3._24BDM001_Project_Manual.pdf

CalVet: December 2024 Project Number: CA21-0235

STATE OF CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS

FACILITIES AND BUSINESS SERVICES DIVISION

PROJECT MANUAL

INTRODUCTORY INFORMATION

BIDDING REQUIREMENTS

CONTRACTING REQUIREMENTS

SPECIFICATIONS

FOR:

WATER HEATER REPLACEMENT

CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS

VETERANS HOME OF CALIFORNIA, BARSTOW

BARSTOW, SAN BERNARDINO COUNTY, CALIFORNIA

Telephone Number: (916) 651-7495 Project Director: Danielle De Silva Sacramento, California Consultant: Advance Design Consultants, Inc.

San Jose, CA 95126

PROJECT TITLE PAGE

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DOCUMENT 00 01 01

PROJECT TITLE PAGE

Project Title : WATER HEATER REPLACEMENT

Client Agency : CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS

Location : VETERANS HOME OF CALIFORNIA, BARSTOW

BARSTOW, SAN BERNARDINO COUNTY, CALIFORNIA

Project Number : CA21-0235

Project Contact : Danielle De Silva State of California Department of Veterans Affairs Facilities and Business Services Division Administrative Services Branch 1227 “O” Street, Room 105 Sacramento, CA 95814 Telephone Number: (916) 651-7495 Email: danielle.desilva@calvet.ca.gov

A&E Consultant : Advance Design Consultants, Inc.

Lorenzo R. Rios Telephone Number: (408) 297-1881 San Jose, CA mailto:danielle.desilva@calvet.ca.gov

TABLE OF CONTENTS

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DOCUMENT 00 01 10

TABLE OF CONTENTS

INTRODUCTORY INFORMATION Pages

Document 00 01 01 Project Title Page 1 only 00 01 10 Table of Contents 1 through 2 00 01 15 List of Drawings 1 only

BIDDING REQUIREMENTS

Document 00 11 00 Advertisement for Bid 1 through 3 00 21 00 Instructions to Bidders 1 through 7 Appendix 00.21.00.1, Request for Bidding Interpretation (Sample) 1 only 00 22 10 DVBE Participation Program Requirements 1 through 3 00 41 00 Bid Form (Sample) 1 through 10 00 43 13 Bidder’s Bond (Sample) 1 only 00 43 16 Certified Small Business Subcontractor(s) Summary 1 through 2 00 45 46 Payee Data Record (Sample) 1 through 4

CONTRACTING REQUIREMENTS

Document 00 52 00 Agreement (Sample) 1 only 00 61 13 Performance Bond (Sample) 1 only 00 61 14 Payment Bond (Sample) 1 only 00 72 00 General Conditions of the Contract for Construction 1 through 41

SPECIFICATONS

DIVISION 01 – GENERAL REQUIREMENTS

Section 01 11 00 Summary 1 through 3 01 31 00 Project Management and Coordination 1 through 2 01 32 16 Progress Schedules and Reports 1 through 5 01 32 33 Construction Photographs 1 through 2 01 33 00 Submittal Procedures 1 through 5 01 51 00 Temporary Facilities and Controls 1 through 3 01 60 00 Product Requirements 1 through 2 01 73 29 Cutting and Patching 1 through 2 01 74 19 Construction Waste Management 1 through 3 Appendix 01.74.19.1, Construction Waste Estimate 1 only Appendix 01.74.19.2, Waste Management Report 1 through 2 01 74 20 Recycle Content Certification 1 through 2 Recycle Content Certification Worksheet 1 through 2 State Agency Buy Recycled Campaign Procurement Summary 1 through 2 01 74 23 Cleaning 1 through 2 01 77 00 Closeout Procedures 1 through 11

A&E SPECIFICATIONS PACKET

DIVISION 02 – EXISTING CONDITIONS

Section 02 41 19 Selective Demolition 1 through 6

DIVISION 05 – METALS

TABLE OF CONTENTS

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Section 05 50 00 Metal Fabrications 1 through 9

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

Section 07 84 13 Penetration Firestopping 1 through 6

DIVISION 09 – FINISHES

Section 09 91 23 Interior Painting 1 through 6

DIVISION 22 – OPENINGS

Section 22 05 00 Common Work Results for Plumbing 1 through 16 22 05 23 General-duty Valves for Plumbing Piping 1 through 9 22 05 29 Hangers and Supports for Plumbing Piping and Equipment 1 through 5 22 05 53 Identification for Plumbing Piping and Equipment 1 through 4 22 07 19 Plumbing Piping Insulation 1 through 16 22 11 16 Domestic Water Piping 1 through 9 22 13 19 Sanitary Waste Piping Specialties 1 through 15 22 34 00 Fuel-fired, Domestic – Water Heaters 1 through 5

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

Section 23 11 23 Facility Natural-gas Piping 1 through 7 23 21 13 Hydronic Piping 1 through 9 23 51 00 Breeching and Chimneys and Stacks 1 through 3

DIVISION 26 - ELECTRICAL

Section 26 05 19 Low-voltage Electrical Power Conductors and Cables 1 through 7 26 05 26 Grounding and Bonding for Electrical Systems 1 through 10 26 05 29 Hangers and Supports for Electrical Systems 1 through 5 26 05 33 Raceways and Boxes for Electrical Systems 1 through 9 26 28 16 Enclosed Switches and Circuit Breakers 1 through 11

END OF DOCUMENT

LISTS OF DRAWINGS

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DOCUMENT 00 01 15

LIST OF DRAWINGS

Sheet Number Description

GENERAL

G-0.0 GENERAL VICINITY MAP, SITE MAP, PROJECT DATA & DRAWING INDEX

G-1.0 GENERAL BUILDING A SITE PLAN

G-2.0 GENERAL EQUIPMENT CLEARANCE FLOOR PLAN

STRUCTURAL

S1 ANCHORAGE PLAN AND DETAILS

ELECTRICAL

E-0.0 GENERAL NOTES, ABBREVIATIONS, AND SYMBOLS

E-0.1 ELECTRICAL SINGLE LINE DIAGRAM

ED-1.0 ELECTRICAL DEMOLITION FLOOR POWER PLAN

E-1.0 ELECTRICAL DOMESTIC HOT WATER FLOOR PLAN & PANEL

SCHEDULES

PLUMBING

P-0.0 PLUMBING GENERAL NOTES, ABBREVIATIONS, SCHEDULES &

DRAWING INDEX

P-0.1 PLUMBING DOMESTIC WATER RISER DIAGRAM

P-0.2 PLUMBING NATURAL GAS RISER DIAGRAM

PD-1.0 PLUMBING DOMESTIC WATER PIPING DEMOLITION FLOOR PLAN

P-1.0 PLUMBING WATER NEW PIPING FLOOR PLAN

PD-1.1 PLUMBING GAS PIPING DEMOLITION FLOOR PLAN

P-1.1 PLUMBING NATURAL GAS NEW PIPING FLOOR PLAN

PD-1.2 PLUMBING LUE EXHAUST DEMOLITION FLOOR PLAN

P-1.2 PLUMBING NEW FLUE EXHAUST AND AIR INTAKE FLOOR PLAN

P-2.0 PLUMBING DETAILS

P-2.1 PLUMBING DETAILS

ADVERTISEMENT FOR BIDS

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DOCUMENT 00 11 00

ADVERTISEMENT FOR BIDS

STATE OF CALIFORNIA

DEPARTMENT OF VETERANS AFFAIRS

FACILITIES AND BUSINESS SERVICES DIVISION

ADMINISTRATIVE SERVICES BRANCH

PROJECT:

WATER HEATER REPLACMENT

CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS

VETERANS HOME OF CALIFORNIA, BARSTOW

BARSTOW, SAN BERNARDINO COUNTY, CALIFORNIA

BID NUMBER: 24BDM001

The bids shall include all Work pursuant to the Drawings and Project Manual, and Addenda as may be issued prior to bid opening date.

Project comprises labor, material and services necessary for:

1. This project consists of design work for the demolition of two (2) existing water heaters and associated valves and piping and providing two (2) new rapid recovery water heaters and one (1) future water heater and associated valves, pumps and hot water and gas piping to serve Building A. Provide electrical and structural engineering design as required.

In the manner and time prescribed in the approved Drawings dated September 18, 2024, Project Manual, and such addenda thereto as may be issue prior to bid opening date; including furnishing all material, labor, plant, tools, equipment, and services necessary therefor and incidental thereto, complete and ready for use, except as hereinafter otherwise provided.

License required to bid the project: Class “C-36” – Plumbing License Contractor with a C-20 Warm-Air Heating, Ventilating and Air-Conditioning License Sub-contractor. Work can be performed under a licensed sub-contractor; they must be identified on Bid Form 00 41 00 page 2 Contractors license number.

Certificate of Reported Compliance (CRC) – Fleet Vehicles: As a condition of Contract award, prior to Contract execution, Contractor shall submit copies of the valid CRCs for any fleet retained by the Contractor or any listed Subcontractor, for which any vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleet Regulation, Section 2449(i), Title 12, California Code of Regulation, are used in the completion of the work included in the Contract. More information on the In-Use Off-Road Diesel-Fueled Fleets Regulation can be found at the following link: https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

Generative Artificial Intelligence (GenAI) Reporting: The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

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Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Pre-bid Site Inspection: Bids will only be accepted from those Contractors having attend the MANDATORY pre-bid site inspections on Tuesday, May 27, 2025 at 1:00 P.M. at Veterans Home of California, Barstow, located at 100 East Veterans Parkway, Barstow, CA 92311. Bid forms and Project Drawings and Project manual will be available at pre-bid site inspection. Attendance for the entire inspection is required in order for bidders to be eligible to submit a bid.

Bid opening will be June 6, 2025 at 10:00 A.M, at: 1227 O Street, 1ST Floor, Sacramento, CA 95814. The estimated term of this project is 180 calendar days. The State's Project Contact is Danielle De Silva, 916- 651-7495.

Key Action Dates:

Solicitation Available to Prospective Bidders Date: May 16, 2025 Pre-bid Site Inspection (mandatory) Date: May 27, 2025 at 1:00 P.M.

Deadline for Questions Date: May 30, 2025 at 4:00 P.M.

Deadline for Responses to Questions Date: June 2, 2025 Final Date for Submission of Bid Date: June 5, 2025 at 4:00 P.M.

Bid Opening Date: June 6, 2025 at 10:00 A.M.

Executive Order N-6-22: The Bidder must be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newson issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, Bidder represents that it is not a target of Economic Sanctions. Should the State determine Bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s bid any time prior to contract execution, or, if determined after contract execution, shall be grounds for terminations by the State.

Drawings and Project Manual: Bid forms, plans, specifications, and addenda will be available for download at http://www.caleprocure.ca.gov. Click on “Start Search”. In the Event Name field, enter the project number and click “Search”. While viewing the Event Details, click on “View Event Package” to view bid forms.

It is recommended that all vendors register as a bidder through the Cal eProcure website at https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx. This will allow for automatic notifications if there is any modification to the Event such as the posting of an addendum or additional documentation.

Bid: Submit Lump Sum basis with allowances as set forth in Bid Forms.

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DVBE: Participation in Disabled Veterans Business Enterprises (DVBE) program may be required for this project. Refer to Project Manual Document 00 22 10 and Bid Forms for requirements. Bidders are advised to commence the required DVBE procedures immediately upon receipt of drawings and project manual.

The DVBE Incentive applies to this project. Refer to Project Manual Document 00 21 00, Article 18.5.

The Small Business Preference applies to this project. Refer to Project Manual Document 00 21 00, Article 5.5.

The Non-Small Business Preference applies to this project. Refer to Project Manual Document 00 21 00, Article 5.6.

Bonds: Successful bidder shall furnish payment and performance bonds, each in the amount of 100 percent of the Contract price.

Non-Discrimination Program (Gov. Code, Section 12990): Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Code: Pursuant to Labor Code, Section 1774, the Contractor to whom the contract is awarded, and any subcontractor under him, shall pay not less than the specified general prevailing rates of per diem to all workers employed in the execution of the contract. Pursuant to Labor Code, Section 1770 et seq., the Department of Industrial Relations (DIR) has ascertained general prevailing rate of per diem wages in the locality in which the work is to be performed. Copies of the general prevailing rate of per diem wages are available from the Department of Industrial Relations, Labor Statistics & Research Division, P.O. Box 420603, San Francisco, CA 94142, (415) 703-4780; or general prevailing rate of per diem may be accessed on the internet at Department of Industrial Relations website (https://www.dir.ca.gov) for the February 2024 published general prevailing rate of per diem wages for this contract. Copies of the general prevailing rate of per diem wages are on file at DGS’ principal office, which shall be made available to any interested party on request. Note that when the general prevailing rate of per diem determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and incorporate them in this contract for submittal of bid. The Contractor is responsible to comply with the Labor Code Sections and general prevailing rate of per diem determinations, including all the guidelines and the fine print in the general prevailing rate of per diem determinations. Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Compliance Monitoring and Enforcement: This project is subject to monitoring and enforcement by the Department of Industrial Relations (DIR), Compliance Monitoring Unit. All Contractors and subcontractors, regardless of tier, shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel. Refer to Labor Code 1771.4 et seq. and the General Conditions of the Contract for Construction, Document 00 72 00, Article 3.3.3 for more information.

https://www.dir.ca.gov/

INSTRUCTION TO BIDDERS

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DOCUMENT 00 21 00

1. GENERAL

1.1. Bidder shall examine these instructions carefully and be responsive to conditions with which must be complied with prior to bid.

1.2. Bidders shall be aware of the requirements of codes referenced in the Bidding Requirements and in the Contract Documents. Bidders may access codes included in California law through publications or through the Internet. The web site for California law is: http://leginfo.legislature.ca.gov/faces/codes.xhtml.

2. COMPETENCE OF BIDDERS

2.1 License:

.1 Bidder may only bid on work for which Bidder is properly licensed by the Contractors' State License Board.

.2 Joint venture Bidders must possess a joint venture license. Each party to a joint venture shall be properly licensed for the Work of this Project.

2.2. Prior Disqualification: Public Contract Code Section 10162 provides that a bid may be rejected on the basis of a Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, having been disqualified, removed or otherwise prevented from bidding on., or completing a Federal, State or Local project because of a violation of a law or a safety regulation.

If the answer to the questionnaire included in the Bid Form is "yes" the Department will review the circumstances presented and if the Director deems acceptance of the bid is not in the best interest of the State, bid may be rejected.

2.3. Employment of Undocumented Immigrants: Pursuant to Section 6101 of the Public Contract Code, the State may not award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented immigrants.

2.4. Contractor Registration:

.1 Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract for public work.

.2 Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

2.5. Ineligible Subcontractors: Pursuant to Section 1777.1 or 1777.7 of the Labor Code, a contractor is prohibited from bidding on, being awarded or performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project Refer to the General Conditions of the Contract for Construction, Article 4.1.3.

2.6. Asbestos Abatement Certification: If Contractor performs the asbestos abatement work: Contractor must be certified for asbestos abatement work by the Contractors’ State License Board. If Contractor subcontracts the asbestos abatement work, Contractor need to not be certified for asbestos abatement, but the subcontractor must be certified by the Contractor’s State License Board.

http://leginfo.legislature.ca.gov/faces/codes.xhtml

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2.7. Hazardous Substance Removal Certification: If Contractor performs the hazardous substance removal work or remedial action; Contractor must be certified for hazardous substance removal work by the Contractor’s State License Board. If Contractor subcontracts the hazardous substance removal work or remedial action, Contractor need not be certified for hazardous substance removal, but the subcontractor must be certified by the Contractor’s State License Board.

3. EXAMINATION OF BID DOCUMENTS AND SITE

3.1. Bidder’s Responsibility:

.1 Bidder shall carefully examine the Work site, Drawing, and Specifications.

.2 By submitting a bid, Bidder acknowledges that the Bidder understands the character, quality and quantity of surface, locations of utilities, subsurface materials, or obstacles to be encountered; insofar this information is reasonably ascertainable from inspection of the Work site, Drawings, and Specifications.

.3 Bidder’s examinations shall include all exploratory work done by the State, as well as information presented in the Drawing, Specifications, and other documents as available.

3.2. Refer to Document 00 11 00, Invitation to Bid, for availability of bidding documents.

3.3. Failure by Bidder to acquaint itself with available information will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the Work.

3.4. In connection with the foregoing, Bidder’s attention is invited to Paragraphs 3.1 and 9.1 of Document 00 72 00, General Conditions of the Contract for Construction.

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

4.1. If discrepancies, conflicts, omissions or errors are found in the Drawings and the Project Manual prior to the date of bid opening, Bidder shall request clarification from the State’s Representative identified in the Project Manual. Bidder shall submit request on Request for Bidding Interpretation Form, Appendix 00 21 00.1.

4.2. Clarifications will be given only in the form of Addenda to all Bidders.

4.3. If no Addenda are issued related to supposed discrepancy, conflict, omissions or errors in figuring the Work, Bidders shall consider that discrepancies, conflicts, or omission between Drawings and Specifications shall be governed by Paragraph 1.5 of Document 00 72 00, General Conditions of the Contract for Construction.

4.4. Omission of an item in either the Specification or Drawings does not create a discrepancy or conflict.

5. BIDDING DOCUMENTS

5.1. Bid Form: All Bids must be on the forms provided by the California Department of Veterans Affairs. Bid not on the forms provided will be considered nonresponsive.

5.2. Completing the Bid Form:

.1 Bidder’s name should be the same as listed on Bidder’s license.

.2 Price(s) shall be in the manner required by the Bid Form.

.3 Bid Form shall be signed by Bidder or duly authorized representative.

1) If Bidder is an individual, name must be shown.

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2) If Bidder is a partnership, name of the partnership must be shown and one or more partners shall sign the Bid Form.

3) If Bidder is a corporation, name of the corporation must be shown, the state of incorporation must be listed, the title of the signor must be shown, and the corporate seal must be used.

4) Bidder business and mailing address should be shown.

5.3. Required Listing of Proposed Subcontractors:

.1 Failure to list kind of Work, Name, or Location shall cause the bid to be rejected as nonresponsive.

.2 Bidders’ attention is directed to other provisions of the Subletting and Subcontracting Fair Practices Act, beginning with Public Contract Code Section 4100, related to penalties for failure to comply with the Act by using unauthorized subcontractors or by making unauthorized substitutions. See General Conditions of the Contract for Construction, Paragraph 1.1, for definition of Subcontractor, and Article 4 for further reference to subcontractors.

.3 Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with the Department of Industrial Relations.

5.4. Bidders Security:

.1 All bids shall be accompanied by the following forms of bidder’s security: Bidder’s Bond, cashier’s check, certified check or cash. Bidder’s Bond shall be executed by an admitted surety insurer, authorized to issue surety bonds in the State of California. Bond and checks shall be made payable to the director of the California Department of Veterans Affairs. The security shall be in an amount equal to at least 10 percent of the amount bid. A bid shall not be considered responsive unless one of the forms of bidder’s security is enclosed with it.

.2 If Bidder’s security is a Bidder’s Bond, it must be executed on the form attached to the Bid Form.

5.5. Small Business:

.1 A five percent (5%) small business preference will be granted to Bidders certified as “Small Business” in accordance with Section 1896 et. Seq., Title 2, California Code of Regulations.

.2 If the Bidder is not already a Certified Small Business, applications for certification as “Small Business” must be submitted to the Office of Small Business and DVBE Certification (OSDS), 707 3rd Street, First Floor, Suite 1-400, West Sacramento, CA 95605; website: https://www.dgs.ca.gov/PD-OSDS. Firms can apply for small business certification online at https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled- Veteran-Business-Enterprise.

.3 Submit a copy of your OSDS certification letter with the Bid Form.

.4 Pursuant to Section 1896.14, in order to receive the small business preference, bidders must have a completed application (including proof of annual receipts) on file with the OSDS. The bidder must meet all applicable requirements under the subchapter and the State Small Business Procurement and Contract Act, (including but not limited to evidence to rebut presumptions) not later than five o’clock (5:00 p.m.) on the date on which the subject bid is opened.

5.6. Non-Small Business:

.1 The application of the five percent (5%) small business bidding preference is extended to a bidder, whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses that are California certified small businesses and/or microbusinesses.

https://www.dgs.ca.gov/PD-OSDS https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

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When applicable, this preference will be granted when the non-small business:

• Has been determined to be a responsible bidder and submitted a timely responsive bid.

• Completes Document 00 43 16-2 list of California Certified Small Businesses that they commit to subcontract with for a commercially useful function in the performance of the project and submits this document no later than forty-eight (48) hours after the time of receipt of bids. Ascertain that the Bidder’s Name and project Work Order number are noted. If bidder fails to submit a properly completed Document 00 43 16-2 within 48 hours after the time of receipt of bids, the claim for non-small business preference will be denied.

Submit completed Document 00 43 16-2 to the California Department of Veterans Affairs, Facilities and Business Services Division, Central Business Office, 1227 O Street, Room 100, Sacramento, CA 95814.

6. SUBMISSION OF BID FORMS

6.1. It is the sole responsibility of the Bidder to see that its bid is received in proper time. Bid received after scheduled closing time for receipts of bids will be returned to Bidder unopened.

6.2. Bid Forms shall be submitted under sealed cover, plainly identified as a bid for the work of the Project being bid upon and addressed as directed in the Invitation to Bid and the Bid Form. Failure to do so may result in a premature opening of, or failure to open such bid. Bid Forms improperly marked may be disregarded.

Bidders are requested to complete and return the State’s Payee Data Record from, Std.204, included with the Bid Forms. The Payee Data Record form is required in lieu of IRS W-9 when doing business with the State of California, and will be used by the State to prepare tax information returns as stated on the form.

.1 Completion and submission of the form with the Bid Forms will expedite processing of the Award of Contract.

.2 Failure to submit the completed form with the Bid will not be cause for rejection of a Bid.

.3 Forms of all Bidders will be kept on file by the State for use in future awarded Contracts.

.4 Bidders who have a completed and current Payee Data Record form on file with the California Department of Veterans Affairs, Contracts Section, may so state on the form and will not be required to submit a duplicate form.

.5 The form is subject to Section 7(b) of the Privacy Act of 1974 (Public Law 93-5791). Refer to the Privacy Statement on the back of the form.

7. WITHDRAWAL OF BID FORMS

7.1. Bids may be withdrawn prior to the time fixed in the public notice for opening bids, provided that a request in writing, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is filed with the Administrative Services Branch, Facilities and Business Services Division, Contract Section, or the Secretary of the Department of Veterans Affairs, or designee, at the location of the bid opening. Oral, facsimile, electronic, telegraphic, or telephonic request to withdraw the Bid Form is not acceptable. Withdrawal of a bid shall not prejudice the right of a Bidder to file a new bid.

7.2. This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

8. NOT USED

9. REJECTION OF IRREGULAR BIDS

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9.1. Bids may be rejected if they show any alteration of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. If bid amount is changed after the amount is originally inserted, the change must be initialed.

9.2. When Bid Form is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or are signed by an agent other than a partner of a partnership, or by an agent for an individual, a power of attorney must be on file with the California Department of Veterans Affairs prior to opening bids or shall be submitted with the Bid Form; otherwise the bid will be rejected as irregular and unauthorized.

10. COMPETITIVE BIDDING

10.1. If more than one Bid Form is offered by an individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such Bid Forms may be rejected. A party who has quoted prices on materials or work to a Bidder is not thereby disqualified from quoting prices to other Bidders, or from submitting a bid directly for materials or work.

10.2. Bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect awarding of the Contract is in violation of competitive bidding requirements of the State Contract Act and may render void any Contract let under such circumstances.

11. AWARD OF CONTRACT

11.1. The right is reserved to reject any and all bids and waive any irregularity in any bid received.

11.2. Award of the Contract, if awarded, will be to the lowest responsible Bidder whose Bid Form complies with all requirements prescribed.

.1 Such Award, if made, will be made within 45 days after opening of bids.

.2 If lowest responsible Bidder refuses or fails to execute the Contract, the Secretary of the California Department of Veterans Affairs may award the Contract to the second lowest responsible Bidder. Such award, if made, will be made within 60 days after opening of bids.

.3 If second lowest responsible Bidder refuses or fails to execute the Contract, the Secretary of the California Department of Veterans Affairs may award the Contract to the third lowest responsible Bidder. Such award, if made, will be made within 60 days after opening of bids.

11.3. The above time periods within which award of Contract may be made are subject to extension of such further period as may be agreed upon in writing between the California Department of Veterans Affairs and the Bidder concerned.

11.4. When Project segregated into more than one prime Contract, and a Bidder upon one of the prime Contracts fail or refuses to execute the Contract, then the time for award of such Contract will be extended as provided by this Article, and the time for award of each of the other segregated prime Contracts will be extended by an equivalent length of time, if required.

12. SUBSTITUTION OF ALTERNATIVE MATERIALS, ARTICLES, OR EQUIPMENT

12.1. Pursuant to Public Contract Code Section 3400, alternative material(s), articles(s), or equipment that are of equal quality and of required characteristics for the purpose intended may be proposed during the bidding period; for use in the Work, provided the Bidder complies with the following requirements:

.1 Proposals for alternative material(s), article(s), or equipment, requested during the bidding period, shall be submitted in writing, not later than the deadline date and time identified on the Request for Bidding Interpretation (RFBI), Appendix 00 21 00.1.

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.2 The proposal will not be considered unless the submittal is accompanied by complete information and descriptive data necessary to determine equality of offered material(s), article(s) or equipment. Samples shall be provided when requested by the State. Burden of proof as to comparative quality, suitability, and performance of offered material(s), article(s), or equipment shall be upon the Bidder submitting the proposal. The State will be the sole judge as to such matter. In the event the State rejects the use of such alternative(s) submitted, then one of the particular products originally specified in the Contract Documents shall be furnished.

.3 Refer to the General Conditions of the Contract for Construction, Clauses 2.2.7 and 3.12.10, for substitution requests after Contract Award.

13. RETURN OF BIDDER’S SECURITY

13.1. Within 10 days after the award of the Contract, the Department of Veterans Affairs will return all Bidder’s security, other than Bidder’s Bonds, accompanying the Bid Forms that are not to be fully considered in making the award.

13.2. Retained Bidder’s security will be held until the Contract has been fully executed; after which all Bidder’s security, except Bidder’s Bonds, will be returned.

14. CONTRACT BONDS

Contractor will be required to furnish in duplicate the Performance Bond and Payment Bond required by the State Contract Act, each in the amount of 100 percent of the Contract amount; as set forth in Paragraph 11.3 of Document 00 72 00, General Conditions of the Contract for Construction.

15. INSURANCE

Contractor will be required to furnish to the State, concurrently with execution of the Contract, a certificate of insurance coverage as required by Paragraph 11.1 of Document 00 72 00, General Conditions of the Contract for Construction.

16. EXECUTION OF CONTRACT

16.1. Contract shall be signed by successful Bidder and returned within seven (7) days of receipt. The Contract shall not be binding upon the State until it is executed by the Contractor and the State. Contract Documents required for execution of the Contract consist of the following:

.1 Agreement, Document 00 52 00.

.2 Contract Bonds.

.3 Certificate of Insurance.

.4 Signed set of Drawings and Project Manual for filing with the Contract.

16.2. Should Contractor begin work in advance of receiving notice that the Contract has been approved, any work performed in advance of the date of approval shall be considered as having been done at risk as a volunteer.

In no event shall Contractor commence work until Contractor has received notification from the State that the certificate of insurance has been approved.

17. FAILURE TO EXECUTE CONTRACT

Failure to execute Contract within seven (7) days after successful Bidder has received Contract for execution may be cause for forfeiture of Bidder’s Security. Failure to provide required bonds and insurance constitutes failure to execute Contract.

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18. PARTICIPATION IN DISABLED VETERANS BUSINESS ENTERPRISES (DVBE) PROGRAM

18.1. Pursuant to Section 10115 et seq. of the Public Contract Code, and Section 999 et seq. of the Military and Veterans Code, the Department of General Services has established an overall goal of not less than 3% participation by Disabled Veterans Business Enterprises (DVBE). However, these DVBE Participation Requirements may be modified for this project; reference Document 00 22 10 of the Project Manual for the percentage requirements.

18.2. Bids will only be accepted from those Bidders that certify that they have achieved the required participation, as outline in Document 00 22 10 of the Project Manual, and as set forth in the Bid Form.

18.3. Applicants for DVBE certification may apply online at https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled- Veteran-Business-Enterprise. DVBE applicants must submit specific support documentation to the OSDS.

18.4. Bidder’s attention is directed to the requirements that certification and documentation must be submitted with the bid; otherwise bids will be considered non-responsive.

BIDDERS ARE ADVISED TO COMMENCE THE REQUIRED DVBE PROCEDURES IMMEDIATELY UPON

RECEIPT OF DRAWINGS AND SPECIFICATION, OR NOT LESS THAN THREE (3) WEEKS PRIOR TO

THE BID OPENING, WHICHEVER OCCURS FIRST.

18.5. DVBE INCENTIVE

.1 A DVBE incentive will be granted to Bidders in accordance with Section 999.5(a) and (d) of the Military and Veterans Code and California Code of Regulations 1896.98 et seq.

.2 The DVBE Incentive will be applied during the bid evaluation process and will only be applied to responsive bids from responsive bidders proposing the percentage(s) of DVBE Participation for the DVBE Incentive specified in the solicitation. Any Small Business Preference must be calculated prior to the DVBE Incentive calculation and evaluation.

.3 The incentive will be applied when a Bidder’s DVBE Participation exceeds the 5% DVBE Mandatory participation requirement, in an attempt to displace the apparent low bidder

The DVBE Incentive is as follows:

Confirmed DVBE Participation of: DVBE Incentive Percentage:

5% or over 5%

4% to 4.99% inclusive 4% 3% to 3.99% inclusive 3% 2% to 2.99% inclusive 2% 1% to 1.99% inclusive 1%

.4 The percentage of DVBE Incentive will not exceed 5% and will not exceed $500,000.

.5 For every bidder qualifying for the DVBE incentive, the amount (dollar value) of the incentive is computed using the qualifying bidder’s percentage of DVBE incentive and the lowest responsive and responsible bid price. Calculation to determine adjusted bid price are for consideration only. Bids will be awarded for the actual bid amount as verified by the State.

.6 A certified Small Business may only be displaced by another certified Small Business with a higher percentage of DVBE participation and a lower adjusted bid price.

1) A certified Small Business shall not be displaced by a non-small business.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

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2) When applying the DVBE Incentive program, bidders claiming the “Non-Certified Small Business preference” are considered a non-small business.

19. CERTIFICATE OF REPORTED COMPLIANCE – FLEET VEHICLES

19.1. For any project using vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleet Regulations, Section 2449(i), Title 13, California Code of Regulations, prior to the execution of a contract, Contractor shall be required to submit copies of the valid Certificates of Reported Compliance (CRC), issued by the California Air Resources Board. CRCs shall be provided for any fleet used by the Contractor or any listed Subcontractor.

19.2. CRCs are required for any contract involving the operation of self-propelled off-road diesel vehicles 25 horsepower or greater and most two-engine vehicles owned and operated in California, including vehicles that are rented or leased.

19.3. Certificates of Reported Compliance must be retained by the Contractor for three years after the completion of the project.

19.4. If no vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleets Regulation shall be used on a project by the Contractor or any Subcontractor, Contractor shall provide a certification that no vehicles subject to these regulations will be used on the project.

CalVet: December 2024 Appendix 00 21 00.1 Project Number: CA21-0235

REQUEST FOR BIDDING INTERPRETATION (RFBI)

(Email no later than May 30, 2025 at 4:00 P.M.)

CAFM RFBI No.:

Requestor RFBI No.:

To: Danielle DeSilva, Project Contact Request Date:

Facilities and Business Services Division From (Bidder):

Planning and Construction Unit Phone: 916-651-7495 Contract:

Phone:

Fax:

Email: Danielle.Desilva@calvet.ca.gov Email:

All RFBI’s received prior to deadline identified above, and responses from the State will be published on http://www.caleprocure.ca.gov/. See Details tab, Documents folder within listing.

Project No.:

Project Name:

Location:

Drawing Reference:

Project Manual Reference:

Question:

Bidder’s Authorized Signature:

[ ] Check here if additional pages attached. Page 1 of ___ http://www.caleprocure.ca.gov/

DVBE PARTICIPATION PROGRAM REQUIREMENTS

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DOCUMENT 00 22 10

DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION

PROGRAM REQUIREMENTS

Public Contract Code Section 10115 establishes a contract participation goal of at least three percent (3%) for Disabled Veterans Business Enterprises (DVBE) for State agencies.

DVBE participation is required for this contract. Participation has been set at 0%. Participation above and beyond the requirement is strongly encouraged. This bid package provides information for the DVBE Participation Program. Bidders must meet DVBE Participation Program requirements to be viewed as a responsive bidder and considered for contract award.

PLEASE READ THESE INSTRUCTION CAREFULLY

Bidders must fully comply with DVBE Participation Program requirements. Bidders that do not submit a complete response may find their bid determined to be non-responsive and the bid rejected.

For assistance with meeting the DVBE participation program requirements, please contact:

California Department of Veterans Affairs Facilities and Business Services Division

Central Business Office SB/DVBE Coordinator

1227 O Street, Room 100 Sacramento, CA 95814 Phone: (916) 653-2421

Email: sbdvbeadvocate@calvet.ca.gov

The Department of General Services, Office of Small Business and DVBE Services (OSDS) offers program information and may be reached at:

Department of General Services Office of Small Business and DVBE Services (OSDS)

Procurement Division 707 Third Street

West Sacramento, CA 95605-2811 Homepage: https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-

Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise Receptionist: (916) 375-4940

FAX: (916) 375-4950

Email: OSDSHelp@dgs.ca.gov

Mailing Address:

Office of Small Business and DVBE Services (OSDS) Room 1-400, MS 210

P.O. Box 989052 West Sacramento, CA 95798-9052 mailto:sbdvbeadvocate@calvet.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise mailto:OSDSHelp@dgs.ca.gov

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INSTRUCTIONS FOR

DVBE PROGRAM COMPLIANCE OPTIONS

If for any reason you fail to meet the DVBE Participation Requirement for this bid, your bid will be considered non-responsive.

Meet or exceed the DVBE participation requirements for the proposed contract by one of the following two (2) ways:

1. DVBE Bidder – If you are a DVBE bidder, agree to perform the required percentage of the contract bid amount or value with your firm or in combination with other DVBE firms. You must write that commitment on Article 9.2 of the Bid Form, Document 00 41 00. Instruction on how to complete this document are on that page.

2. Non-DVBE Bidder – If you are a non-DVBE bidder, agree to use other firms for at least the required percentage of the contract bid amount or value. You must write that commitment on Article 9.2 of the Bid Form, Document 00 41

00. Instruction on how to complete this document are on that page.

DVBE Certification: OSDS-DVBE certification is the only acceptable certification. To verify if a contractor is certified refer to the OSDS web-site at The State of California Certifications. Bidders must provide certification verification for each participating DVBE bidder, subcontractor, and/or supplier. Applicants for DVBE certification may apply online at Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise. DVBE applicants must submit specific support documentation to the OSDS.

DVBE Bid Incentive: A DVBE Incentive will be granted to Bidders who have achieved DVBE participation exceeding 3% or greater of the value of the bid in accordance with Section 999.5(a) and (b) of the Military and Veterans Code and California Code of Regulations 1896.98 et seq. Refer to Project Manual Document 00 21 00, Article 18.5.

Pursuant to Military and Veterans Code §999.7, the awarding department shall withhold, on a contract entered into on or after January 1, 2021, ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until a prime contractor complies with the certification requirements of subdivision (d) of Section Military and Veterans Code §999.5. A prime contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the awarding department shall permanently deduct ten thousand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000).

ANSWERS TO FREQUENTLY ASKED QUESTIONS:

The following questions are among the most frequently asked regarding DVBE requirements:

Q: If I am awarded the contract, am I required to use the subcontractor/supplier proposed in my bid?

A: Yes, unless you have requested and received approval from the State for substitution. Written request should include the person’s or firm’s name to be substituted, the substitution reason, the reason a non-DVBE subcontractor is proposed, if applicable and describe the business to be substituted including its business status as a sole proprietorship, partnership, corporation or other entity and the certification status of the firm, if any.

See Title 2, California Code of Regulation, Section 1896.64 (c) & (d) for substitution criteria.

The request and the State’s approval or disapproval is not construed as an excuse for non-compliance with any other provision of the law, including but not limited to the Subletting and Subcontracting Fair Practices Act, or any other contract requirements relating to substitution of subcontractors. Failure to adhere to at least the DVBE participation proposed by the successful Contractor may be cause for contract termination and recovery of https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

CalVet: December 2024 00 22 10 - 3 - Project Number: CA21-0235 damages under the rights and remedies due the State for default section of the contract(s) and any other penalties provided for by statute.

Q: Who notifies the subcontractor when an award is made?

A: Upon award to a prime Contractor, the Awarding Department notifies listed subcontractors of their contract participation. Primes are encouraged to notify their listed subcontractors immediately after an award is made to formalize their business agreements.

Q: What happens to bids considered non-responsive to the DVBE Participation Program requirements?

A: Non-responsive bids are subject to rejection. Many are rejected because of:

• Incomplete documentation

• Documentation not received by bid due date

• Mathematical error related to the percentage.

Q: If I am a disabled veteran business enterprise, can I meet the percentage requirements as a single company?

A: Yes.

Q: If my submitted bid meets the contract goal and the State decides to make multiple awards to the bid/contract, could my bid be considered non-responsive?

A: No. The State’s decision to make multiple awards will not jeopardize bid compliance.

BID FORM

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BID FORM

THE STATE OF CALIFORNIA FROM:

DEPARTMENT OF VETERANS AFFAIRS (Name of Bidding Firm)

FACILITIES AND BUSINESS SERVICES DIVISION

DELIVER TO: California Department of Veterans Affairs BEFORE 4:00 P.M., MONTH, DATE, YEAR Attention: LeJuan Bean Via E-Mail: LeJuan.Bean@calvet.ca.gov

FOR: WATER HEATER REPLACEMENT

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HOME OF CALIFORNIA, BARSTOW

BARSTOW, SAN BERNARDINO COUNTY, CALIFORNIA

BID NUMBER: 24BDM001

Please indicate the subject of e-mail as “Bid Form”, followed by the above project title and Bid Number.

The undersigned hereby proposes and agrees to furnish all labor, materials, and equipment, and to perform all work required for the above-named project in the manner and time prescribed in the Drawings dated June 21, 2024, Project Manual, and such addenda thereto as may be issue prior to bid opening date and in accordance with prevailing wage rates ascertained by the Department of Industrial Relations and set for the DIR website…