3-Attachment B R3 Carcass Removal Scope of Work Rev 2.docx

1. General Information This bid will result in an Agency Contract for the State of Utah, Department of Transportation (UDOT) Region 3. This Contract will result in a five (5) year Agency Contract for the purpose of providing the removal and disposal of all animal carcasses (wild and domestic; large and small) from highway right-of- ways on specified routes as per the Cooperative Agreement between UDOT and the UDWR.

UDOT Region 3 will award two separate sub-area contracts (Station Area 1 (Utah, Juab, and Wasatch/North Counties) and Station Area 2 (Duchesne, Uintah, Daggett, and Wasatch/South Counties). It is the bidders' responsibility to make sure that their business is within a reasonable distance to perform the services for each station/location bid, as UDOT will only pay for the routes and miles listed.

2. Bid Award Bids will be awarded to UDOT Region 3 by sub-areas (Station Area 1 (Utah, Juab, and Wasatch/North Counties) and Station Area 2 (Duchesne, Uintah, Daggett, and Wasatch/South Counties) to the lowest, qualified, responsive bidder. These Contracts may result in multiple awards, whichever is in the best interest of UDOT. The Contractor must bid each sub-area in its entirety, but is not required to bid on every sub-area. The Contractor may win multiple Region 3 sub-areas.

UDOT Region 3 boundaries include Utah, Juab, Wasatch, Duchesne, Uintah, and Daggett Counties. Due to the geographical size of UDOT Region 3, the Region will be divided into two sub-Areas: Station Area 1 (Utah, Juab, and Wasatch/ North Counties) and Station Area 2 (Duchesne, Uintah, Daggett, and Wasatch/ South Counties). Each sub- area requires a separate bid.

3. Certificate of Registration (COR) The Contractor agrees to utilize and maintain a Utah Division of Wildlife Resources (UDWR)-issued Certificate of Registration (COR) that UDWR has provided to UDOT. UDOT will provide the COR to the Contractor upon award of this Contract and before the first carcass patrol. COR will expire at the end of the Contract. The Contractor is responsible for destroying the COR at the end of the Contract.

4. The Contract and UDWR (COR) Documents Must Be in Contractor’s Possession While Patrolling.

The Contractor operating under this Contract, with the authority of UDOT, shall possess a copy of this Contract in its entirety during the time the Contractor is patrolling for and transporting protected wildlife carcasses. Utah Division of Wildlife Resources (UDWR)-issued Certificate of Registration (COR) must also be in Contractor’s possession while patrolling (See section 3).

Attachment B Scope of Work Animal Carcass Removal Services UDOT Region 3

5. State Routes To Be Monitored Removal and disposal of all animal carcasses (wild and domestic; large and small) from highway right-of-ways on the following state routes:

UDOT REGION 3

STATION AREA 1

UTAH, JUAB, AND WASATCH/NORTH COUNTIES

3422 Nephi Station Chad Cowan 435-660-0671

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3434 Santaquin Station Blake Price 801-376-0986

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3426 Spanish Fork Station Troy Johnson 801-602-2798

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3427 Orem Station Chad Gasser 801-830-9579

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3423 Lehi Station Kirby Peacock 801-494-3173

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3431 Heber Station Jared Duke 432-671-8162

Mile Post Ending Mile Post Miles Per Patrol Route Cost Per Mile

3425 Provo Canyon Station Brian Allen 801-857-9193

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3421 Eureka Station Travis Haynes 801-372-0239

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3428 Saratoga Springs Danny Caussey 801-830-9539

Mile Post Ending Mile Post Miles Per Patrol Route Cost Per Mile

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UDOT REGION 3

STATION AREA 2

DUCHESNE, UINTAH, DAGGETT, AND WASATCH/SOUTH COUNTIES

3445 Strawberry Station Kyle Lazenby 435-722-7715

Mile Post Ending Mile Post Miles Per Patrol Route Cost Per Mile

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3433 Tabiona Station Cole Giles 435-650-7173

Mile Post Ending Mile Post Miles Per Patrol Route Cost Per Mile

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3437 Roosevelt Station Shelby Clayburn 435-650-1382

Mile Post Ending Mile Post Miles Per Patrol Route Cost Per Mile

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3437 Vernal Station Rod Thurgood 435-790-4560

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3436 Manilla Station Marty Kennedy 385-519-2098

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3434 Duchesne Station Matt Betts 435-733-0022

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6. Additional Pricing, Sections, and Routes Additional pricing and sections or routes not stated in the specifications may be added to the Contract provided that they are within fifty (50) miles of the requesting station. This is contingent on what is in the best interest of UDOT, and if both UDOT and the Contractor agree.

7. Requested Pickup for Carcasses Located Outside of Patrolled Route Limits Contractor will give pricing for their availability for non-emergency pick-up requests that are within a fifty-mile radius of the requesting station. Contractor will pick up the requested carcass on their next scheduled pick-up day. Billable (round trip) miles will start from the nearest point of a patrolled route. IE., if a carcass needs to be picked up at mile post 4 and the end of the patrol route ends at milepost 3, you will bill UDOT a round trip from mile post 3 to mile post 4.

8. Call-Outs for Emergency Carcass Pickups Contractor will give pricing for emergency callouts that are within a fifty-mile radius of the requesting station.

(Carcass must be picked up within 24 hours of call).

9. Frequency and Days to Patrol The Contractor agrees to patrol all Contracted routes within the area twice per week with a 3 day gap between patrol days. IE: Monday/Thursday, Tuesday/Friday, or Wednesday/Saturday. The contractor’s requested patrol schedule will be pre-approved by the District Engineer for the sub-area.

This is for 52 weeks per year unless otherwise specified in the “Notes/Patrol Period” column in the Table under the above Paragraph 5. State Routes to Be Monitored.

10. Patrol Hours and Performance Patrol time shall be performed during daylight hours only. The Contractor shall provide multiple vehicles and equipment as needed to ensure that all animals on all routes are picked up during the patrol days schedule each week. If the vehicle reaches capacity, then the Contractor shall be required to dispose of the load and return to the same site where he/she left off and resume the patrol. Extra payment for dumping and returning shall not be paid as extra mileage.

11. Single Direction Pass or Both Direction Pass On interstate highways, where the lanes are divided, patrols shall be made in both directions so each side of the Interstate will be patrolled. Removal shall be performed in both directions of travel. On non-interstate highways, where the lanes are adjacent, the patrol may be made for both directions in a single pass.

Directions as to whether a “Single Pass” or a “Both Direction Pass” is required is listed in the “Notes/Patrol Period” column in the Table above in Section 5, State Routes to Be Monitored.

12. Labor and Equipment The Contractor shall provide all labor and equipment necessary to patrol the roadway, pick-up and dispose of the remains.

All patrol vehicles must be clearly marked with company name/logo for State Agencies and Law enforcement to visibly see.

Contractor must comply with Utah Administrative Code: Rule R920-8. Flashing Light Usage on Highway Construction or Maintenance Vehicles https://rules.utah.gov/publicat/code/r920/r920-008.htm

13. Contractors Safety/Traffic Control The safety of our contractors is very important. For situations that require traffic control back up, contact the Supervisor for the area being patrolled.

14. Personal Protective Equipment A. All personnel must wear Personal Protective Equipment (PPE) at all times when on UDOT Right of Ways, in accordance with UDOT Policy 06E-02:

1. Class III ANSI certified vest for upper body.

2. Leather safety toed boots.

3. Shirt with sleeves at least down to the elbow (absolutely no tank tops, no cut off sleeves, and no shirtless workers).

4. Full length pants.

5. Hearing protection (either earmuffs, ear plugs, or ear canal caps).

6. ANSI certified safety glasses with plastic, non-breakable lenses.

7. While not required, it is recommended that workers wear orange hats to increase visibility.

15. Smartphone GPS The Contractor is required to have a smartphone equipped with GPS while on patrol. The data collection device required in Paragraph 16. Wildlife Vehicle Collision Reporting Mobile App below must also meet the cell phone requirements herein. Failure to comply with this requirement may result in termination of this Contract and/or only partial payment of the invoice.

16. Wildlife Vehicle Collision Reporting Mobile App.

General Information:

Animal carcass locations are reported by Utah Department of Transportation Contractors that remove carcasses from ~1,200 miles of roads throughout the state. Animal carcasses are reported by Contractors in the field using smartphones and the "Wildlife-Vehicle Collision Reporter Mobile App". Using the smartphone’s GPS, this app records the carcass location with an average accuracy of 16 ft.

Animal carcass data is used in a variety of ways to make highways safer for drivers and wildlife. Because of this important information, it is vital that every carcass is logged at the site of collection. Failure to do this may result in termination of the contract.

Guidelines:

The contractor shall collect carcass location and data as required by the Utah Department of Natural Resources (DNR) using the Wildlife Vehicle Collision Reporting App provided by DNR using a “smart phone” or similar device.

The Desktop version of how to sign up for the Wildlife Vehicle Collision Reporting App is: https://mapserv.utah.gov/wvc/desktop/index.php The Smartphone version of how to sign up for the Wildlife Vehicle Collision Reporting App is: https://mapserv.utah.gov/wvc/mobile/ NOTE: The new app is live on both Apple and Android Stores. The links are as follows:

Apple Store: https://apps.apple.com/app/utah-wvc-reporter/id1566659475 Google Play Store: https://play.google.com/store/apps/details?id=gov.dts.ugrc. utahwvcr

Invoices will not be paid until the “Wildlife Vehicle Collision Reporting” data is uploaded to the DNR database. Each entry shall contain, in addition to the required fields, the geographic location of the carcass before pick up, displayed in degree-minute-second (DMS) format, DDD.MM.SSS.ssss. The Wildlife Vehicle Collision Reporting App shall be installed and run on a “smart phone” or similar device that has the following characteristics:

The device make and model, service plan, data plan, internet service, or other necessary hardware, software, or third party service shall be obtained by the vendor without separate payment by UDOT.

The cost of obtaining, operating, and uploading required data to the DNR database shall be included in the unit price. Failure to comply with this requirement will result in termination of this Contract and/or only partial payment of outstanding invoices.

The Vendor and Carcass Removal Technician shall be required to attend, at a mutually agreed upon date and time, a four-hour “Wildlife Vehicle Collision Reporting” App training conducted by DNR/ UDOT at the UDOT Region Office. This training must be scheduled and completed prior to the first carcass patrol. Contractors must notify UDOT of additional new employees that will be patrolling. All new employees brought on board will be required to attend the training prior to patrolling areas.

Invoices will not be paid until the “Wildlife Vehicle Collision Reporting” data is uploaded to the DNR database. Reporting verification must be submitted with invoicing.

17. Carcass Disposal The Contractor agrees to dispose of the carcasses in accordance with all ordinances and laws in compliance with the regulations of the State Board of Health. The Contractor shall obtain clearance from local law enforcement offices, as needed, for the removal and disposal of any cow or horse carcasses. The Contractor shall submit dump receipts with the monthly invoices so that verification of proper disposal can be completed. Dumping of animal carcasses in a manner that violates federal, state and/or local laws shall not be permitted and if discovered will be referred to the proper authorities for legal action.

18. Vehicle Tracking System Data/Patrol Log Entries UDOT needs verification of services. Therefore, the Contractor must show day, time and routes patrolled by submitting data collected from a digital, vehicle tracking system of their choice. Copies of the Vehicle tracking data log must be submitted monthly with the invoice for verification prior to payment. The contractors' desired Vehicle Tracking System must be pre-approved by the District Engineer prior to award of contract. The cost of obtaining, operating, and uploading required data shall be included in the unit price. Failure to comply with this requirement will result in termination of this Contract and/or only partial payment of outstanding invoices.

19. Weekly Check In with Supervisors Contractor must notify each Maintenance Station by email prior to patrolling for the week notifying Station Foreman that they will be patrolling routes in their area. This will facilitate necessary communication and will help keep constant communication between the contractor and the Supervisor. Although the Supervisor is not required to respond, this gives him/her a heads up and keeps a good line of communication.

20. Monthly Invoice Requirements Contractor shall submit invoices to UDOT Region 3 via email to r3payables@utah.gov

UDOT Region Three 658 N 1500 West Orem, Utah 84057

The Contractor’s monthly billing invoices shall include the following information:

· Digital vehicle tracking data: showing day, time and routes patrolled.

· Carcass disposal dump receipts

· Verification of carcass log data

· Vehicle collision reporting verification