3-Exhibit A - Scope of Services (Rev 1-21-26).pdf

DOT-ITB-26-4007-AN

EXHIBIT A – SCOPE OF SERVICES

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State of Florida

Department of Transportation

EXHIBIT A - SCOPE OF SERVICES

DATA NETWORK STRUCTURED CABLING SYSTEM FOR FLORIDA

DEPARTMENT OF TRANSPORTATION –

DISTRICT 4 & DISTRICT 6 MATERIALS & RESEARCH OFFICE

FINANCIAL PROJECT NUMBER: 2329171A103

http://www.fdot.gov/

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I. DESCRIPTION:

The Florida Department of Transportation (FDOT) (hereinafter referred to as “Department”) seeks to obtain a qualified Vendor to provide a compliant Districtwide Data Network Structured Cabling System to replace existing cabling in FDOT offices with a combination of Wireless access points, wall jacks, and jacks in cubes (the “Project”). FDOT currently has a mixture of cabling in the Agency Buildings which needs to be removed and replaced with a uniform Category 6 (CAT 6) Plenum Cabling.

The Scope of Work will include:

The displaced cables must be removed from the site once the new cabling is installed.

The current network must be kept up and running while the new system is installed.

Removal of existing replaced cables currently residing in the ceiling at one (1) location:

1. District 4 and 6 Materials and Research Office

14200 W State Road 84, Davie FL 33325

II. STRUCTURED CABLING SYSTEM REQUIREMENT:

CAT 6 – Plenum Fixed Cost Per Jack:

Rates to include jacks, patch panels, locking wall boxes, and face plates terminated at both ends. All components are to be CAT 6 rated, AWG 23 Gauge. Cabling and all associated equipment must be CAT 6 Compliant.

The Vendor will provide parts, materials, installation, testing, and certification proof.

The cable, connectors, and connecting hardware listed shall meet or exceed the performance requirements. All ports must be white with white jacks.

The cabling installation will be installed per (i) ISO/IEC 11801 or (ii) ANSI/TIA-568

Standard, EN 50173, including amendments to the foregoing Standards in effect as of the date of sale.

The cabling system shall be a Plenum Category 6 system. If the existing pathway cannot be utilized during the cabling upgrade, the Vendor shall provide an approved pathway using a combination of J-hooks, cable trays, or other approved hangers (suspension), possibly including firestop sleeved openings. J-hooks shall be spaced no greater than 5’ apart and not supported from ceiling grid hanger wire.

Cables shall not rest on ceiling tile. Cables shall not touch any fire suppression piping for the sprinkler system. Pathways shall be run parallel and perpendicular to walls. Diagonal cable runs will not be accepted.

A site walk-through will be mandatory prior to quoting this Project. During the site

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visit discovery, the opportunity will be provided to see the available pathway and existing cables in the ceiling. A representative from each bidding company must be present at the site.

The Vendor shall use 24 Port Flat Patch Panels unless instructed otherwise before the start of the Project. The Vendor shall include manufacturer specification sheets for the following components:

Cabling (Color Blue) Jacks (White, Preferred Leviton) Patch Panels (Flat Models) Suspension Cable Management

III. CERTIFICATION, LICENSURE & MINIMUM QUALIFICATIONS:

The following certifications, business licensure, and minimum qualifications are mandatory requirements, and proof must be provided with bid submission:

The Vendor must maintain an active status with the Building Industry Consulting

Service International (BICSI).

The Vendor must have a minimum of five (5) years of performing compliant Data

Network Structured Cabling System services.

Services shall be performed by a licensed or certified Vendor, who must also be a certified installation company for the major manufacturers used in this Project: TE, Leviton, Belden, CommScope, Panduit, Siemon, or Proxim.

The components installed must be eligible for at least a 25-year Manufacturer Warranty, and proof of the Warranty must be submitted with the bid package.

The Vendor must provide proof of current Certificate of Liability Insurance.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $200,000.00 per person and $300,000.00 each occurrence, and property damage insurance of at least $200,000.00 each occurrence, for the services to be rendered in accordance with this contract.

IV. PROJECT DETAILS:

Each office location shall have two drops per location unless specified otherwise. Conference rooms and larger offices may have more, which will be noted on the plans provided to the bidder’s representative prior to the walk-through and Project Site Visit.

CATEGORY 6 CABLING SPECIFICATIONS:

A. Installation of Enhanced Category 6 UTP cable shall be in accordance with TIA/EIA

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guidelines. The Vendor shall replace cable and termination hardware that does not comply with TIA/EIA at no additional charge.

B. The maximum pulling tension shall not exceed 25 pounds/cable, and maximum lengths shall not exceed 275 feet.

C. The cable's minimum bend radius shall not be less than 1 inch.

D. The cable shall be installed without kinks or twists, and the application of cable ties shall not deform the cable bundle. In addition to cable supports, free-run cables shall be bundled and loosely tie-wrapped (24) inches in the center (minimum). Use plenum-rated tie wraps in air plenums. Once it has entered the IDF/MDF facility, all communications cabling shall be bundled and managed using Velcro strips.

E. When terminating CAT6 twisted pair cable, make sure that the natural twist of each pair is as close as possible to the point of termination. ANSI/TIA 568-C.2 requires no more than 0.5in (13mm) of untwisted cable for CAT6, as it will affect cable performance at high bit rates.

F. Separation from sources of Electromagnetic interference (EMI): Special care shall be taken in the open ceiling installation of any cabling to avoid any EMI-generating devices. Communications wiring should be avoided in spaces with electrical panels, transformers, or other high-voltage equipment.

G. Fire Penetrations: Fire stop free-run cable through fire-rated walls in accordance with UL EIA/TIA standards. All firewall penetrations shall be sealed with a UL-listed fire-rated assembly.

H. UTP Splices and Bridge Taps: Shall not be permitted.

I. Harsh, Hazardous, or Corrosive environments: Cabling shall not be installed where vapors, fumes, corrosives, dusts, or other industrial byproducts are present without taking appropriate precautions to protect the cables. Protection shall be in accordance with the manufacturer’s recommendations and NFPA standards and specifications.

J. Penetrations through walls shall be sleeved. Sleeves shall be sized such that fill ratios will not exceed 50% of the maximum.

K. Cabling shall not be run exposed to the public. Surface-mounted raceway is not permitted.

L. All Racks/Equipment used shall be appropriately grounded.

M. The Vendor is responsible for moving all furniture as needed to facilitate this

Project, however, the Department has agreed to assist.

N. All Wireless Access Points (WAPS) will have two (2) cables, each using a biscuit, and the second cable will be at least 15 feet. All cables will have at least a 15-foot

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service loop.

O. Number coding for the new CAT 6 cable upgrade will be as follows:

Starting with the first patch panel and the numbers 101 – 124 Second patch panel will be 201 – 224 Third patch panel will be 301 – 324 and so on until complete Cameras will be labeled with a “CAM” label on the patch panel and a port number, just like any other drop.

Wireless access points (WAPS) will be labeled with a port number just like any other drop, but in addition to the number, a label of “WAP” will be placed on the patch panel.

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V. DELIVERABLES FOR LOCATIONS:

This Project consists of Two (2) Buildings.

Building 4388 has two (2) sides with an Office area and a Laboratory area.

Building 4559 is the Radio Shop building.

Site plans, building layouts, and building numbers will be provided prior to the Walk-Through/Location site visit.

DELIVERABLE I

Building 4388 158 drops Building 4559 2 drops

Approximate # of Drops: 160

Office: FDOT District 4 and 6 Material Office

Address:

14200 W State Road 84, Davie, FL 33325

Office Contact:

John Brozic john.brozic@dot.state.fl.us 954-777-4562

Business Hours: Mon-Fri @ 8:00 a.m. – 5:00 p.m. EST mailto:john.brozic@dot.state.fl.us

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VI. PROJECT AND WORK SCHEDULE:

Upon the contract's execution, the Department will issue a Notice to Proceed. The Vendor shall begin work within ten (10) calendar days after the Notice to Proceed is issued.

The Vendor will have to carefully coordinate with the FDOT staff to ensure a successful transition from the old to the new cabling system.

The Vendor shall provide a schedule for phased implantation of the new cabling for the specified location.

The work must be completed in one continuous operation with no gaps, excluding holidays and unexpected natural events. Any weekend work must be coordinated with the district team lead.

The work must be performed during business hours; Mon-Fri @ 8:00 a.m. – 5:00 p.m. EST.

The Vendor must pull the cables and perform the Cutover during the business hours where possible.

The Vendor will perform cut over from old to the new facilities.

The Vendor shall coordinate with the District Lead contact person for the availability of the conference rooms, secure, and common areas.

The Department’s Staff will be responsible for the removal and replacement of all

Wall Mounted Flat Screen Televisions and/or Monitors for the designated areas.

VII. PROJECT DOCUMENTATION:

The Vendor shall re-label all wall outlets and patch panels as part of the Project.

Before the labels are printed, the Vendor shall submit a spreadsheet with the labeling convention for approval by FDOT personnel. All horizontal drops shall be labeled at both ends per FDOT’s specifications with a permanent label (no hand-written labeling will be accepted).

Once the Project is completed, electronic drawings shall be updated with the office location (data connection location and label numbers) and provided to FDOT with both hard and electronic copies.

The Vendor will also provide all testing and certification documentation of the CAT6 cabling, both hard and electronic copies in the order of the patch panels. Listed numbers, connectors, and connecting hardware shall meet or exceed the performance requirements.

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VIII. DELIVERABLES AND PAYMENT:

Completing each site (Location) listed above will be considered a deliverable unit once all deliverables have been received and acknowledged by the Project Manager. That deliverable unit will be considered complete, and the Vendor may be paid for the work represented by that unit of work upon submission of an accurate invoice.

Deliverables for each Site include:

Completion of new cable runs and physical plant items as described in this scope of work for that site.

Removal of old cabling and physical plant items as described in this scope of work for that site.

Completion of certification of the cable runs with 100% meeting the requirements outlined in this scope of work.

All required labeling as outlined in this document and delivery of the required documentation as described in this Scope of Work.

IX. FINANCIAL CONSEQUENCES:

Performance Compliance: To ensure Vendor compliance, the Department shall issue a notice to "CURE" Non-Compliance of Performance as follows:

Failure to meet Deliverable I (Location: FDOT District 4 & 6 Materials and

Research Office) within the allotted timeframe (60 business days from the receipt of the Notice to Proceed) will result in a reduction of 5% of the compensation amount for Deliverable I.

X. SITE CONDITIONS, VENDOR LOSS, OR DAMAGES:

It shall be the responsibility of the Vendor to verify the complete and total efforts necessary to provide all resources, including the cost required to expedite materials and equipment for this Project. This includes determining an accurate site layout, all actual site conditions, the full extent of all work to be performed, and the conditions surrounding the performance thereof.

The failure and neglect of the Vendor to become fully familiarized with the entire Scope of Work, including all related contract documents, the site conditions of the proposed work, the type, quantity, schedule, documentation, and any other resources required shall in no way relieve the Vendor from any obligation(s) concerning the Vendor’s work performance.

The Vendor shall be responsible for any loss(es), theft(s), damage(s), or replacement(s)for any of the Vendor's material and/or property items, including, but not limited to, any tools, equipment, Project materials, supplies, and other items.

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The Vendor shall be responsible for any injury sustained by its employees while providing services at the Department's office locations.

The Department shall not bear any risk for any loss(es) by the Vendor.

The Vendor is responsible for any damage repair cost to the Department’s Building and/or Technology Infrastructure during Project operations resulting from the technician performing services within the Scope of Service.

XI. SAFETY & INCIDENT REPORTING:

In an emergency affecting the safety of persons or property, the Vendor shall act to prevent or minimize damage, injury, or loss.

The Vendor shall promptly notify FDOT’s Project Manager, which notice may be orally followed by written confirmation, within forty-eight (48) hours of the occurrence of such an emergency.

The Vendor must describe in full what occurred and provide the names of those involved, their contact phone numbers, and the extent of injury and damage. Provide photos of damage, including time, date, and location.

If the Vendor damages property or FDOT-owned property, it will be the responsibility of the Vendor to repair or replace the damaged item with a similar item at the Vendor’s expense.

***END OF EXHIBIT A – SCOPE OF SERVICES***