0018 Provisions and Clauses

Attachment 3 - FA485525Q0018 Combo Synopsis Solicitation