3-Exhibit A - Scope of Services.pdf

DOT-ITB-23-4009-CO

EXHIBIT A – SCOPE OF SERVICES

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State of Florida

Department of Transportation

EXHIBIT A - SCOPE OF SERVICES

FOR

ALLIGATOR ALLEY STATUE ENVIRONMENTAL

EDUCATIONAL PROJECT

FINANCIAL PROJECT NUMBER: 437934-2 -53-01

http://www.fdot.gov/

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Purchase of a bronze American Alligator Statue as a component of the

Alligator Alley Rest and Recreational Area Improvement Project (AAIP)

1. PURPOSE:

The Florida Department of Transportation (the Department) is requesting bids for the purchase of an anatomically correct, true-life statue of the American alligator, Alligator mississippiensis. The artwork shall celebrate the Everglades and delight visitors at the mile marker 35 rest area located on I-75 “Alligator Alley”. This statue is part of the Alligator Alley Rest and Recreational Area Improvement Project (AAIP), Financial Project I.D. number 437934-2-53-01.

2. SCULPTURE SPECIFICATIONS:

The statue must be a roughly 14-foot-long accurate, anatomically correct depiction of an American alligator (Alligator mississippiensis) cast in bronze with a traditional brown or museum brown patina.

o The sculpture should be postured so that the alligator is standing on all four legs, head up with the mouth open, and the tail slightly curved.

o The statue must be hollow as well, with a wall thickness no thinner than approximately ¼ of an inch thick.

The Vendor shall consider, as part of the design, specific site conditions including but not limited to:

o Visitors’ safety o Durability, longevity, and security during natural disasters of the statue due to exposure to the South Florida environment and heavy visitor traffic. (The Department will include site plans and/or elevations that convey to the Vendor the general site design and conditions.)

The statue must be securely fastened to the pedestal with 1-inch steel All-thread rods that have a depth of 7-inches (attached by at least two of the four feet) so that it may not be stolen nor removed.

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3. SERVICES TO BE PROVIDED BY THE VENDOR:

a. Deliverable I, Design

i. Within 30 days of issuance of the Notice to Proceed, the Vendor shall provide design renderings with dimensions and/or 3D models of the alligator statue, as well as a schedule for the fabrication of the statue. The design of the sculpture must adhere to all criteria specified in Section 2.

b. Deliverable II, Fabrication & Furnishment

i. Within 150 days of the Department’s written approval of the design illustrations, dimensions, and project schedule, the Vendor shall fabricate the molds required for the casting of the statue and bronze installation equipment. Additionally, the Vendor shall produce/cast the sculpture in bronze and provide proof of fabrication of the statue to the Department.

ii. The Vendor shall also furnish the statue within this stage. This includes, but is not limited to, welding, metal chasing, glass beading, patination, or other finishing techniques of the bronze art casting process. The Vendor shall submit a photo of the finished alligator statue to the Project Manager via email at the end of this process, to which the Department may provide written approval.

c. Deliverable III, Delivery, and Installation

i. Within 30 days of the Departments written approval of the fully cast and furnished alligator, the Vendor shall deliver and install the statue onto the pedestal at the Alligator Alley Mile Marker 35 Rest Area construction site.

ii. The Vendor shall be responsible for fastening the statue securely to the pedestal using 1-inch-thick All-thread steel rods with a depth of at least 7 inches. The Vendor shall coordinate with the Department (Project Manager or Environmental Administrator) regarding the installation date so that a Department representative may attend the installation.

4. MINIMUM VENDOR QUALIFICATIONS:

The bidder must have all federal and state required workers compensation insurance and be insured against any damage to the statue outside of FDOT control. Changes proposed by the Vendor for this contract are subject to approval by the FDOT Project Manager or Environmental Administrator. The Vendor must have a minimum of 5 years of bronze sculpture casting experience.

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5. DELIVERY AND INSTALLATION:

Within 30 days of the Departments written approval of the fully cast and furnished alligator, the Vendor shall deliver and install the statue onto the pedestal located at the east bound Mile-Marker 35 Rest Area south of the rest area building.

The Vendor shall be responsible for installing the statue securely and properly to the pedestal with All-thread rods so that it may not be moved or stolen. The Vendor shall coordinate with the Department (Project Manager or Environmental Administrator) regarding the installation date so that a Department representative may attend the installation.

6. FINANCIAL CONSEQUENCES

If the Department determines that the performance of the Vendor is unsatisfactory, the Department shall notify the Vendor of the deficiency to be corrected. The correction shall be made within a timeframe specified by the Department. The Vendor shall provide the Department with a corrective action plan describing how they will address the issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non-compliance. The Vendor shall submit to the Project Manager via email. If the corrective action plan is unacceptable to the Department, the Vendor will be assessed a non-performance retainage equivalent to 10% of the total invoice amount. We reserve the right to invoke any of the remedies provided by the contract to address the unsatisfactory performance. If the Department determines that the performance of the Vendor is unsatisfactory, the Department shall notify the Vendor via email of the deficiency to be corrected. The retainage will be applied to the invoice for the then-current billing period. The retainage will be withheld until the Vendor resolves the deficiency. If the deficiency is subsequently resolved, the Vendor may invoice the Department for the retained amount during the next billing period. If the Vendor is unable to resolve the deficiency, the funds retained will be forfeited.

7. DEPARTMENT COORDINATION AND APPROVAL PROCESS

The Department shall provide the Vendor with written Notice to Proceed (email) to begin the design process (illustrations, detailed dimensions, and a fabrication schedule).

The Vendor shall provide renderings, detailed dimensions, and a schedule for the complete fabrication of the statue, to which the Department may provide written (email) approval. If the Vendor is already in possession of a pre-sculpted mold that fits the criteria specified in Section 2, then the Vendor

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may submit the existing mold’s renderings, dimensions, and fabrication schedule to the Department for approval.

Upon the Department’s approval of the renderings, detailed dimensions, and schedule, the Vendor may begin the fabrication process. At the end of this process, the Vendor shall submit to the Department proof of fabrication and furnishment to which the Department may provide written approval.

Upon the Department granting approval of the complete fabrication and furnishment of the statue, the Vendor shall deliver and install the statue onto the existing pedestal at the Alligator Alley Mile Marker 35 Rest Area construction site. The Department shall provide a concrete pedestal for the installation of the bronze statue. The Department shall provide the Vendor with plans and dimensions for the facility and the concrete pedestal. The Vendor shall coordinate with the Department (Project Manager or Environmental Administrator) regarding the installation date so that a Department representative may attend the installation.

8. PAYMENT:

Payment for work completed by the Vendor shall be structured into a percentage of the total cost when each deliverable listed below is met.

A. Deliverable I: Completion and Department’s acceptance of this deliverable, as defined in this scope, shall result in a progress payment of 20% of the total cost.

B. Deliverable II: Completion and Department’s acceptance of this deliverable, as defined in this scope, shall result in a progress payment of 30% of the total cost.

C. Deliverable III: Completion and Department’s acceptance of this deliverable, as defined in this scope, shall result in a progress payment of 50% of the total cost.

Work shall be authorized via written (email) communication from the Department (Project Manager or Environmental Administrator) as described above.

9. OTHER CONDITIONS:

The Vendor shall submit the 3D design drawings / sketches and complete the statue and installation by above mentioned due dates.

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Materials to be furnished by the Vendor include but are not limited to original design drawings/sketches, original cast bronze statue, any materials necessary for the installation of the statue.

The Vendor may request additional time via written communication (email) if there is just reasoning for the request.

o The Department (Project Manager or Environmental Administrator) shall confirm or deny the request via written communication (email).

The Department’s intent is to purchase a bronze alligator statue by purchase order from the lowest bidder or lowest combination of bidders to meet the needs of each project. The Department will purchase a bronze alligator statue from the bidder(s) that provide the lowest cost for the overall needs for a project. The Department will use the bid price associated with the project needs that will produce the lowest purchase price. For each subsequent purchase, the Department reserves the right to purchase an available bronze alligator statue from the lowest bidder and proceed in order of price proposals to determine the best value for the state. The Vendor shall bid using the included Bid Sheet. The prospective Bidder is required to be able to fulfill all above-listed exigencies of the project.

**END OF EXHIBIT A- SCOPE OF SERVICES**

FINANCIAL PROJECT NUMBER: 437934-2 -53-01