3. AL-1745-0998 SR Photon Absorber - Compliance Matrix.xlsx

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Storage Ring Photon Absorbers for the ALS-U
Solicitation number
AA-2024-05
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This document is a compliance matrix that outlines the requirements and specifications for the fabrication of Storage Ring (SR) Photon Absorbers for the Advanced Light Source Upgrade (ALS-U) project. The compliance matrix covers the key deliverables, scope of work, management and reporting requirements, packaging and shipping specifications, quality assurance, and technical requirements such as vacuum pressure, manufacturing processes, cleaning, testing, and packing/shipping.

The key requirements include the Subcontractor providing documentation, drawings, hardware, and performing a first article and production run. The Subcontractor must also adhere to a defined schedule, participate in design reviews, and comply with various standards and processes related to materials, fabrication, cleaning, testing, and packaging/shipping. The contract opportunity associated with this compliance matrix is Solicitation Number AA-2024-05 for the fabrication of the SR Photon Absorbers for the ALS-U project. Proposals are due Thursday June 27, 2024.

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Other files

File Type Posted
Questions for Clarification AA-2024-05.pdf PDF
4. AL-1208-0209C ALS-U Supplier Quality Evaluation Survey.pdf PDF
5. Reps Certs AA-2024-05.docx DOCX document
6a. GP-Commercial Supplies and Services.pdf PDF
6b. GPs - Commercial Supplies and Services - Foreign.pdf PDF
1. Sample Subcontract AA-2024-05.pdf PDF
2. AL-1720-3469 SR Photon Absorbers Statement of Work.pdf PDF
0. RFQ AA-2024-05.pdf PDF

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Read me first Specification definition

Shall, will, may, and should are used to define every specification listed in this document. The definitions of these terms are as follows :

May – is used to indicate a desire or goal of a specification. This can also be interpreted ‘as nice to have’ and are not contractually binding.
Shall –is a specification that is contractually binding and must be implemented.
Should – is used to indicate a desire or goal of a specification. This can also be interpreted ‘as nice to have’ and are not contractually binding
Will – is used to inform intent or declaration of purpose. This is not a specification. Example, the author will use the word ‘shall’ to indicate that a specification is contractually binding and must be implemented.

Compliance matrix

Storage Ring - Photon Absorber - Compliance Matrix
SourceSectionSub-SectionSub-Section (2x)Sub-Section (3x)Sub-Section (4x)DescriptionComplianceComments - Please provide a narrative if not compliant
SOW - AL-1720-34695Deliverables / Scope
5.1Deliverables
5.1.1Documentation
The Subcontractor must provide the entire list of documentation
5.1.2Built to print drawing
The Subcontractor must provide the final 3D CAD model (if modification done by vendor)
The Subcontractor must provide the final manufacturing drawing (if modification done by vendor)
5.1.3Hardware
5.1.3.1Components included
The Subcontractor must deliver all hardwares included in each SR Photon Absorber assamblies
5.1.3.2First Article
The Subcontractor must manurfature AL-1636-0076 Crotch Absorber defined by LBNL as First Article
5.1.3.3Production Article
The Subcontractor must manurfature the entire production after approval of the first article by LBNL
5.2Scope of Work
5.2.1Management and Quality plan
The Subcontractor must provide a quality plan within 7 days ARO
The Subcontractor must provide an initial schedule within 7 days ARO
5.2.2Final Design Review Requirements
The subcontractor must be responsible for supplying all documentation related to the FDR prior to fabrication of the SR Photon Absorbers
The subcontractor must adhere to SR Photon Absorbers engineering specification (REF AL-1720-3468)
The subcontractor must participate in the Final Design Review
The subcontractor must include at least the following documentation: 1. Control Plan and Work Instruction for all absorber configuration

2. Final manufacturing drawings (if modification done by vendor)

3. Final CAD model (if modification done by vendor)

4. Test plan and associated procedures

5. Bill of material

The subcontractor must wait for a written approval and resolution of all related FDR action items prior to fabrication
5.2.3First article
The subcontractor must produce the first article after approval of the FDR
The subcontractor must produce the first article with the same testing and quality assurance as the production
5.2.4First article delivery
The subcontractor must be responsible for the delivery of the first article to LBNL
5.2.5Complete production
The subcontractor must wait the final approval of the first article for the commencement of fabrication of the production
The subcontractor must include at least the following documentation prior shipment:
1. Complete SR Photon Absorbers assemblies packed in an appropriate crate.

2. Completed FAT and associated reports

3. Final and completed CP

4. Final and completed ACL

5. Quality assurance receipts and certifications

6. Nonconformance or deviation documentation pertaining to each individual assembly

7. Final, approved shipping plan

8. Written authorization from LBNL to proceed with shipping

5.2.6Delivery
The subcontractor must be responsible for the delivery of the production to LBNL in the way as indicated in the section 5.2.6
5.3Final documentation packages(s)
The subcontractor must provide the final documentation package with at least the following:
1. A complete, as-built bill of materials identifying both fabricated and commercially available components

2. A complete, as built CAD model in an editable format

3. Complete, as built drawings in English, and in an editable format.

4. Other documentation as requested

6Management, reporting, documentation and reviews
6.1Schedule
The subcontractor must comply with the proposed schedule
6.2Reporting requirements
Upon award of the subcontract, the LBNL technical representative will contact the selected subcontractor to set up a Project Kick-off meeting
Written progress updates are required on before the fifth of each month. This may include drawings, schedule updated or other documents upon request in any state
Visits by LBNL personnel, including access to the factory where the units are being built, as the discretion of LBNL, may be required
Subcontractor must be responsible for maintaining an action item list for documenting the actions resulting from each meeting, identifying the responsible party and providing an anticipated completion date for each action
Subcontractor must be responsible to set up a weekly or bi-weekly status meeting
Other reports or data as requested in writing
6.3Reviews
The subcontractor must provide review drawings, documentation, and presentations 10 business days prior the scheduled FDR
6.4Hold points
The subcontractor must comply with the hold points
7Packaging and Shipping Specification
The subcontractor must submit to LBNL a shipping plan and be approved before the first shipment
7.1Container
The subcontractor must use container or crates for the SR Photon Absorbers shipment
The subcontractor must use container or crates for the SR Photon Absorbers storage
The subcontractor must use a reusable crates with sides using standard attachments
The subcontractor must submit design of crates to LBNL
The subcontractor must wait for approval of crates design before fabrication
The subcontractor must can ship multiple SR Photon Absorbers per crate
The subcontractor must secure crate during shipment
7.2Marking
The subcontractor must clearly identify tie-downs on crate
The subcontractor must clearly identify lifting points on crate
The subcontractor must clearly identify center of gravity on crate
The subcontractor must labeled crate with all subcontract information including subcontract number, contact, and delivery information.
The subcontractor must use self-adhesive shock indicators on crate
The subcontractor must clearly indicate with clear and obvious labels indicating the presence of fragile contents
The subcontractor must use originating native language and English on the crate
The subcontractor must use up arrow to indicate the crate orientation
The subcontractor must marked the serial number of each SR Photon Absorbers contained therein.
7.3Packaging
The subcontractor must not use desiccant
The subcontractor must have all SR Photon Absorbers free of any liquid prior to shipping
Each absorber needs to be assembled along with each associated with steel support(s), flange blanks and chain clamps, in accordance with their associated FDR approved assy drawings
Placement of foam between the SR Photon Absorbers (if crate contain multiple SR Photon Absorbers)
Placement of foam between the SR Photon Absorbers and the sides of the crate to assist in minimizing movement during transportation
SR Photon Absorbers shipping containers should incorporate a moisture barrier to prevent condensation during air shipment
The exterior of the crate must have self-adhesive shock indicators
7.4Handling and storage
In case of storage, the contractor must have a temperature and moisture controlled storage facility
The contractor must ensure that the temperature during storage is between 10 C and 40 C
8Quality assurance
The contractor must comply with the entire QA request by LBNL. If not please describe in column I your discrepancies
ESD - AL-1720-34687Final Design
The final design must include features to aid careful handling of the part during fabrication, transportation and assembly
8Environmental requirements
8.1Codes and Standards
The following standards must apply for the fabrication and test of the SR Photon Absorbers:

• EN ISO 13919 or EN ISO 5817

• EN ISO 17637

• ASTM E498.

• EN ISO 17640

• ASTM E2734/E2734 M − 10

8.2Cleanliness environment
The cleaning environment must comply with UHV Chamber and Component Production Requirements AL-1220-7841_Rev B, §7.2
8.3Cleaning fluids
The cleaning fluids must comply with UHV Chamber and Component Production Requirements AL-1220-7841_Rev B, §7.3
8.4Cutting fluids
The cutting fluids must comply with UHV Chamber and Component Production Requirements AL-1220-7841_Rev B, §7.4
8.5Fasteners
The fasteners for the crotch absorber must comply with UHV Chamber and Component Production Requirements AL-1220-7841_Rev B, §7.6
8.6Flange and gaskets
The flanges and gaskets of the SR Photon Absorbers must comply with UHV Chamber and Component Production Requirements AL-1220-7841_Rev B, §7.7
9Technical requirement
9.1Vacuum pressure
All SR Photon absorber must be tested in an enclosure vacuum chamber setup
The maximum thermal outgassing rate must be better than 1.00e-11 Torr.l.s-1.cm-2
Achievable final pressure must be 1e-10 Torr
9.2Manufacturing process
9.2.1Material
All materials must be new.
All material must be free from surface cracks and fissures, forge and other tool marks, burns, delamination and other defects that would make it incompatible with a high vacuum environment.
Certification must be in accordance with EN ISO 10204 3.1.
Magnetic permeability for the base material must be 1.01 and for welds or braze joints 1.04
The material must be compatible with synchrotron radiation
9.2.2Fabrication
9.2.2.1Part fabrication
A water-soluble and non-halogenated cutting fluids must be used for fabrication
All others requirements relative to the vacuum components fabrication must comply with AL-1220-7841, §8.1, §8.2, §8.3
9.2.2.2Cleaning after manufacturing
UHV surfaces must be protected as per best practices during handling operations.
Parts must be stored in a clean area from the workshop (See §8.2).
Parts must be suspended in tanks by wire, hooks or in baskets
All others requirements relative to the vacuum components cleaning must comply with AL-1220-7841, §9
9.2.2.3Part joining
Step change in geometrical profile across weld must be less than 0.2mm
All parts must be cleaned prior to welding
A WPS is not required
The weld quality must be level D according to EN ISO 13919 or EN ISO 5817
All welds must be free from cracks and fissures or other defects that would make it incompatible with a high vacuum environment.
100% of the vacuum boundary welded joints must be visually inspected
The visual inspection must comply with EN ISO 17637
100% of the vacuum boundary welded joints must be leak tested.
The leak test of the welded joint must comply with ASTM E498.
The criteria and parameter expected for the He leak check must comply with AL-1220-7841, §14
9.3Final cleaning
Once the final cleaning process has started, it must not be stopped before the end.
After the final cleaning, all subsequent operations must be performed in a cleanroom.
The cleaning agent used must be identified and approved by LBNL prior to the Factory acceptance test.
All other requirements regarding the final cleaning and intermediate inspection must comply with AL-1220-7841, §11 and §12.
9.4Final assembly
All requirement with final assembly must comply UHV Chamber and Component Production Requirements AL-1220-7841_Rev B, §13
9.5Final test
All test must take place in a clean room
During pumping down of the part, all connection above the turbo pump must be all-metal
LBNL must have right to visit the contractor during these tests
9.5.1CMM Measurement before bakeout
A CMM measurement must be performed, on all SR Photon Absorbers
The dimensions to be controlled must be specified by the University technical representative.
9.5.2Water Pressure Test
The cooling channel pressure test must be conducted at 120 psi
The cooling channel pressure test must last 10 mins
No leak must appear at the completion of the pressure test
9.5.3Bakeout
Bakeout must comply with UHV Chamber and Component Production Requirements AL-1220-7841_Rev B, §14.1
9.5.4Residual Gas Analysis
Residual Gas Analysis must comply with UHV Chamber and Component Production Requirements AL-1220-7841_Rev B, §14.2
9.5.5Final He leak test
Final pressure measurement must comply with AL-1220-7841, §14.4
9.5.6Final pressure measurement
Final He leak test must comply with UHV Chamber and Component Production Requirements AL-1220-7841, §14.5
9.5.7CMM Measurement after bakeout
A CMM measurement must be performed on all SR Photon Absorberswith the same critical dimension given in §9.5.1 after the bakeout
9.6Packing and shipping
Packing and shipping must comply with UHV Chamber and Component Production Requirements AL-1220-7841_Rev B, §15

Parameter

Comply
Not comply
Partialy Comply

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