1-Technical Specifications.pdf

TECHNICAL SPECIFICATIONS 2026

Table of Contents

Work . . . . . . . . . . . . . . . . . . . TS-2

Scope of Work . . . . . . . . . . . . . . TS-2

Means and Methods . . . . . . . . . . . . TS-2

Preventative Maintenance . . . . . . . . . TS-3

Unauthorized Work . . . . . . . . . . . . TS-3

Permission to Engage Other Trades . . . . TS-3

Right to Waive Written Request . . . . . . TS-3

Records . . . . . . . . . . . . . . . . . TS-3

Billable Services . . . . . . . . . . . . TS-4

Supervision . . . . . . . . . . . . . . . TS-4

Transportation . . . . . . . . . . . . . . TS-4

Cooperation with Owner . . . . . . . . . . TS-4

Arrival/Departure from Worksite . . . . . TS-4

Logbook of Records . . . . . . . . . . . . TS-5

Sign In/Out Procedures . . . . . . . . . . TS-5

Unoccupied Facilities . . . . . . . . . . TS-6

Procedure for Planned Work

Under the Contract . . . . . . . . TS-7

Quantity and Payment . . . . . . . . . . . TS-7

Rules and Regulations to be Observed . . . TS-9

General Conditions . . . . . . . . . . . . TS-9

Additions and Deletions of Service . . . . TS-10

Emergency Response . . . . . . . . . . . . TS-10

Notification of Concerned Parties . . . . TS-10

Certification to Perform Work . . . . . . TS-11

Certificate of Insurance . . . . . . . . . TS-11

Special Notes for:

Masonry Contracts . . . . . . . . . . . TS-13

Electrical Contracts . . . . . . . . . . TS-13

Painting/Coating Contracts . . . . . . . TS-13

HVAC Contracts . . . . . . . . . . . . . TS-13

Detailed Specifications . . . . . . . . . TS-16

WORK

The work includes services and any other activity of a tangible or intangible nature performed or assumed pursuant to a contract or agreement with a contracting unit. {as per N.J.S.A.40A:11-2(9)}

SCOPE OF WORK – (For Various Service Contracts)

The purpose of this contract is as follows: to provide the County with licensed and/or qualified tradesmen and/or helper(s) and/or laborer(s) to perform repairs, alterations, improvements, modifications, replacements, incidental installations, associated tie-ins, limited extensions, upgrades, additions, and related work necessary for the maintenance, operation, monitoring, testing, repair, replacement, or continued code compliance of existing County fire alarm systems and associated components within County-owned facilities. Work shall be performed on an as-needed basis as directed by the County.

This is a time and materials request for proposal via sealed public bidding. Where work occurs that the County determines a performance-payment bond is to be provided by the Contractor, they shall produce such bond in accordance with the minimum terms and conditions of the attached consent of surety and in reference to the American Institute of Architects A312 – 2010 Edition document. Bid Bond is not required however Respondent must provide Consent of Surety with their proposal (Form is available in the Required Forms).

Said work will be as directed in writing by PURCHASE ORDER or by verbal communication when of an emergent nature by the Facilities Management Director or a designated agent thereof with written confirmation of the request for such emergent work to follow within forty-eight

(48) hours of completion of such emergent work and all billing provided by the Contractor within the same time-frame as above. All work is subject to budget appropriation and is at the discretion of the County. During the past three years, the County has performed a substantial amount of work through this contract. It is the intention of the County to continue doing work through this process. The County reserves the right to award work of a similar nature, outside of this Service Contract through public bid as permitted by law. No commitment, either expressed or implied, is made by this Contract to actually authorize the contractor to perform work above the minimum quantity.

MEANS AND METHODS

The contractor shall at all times maintain a force of workers sufficient to perform the quantities and types work required. The work force shall be sufficient to respond promptly to emergency calls at any time as defined in emergency work procedures. The work force shall include qualified persons experienced in the appropriate fields associated with the specified work. It is critical to the effective operation of this contract that the Contractor is able to respond to emergency calls and other planned work simultaneously and that the Contractor shall abide this condition. Failure to employ sufficient workers to respond to the Owner’s needs be they emergent, planned or both simultaneously may be grounds for removal from the contract within the terms defined in the default section of the document.

The Contractor agrees and will abide that the County can and sometimes does require the Contractor to perform more than one project at a time. The Contractor shall be capable of providing sufficient qualified staff to carry out at least two projects at the same time. For purposes of defining project staffing requirements it is assumed each project shall entail minimally two employees per site but if more are required the Contractor is obliged and required to staff each as is required in order to complete the project in accordance with the time-frames allowed within the Owner’s work request and the Contractor’s response.

PREVENTIVE MAINTENANCE, IF APPLICABLE

The Contractor is responsible for the procurement of information from the Owner, manufacturer, installer, or supplier regarding planned, predictive, and preventive maintenance and operating manuals, schedules, checklists and other documentation necessary to properly maintain the Owner’s equipment. It is the intention of the Owner to sustain a record of documentation that will be available onsite for the Owner, OSHA, the County Health Division, and subsequent Contractors particularly for the HVAC contracts, but may be requested from any Contractor employed under this contract.

Information shall be compiled and provided in a three-ring binder with the specific facility and/or equipment referenced on the cover page. In the instance where any new equipment is installed or existing equipment is modified under the contact the Contractor shall modify existing drawings, schedules, checklists, manuals and the like to continually update preventive maintenance information for the Owner. Record keeping for this work will also include service/maintenance reports, results of inspections, adjustments to settings or operating sequences, program changes, or software updates/upgrades, shall be included in the three-ring binder of information.

UNAUTHORIZED WORK

The Contractor shall report (in writing) to the Director of Facilities of any unauthorized construction or repair work being done by others on County facilities maintained by the Contractor. He shall also report any construction or repair work which may damage or endanger the facility discovered in the course of the work or observed during site visits to propose work.

PERMISSION TO ENGAGE OTHER TRADES

The Contractor shall not engage the services of other trades or contractors without the expressed written consent of the COUNTY. All requests by the Contractor to utilize other trades and/or contractors will be forwarded in writing to the Director in a timely fashion, thus allowing the consideration of use of said trades and/or contractors. Justification for consideration of said trades and/or contractors shall be attached to written work request response. THE CONTRACTOR SHALL

FORWARD ALL PRICING TO THE COUNTY FOR APPROVAL AND WILL FOLLOW THE

PROCEDURES OUTLINED IN THE LOCAL PUBLIC CONTRACTS LAW FOR QUOTING OF

SERVICES.

RIGHT TO WAIVE WRITTEN REQUEST

The County maintains the right to waive the requirement for written work request and response when deemed necessary during emergency situations.

RECORDS

The Contractor shall maintain comprehensive records of all his services. These shall include invoices, bills of lading, receipts, payroll records (NOTE the section on certified payroll records contained elsewhere) and all other documents relating to or verifying his bills. He shall also maintain a file showing all types of service he has performed on job-by-job basis. The County may request a reporting of the aforementioned items by the Contractor. All records shall be open to inspection and verification by any officially designated agent of the County and must be produced in a reasonable period of time from the request but in any instance shall not exceed fifteen (15) days from the date of written request.

Records shall be made available for viewing at the Contractor’s place of business Monday thru Friday from 9:00 am thru 3:00 pm or if the distance to the Contractor’s office is inconvenient to the Owner’s review, the Contractor shall produce all records requested and present them at the Owner’s offices at One Spring Street Newton NJ 07860 within the same timeframe allowed above. Failure to produce records within the specified timeframe may be considered a default and shall be treated as such under the terms and conditions intended for such failures to perform.

BILLABLE SERVICES

This contract is based on the unit-price of labor and materials and as such the County will only pay for time on-site while work is being performed and for the materials necessary thereto. Travel time to and from the workplace is not covered under the terms of this contract, nor is office time for billing permitted (other than the time allowed to prepare responses to work requests) as a billable service.

All cost for such un-billable work shall be absorbed within the hourly rate for on-site workers. The County will allow no more than two (2) hours at the rate of $75.00 per hour for the preparation of a work request response as a part of the duties of the Contractor. The billable services clause is strictly enforced in all contracts issued from this proposal.

SUPERVISION

The Contractor shall act or designate a representative to act, as an agent to the County in the supervision of all work and in dealing with the various utility companies where underground or overhead work is contemplated. The statements of the designate shall be considered as the commitments of the Contractor and relied upon as the basis for communicating with the Contractor.

TRANSPORTATION

The Contractor shall provide his own transportation from his place of employment to the job sites and as indicated above this travel time is not paid as a billable item under the hourly rate provided by the bidder in the proposal page of this public bid document.

COOPERATION WITH OWNER

Most facilities will be occupied during the work or immediately upon completion of the Project and therefore no unplanned closures or other interruptions extending the period of construction will be tolerated. The Contractor shall strictly subscribe to this requirement and is subject to claims for actual damages from the Owner if it fails to maintain the schedule and to pursue work in accordance with the terms of the contract. If having failed to plan for interruptions the Contractor causes a loss of work time, closures, or the like, the Contractor shall return the work area(s) to an open status immediately and may be notified of default (preliminary) for its failure to abide contract requirements. An immediate conference will take place between the Owner and the Contractor to determine cause and reschedule the work in order to avoid future unplanned/unannounced interruptions and/or final default.

ARRIVAL/DEPARTURE FROM WORKSITE

The Contractor shall inform the facility staff of their arrival and departure and provide written record in the Owner supplied Contractor logbook of the date/time and their staff present to justify hourly billing. The Contractor will also advise in advance (72 hours minimum) as well of any planned interruptions in utilities required to complete scheduled work. Notice shall be provided by the Contractor to the facility where work is intended in advance of their work and if the Contractor fails to provide notice, and is delayed in gaining access or commencing the work, the time lost shall be absorbed by the Contractor for failing to provide proper notice. Likewise if the Owner is at cause for delaying access to the work after proper notice is provided the Owner shall pay the appropriate hourly rate(s) for time lost by the Contractor.

LOGBOOK OF RECORDS

The Contractor shall maintain a log book of their work for each location indicating date(s), time(s) and work performed (see RECORDS above) and specifically what work was performed.

SIGN IN/OUT PROCEDURES

The Contractor shall be responsible for following all sign in/out procedures and policies as adopted by the County of Sussex and the specific institutions/buildings the Contractor shall be employed within. Enclosed are the standard procedures for sign in/out as provided by the Director of the Facilities Management Division. Billing for work performed ON-SITE must correlate with time on site as verified by sign in/out sheets.

When working in the following described County facilities, the Contractor shall sign in immediately upon entering the said facility and sign out upon leaving. A sign in/sign out form shall be provided at the specific locations listed below. In the event there is no one at the facility upon his/her arrival, the Contractor shall notify the Facilities Management Division immediately to make alternate provisions for verifying his/her presence at the facility.

Town of Newton

39 High Street, SHERIFF'S OFFICE Main Entrance, Reception Area

41 High Street, KEOGH-DWYER CORRECTIONAL FACILITY Main Entrance, Command Center

43-47 High Street, JUDICIAL CENTER Main Entrance on Plaza Level, Sheriff's Security Desk

Hampton Street, CENTRAL SUPPLY STORAGE/FACILITIES MANAGEMENT OFFICES

Homestead Complex, Co Rte. 655, Frankford and Hampton Townships

FACILITIES MANAGEMENT DIV. MAINTENANCE SHOP

Main Entrance

DIVISION OF EMERGENCY MANAGEMENT (OLD JUVENILE DETENTION CENTER)

Main Entrance, Reception Area

MAIN STORAGE BARN

Facilities Management Div. Maintenance Shop

OLD TENANT HOUSE

Main Entrance

WEIGHTS & MEASURES

Main Entrance, Office and/or Garage

LIBRARIES – VARIOUS LOCATIONS

125 Morris Turnpike, Newton, MAIN BRANCH Main Entrance, Reception Area

103 Main Street, Franklin, FRANKLIN BRANCH Main Entrance, Reception Area

101 Main Street, Newton, DENNIS BRANCH Main Entrance, Reception Area

21 Stanhope Sparta Road, Stanhope, LOUIS CHILDS BRANCH Main Entrance, Reception Area

66 Route 94, Vernon, DOROTHY HENRY BRANCH Main Entrance, Reception Area

69 Route 639, Wantage, SUSSEX/WANTAGE BRANCH Main Entrance, Reception Area

WHEATSWORTH ROAD OFFICES AND FACILITIES

201 Wheatsworth Road, Hamburg, DEPT. OF ENVIRONMENTAL & PUBLIC HEALTH 201 Wheatsworth Road, Hamburg, OFFICE OF TRANSIT 201 Wheatsworth Road, Hamburg, OFFICE OF FLEET Main Entrance, Office of Fleet

UNOCCUPIED FACILITIES

The following described County facilities are frequently not occupied. When scheduling non-emergent work in any of these facilities, the Contractor shall notify the Facilities Management Division at least seventy-two (72) hours prior to starting work to make provisions for gaining entry into the facility as well as verifying his/her presence/departure at the facility.

Town of Newton 82 Main Street, HILL MEMORIAL BUILDING

Sussex County Fair Grounds, Plains Road, Frankford Twp.

COUNTY OF SUSSEX EXPOSITION BUILDING

DPW Maintenance Centers, Various Locations Co Rte 605, Hopatcong Boro - HOPATCONG MAINTENANCE CENTER Co Rte 521, Sandyston Twp - LAYTON MAINTENANCE CENTER Co Rte 610, Stillwater Twp - STILLWATER MAINTENANCE CENTER Co Rte 639, Wantage Twp - SUSSEX/WANTAGE MAINTENANCE CENTER Co Rte 644, Vernon Twp - VERNON MAINTENANCE CENTER Co Rte 655, Frankford Twp - FRANKFORD MAINTENANCE CENTER Co. Rte. 623, Lafayette Township - LAFAYETTE MAINTENANCE COMPLEX US 206, Andover Township - ANDOVER MAINTENANCE CAMP

Homestead Complex, Co Rte. 655, Frankford and Hampton Townships

MOSQUITO EXTERMINATION COMMISSION GARAGE AND STORAGE BUILDING

SEWAGE TREATMENT PLANT

Nurses Pole Barn, 140 Morris Turnpike, Newton, NJ

Sheriff's Pole Barn and Sheriff's Modular Building, 135 Morris Turnpike, Newton, NJ

Lafayette Pole Barn, 112 Sunset Inn Road, Lafayette, NJ

Trinity Street Annex, 15 Trinity Street, Newton, NJ

PROCEDURE FOR PLANNED WORK UNDER THE CONTRACT

The Contractor, under the terms of this agreement, will be available for non-emergent planned work. The County will perform a site visit with the Contractor to describe the extent of the work and then provide a written work request to the Contractor. Any time restrictions or special needs will be clearly defined in the Owner’s work request. As part of the requirements for performing planned/non-emergent work, the Contractor is required to provide a written work request response which shall include the following items:

a. Estimate of materials

b. Estimate of labor

c. Timetable of work

d. Estimated start date

e. Other trades required to complete the work

f. Work required of the County

g. Other costs, conditions and/or requirements

h. Date of the County's work request for the work

i. Date of contractor's pricing response

Upon receipt of the above referenced response the Division of Facilities Management (or other Div/Dept) will prepare a purchase order referencing the work request and response. After the purchase order is approved by the County it will be provided to the Contractor as authorization and notice to proceed with the planned project.

NOTE: The County requires receipt of written response from the Contractor to the work request within ten (10) days of the written work request by the County for the Contractor to perform work. In the event the Contractor fails to provide such written responses within the time specified or subsequent to the acceptance of their response and issuance of a purchase order, the Contractor does not commence within the timeframe agreed to, the County would then be relieved of their obligation under the issued purchase order and accepted response and may proceed with receiving quotations and authorizing the work to be performed by other contractors pursuant to the Public Contract Law.

Should the Contractor fail to respond on more than two occasions the County will take appropriate action to abrogate the contract due to the Contractor's default and may debar the vendor (N.J.S.A.

40A:11-4b) from bidding on future County bids for a period of five (5) years.

QUANTITY AND PAYMENT

The Contractor shall submit to the Owner for approval a complete description of all material and equipment he contemplates incorporating in the course of his work. The installation of all mechanical materials and/or equipment shall also conform to the applicable requirements of the Code.

Labor - Each project shall be authorized by individual purchase order. All billing will reflect the hours worked at the hourly rate applicable and the total cost for the project. Only the hourly rates stated on the proposal sheets will be accepted.

Material - All materials and equipment furnished by the Contractor and solely for the purpose of performing contract repairs or alterations as authorized by the Director shall be at a fixed rate for the entire term(s) of the contract. The rate shall be a fixed percentage above or below, or equal to existing reasonable and prevailing rates for these said materials furnished to this locale. Proof of the purchase price for which the mark-up or down or remain the same is calculated shall be submitted with all billings. The County shall reserve the right to furnish and supply said materials and equipment at the discretion of the Director. Proof of purchase price shall consist of invoicing specifically for the site in which said work is performed. The County of Sussex shall be referenced by the supplier of said invoice on each invoice and no other items such as tools or materials for projects other than the work the Contractor is engaged in (or taxes) shall be included on said invoice or in the event the Contractor has the materials in stock an appropriate invoice for such materials shall be prepared that reasonably compares to current costs for similar materials.

Equipment – If the Contractor is required to rent equipment for a project they are entitled to receive a reasonable ownership expense cost based on prevailing local rental rates for the period that such equipment is in use for the performance of the contract; no profit or overhead shall be allowed for such equipment. The decision of the Director of Facilities as to what a "reasonable ownership expense cost" is shall be final. All other equipment the Contractor uses in the regular course of business shall be absorbed within the hourly rate billable for services provided.

Method of Payment - The Contractor shall submit invoices and vouchers to the Owner prior to the deadline established by the County's Prompt Payment Policy. The invoice shall be accompanied by itemized statements showing in detail the labor, material and equipment used for each job, and specifying the unit and total cost for each. Authorized payment for work will be made by check from the Sussex County Treasurer's Office after the Director, or in the case of other offices the person charged with same responsibility has accepted the invoicing and documentation submitted. The County will not deviate from their prompt payment policy to convenience a Contractor. The Contractor's invoice shall be accompanied by an itemized statement showing in detail all labor and materials for each category billed (not in summary form). The invoice shall include the location, date, and hours incurred for each type of labor. The recommended form for documenting your invoicing:

Invoice Format

Date work performed: _________ Location: ______________________________

Type or Category of Labor: ___________________

Contract Hourly Rate: $ _______ Total Hours: # _______ Labor Total: $________

Contract Hourly Rate: $ _______ Total Hours: # _______ Labor Total: $________

Contract Hourly Rate: $ _______ Total Hours: # _______ Labor Total: $________

NOTE: Each class of labor on a project shall be itemized according to the above method and at the unit prices bid on the proposal sheet. Hours invoiced shall correlate with the sign in/out sheets of the facility where the work was performed.

Materials provided: $ ______ X Markup _____% = $ _______ Mat. Total: $ ________

NOTE: All materials provided must have attached documentation from suppliers, manufacturers and/or distributors. Additional information on this requirement is contained in this section under the title “Material.”

Type of Equipment Used: ______________________________

Total Hours: $ ______ Equip. Total: $ _________

Daily total of all Labor/Material/Equipment: $ _________

NOTE: Materials may be invoiced on a single day once all materials are on the jobsite, providing said materials have been acknowledged and inventoried by an authorized representative of the County.

RULES AND REGULATIONS TO BE OBSERVED

The Contractor shall, by date of commencement of the contract, have sufficient number of their work-force, maintained in physical residence, in proximity of Sussex County to expeditiously respond to emergency calls on a twenty-four (24) hour, three hundred sixty-five day per year basis.

The Contractor shall comply with all pertinent and applicable rules and regulations concerning precautions to be taken in the proximity of high-voltage lines for the prevention of accidents, of the New Jersey Dept. of Labor & Industry, wherever high voltage lines are located within or adjacent to the project or the sites of any operation of the Contractor in connection with the work of the contract.

The Contractor's attention is particularly directed to the requirements of the current edition of the Construction Safety Code promulgated by the New Jersey Dept. of Labor & Industry, Bureau of Engineering & Safety. Article 3.6 of said Construction Safety Code states the requirements regarding reporting of accidents involving injury, loss of life, and property damage.

In carrying out of the provisions of this contract or in exercising any power of authority granted them by their position, there shall be not liability upon the Board, the Director, and their authorized representatives or assistants, either personally or as officials of the County, it being understood that in such matters they act as agents and representatives of the County.

GENERAL CONDITIONS

Proof (affidavit) of payment and interim/final releases of lien, or lien claim bond as provided by statute, are conditions precedent to the Owner’s release of progress and/or final payment to the Contractor. The Contractor shall provide interim release(s) of lien, or lien claim bonds, for each category of payment defined in the schedule of values and/or by vendor, supplier, sub-contractor, sub-sub-contractor with each requisition for payment. Contractor shall provide for current certified payroll records (as required by regulation) with each requisition for progress/final payment. If the Contractor should fail to provide for such records the Owner may withhold payment until such time the records are provided.

ADDITIONS AND DELETIONS OF SERVICE

The County of Sussex reserves the right to add or delete services to this contract within the scope of work described. Costing associated with said adds/or deletions will be in accordance with bid pricing for materials and/or labor on attached bid proposal sheet.

EMERGENCY RESPONSE

Due to the critical nature of the County's facilities, response to emergencies is imperative. The Contractor is required to and shall initiate a call-back to the facility within thirty (30) minutes of the initial emergency call from the County. If the emergency is of such nature as to require immediate attention, the Contractor must be at the work site no later than two hours after the time of the initial call. The County will provide the Contractor upon request a list of individuals empowered to authorize the Contractor to immediately proceed. The County will pay an additional two hours above and beyond the actual time spent on-site if the Contractor responds within the two hour time period allowed for emergency response. The Contractor shall meet this requirement and/or if necessary by providing a qualified (pre-approved) sub-contractor to respond (note at the hourly rates contracted). The County will in particular not tolerate a Contractor being unresponsive to the 24-hour facilities. The County is responsible for many lives within those buildings. A single unresponsive incident will result in a warning. A second incident will result in termination of the contract.

Within ten (10) days of the notice to proceed, the Contractor will establish communication services by telephone service(s) with the County of Sussex where all calls for regular and emergency service shall be received and recorded. All calls for emergency service shall be answered (returned) within thirty

(30) minutes of the first call to the service if an immediate response is not given when the call is first made. Failure to abide the terms of the emergency service requirement may be grounds for removal from the contract. Twenty-four (24) hour live telephone answering service shall be maintained every day of the year sufficient to insure timely responses. The successful Vendor shall also provide a twenty-four (24) hour pager/telephone number as secondary means of communication to back-up the telephone communication service described above.

NOTIFICATION OF CONCERNED PARTIES

1. All planned/non-emergent work by the contractor shall require a written work request and response from the Contractor.

2. Any special conditions that may arise while the work is being performed, i.e. utility shut-offs, building areas becoming inaccessible to employees and/or occupants, etc.

3. Any special need he/she may have to perform his/her duties, i.e. keys, or other means, to access otherwise secure areas, manuals and/or other information for existing equipment pertinent to the planned work, the services of other contractors, etc.

In the event non-emergent work is requested at any of the following described facilities, the Contractor shall notify the following described agencies along with the Facility Management Division and provide the same information as specified above. The Contractor is obligated to conform to the specific facility's policies and procedures while performing work in the facility.

Facility Name Notify Keogh-Dwyer Correctional Facility Town of Newton

Undersheriff Administering the Facility

Division of Emergency Management Frankford Twp. And 911

Office of the Sheriff

CERTIFICATION TO PERFORM WORK

The contractor must hold and show proof of certification recognized by the United States Environmental Protection Agency for refrigerant transition and recovery if applicable, and other certifications and registrations that may be required to work for a public entity in the State of New Jersey.

CERTIFICATE OF INSURANCE

Respondent’s Insurance Requirements: The respondent will procure and maintain, at its own expense, for the duration of the Contract the following minimum levels of insurance:

The respondent will continuously maintain insurance or other security for adequate protection for all work from liability and will protect the County for damages, liability or loss arising in connection with the contract. The respondent will ensure coverage for damages, liability or loss arising in connection with the contract and services:

1. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE with limits of not less than $500,000.00 will be maintained in full force during the life of this contract by the respondent covering all employees engaged in performance of this contract pursuant to N.J.S.A.

34:15-12(a) and N.J.A.C. 12-235-1.6.

2. GENERAL LIABILITY INSURANCE with limits of not less than $1,000,000.00 for Bodily Injury and Property Damage Liability each occurrence and $2,000,000.00 General Aggregate will be maintained in full force during the life of the contract by the respondent. The policy will include respondent's protective liability insurance (which protects against liability for injury or damage caused by independent contractors doing work on his behalf) with the same limits. The respondent will be responsible for securing and maintaining certificates from all sub-contractors used in relation to this contract. These will be supplied to the County upon request. In the event more than one insured is named in the policy, a CROSS LIABILITY endorsement will be included which provides that the employees of each of the named insureds are not excluded under the policy as respect to claims that are made against the other named insured.

3. AUTOMOBILE LIABILITY INSURANCE with limits of not less than $1,000,000.00 Liability and Property Damage Liability Combined Single Limit, $1,000,000.00 Uninsured Motorist and Underinsured Motorist, $1,000,000.00 Owned, Hired and Non-owned Automobile, will be maintained in full force during the life of this contract by the respondent.

4. UMBRELLA LIABILITY INSURANCE may be used to support the required limits as long as the County is provided in writing that the coverage will apply over the underlying policy.

The insurance policies will be provided by insurance companies authorized to do business in the State of New Jersey.

All insurance required herein will be maintained in full force and effect during the term of the successful Respondent’s Contract with the County and will constitute primary coverage over any other applicable insurance.

The County may from time to time dependent on the “scope” of services require coverage, limits and conditions unique to the type of work, scope and size of the contract. Approval and terms will be reviewed/proposed by the County Risk Manager and the Administration.

The successful Respondent will furnish a Certificate or Certificates of Insurance in compliance with these requirements and upon request a certified copy of each policy to the County, including the provisions establishing premiums. All insurance policies required hereunder will include an endorsement naming the County and its officers, agents, engineer, attorney, employees, and servants as additional insured’s, which insurance will provide primary and non-contributory insurance coverage to the County of Sussex, its departments, agencies, boards, commissions, officers, agents, servants, administrators and employees.

In addition, the additional insurance will include but not be limited to coverage for the additional insured for bodily or personal injury, property damage or other loss for which the respondent’s insurance policy provides coverage for the respondent’s work and for coverage which is included in the respondent’s “products-completed operations hazard” coverage. An endorsement will be provided that the policies will not be changed or canceled prior to thirty (30) days after written notice has been provided by the insurance carrier directly to the County.

During the term of its Contract with the County, the successful Respondent will be obligated to renew each and every insurance policy which may expire and provide updated renewal insurance certificates.

In cases where a required insurance policy is cancelled or terminated during its term, the successful Respondent will immediately procure insurance to replace such policy(ies) and will immediately provide all insurance information required by the County as proof that the cancelled or terminated policy has been restored or replaced. In the event the successful Respondent fails or refuses to renew its insurance policies, or the coverage is canceled, terminated, or modified so that the insurance does not meet the requirements of the successful Respondent’s Contract with the County, such failure shall constitute default of the successful Respondent’s Contract with the County.

Insurance coverage having policy limits in the amounts required by the County will not be construed to relieve the Respondent from liability in excess of such coverage, nor will it preclude the County from taking such other actions as are available to it under the provisions of this Contract or otherwise in the law.

SPECIAL NOTE FOR MASONRY CONTRACTS

Masonry work within this specification shall include form-work, flat-work, foundation, block-work, overhead, or vertical surface work, shall not exceed five thousand (5000) square feet of surface area by either plan view or elevation as a part of any single work request. Measurements take-offs for quantities shall use either the plan-view of the work or where appropriate the elevation view i.e.

parging. All masonry work shall include mobilization, scaffolding, and other items as may be necessary to provide a complete project. Materials as mentioned above are paid for based on the contract terms (see proposal sheet).

SPECIAL NOTE FOR ELECTRICAL CONTRACTS

The electrical service contractor shall provide proof prior to issuance of a Contract they are licensed electrical contractors in NJ. Staff shall be qualified journeymen. In the instance a contractor is renewed for a second year, proof of their current and valid license shall be provided before a renewal shall be made.

SPECIAL NOTE FOR PAINTING/COATING CONTRACTS

The painting/coating contract includes both interior and exterior work with preparation, safety, proper disposal and advance notice of work in order to coordinate with the County and the likelihood of work occurring where buildings and spaces are occupied by employees and the public. Various products will be specified by the County for both horizontal and vertical surfaces as may be required. Indoor air quality (IAQ) is a serious consideration for any work where persons may be exposed to paint and coating-related products. Material and health safety data sheets will be provided in advance of work and reviewed by the IAQ program coordinator for approval/rejection.

SPECIAL NOTE FOR HVAC CONTRACTS

MINIMUM QUALIFICATIONS HVAC SERVICE CONTRACTORS

The HVAC Contractor shall employ tradespersons who are qualified to perform all aspects of the work in which they are engaged. All HVAC tradesperson must be versed in and capable of working upon the numerous systems owned and operated by the County. The HVAC tradesperson(s) employed by or the Company (no sub-contractors are permitted) shall be qualified in their training whether by in-house, factory, trade or other recognized organization to service, install, repair, and modify/improve existing systems owned by the County including their various direct digital control (DDC) systems.

If the HVAC Contractor or members of their staff are not factory/manufacturer or other-qualified as described above, the Contractor shall be disqualified from an award. Contractor shall provide for services under their proposal rates for the (BCI) Building Controls Integrator or (BCA) Building Controls Agent a.k.a. authorized controls integrators, tradesmen, and/or specific sub-disciplines (e.g.

refrigerant recovery) of the HVAC trade. The Contractor shall provide written proof of qualifications, including but not limited to certifications, licenses, training credits, awards, and other trade-relevant proof prior to an award of contract. If the Contractor fails to provide adequate proof, as hereinafter set forth, they may be bypassed.

The method of award is based on the capacity of the vendor to service the Owner’s needs in accordance with the criteria listed above and detailed below, which must first be met, and only then will the cost in accordance with the bid proposal sheet’s hypothetical total lump sum bid be considered. The bid is based on the lowest QUALIFIED BIDDER’S response to all requirements of the Contract.

HVAC equipment and controls and their related systems owned by the County include (but are not limited to) those manufactured or utilized by Honeywell-Niagra in W.E.B.S – AX and N-4 and Lon- Spec and CARE, Tritium, Carrier, Trane, York, Daiken, Leibert, and Modicon. Systems integration work will be a significant part of all (HVAC) contracts issued from these specifications and will include commissioning of new/existing equipment, testing and evaluating the performance of existing DDC systems and their related terminal devices, installing new components and integrating them within the existing DDC system(s), and repair and/or replacement of DDC systems and/or their components, migrating current systems to newer versions and/or applications and coordinating that work with the County’s Technology and Information Management Division. The Contractor shall indicate in the attached sheets the various workmen who are able to perform such work and include all relevant trade experience, training, trade organization certifications, CEU’s (continuing education units) or the like clearly expressing the capabilities of the tradesmen who will perform work on the DDC systems noted above.

The Contractor shall demonstrate their capacity to manage the service/installation needs of the County as follows:

1. Indicate the number of full-time skilled tradespersons currently employed by your firm who are tasked with the installation of HVAC-related equipment, systems, or components thereof and their qualifications.

2. Indicate the number of full-time skilled tradesmen currently employed by your firm who are tasked with the servicing of HVAC-related equipment, systems, or components thereof and their qualifications.

3. Indicate the number of full-time persons who are qualified to work at specifying and integration and programming of DDC control systems, their licenses, qualifications and other relevant trade-specific training or education, as indicated above

4. Indicate the quantity of vehicles used by your company in support of installation and service tasks.

Describe the type of vehicles, age of the vehicles, usual purpose of the vehicles and level of equipment generally kept in the vehicles. The Purpose of this section’s request for information is to clearly establish the capacity of the Vendor to service the needs of the County.

5. Provide a listing of specialized HVAC equipment (not hand-tools) owned by your firm or your firm’s employees regularly used in support of the above referenced service and installation operations.

6. Indicate the number of full-time persons employed by your firm who supervise the above referenced tradespersons in their work

7. Indicated the number of full-time administrative staff persons employed by your firm who arrange, estimate, schedule, purchase, bill, coordinate, communicate with the customer (County) and tradespersons in the execution of the above mentioned service and installation work

8. Indicate the number of qualified tradespersons who are responsible for emergency responses (2-hour max.) and their distance from point of dispatch to the County seat, Newton NJ.

Note: Emergency responses are required at all times (24/7/365) of the Contract including regular and overtime as well as weekends and holidays. The County shall determine when an emergency occurs and the Contractor shall respond in kind.

The qualification criteria (minimum) for each of the above categories are as follows:

1. Two (2) full-time installation persons required*

2. Four (4) full-time service persons required*

3. Two (2) authorized control specifier/integrator person required*

4. Four (4) licensed, insured and fully equipped vehicles

5. Provide list of owned/rented equipment (not hand tools)

6. One (1) full-time supervisor of tradesperson*

7. One (1) full-time administrative staff person

8. One (1) full-time (equivalent) staff person in proximity (2-hour max. response time) to place of emergency

*Positions must be employees of the Company bidding the work and not sub-contractors. The staff positions described and noted above as required must be non-duplicated full time employees totaling eight (8) employees meeting the described skill level.

Provide within your bid, submittal lists for each of the above (1-6) required items as well as the name and as previously mentioned, qualifications (items 1-3) of either the Company or the tradesperson in accordance with (typical) format indicated.

DETAILED SPECIFICATIONS (SPECIAL NOTE FOR FIRE ALARM)

SCOPE OF WORK:

Provide Fire Alarm maintenance, repair, troubleshooting, installation, testing, fire alarm and security systems integration, and UL-approved Central Station Monitoring service for the County of Sussex, hereinafter referred to as COS. Facilities and the existing alarm equipment are indicated in Schedule A of this bid this list is thorough but not comprehensive and may be amended during the term of the contract by addition or deletion of buildings and/or equipment.

All aspects of the service contract requirements listed herein shall be in compliance with the State of New Jersey Uniform Fire Code and any other applicable standards, codes, local ordinance, requirements, and manufacturers’ published guidelines.

SITE INSPECTION:

Each facility should be visited to inspect existing equipment to be serviced/monitored prior to bid submission. Submission of bid indicates acceptance of the equipment as it is represented below.

To arrange site visits contact: Facilities Management Division (973) 579-0490.

DOCUMENTATION REQUIRED:

The County of Sussex requires the completeness of documentation of the qualifications for all vendors participating in this bid process. Below are the minimum qualifications for a vendor to adequately service the County’s facilities, it is recommended that bidders provide all documents that validate the bidders are qualified or capable of performing at the levels required herein.

QUALIFICATIONS OF BIDDERS:

The successful Contractor must comply with the following qualification criteria:

1. Be a licensed Fire Alarm Contractor in the State of New Jersey for fire alarm protection systems. Provide written proof with your bid.

2. Be regularly engaged in the inspection, repair, maintenance, trouble-shooting, installation, and monitoring of Fire Alarm Systems and provide three (3) current customer references with submission of the bid indicating the capability and capacity to perform the scope of work defined in these specifications.

3. Employ trained technicians who are certified in the testing and monitoring of fire alarm systems and employ at least one (1) NICET level I Technician.

4. Employ trained designers and specifiers for the refurbishment and/or installation of fire alarm systems with at least one (1) NICET level II Engineering Technician on staff or engaged to the Contractor for the delivery of such services. If the designer is not on-staff, provide a letter or other form of verification indicating what the relationship is between the NICET-II Engineering Technician and the Contractor.

5. Maintain an inventory of parts on hand associated with service work of the kind described in the scope of work. Provide proof of capacity to perform work (number of workmen, TS - 16 vehicles, office staff, designers, and other persons necessary to the effective operation of the company.)

6. The Service Contractor shall maintain a “live” answering service to receive emergency calls twenty-four (24) hours per day for each day of the contract. The answering service shall maintain a listing of technicians on call at all times. The Contractor shall list the answering service phone number, owner/manager telephone number, and supervisor in-charge phone number within their bid submission. Answering machines or voicemail are not acceptable. Provide contact information in your bid proposal form. Provide a single point of communication for your firm in order to simplify contact. If that is a project or customer service representative, submit their information along with other employee’s information to be evaluated with your bid.

7. Monitoring services for COS facilities shall be provided by a UL-listed Central Station Monitoring Service. Submit details of the UL-listing for the central station you propose to use during the contract term.

8. Final Systems Acceptance – The test reports must be delivered in hard copy format to County of Sussex within two (2) days of their completion. Submit blank copy of typical test report with your bid.

9. Bidders shall meet all of the above listed criteria and submit proof of same. Toward that goal the bidder will prepare the attached “Contractor Data Sheet” summarizing the requirements listed above with the appropriate proof attached to the sheet, within the specifications.

As the above listed qualification items are pre-requisites to be considered a responsive bidder, all bidders must provide sufficient evidence for the County to assure compliance with these requirements or may be bypassed in the award process.

ANNUAL TEST AND INSPECTIONS:

The appropriate Fire Dispatch, Central Monitoring Station, and Facilities Management shall be notified prior to scheduling and performing any work on a fire alarm system.

The contractor shall test 100% of the alarm initiating devices and alarm notification devices in coordination with the Owner’s schedule.

All testing shall be in strict accordance with all of the requirements of the NFPA-72 and the applicable manufacturer’s testing procedures. To ensure that aerosol residue is minimized during testing, the use of an indirect spray aerosol shall not be permitted. Any aerosol used to test smoke detectors shall be introduced into the detector by the use of a dispenser approved by the manufacturer.

During each annual/semi-annual inspection, the Contractor shall clean all system smoke detectors that are identified as “dirty”. Smoke detectors shall be cleaned in accordance with the

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manufacturer’s recommendations and re-tested. If after cleaning a detector does not work properly, the detector will be replaced immediately by the contractor and re-tested.

At each annual/semi-annual inspection, the Contractor shall document in writing that all devices were tested, cleaned and found to be operational. A hard copy report shall be sent to the COS within ten (10) days of the completion of the test. The report shall list each tested device. The report shall also list any discrepancies found during the testing. Minor discrepancies which can be rectified by a direct part replacement, such as a malfunctioning detector, manual station or indicating device, shall be repaired during the course of the inspection and re-tested.

SERVICE WORK

Service work shall be billed at an hourly rate specified on the bid proposal page. Materials are to be paid based on a mark-up/down from the invoiced price of the Contractor’s supplier as indicated in the bid proposal page. The appropriate Fire Dispatch and Central Monitoring Station and Facilities personnel shall be notified prior to doing any work on a fire alarm system. At the conclusion of the work, each named party (above) shall be notified to place the system back on line after they verify all troubles and alarms are satisfied.

Certain facilities (listed below) require that off-hours service work, inspections, certifications be done by the Contractor. The County provides the list as the basis of what work is currently anticipated during these off-hours. However, the County may add or delete from the list at its discretion any facility it deems necessary and at no penalty to the contract.

The County shall be the sole determinant of the times and places work occurs.

1. Judicial Center (43-47 High St). and the Historical Courthouse (3 High Street) the work to be completed and operational system no later than 8:00 AM on any week day. This is a basic requirement of the contract intended to avoid elevator-related stoppages as annual testing (or other work) is being performed.

2. Judicial Center 43-47 High St (Parking Deck Area) and the Historical Courthouse (3 High Street), the work to be completed on Saturday morning.

3. Keogh-Dwyer Correctional Facility (Jail) by appointment only. Coordination shall occur in advance with the Assistant Supervisor of Trades and a representative of the Jail

Note:

All workers who need access to the…