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COUNTY OF SUSSEX
OFFICE OF CENTRAL PURCHASING
COUNTY ADMINISTRATIVE CENTER
ONE SPRING STREET
NEWTON, NEW JERSEY 07860
Request for Proposals Cover Page
Important Dates
Public Advertisement
Site Visit
Questions Deadline
Request for Information (RFI) Response
Proposals Due
Anticipated Award
The County of Sussex is seeking proposals for:
Document released by:
County of Sussex Office of Purchasing County Administrative Center One Spring Street Newton, NJ 07860 Ph. 973-579-0360 Fax 973-579-0363
Proposal Opening Location:
Sussex County Office of Central Purchasing 1st Floor 1 Spring Street Newton, NJ 07860
Buyer:
SOURCE OF SPECIFICATIONS/PROPOSAL PACKAGES:
Official Sussex County proposal packages are available from the Sussex County Bonfire portal ONLY.
Potential bidders are cautioned that they are proposing at their own risk if a third party supplied the proposal package to them. The County of Sussex is not responsible for third party supplied packages.
Site Visit
(Multiple Locations) Meeting Place:
Sussex County
Administration Building 1 Spring Street
Newton, NJ 07860
Advertisement for Bids
Notice is hereby given that sealed bids will be received by County of Sussex (“County,” “Owner”) and opened and read in public on DUE DATE and Prevailing time and location as stated.
Specifications and other bid information may be obtained online at sussex.bonfirehub.com. Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq.
No bids will be received after the above date and time unless the contract is re-advertised for bids or unless the date and time for bid opening is changed by duly issued addendum. Bids received after the Bid Date and Time established by the Owner will be returned unopened.
Technical questions on this bid shall be submitted on sussex.bonfirehub.com. Any general requests for information regarding this Advertisement for Bids should be directed to the named buyer via provided email. Questions will not be entertained after BIDDER Questions Deadline unless the Owner, in its sole discretion, believes that an answer is required in order to maintain a competitive process. The County will answer all RFIs within a posted Q&A document on the County’s purchasing portal, on the RFI Response date as stated. Do not contact any member of the County’s staff, or member of an Evaluation Committee directly regarding this bid other than the Buyer listed in this document. Any attempt to do so may result in disqualification from bidding at the discretion of the Purchasing Agent.
No oral or other communications during the bidding process shall bind the Owner except as shall be contained in a written Addendum which the Owner may, in its sole discretion, issue in accordance with applicable law.
| Purchasing Requirements(PR) - 2023.pdf |
| DEFINITIONS: |
| Competitive Contracting means contracting for specialized goods and services in which formal proposals are solicited from respondents; formal proposals are evaluated by the purchasing agent, counsel or administrator; and the governing body awards a co... |
| Contract means any agreement, including but not limited to a purchase order or a formal agreement, which is a legally binding relationship, enforceable by law, between a respondent who agrees to provide or perform goods or services and a contracting u... |
| Contracting Agent means the governing body of a contracting unit, or its authorized designee, which has the power to prepare the advertisements, advertise for and receive proposals and, as permitted by this act, make awards for the contracting unit in... |
| Contracting Unit means the County of Sussex, or in the case of a cooperative Contract, any authorized or participating political sub-division. |
| Goods and/or Services means any work, labor, commodities, equipment, materials or supplies of any tangible or intangible nature, except real property or any interest therein, provided or performed through a contract awarded by the contracting agent, i... |
| Lowest price means the least possible amount that meets all requirements of the request of a contracting agent. |
| Lowest responsible respondent means the respondent: (a) whose response to a request for proposals offers the lowest price and is responsive; and (b) who is responsible. |
| Named Subcontractor refers to those subcontractors required to be named or listed according to the Local Public Contracts Law. The term will also refer to those subcontractors required to be registered by the Department of Labor at the time of propos... |
| Proprietary means goods or services of a specialized nature, that may be made or marketed by a person or persons having exclusive right to make or sell them, when the need of such goods or services has been certified in writing by the governing body o... |
| Public Works means building, altering, repairing, improving or demolishing any public structure or facility constructed or acquired by a contracting unit to house local government functions or provide water, waste disposal, power, transportation, and ... |
| Purchase means a transaction, for valuable consideration, creating or acquiring an interest in goods, services and property, except real property or any interest therein. |
| Purchasing Agent means the individual duly assigned authority, responsibility, and accountability for the purchasing activity of the contracting unit, and who has such duties as are defined by an authority appropriate to the form and structure of the ... |
| Purchase order means a document issued by the contracting agent authorizing a purchase transaction with a respondent to provide or perform goods or services to the contracting unit, which, when fulfilled in accordance with the terms and conditions of ... |
| Responsible means able to complete the contract in accordance with its requirements, including but not limited to requirements pertaining to experience, moral integrity, operating capacity, financial capacity, credit, and workforce, equipment and faci... |
| Responsive means conforming in all material respects to the terms and conditions, specifications, legal requirements, and other provisions of the request. |
| Service(s) means the performance of work, or the furnishing of labor, time, or effort, or any combination thereof, not involving or connected to the delivery or ownership of a specified end product or goods or a manufacturing process. Service or serv... |
| Subcontractor means any individual, firm or corporation, other than an employee of the Contractor, who contracts with the Contractor or any other subcontractor to furnish labor or labor and materials at the site of the project or materials worked to a... |
| Sub-subcontractor or Lower tier contractor refers to those contractors that are not required to be listed by the Local Public Contracts Law or registered by the Department of Labor prior to the bid opening date and time. However, the County of Sussex... |
| Work includes services and any other activity of a tangible or intangible nature performed or assumed pursuant to a contract or agreement with a contracting unit. |
| American Goods (N.J.S.A. 40A:11-18): American goods and products will be used wherever available for the services or products required in this specification. However, the decision of the Freeholders, after consultation with the Purchasing Agent and ... |
| Availability of Funds (N.J.A.C.5:30-5.1 et seq.): This Contract is subject to the availability and appropriation annually of sufficient funds as may be required to meet the extended obligation and therefore this contract may be cancelled at the end o... |
| Bids on Equivalent Products (N.J.S.A.40A:11-13(d)): If a respondent submits a bid on a product asserted to be an "equivalent" product to the one asked for in the bid, the County reserves the right to require the respondent to prove that such product ... |
| Brand Names (N.J.S.A. 40A:11-13(d)) : Any manufacturer's names, trade names, brand names or catalog numbers used in the specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be r... |
| Labor (N.J.S.A. 34:11-56.25): The contractor will and will be required to conform to the Labor and Employment Laws of the State of New Jersey and the various acts amendatory and supplementary thereto and in accordance with the New Jersey Department of... |
| Respondent’s Insurance: Certificates of the required insurance must be submitted to the County before contract documents are signed by the Board Director. All insurance policies must be written through insurance companies licensed in New Jersey and ... |
| ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION |
| Time for Contract Award (N.J.S.A.40A:11-24): The award of contract or the rejection of the bids will be made within sixty (60) days of the receiving of bids. The successful respondent, by tendering a responsive and responsible bid, will have entered... |
| The required language is included in the “P” Pages: |
| Exhibit A (two pages) Goods, Professional Service and General Service Contracts |
| OR |
| Exhibit B (four pages) Construction Contracts. |
| SUPPLEMENTAL TERMS AND CONDITIONS |
| Accident, Injuries & Damages - If it becomes necessary for the respondent, either as principal or by agent or employee, to enter upon the premises or property of the County in order to construct, erect, inspect, make delivery or remove property hereu... |
| Breach - In the event that the respondent will not furnish the services, materials and/or labor required under this agreement, or will fail to deliver same in the manner or at the times required, the County will be entitled to purchase such other quan... |
| be paid will be charged to the respondent herein, and further, any such cost in excess of this contract price may be deducted from any monies owing to the respondent hereunder. The County will notify the respondent, in writing, of its breach before s... |
| Method of Operation – |
| Proposal Acceptance - The County of Sussex has the right to award a contract in whole or in part in accordance with applicable law. In case of tie proposals, pursuant to (N.J.S.A. 40A:11-6.1(d), whenever two or more responses to a request of a contra... |
| Proposal Prices - All proposal prices will be firm and not subject to increases during the period of Contract, with the exception of petroleum heating products for which standard tank wagon increase will apply if contract is so awarded. In case of... |
| Protection of Work and Property - The respondent will take all necessary precautions for the safety of employees on the work site, and will comply with all applicable provisions of federal, state and municipal safety laws and building codes to prevent... |
| Transportation Costs - Prices will include all transportation charges fully prepaid by the respondent, (F.O.B. destination) and placement at locations specified by the County. |
| Specs.pdf |
| SERVICES |
| Methodology for Awarding Contracts |
| INSTRUCTIONS FOR COMPLETING THE SUSSEX COUNTY |
| REQUEST FOR PROPOSAL APPLICATION Attachment #1 |
| Program _________________________________________________________________________ |
| Categories Cash In-Kind Total |
| Personnel |
| Consultants and |
| Total Consultants___________________________________________________________________ |
| Travel |
| Total Travel_________________________________________________________________________ |
| Building Space |
| Printing and Office |
| Total Printing and |
| Office Supplies_______________________________________________________________________ |
| Equipment |
| Total Equipment______________________________________________________________________ |
| Other |
| Total |
| Other____________________________________________________________________ |
| SUPPORTING BUDGET SCHEDULE |
| LOCAL NON-FEDERAL PARTICIPATION |
| Cash Resources |
| Subtotal |
| In-Kind Resources |
| Subtotal |
| Estimated Income |
| Subtotal |
| Respondent’s Insurance Requirements: The respondent will procure and maintain, at its own expense, for the duration of the Contract the following minimum levels of insurance: |
| The respondent will continuously maintain insurance or other security for adequate protection for all work from liability and will protect the County for damages, liability or loss arising in connection with the contract. The respondent will ensure c... |
| The respondent will continuously maintain insurance or other security for adequate protection for all |
| Specs V2.pdf |
| SERVICES |
| Methodology for Awarding Contracts |
| INSTRUCTIONS FOR COMPLETING THE SUSSEX COUNTY |
| REQUEST FOR PROPOSAL APPLICATION Attachment #1 |
| Program _________________________________________________________________________ |
| Categories Cash In-Kind Total |
| Personnel |
| Consultants and |
| Total Consultants___________________________________________________________________ |
| Travel |
| Total Travel_________________________________________________________________________ |
| Building Space |
| Printing and Office |
| Total Printing and |
| Office Supplies_______________________________________________________________________ |
| Equipment |
| Total Equipment______________________________________________________________________ |
| Other |
| Total |
| Other____________________________________________________________________ |
| SUPPORTING BUDGET SCHEDULE |
| LOCAL NON-FEDERAL PARTICIPATION |
| Cash Resources |
| Subtotal |
| In-Kind Resources |
| Subtotal |
| Estimated Income |
| Subtotal |
| Respondent’s Insurance Requirements: The respondent will procure and maintain, at its own expense, for the duration of the Contract the following minimum levels of insurance: |
| The respondent will continuously maintain insurance or other security for adequate protection for all work from liability and will protect the County for damages, liability or loss arising in connection with the contract. The respondent will ensure c... |
| The respondent will continuously maintain insurance or other security for adequate protection for all |
| Specs.pdf |
| Dealer Pre-Inspection Prep List |
| Respondent’s Insurance Requirements: The respondent will procure and maintain, at its own expense, the following minimum levels of insurance: |
| The respondent will continuously maintain insurance or other security for adequate protection for all work from liability and will protect the County for damages, liability or loss arising in connection with the contract. The respondent will ensure c... |
| The respondent will continuously maintain insurance or other security for adequate protection for all |
| Specs.pdf |
| Respondent’s Insurance Requirements: The respondent will procure and maintain, at its own expense, the following minimum levels of insurance: |
| The respondent will continuously maintain insurance or other security for adequate protection for all work from liability and will protect the County for damages, liability or loss arising in connection with the contract. The respondent will ensure c... |
| The respondent will continuously maintain insurance or other security for adequate protection for all |
| P Pages.pdf |
| Purchasing Requirements(PR) - 2023.pdf |
| DEFINITIONS: |
| Competitive Contracting means contracting for specialized goods and services in which formal proposals are solicited from respondents; formal proposals are evaluated by the purchasing agent, counsel or administrator; and the governing body awards a co... |
| Contract means any agreement, including but not limited to a purchase order or a formal agreement, which is a legally binding relationship, enforceable by law, between a respondent who agrees to provide or perform goods or services and a contracting u... |
| Contracting Agent means the governing body of a contracting unit, or its authorized designee, which has the power to prepare the advertisements, advertise for and receive proposals and, as permitted by this act, make awards for the contracting unit in... |
| Contracting Unit means the County of Sussex, or in the case of a cooperative Contract, any authorized or participating political sub-division. |
| Goods and/or Services means any work, labor, commodities, equipment, materials or supplies of any tangible or intangible nature, except real property or any interest therein, provided or performed through a contract awarded by the contracting agent, i... |
| Lowest price means the least possible amount that meets all requirements of the request of a contracting agent. |
| Lowest responsible respondent means the respondent: (a) whose response to a request for proposals offers the lowest price and is responsive; and (b) who is responsible. |
| Named Subcontractor refers to those subcontractors required to be named or listed according to the Local Public Contracts Law. The term will also refer to those subcontractors required to be registered by the Department of Labor at the time of propos... |
| Proprietary means goods or services of a specialized nature, that may be made or marketed by a person or persons having exclusive right to make or sell them, when the need of such goods or services has been certified in writing by the governing body o... |
| Public Works means building, altering, repairing, improving or demolishing any public structure or facility constructed or acquired by a contracting unit to house local government functions or provide water, waste disposal, power, transportation, and ... |
| Purchase means a transaction, for valuable consideration, creating or acquiring an interest in goods, services and property, except real property or any interest therein. |
| Purchasing Agent means the individual duly assigned authority, responsibility, and accountability for the purchasing activity of the contracting unit, and who has such duties as are defined by an authority appropriate to the form and structure of the ... |
| Purchase order means a document issued by the contracting agent authorizing a purchase transaction with a respondent to provide or perform goods or services to the contracting unit, which, when fulfilled in accordance with the terms and conditions of ... |
| Responsible means able to complete the contract in accordance with its requirements, including but not limited to requirements pertaining to experience, moral integrity, operating capacity, financial capacity, credit, and workforce, equipment and faci... |
| Responsive means conforming in all material respects to the terms and conditions, specifications, legal requirements, and other provisions of the request. |
| Service(s) means the performance of work, or the furnishing of labor, time, or effort, or any combination thereof, not involving or connected to the delivery or ownership of a specified end product or goods or a manufacturing process. Service or serv... |
| Subcontractor means any individual, firm or corporation, other than an employee of the Contractor, who contracts with the Contractor or any other subcontractor to furnish labor or labor and materials at the site of the project or materials worked to a... |
| Sub-subcontractor or Lower tier contractor refers to those contractors that are not required to be listed by the Local Public Contracts Law or registered by the Department of Labor prior to the bid opening date and time. However, the County of Sussex... |
| Work includes services and any other activity of a tangible or intangible nature performed or assumed pursuant to a contract or agreement with a contracting unit. |
| American Goods (N.J.S.A. 40A:11-18): American goods and products will be used wherever available for the services or products required in this specification. However, the decision of the Freeholders, after consultation with the Purchasing Agent and ... |
| Availability of Funds (N.J.A.C.5:30-5.1 et seq.): This Contract is subject to the availability and appropriation annually of sufficient funds as may be required to meet the extended obligation and therefore this contract may be cancelled at the end o... |
| Bids on Equivalent Products (N.J.S.A.40A:11-13(d)): If a respondent submits a bid on a product asserted to be an "equivalent" product to the one asked for in the bid, the County reserves the right to require the respondent to prove that such product ... |
| Brand Names (N.J.S.A. 40A:11-13(d)) : Any manufacturer's names, trade names, brand names or catalog numbers used in the specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be r... |
| Labor (N.J.S.A. 34:11-56.25): The contractor will and will be required to conform to the Labor and Employment Laws of the State of New Jersey and the various acts amendatory and supplementary thereto and in accordance with the New Jersey Department of... |
| Respondent’s Insurance: Certificates of the required insurance must be submitted to the County before contract documents are signed by the Board Director. All insurance policies must be written through insurance companies licensed in New Jersey and ... |
| ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION |
| Time for Contract Award (N.J.S.A.40A:11-24): The award of contract or the rejection of the bids will be made within sixty (60) days of the receiving of bids. The successful respondent, by tendering a responsive and responsible bid, will have entered... |
| The required language is included in the “P” Pages: |
| Exhibit A (two pages) Goods, Professional Service and General Service Contracts |
| OR |
| Exhibit B (four pages) Construction Contracts. |
| SUPPLEMENTAL TERMS AND CONDITIONS |
| Accident, Injuries & Damages - If it becomes necessary for the respondent, either as principal or by agent or employee, to enter upon the premises or property of the County in order to construct, erect, inspect, make delivery or remove property hereu... |
| Breach - In the event that the respondent will not furnish the services, materials and/or labor required under this agreement, or will fail to deliver same in the manner or at the times required, the County will be entitled to purchase such other quan... |
| be paid will be charged to the respondent herein, and further, any such cost in excess of this contract price may be deducted from any monies owing to the respondent hereunder. The County will notify the respondent, in writing, of its breach before s... |
| Method of Operation – |
| Proposal Acceptance - The County of Sussex has the right to award a contract in whole or in part in accordance with applicable law. In case of tie proposals, pursuant to (N.J.S.A. 40A:11-6.1(d), whenever two or more responses to a request of a contra... |
| Proposal Prices - All proposal prices will be firm and not subject to increases during the period of Contract, with the exception of petroleum heating products for which standard tank wagon increase will apply if contract is so awarded. In case of... |
| Protection of Work and Property - The respondent will take all necessary precautions for the safety of employees on the work site, and will comply with all applicable provisions of federal, state and municipal safety laws and building codes to prevent... |
| Transportation Costs - Prices will include all transportation charges fully prepaid by the respondent, (F.O.B. destination) and placement at locations specified by the County. |
| Specs.pdf |
| SERVICES |
| Methodology for Awarding Contracts |
| INSTRUCTIONS FOR COMPLETING THE SUSSEX COUNTY |
| REQUEST FOR PROPOSAL APPLICATION Attachment #1 |
| Program _________________________________________________________________________ |
| Categories Cash In-Kind Total |
| Personnel |
| Consultants and |
| Total Consultants___________________________________________________________________ |
| Travel |
| Total Travel_________________________________________________________________________ |
| Building Space |
| Printing and Office |
| Total Printing and |
| Office Supplies_______________________________________________________________________ |
| Equipment |
| Total Equipment______________________________________________________________________ |
| Other |
| Total |
| Other____________________________________________________________________ |
| SUPPORTING BUDGET SCHEDULE |
| LOCAL NON-FEDERAL PARTICIPATION |
| Cash Resources |
| Subtotal |
| In-Kind Resources |
| Subtotal |
| Estimated Income |
| Subtotal |
| Respondent’s Insurance Requirements: The respondent will procure and maintain, at its own expense, for the duration of the Contract the following minimum levels of insurance: |
| The respondent will continuously maintain insurance or other security for adequate protection for all work from liability and will protect the County for damages, liability or loss arising in connection with the contract. The respondent will ensure c... |
| The respondent will continuously maintain insurance or other security for adequate protection for all |
| Specs V2.pdf |
| SERVICES |
| Methodology for Awarding Contracts |
| INSTRUCTIONS FOR COMPLETING THE SUSSEX COUNTY |
| REQUEST FOR PROPOSAL APPLICATION Attachment #1 |
| Program _________________________________________________________________________ |
| Categories Cash In-Kind Total |
| Personnel |
| Consultants and |
| Total Consultants___________________________________________________________________ |
| Travel |
| Total Travel_________________________________________________________________________ |
| Building Space |
| Printing and Office |
| Total Printing and |
| Office Supplies_______________________________________________________________________ |
| Equipment |
| Total Equipment______________________________________________________________________ |
| Other |
| Total |
| Other____________________________________________________________________ |
| SUPPORTING BUDGET SCHEDULE |
| LOCAL NON-FEDERAL PARTICIPATION |
| Cash Resources |
| Subtotal |
| In-Kind Resources |
| Subtotal |
| Estimated Income |
| Subtotal |
| Respondent’s Insurance Requirements: The respondent will procure and maintain, at its own expense, for the duration of the Contract the following minimum levels of insurance: |
| The respondent will continuously maintain insurance or other security for adequate protection for all work from liability and will protect the County for damages, liability or loss arising in connection with the contract. The respondent will ensure c... |
| The respondent will continuously maintain insurance or other security for adequate protection for all |
| Specs.pdf |
| Dealer Pre-Inspection Prep List |
| Respondent’s Insurance Requirements: The respondent will procure and maintain, at its own expense, the following minimum levels of insurance: |
| The respondent will continuously maintain insurance or other security for adequate protection for all work from liability and will protect the County for damages, liability or loss arising in connection with the contract. The respondent will ensure c... |
| The respondent will continuously maintain insurance or other security for adequate protection for all |
| Specs.pdf |
| Respondent’s Insurance Requirements: The respondent will procure and maintain, at its own expense, the following minimum levels of insurance: |
| The respondent will continuously maintain insurance or other security for adequate protection for all work from liability and will protect the County for damages, liability or loss arising in connection with the contract. The respondent will ensure c... |
| The respondent will continuously maintain insurance or other security for adequate protection for all |
| cover-01: 06/02/2026 |
| cover-06: 07/22/2026 |
| cover-02: 06/08/2026 9:00 a.m. |
| cover-03: 06/12/2026 3:00 p.m. |
| cover-04: 06/16/2026 |
| cover-05: at 06/26/202611:00 a.m. |
| cover-07: Fire Alarm Services |
| cover-07buyer: Richard Marra |