3-COI Guide for Contractors.pdf

This is a Certificate of Insurance (COI) Guide document applicable to the City of West Jordan, Utah's Carnival Services – Beet Days contract opportunity. The guide provides contractors with instructions for submitting proper insurance documentation to satisfy contract requirements. Key elements that must be included in the COI submission are verification that the insurance broker's name and the insured party's name match the contract specifications, confirmation that all insurance companies providing coverage are verified through AM Best ratings, and documentation that the project dates fall within the policy period with renewal verification if applicable during project execution. The certificate must designate the certificate holder as an additional insured for both ongoing and completed operations, include a waiver of subrogation endorsement, list the project or event details such as the July 8th-10th, 2027 dates for Beet Days, and contain all relevant policy limits for general liability and workers' compensation coverage along with complete broker contact information and authorized signatures.

The guide emphasizes that all insurance documentation must precisely match the contract details and that additional insured and waiver of subrogation endorsements are mandatory requirements. Contractors proposing to provide carnival services for the Beet Days event must ensure their insurance certificates comply with these specifications as a condition of contract award and performance. The document serves as an administrative tool to streamline the insurance verification process and ensure that all awarded contractors maintain adequate coverage throughout the project period.