3. Minimum Requirements.pdf

MINIMUM REQUIREMENTS

DACW17-5-21-3010

Minimum Gross Square Footage is 12,170 SF

Maximum Gross Square Footage Allowed is 14,114 SF

1. DELINEATED AREA: Hato Rey Central Business District in San Juan, PR

Northern boundary: Caño Martín Peña and Arterial B Avenue Eastern boundary: Ponce de Leon Avenue and Chile Street Southern boundary: Manuel Domenech Avenue Western boundary: State Road PR-18 and Plaza las Américas Avenue.

Refer to Exhibit “A” Delineated Area.

2. PRIVATE OFFICES (13): 1,510 SF

a. Two (2) private offices – 150 SF each

(1) Deputy District Engineer (DDE) – 1 office

(2) Area Engineer (Construction Division) – 1 office

b. Eleven (11) private offices* – 110 SF each

(1) Construction Division – 9 offices

(2) Engineering Division – 1 office

(3) Regulatory Division – 1 offices

3. RECEPTION AREA: Two options are acceptable, see below:

Option 1 100 SF with seating area at main entrance

-or- Option 2 five (5) separate receptions at each division area, 50 SF each.

4. BREAK ROOM (1): 235 SF that is plumbed for sinks with garbage disposals, contains space for cabinet storage, and has space and adequate power infrastructure to support appliances electricity for one (1) refrigerator, two (2) microwaves and three (3) small appliances.

5. MULTI-USE/CONFERENCE ROOMS (9): 2,400 total SF

a. Large Conference Room (1): 750 SF. The requirements for this room shall include:

Audio Visual Infrastructure to connect computer and projector.

A projection screen should be installed as defined during design.

Wall Blocking to mount TVs or other types of monitors.

Cable TV infrastructure

Multiple power and data outlets to support Emergency Operations.

Light fixtures considered to include dimmer controls

b. Meeting Rooms (2): 375 SF each

c. Team Rooms (Small Conference Room) (6): 150 SF each. One of these rooms shall be tied to the private office of the DDE. Other small conferences should be allocated within the Real Estate, Regulatory and Construction Division spaces.

6. EMERGENCY OPERATIONS EQUIPMENT/MATERIALS ROOM. (Connected to the Large Conference Room): 400 SF

Shall have direct access to the larger conference room and a direct access from the hallway (two separate accesses). Space shall be secured, therefore access doors shall be keyed; card access preferred.

The room shall have capability of connection to an external antenna. Provide all necessary infrastructure to fulfill this requirement.

The space shall include a minimum of 2 Double – Power Outlet on each wall of the space 2 Double – Data Outlets on each wall of the space 1 hard wire telephone line.

7. FILE STORAGE ROOM (4): 825 SF

One (1) 225 SF for the Regulatory Division

One (1) 300 SF or (2) 150 SF for the Construction Division

One (1) 150 SF for Real Estate

One (1) 150 SF shared for the Admin Services, Executive Office and Engineering Division

8. CONSTRUCTION MATERIAL & RECEIVING ROOM (1): 100 SF

9. MAIL ROOM (1): 50 SF

10. MEDIA CENTER (Copy Room): 120 SF (Centrally Located)

11. TELECOMMUNICATIONS REQUIREMENTS AND IT SERVER ROOM (1): 64 SF

Communications infrastructure must have a fiber optic cable (no less than 6 pair) that connects from the building’s DMARC (Distribution) to the office telecommunications room. The cable will be used to provide the office with a 100 mb circuit from a provider and connectivity to the CorpsNet. The building owner will only provide the infrastructure for our communication needs but not the internet service.

An enclosed IT Server Room with available maintenance access isle.. Preferably attached to IT office space. Minimum size of the room is 64 SF. IT server room shall be maintained at 72 +/- degrees Fahrenheit 7 days a week, 24 hours a day.

If leased space is split into non-contiguous areas, each area requires a separate IT server room meeting these specifications.

Refer to Exhibit “B” Construction Specifications and Exhibit “C” ACE-IT Enterprise Standard - Cable Plant.

12. LOGISTICS STORAGE ROOM (1): 50 SF

13. LACTATION ROOM (1): 80 SF,

Shall include, but is not limited to the following:

a. Lockable from the inside

b. Include power and plumbing (hot and cold water)

c. Lighting fixtures with dimmers and/or soft lighting

d. Wall hook

Refer to Exhibit “D” US Army Corps of Engineers, Engineering and Construction Bulletin No. 2019-04, subject: Design for Nursing Mothers in Federal Employment.

14. RESTROOMS:

The quantity of units required shall be determined by the lessor’s Designer of Record based on applicable codes. As a reference, the preference of the Agency is to have a minimum of three restrooms areas available within the space. See below:

a. Unisex (1): 100 SF

b. Men’s restroom (1): 3 Toilet Stalls, 2 Urinal Stalls, 3 Sinks

c. Women’s restroom (1): 5 Toilet Stalls, 3 Sinks

15. JANITORIAL CLOSET (1): If located in the rented space, then 20 SF

16. OPEN SPACE FOR CUBICLES (62): The remaining space will be open area such as to accommodate a minimum of 62 cubicles (60 SF each), filing furniture, and circulation space.

17. PARKING: 24-hour lighted reserved parking for up to thirty six (36) Government vehicles. Unreserved parking space during workdays for up to eighty two (82) privately owned vehicles. In addition to this, space for five (5) visitor vehicles. This requirement is projected to fluctuate as follows:

Year Reserved parking needed for Government Vehicles

Unreserved parking for government employee vehicles

Total projected parking needs (excludes required visitor parking)

2021 12 53 65 2022 17 70 87 2023 24 81 105 2024 30 82 112 2025 34 82 116 2026 36 75 111

18. ACCESS: The office space, elevator and the parking must be accessible to employees twenty-four (24) hours a day, seven (7) days a week. 24-hour unrestricted access to the leased space. Refer to Exhibit “B” Construction Specifications for the Electronic Access Control System requirements. Other than the main entrance to the suite, a secondary entrance/emergency egress is required.

19. LOCATION: Building and parking are located in a safe area with adequate lighting during non-daylight hours. The neighboring structures and surrounding environs are well-kept. Space on other than the first floor is required.

20. EASE OF ACCESS TO BUILDING: The space is easily located by customers. It is accessible from a major street or in close proximity to a major street. Facility shall comply with the Americans with Disabilities Act of 1990 (ADA) and the Architectural Barriers Act of 1968 (ABA) requirements.

21. OVERALL APPEARANCE OF BUILDING: The exterior and common areas (parking lots, sidewalks, landscaping, etc.) of the building are well-kept. The building is architecturally suited for its location and is of similar standards to other like-kind properties in the community.

22. EMERGENCY SERVICES: Backup Power (Generator) and Water Cistern are required.

23. COMPLIANCE WITH BUILDING CODES The Government intends to award a Lease to an Offeror of a Building that is in compliance with current Seismic Standards and Building Codes.

24. SAFETY AND SECURITY 24/7 illuminated onsite parking shall meet with a minimum illumination of 3 foot-candles/square foot at ground level.