Attachment B Scope of Work/Specification Providing and Maintaining Temporary Traffic Control Devices Region Two

Providing and Maintaining Temporary Traffic Control Devices Region Two

UDOT Region Two: Temporary Traffic Control Services

SECTION 1: CONTRACT OVERVIEW & SCOPE

This five (5) year, multi-award contract provides temporary traffic control (TTC) services, certified personnel, and equipment for UDOT Region 2 maintenance activities.

· Geographic Scope: All state and interstate routes within Summit, Salt Lake, and Tooele Counties.

· Operational Capacity: The Contractor shall provide sufficient resources-including labor, equipment, and materials-to perform a minimum of six (6) concurrent or sequential traffic control setups per shift at distinct locations.

· Service Requirements: Contractors must provide 24/7 readiness for both scheduled maintenance and rapid-response emergency scenarios.

SECTION 2: PROCUREMENT, AWARD, & UTILIZATION

2.1 Basis of Award

The Department shall award this contract to the responsible Bidder submitting the lowest responsive Total Base Bid, as calculated from the aggregate project costs set forth in the attached Cost Submittal Price Sheet. This bidding process establishes the ranking for the multi-award structure: Primary, Secondary, and Tertiary.

2.2 Quantities and Unit Prices

The quantities enumerated in the Cost Submittal are estimates for bidding purposes only. UDOT reserves the right to increase or decrease actual quantities as required by field conditions. Payment shall be made based on actual work performed at the stipulated unit prices.

2.3 Order of Precedence and Contractor Bypass

UDOT will utilize contractors in order of their awarded rank. The Department is justified in bypassing a higher-ranked contractor and moving to the next available contractor under the following conditions:

· Capacity Limitations: The contractor has reached their maximum resource capacity and cannot fulfill an additional request.

· Non-Responsiveness: The contractor fails to respond to a notification or contact attempt within the timeframes established in Sections 3 and 4.

· Performance Failure: The contractor is currently under a "Notice of Non-Compliance" or has had work suspended due to safety or quality violations.

· Right of Refusal: The contractor provides notification that they cannot fulfill a specific task or timeline.

SECTION 3: PERFORMANCE TIMELINES

Failure to adhere to these windows may result in Price Adjustments or immediate work suspension.

SECTION 4: PERSONNEL & CONTACT PROTOCOLS

4.1 Emergency Contact Hierarchy

The Contractor shall maintain a 24/7 Emergency Contact List consisting of a minimum of three (3) qualified individuals ranked in priority order.

· Call Order: UDOT will attempt to contact the "Priority 1" individual first. If no contact is made within 10 minutes, UDOT will proceed to "Priority 2," and then "Priority 3."

· Authority: All listed contacts must have the authority to immediately dispatch labor and equipment.

· Updates: The Contractor must update this list within 24 hours of any personnel or phone number changes.

4.2 Certified Traffic Control Personnel

· Accreditation: The Contractor shall provide a Traffic Control Maintainer (or Supervisor) at all active installations holding a current ATSSA or UDOT-approved equivalent certification.

· Duty of Presence: The certified individual must be present on-site during all setup, shift changes, and removal of devices to ensure compliance with the approved Traffic Control Plan (TCP).

· Maintainer Availability: The Maintainer must be available 24/7 and arrive on-site within 30 minutes of notification for maintenance needs.

SECTION 5: CONTROL OF WORK & QUALITY STANDARDS

5.1 Device Quality and Compliance

All signs, barricades, and channelizing devices must conform to UDOT Standard Specification Section 01554, the current Manual on Uniform Traffic Control Devices (MUTCD), and UDOT Standard Drawings. All devices must meet the ATSSA "Acceptable" quality standard.

5.2 Authority of the Department

The Station Supervisor (or UDOT Representative) is the final authority on work quality and contract interpretation. UDOT reserves the right to suspend work without liability for safety violations, failure to comply with contract provisions, or if determined to be in the State's best interest.

5.3 Documentation

The Contractor shall document all verbal directions in the Daily Work Report (DWR) to ensure a formal project record.

SECTION 6: MEASUREMENT AND PAYMENT

6.1 Compensation Structure

All payments shall be made according to the unit prices established in the Contractor’s Cost Submittal Price Sheet. These rates are all-inclusive of labor, equipment, fuel, and overhead.

6.2 Billable vs. Incidental Items

· Billable Hours: Traffic Control Maintainer hours are measured from arrival at the project limits to departure.

· Incidental (Non-Billable): Travel time and the installation/maintenance of advanced warning signage or Portable Changeable Message Signs (PCMS) used for public notification are incidental to the Mobilization bid item and will not be paid separately.

6.3 Invoicing Procedures

Submit electronic invoices to r2payables@utah.gov within 30 days of service. Invoices must include:

· Valid UDOT Contract Number and Station Designation.

· Specific Location (Route, Direction, and Mileposts).

SECTION 7: BID SUBMITTAL FORMS

ATTACHMENT A: EMERGENCY CONTACT HIERARCHY

Bidders must provide three contacts in priority order.

1. Priority 1 Name: ___________________ Phone: ___________________

2. Priority 2 Name: ___________________ Phone: ___________________

3. Priority 3 Name: ___________________ Phone: ___________________

ADMINISTRATIVE TEMPLATE: NOTICE OF NON-RESPONSIVENESS / BYPASS

(To be completed by UDOT Representative when bypassing a contractor) Contractor: _____________________ Date/Time: _____________________ Location: ______________________ Supervisor: ____________________ Reason for Bypass:

· [ ] No response from Priority 1, 2, or 3 contacts within 30 minutes.

· [ ] Contractor refused work due to capacity limits.

· [ ] Failure to meet performance timeline (Section 3).

Contact Chronology (Time of calls):

1. Priority 1: ________ 2. Priority 2: ________ 3. Priority 3: ________