3-D - Proposal Submission Form.pdf
PDF 142 KB Posted
- Solicitation number
- 269- 2026-142
- Issued by
- Mecklenburg County, Charlotte City, North Carolina
About this file
This is a Proposal Submission Form for a Citywide On-Call Fencing Installation and Repair Services contract opportunity in North Carolina. The RFP seeks to establish one or more companies to provide fencing installation and repair services on an as-needed basis citywide, including the provision, installation, repair, and removal of existing city-owned fencing and gates to meet security requirements and protect facilities and property. Proposals are valid for 180 calendar days from the proposal due date. The form requires bidders to provide company legal name, representative contact information, and physical address.
The form establishes mandatory compliance certifications that bidders must acknowledge, including non-discrimination in subcontractor and supplier solicitation and selection based on race, ethnicity, gender, age, disability, or other unlawful grounds. Bidders must maintain documentation demonstrating non-discriminatory practices and provide this information to the City upon request. Additionally, bidders must disclose any complaints or legal proceedings filed within the past ten years alleging discrimination against subcontractors, vendors, or suppliers, along with resolution status and remedial actions taken. Bidders must certify that all proposal information is true, accurate, and complete, and that company owners, employees, directors, and contractors will not violate the City's Conflict of Interest Policy. False certifications constitute grounds for proposal rejection or contract termination.
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PROPOSAL SUBMISSION FORM
This Proposal is submitted by:
Company Legal Name: ________________________________________________________
Representative (printed): ________________________________________________________
Address: ________________________________________________________
City/State/Zip: ________________________________________________________
Email address: ________________________________________________________
Telephone: ________________________________________________________
The representative signing above hereby certifies and agrees that the following information is correct:
1. In preparing its Proposal, the Company has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in or condoned prohibited discrimination.
2. For purposes of this Section, discrimination means discrimination in the solicitation, selection, or treatment of any subcontractor, vendor or supplier on the basis of race, ethnicity, gender, age or disability or any otherwise unlawful form of discrimination. Without limiting the foregoing, discrimination also includes retaliating against any person or other entity for reporting any incident of discrimination.
3. Without limiting any other provision of the solicitation for proposals on this project, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the City to reject the Proposal submitted by the Company on this Project and to terminate any contract awarded based on such Proposal.
4. As a condition of contracting with the City, the Company agrees to maintain documentation sufficient to demonstrate that it has not discriminated in its solicitation or selection of subcontractors. The Company further agrees to promptly provide to the City all information and documentation that may be requested by the City from time to time regarding the solicitation and selection of subcontractors. Failure to maintain or failure to provide such information constitutes grounds for the City to reject the Proposal submitted by the Company or terminate any contract awarded on such proposal.
5. As part of its Proposal, the Company shall provide to the City a list of all instances within the past ten years where a complaint was filed or pending against the Company in a legal or administrative proceeding alleging that the Company discriminated against its subcontractors, vendors or suppliers, and a description of the status or resolution of that complaint, including any remedial action taken.
6. The information contained in this Proposal or any part thereof, including its Exhibits, Schedules, and other documents and instruments delivered or to be delivered to the City, is true, accurate, and complete. This Proposal includes all information necessary to ensure that the statements therein do not in whole or in part mislead the City as to any material facts.
7. None of Company’s or its subcontractors’ owners, employees, directors, or contractors will be in violation of the City’s Conflict of Interest Policy for City, Secondary and Other Employment Relationships (HR 13) if a Contract is awarded to the Company.
8. It is understood by the Company that the City reserves the right to reject any and all Proposals, to make awards on all items or on any items according to the best interest of the City, to waive formalities, technicalities, to recover and resolicit this RFP.
9. This Proposal is valid for one hundred and eighty (180) calendar days from the Proposal due date.
Representative (signed): ________________________________________________________
PROPOSAL SUBMISSION FORM
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