3-Addendum1 6000002382.pdf

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

September 13, 2024

SUBJECT: REQUEST FOR PROPOSALS FOR PERFORMANCE OF

EXPERTPROFESSIONAL PERFORMANCE OF EXPERT

PROFESSIONAL LAND SURVEYING SERVICES AS REQUESTED ON A

“TASK ORDER” BASIS FOR A FOUR-YEAR TERM (RFP# 6000002382 –

ADDENDUM #1

Dear Sir or Madam:

The Port Authority of New York and New Jersey (the “Port Authority” or “Authority”) hereby amends the subject Request for Proposals (RFP) as follows:

Please Note: The date for receipt of proposals for the subject RFP has changed to 2:00 P.M.

on September 27, 2024.

The following is a question from Request for Proposals (RFP) recipients. The question and the corresponding Port Authority of New York and New Jersey (the Authority) answer is provided for your information and use, as appropriate.

Question #1: Is the Authority able to provide the presentation from the September 10, 2024, pre-proposal meeting?

Answer #1: The Authority has attached the subject pre-proposal meeting’s presentation for your reference.

If you have any questions, please contact Ms. Elza Renazile at erenazile@panynj.gov.

mailto:erenazile@panynj.gov

Organization Email George Phillippi gphillippi@cpasurvey.com Ambrose Gmeiner AGmeiner@jmt.com Shukri Abuhuzeima sabuhuzeima@aidpe.com Andrew Clevenger Andrew.Clevenger@kci.com Nancy Heffernan nancy.heffernan@collierseng.com Greg Gloor ggloor@langan.com Christina Boyle cboyle@psands.com David Rupnarain drupnarain@kseng.com Chris Michaud Chris.Michaud@sgcsurvey.com Kelly R. Anderson kanderson@kseng.com Annie Carper acarper@tspe.com Joseph Romano jromano@Langan.com Danny Rogers drogers@rogerssurveying.net Mina Abdelmesih mabdelmesih@rogerssurveying.net Nick Zembillas nick.zembillas@collierseng.com Rob Kundrick rkundrick@gpinet.com Taylor, Adam taylor@taylorwiseman.com Kevin Bogerman kbogerman@gpinet.com Ted Covill Ted.Covill@wsp.com Johnathan Lucena JLucena@mjengineers.com Daniel Checchia Daniel.Checchia@collierseng.com Thomas A. Fetterman TFetterman@tectonicengineering.com Kurt Lutz lutzk@robinsonaerial.com Ronnie Martinelli rmartinelli@gpinet.com Randy Seaver Randy.Seaver@kci.com Theodore J. Haines TJHaines@tectonicengineering.com Evan Pilnick Evan.Pilnick@sam.biz Michael Tolliver mtolliver@kseng.com John McWilliams jmcwilliams@psands.com Bill Spiezia (Unverified) Mt. Laurel GIS Conference njmtlgisconf@cpasurvey.com Marty Tirella (Unverified) Laura Lomolino LLomolino@tectonicengineering.com Ian St. Hilaire isthilaire@HIRANIGROUP.COM Kimberly Wu Kwu@langan.com John Rossi John.Rossi@wsp.com Hunter Picard Hunter.Picard@wsp.com

PERFORMANCE OF EXPERT PROFESSIONAL LAND SURVEYING SERVICES – HYDROGRAPHIC,

PHOTOGRAMMETRIC, TOPOGRAPHIC AND BOUNDARY, AND SUBSURFACE UTILITY

ENGINEERING SURVEYING SERVICES AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-

YEAR TERM

RFP #6000002382

Pre-Proposal Attendance Sheet from September 10, 2024

PERFORMANCE OF EXPERT PROFESSIONAL LAND SURVEYING SERVICES – HYDROGRAPHIC,

PHOTOGRAMMETRIC, TOPOGRAPHIC AND BOUNDARY, AND SUBSURFACE UTILITY

ENGINEERING SURVEYING SERVICES AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-

YEAR TERM

RFP #6000002382

Pre-Proposal Attendance Sheet from September 10, 2024 Ed Kunz (Unverified) Steve Spath sspath@bowman.com Margret Thomas mthomas@kseng.com Philliip Rosner prosner@kseng.com Tony Harris Tony.Harris@kci.com Falecia Rowe frowe@naikgroup.com Cat Crum ccrum@bowman.com Timothy Oconnor toconnor@Langan.com John Alexander (Unverified) Jody Lounsbury PLS jlounsbury@cpasurvey.com Jonathan Ricablanca Jonathan.Ricablanca@collierseng.com Joseph Baron jbaron@naikgroup.com Joseph King Joseph.King@collierseng.com John Lentini john.lentini@t2ue.com Joe Manzella jmanzella@h2m.com Jon Fernandez jon.fernandez@inframap.net Joe M. Motisi jmotisi@MGMcLaren.com Dee (Unverified) Jayesh Patel jaypatel@naikgroup.com Andrew Keeler akeeler@psands.com Stephen Myers stephen.myers@t2ue.com John Midyette (Unverified) Zoila Quishpe zquishpe@cpasurvey.com Ed Kunz (Unverified)

PERFORMANCE OF EXPERT PROFESSIONAL LAND

SURVEYING SERVICES – HYDROGRAPHIC,

PHOTOGRAMMETRIC, TOPOGRAPHIC AND

BOUNDARY, AND SUBSURFACE UTILITY

ENGINEERING SURVEYING SERVICES AS

REQUESTED ON A “TASK ORDER” BASIS FOR A

FOUR-YEAR TERM

RFP# 6000002382

Pre-Proposal Presentation

September 10, 2024 – 1:00 P.M.

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

WELCOME & OVERVIEW

Courtney Eddington, Principal Contract Specialist

Elza Renazile, Solicitation Manager

AGENDA

Welcome – Courtney Eddington, Principal Contract Specialist | Procurement

Office of Diversity, Equity & Inclusion – Ocean Stokes, Project Planning & Development Manager | Office of Diversity, Equity & Inclusion

Scope of Service Highlights – Howard Kraus, Supervisor Engineering Survey | Engineering Department

Insurance Requirements – Joseph Chvasta, Rita Maquieira, Staff Risk Analysts | Treasury Department

Procurement Process – Courtney Eddington, Principal Contract Specialist |

Procurement

Q&A

OFFICE OF DIVERSITY, EQUITY AND

INCLUSION

Ocean Stokes– Project Planning & Development Manager

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Department Overview

BUSINESS DIVERSITY WORKFORCE DIVERSITY

& EEO COMPLIANCE

• Capacity Building

• Certification

• Compliance Review

• Employee Experience

• Equal Employment Opportunity

• Workforce Diversity, Equity & Inclusion

PERFORMANCE

REPORTING & POLICY

OVERSIGHT

• Performance Reporting & System Support

• Civil Rights Compliance

• Policy, Process & Procedures

CERTIFICATION PROGRAMS

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE) 10% Women-owned business enterprises (WBE) 3% Service-disabled Veteran-owned businesses (SDVOB)

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

M/WBE

SDVOB

ACDBE/DBE

SBE

Eligibility Criteria for Certification

MWBE

• 51% owned and managed by Minority or Women Owner(s) who are citizen or permanent residents

• Make critical day to day decisions

• Capital contribution are real and substantial and continuing

• Valid for 5 years

• Needs to be in business for at least one year

SDVOB

• 51% owned and managed by Service- Disabled Veteran Owner(s)

• Letter or documentation issued by Veteran Affairs showing SDVOB status

• Principal place of business or significant presence in NY & NJ

Efforts to Achieve Good Faith Effort Submit participation plans with the RFP response or bid, as required by the contract.

Create participation plans that provide meaningful opportunities for MBE/WBE/SDVOBs across the full spectrum of the project across all phases of the project, and categories of work and contracting tiers

Develop contracting packages that are commensurate with capacity of the preponderance of the available pool of MBE/WBE/SDVOBs

Encourage the formation of joint ventures, partnerships or similar arrangements among subcontractors, as required to achieve the participation goals

Efforts to Achieve Good Faith Effort (cont’d) Ensure diversity within diversity in all areas of work and tiers (professional services, goods & operational services, and construction)

Establish transparent processes for pre-qualifying and selecting firms

After selecting MBE/WBE/SDVOB partners, ensure their engagement in conceptual design, project planning, means and methods and other types of program planning strategy meetings, related to their role in the project

Provide business capacity building support through financial services, technical guidance and trainings, and business services support, as appropriate

Conduct business affairs with MBE/WBE/SDVOB partners in accordance with PANYNJ's standards, including within our supplier code of ethics, prompt payment protocols, etc.

CERTIFICATION RESOURCES

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms: https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

SCOPE OF SERVICES

Howard Kraus – Supervisor, Engineering Survey

PANYNJ Facilities https://www.panynj.gov/port-authority/en/about.html https://www.panynj.gov/port-authority/en/about.html

Central Survey Group: Who We Are

The Central Survey Group is under the Construction Management Division and performs surveying and mapping services to support the PANYNJ Departments and Line Departments.

Boundary, Topographic, Construction and Utility Surveys are performed by the Central Survey Group under the supervision of licensed land surveyors according to the standards of practice in the States of New York and New Jersey. The Central Survey Group maintains survey records related to property, utilities, topographic mapping, hydrographic/bathymetry, and survey control (in relation to horizontal and vertical datums)

Central Survey Group: What We Do Services will be solicited via Task Order solicitations - typical services may include, but are not limited to:

• Scope specific work issued for a specified duration.

• Provide augmentation of Authority staff with on-site surveyors.

Some of the services we provide include:

•1-Call Construction Utility Mark-Outs •Accident Investigation (AI) Support •Aerial Mapping •ALTA/ACSM Land Title Surveys

• Boundary Surveys

• Control Surveys

• Datum Conversions (Horiz. and Vert.)

•DTM/Surface Processing

• FAA Obstruction Survey •UAS (Drone) services survey and inspection •FEMA Work/Flood Studies

•GIS Surveys

• Hi-Definition Laser Scanning •Hydrographic/Bathymetric Surveys •Locations of Delineated Wetlands •Monitoring Well and Soil Boring Surveys •PATH Railroad Survey •Settlement Monitoring and Structural Deviation Surveys •Subsurface Utility Engineering •Topographic/Planimetric Surveys •Vertical Clearance Surveys

INSURANCE REQUIREMENTS

Joseph Chvasta, Staff Risk Analyst

Insurance Requirements

• Commercial General Liability Insurance - $5 million per occurrence for bodily injury and property damage liability

• Automobile Liability Insurance - $5 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles

• Workers’ Compensation and Employers Liability Insurance – to statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than $1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

• Professional Liability Insurance - The Consultant shall bind, maintain, and pay premiums on Professional Liability Insurance in limits of not less than $1 million per claim, covering acts, errors, or omissions arising out of the work or services performed by Consultant. All endorsements and exclusions shall be evidenced on the certificate of insurance. The coverage shall be written on a claims-made basis with a minimum of a 3-year reporting/discovery period.

PROCUREMENT PROCESS

Elza Renazile, Solicitation Manager Courtney Eddington, Principal Contract Specialist

Professional Services Opportunities

• Publicly Advertised RFPs (and Addenda) posted on the Port Authority’s website and Bonfire

• Be sure to utilize the Subcontractors List for potential subconsulting opportunities.

Procurement RFP Solicitation Process

1. Proposer Requirements

2. Staff Qualifications and Experience

3. Firm Qualifications and Experience

4. MBE/WBE/SDVOBs Participation Plan

5. Cost – Multiplier(s) and Salary Schedule or Attachment D – Compensation

6. Conflict of Interest

7. Standard Agreement

8. Attachment A – Scope of Work

9. Attachment B – Terms of Discussion 10.Attachment C – Company Profile

Proposer Tips Know the name of the Procurement contact

Ask questions if you have any

Check for any addenda

Demonstrate how you meet the Proposer Requirements

Be as specific as possible when describing what projects your staff and firm have worked on

Include MBE, WBE and SDVOB subconsulting opportunities

After Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations (including subconsulting opportunities)

Questions?

Thank You!