3-Addendum 1.pdf

1438 W. Main Street, Suite E Ephrata, PA 17522-1364 Phone: 717.721.7444 Fax: 717.721.7447 HanoverEng.com

Envisioning and Engineering sustainable, cost-effective, and environmentally responsible projects since 1971

July 1, 2026

All Prospective Bidders RE: Myerstown Water Authority Jefferson Avenue Water Main Replacement Addendum 1 Hanover Project MWA26-13

Bidders:

ADDENDUM 1

This Notice constitutes Addendum 1 for the Jefferson Avenue Water Main Replacement project. This addendum is to update and add information that was not included with the original contract documents.

1. The Agreement (Section 00 50 00) and Summary of Work (Section 01 11 00) have been revised and are included as part of this addendum. Revisions include the following:

a. Agreement, Section 4.02, Dates for Substantial Completion and Final Payment have been updated.

b. Summary of Work, Section 1.7, Items 10, 11 and 15 Work Sequence have been updated.

2. An updated Project Schedule is included as part of this Addendum, with revised dates.

Respectfully, HANOVER ENGINEERING

Erik R. Kaylor, CPESC, CSI, SLC fff:erk/aeh S:\Projects\Municipal\Myerstown Water Authority\2026\MWA26-13 Jefferson Avenue Water Main Replacement\Bidding\PennBid\Adenda\Addendum 1\Addendum 1.doc

Attachments:

00 50 00 – Agreement 01 11 00 - Summary of Work Project Schedule

Jefferson Avenue Water Main Replacement Project: MWA26-13 Addendum 1

Hanover Engineering Associates, Inc. 00 50 00-1 Agreement

DOCUMENT 00 50 00

AGREEMENT

This Agreement is dated _____________________________ by and between: Myerstown Water Authority (hereinafter called OWNER) and ________________________ (hereinafter called

CONTRACTOR).

Owner and Contractor in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1. WORK

Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work will include, but will not necessarily be limited to, providing all equipment, materials, labor, supervision, and testing services for the proposed Jefferson Avenue Water Main Replacement Project located within Myerstown Borough, Lebanon County, Pennsylvania.

Article 2. THE PROJECT

The project for which the Work under the Contract Documents may be the whole or only a part is generally described as the Jefferson Avenue Water Main Replacement Project.

Article 3. ENGINEER

The project has been designed by Hanover Engineering Associates, Inc., 1438 West Main Street, Suite E, Ephrata, PA 17522, who is hereinafter called Engineer and who is to act as Owner’s representative, assume all duties and responsibilities and have the rights and authority assigned to Engineer in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents.

Article 4. CONTRACT TIME

4.01 Time of the Essence

All time limits for milestones, if any, substantial completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Dates for Substantial Completion and Final Payment

Site work for the east side of Jefferson Avenue (located between N. Railroad Street and PA State Route 501 – no work to be performed within PA State Route 501 right-of-way) and the west side of Jefferson Avenue (located to the west of PA State Route 501 including PA State Route 501 right-of-way) shall be substantially completed on or before September 11, 2026, and October 30, 2026 respectively, as provided in Paragraphs 4.01 and 15.03 of the General Conditions. All work included in this Contract shall be completed and ready for final payment in accordance with Paragraph 15.06 on or before November 13, 2026.

Hanover Engineering Associates, Inc. 00 50 00-2 Agreement

4.03 Liquidated Damages

Owner and Contractor recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph

4.02 above, plus any extensions thereof allowed in accordance with Paragraph 4.05 and Article 11 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay eight hundred and seventy dollars ($870.00) for each calendar day that expires after the time specified in Paragraph 4.02 for substantial completion until the Work is substantially complete.

After substantial completion, if Contractor shall neglect, refuse or fail to complete the remaining Work within the Contract time or any proper extension thereof granted by the Owner, Contractor shall pay Owner eight hundred and seventy dollars ($870.00) for each calendar day that expires after the time specified in Paragraph 4.02 for completion and readiness for final payment.

Article 5. CONTRACT PRICE

Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents in current funds and in accordance with unit prices for items awarded by Owner as indicated on the attached Bid Form.

Article 6. PAYMENT PROCEDURES

6.01 Submittal and Processing of Payments

Contractor shall submit Application for Payment in accordance with Article 15 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions.

6.02 Progress Payments; Retainage

Owner shall make progress payments on account of the Contract price on the basis of Contractor’s Applications for Payment as recommended by Engineer. All progress payments will be approved on the basis of the progress of the Work measured by the Schedule of Values established in paragraph 2.03 of the General Conditions (and in the case of unit price work based on the number of units completed) or, in the event there is no Schedule of Values, as provided in the general requirements.

1. Prior to substantial completion, progress payments will be made in an amount equal to the percentage indicated below, but, in each case, less the aggregate of payments previously made and less such amounts as Engineer shall determine, or Owner may withhold, in accordance with Paragraph 15.01 of the General Conditions.

Hanover Engineering Associates, Inc. 00 50 00-3 Agreement

a. Owner may retain 10% of the amount of all progress payment due until 50% of the Work has been completed. When the Contract is 50% completed, the Contractor may apply for a reduction in retainage. At that time, one-half of the amount retained by Owner shall be returned to Contractor provided that Engineer approves the Application for Payment, that the Contractor is making satisfactory progress, and there is no specific cause for greater withholding.

Owner, after 50% of the Work has been completed, may retain 5% of the remaining progress payments. After substantial completion, Owner may retain 1½ times such amount as is required to complete any, then remaining, uncompleted items as certified by Engineer.

b. Upon substantial completion, payment will be made in an amount sufficient to increase total payments to Contractor to 100% of the Contract price, less such amounts as Engineer shall determine, or Owner may withhold, in accordance with Paragraph 15.03 of the General Conditions.

6.03 Final Payment

Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract price as recommended by Engineer as provided in said Paragraph 15.06.

Article 7. INTEREST

All money not paid as provided in Paragraph 15.01.E.3 of the General Conditions shall bear interest at the maximum rate allowed by law at the place of the project.

Article 8. CONTRACTOR'S REPRESENTATIONS

8.01 In order to induce Owner to enter into this Agreement, Contractor makes the following representations:

A. Contractor has examined and carefully studied the Contract Documents (including the Addenda listed in Article 9) and other related data identified in the Bidding Requirements including any "technical data."

B. Contractor has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance, or furnishing of the Work.

C Contractor is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress, performance, and furnishing of the Work.

Hanover Engineering Associates, Inc. 00 50 00-4 Agreement

D. Contractor has studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in Paragraph 5.03 of the General Conditions, and (2) reports and drawings of hazardous environmental condition, if any, at the site which has been identified in the Supplementary Conditions as provided in Paragraph 5.06 of the General Conditions. Contractor accepts the determination set forth in Paragraph 5.03 of the Supplementary Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely as provided in Paragraph

5.03 of the General Conditions. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor’s purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or contiguous to the site.

E. Contractor has obtained and carefully studied (or assumes responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor and safety precautions and programs incident thereto.

F. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the performance and furnishing of the Work at the Contract price, within the Contract times, and in accordance with the other terms and conditions of the Contract Documents.

G. Contractor is aware of the general nature of Work to be performed by Owner and others at the site related to the Work as indicated in the Contract Documents.

H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents.

I. Contractor has given Engineer written notice of all conflicts, errors, ambiguities or discrepancies that Contractor has discovered in the Contract Documents and the written resolution thereof by Engineer is acceptable to Contractor.

J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

K. Contractor shall execute the NPDES Co-Permittee Forms prior to the pre-construction meeting and the start of any earthmoving activities.

Hanover Engineering Associates, Inc. 00 50 00-5 Agreement

Article 9. CONTRACT DOCUMENTS

9.01 Contents

A. The Contract Documents which comprise the entire Agreement between Owner and Contractor concerning the Work consist of the following:

1. Notice of Award.

2. This Agreement.

3. Performance Bond.

4. Payment Bond.

5. CDL Program-Statement of Compliance.

6. Worker’s Compensation Affidavit.

7. Stipulation Against Liens.

8. Employment Verification Form.

9. Non-Discrimination/Sexual Harassment Clause.

10. Employee Clearance Requirement Acknowledgement.

11. General Conditions.

12. Supplementary Conditions.

13. Prevailing Wage Determination.

14. Specifications as listed in the Table of Contents, Document 00 01 10.

15. Drawings as listed in the List of Drawings, Document 00 01 50.

16. Addenda Numbers to , inclusive.

17. Exhibits to this Agreement (enumerated as follows):

a. Contractor's Bid Form.

b. Notice to Proceed.

c. Documentation submitted by Contractor prior to Notice of Award.

d. Certificates of Insurance.

18. The following which may be delivered or issued after the effective date of the Agreement and are not attached hereto:

a. All written amendments.

b. Work Change Directives.

c. Change Orders.

d. Maintenance Bond.

B. There are no Contract Documents other than those listed above in this Article 9.

Hanover Engineering Associates, Inc. 00 50 00-6 Agreement

C. The Contract Documents may only be amended, modified, or supplemented as provided in Paragraph 11.01 of the General Conditions.

Hanover Engineering Associates, Inc. 00 50 00-7 Agreement

Article 10. MISCELLANEOUS

10.01 Terms

A. Terms used in this Agreement which are defined in Article 1 of the General and Supplementary Conditions will have the meanings indicated in the General and Supplementary Conditions.

10.02 Assignment of Contract

A. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

10.03 Successors and Assigns

A. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents.

10.04 Severability

A. Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed or replace such stricken provision or part thereof with a valid and forcible provision that comes as close as possible to expressing the intention of the stricken provision.

10.05 Other provisions.

A. If final completion of this project is contingent upon the availability of paving material, and if paving material is not available for final completion of the project due to end-of-season bituminous plant closings or production shut-down, paving may be completed within the first 30 days of plant-mix bituminous material availability in the next calendar year. No contract price adjustment will be made for deferred pavement placement.

Hanover Engineering Associates, Inc. 00 50 00-8 Agreement

IN WITNESS WHEREOF, the Contractor and Owner have executed this Agreement in triplicate.

One counterpart each has been delivered to Owner, Contractor and Engineer. All portions of the Contract Documents have been signed or identified by Owner and Contractor or by Engineer on their behalf.

This Agreement will be effective on , 20_____.

OWNER:

Myerstown Water Authority

By:

Title:

Attest:

Address for giving notices:

( ) fax ( )

If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of Owner- Contractor Agreement.

CONTRACTOR:

An Individual

By: (SEAL) (Individual's Name) doing business as

Business Address:

Phone No.: ( ) Fax No.: ( )

Hanover Engineering Associates, Inc. 00 50 00-9 Agreement

A Partnership *

(Name of Partnership) Witness:

By:

Partner

By:

Partner

By:

Partner *All Partners must execute this Agreement

Address of Partnership:

Contact Person:

Hanover Engineering Associates, Inc. 00 50 00-10 Agreement

A Corporation

(Name of Corporation)

ATTEST:

By: By:

(Assistant) Secretary (Vice) President

[CORPORATE SEAL]

(or, if appropriate)

(Name of Corporation)

**By:

(Authorized Representative)

** Attach appropriate corporate resolution evidencing authority to execute the Agreement on behalf of the corporation.

Address of Corporation:

Hanover Engineering Associates, Inc. 00 50 00-11 Agreement

A Joint Venture

By: (SEAL) (Name)

(Address)

By: (SEAL) (Name)

(Address)

Address for Receipt of Official Communications:

(Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.)

Hanover Engineering Associates, Inc. 00 50 00-12 Agreement

A Limited Liability Company *

(Name of Limited Liability Company)

By:

Owner

By:

Owner

By:

Owner

By:

Owner

*All Owners must execute this Agreement

Address for giving notices:

Hanover Engineering Associates, Inc. 01 11 00 - 1 Summary of Work

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Contract description.

B. Work by Owner.

C. Work by others.

D. Owner supplied products.

E. Contractor's use of site.

F. Work sequence.

G. Specification Conventions.

1.2 CONTRACT DESCRIPTION

A. The project involves construction of ductile iron pipe water main, valves, water services, fire hydrant, restoration of roadway, sidewalk, and grass areas, and related work.

B. All Work on the project is located in Myerstown, Pennsylvania.

C. Perform Work under unit price contract with Owner in accordance with Conditions of Contract.

1.3 WORK BY OWNER

A. None.

1.4 WORK BY OTHERS

A. None.

1.5 OWNER SUPPLIED PRODUCTS

A. None.

1.6 CONTRACTOR'S USE OF SITE

A. Access to Site – Contractor shall have full access to the project limits through the Township rights-of-way and acquired easements.

Hanover Engineering Associates, Inc. 01 11 00 - 2 Summary of Work

1.7 WORK SEQUENCE

A. Construct Work in stages to accommodate access to surrounding properties during construction period. Coordinate construction schedule and operations with Owner and Engineer:

1. Provide project schedules and submittals required by Contract.

2. Conduct pre-construction site inspection and make preconstruction photo/video graphic record of existing conditions.

3. Place and document all required PA One Call inquiries.

4. Install temporary soil erosion and sediment pollution control facilities.

5. Install all water lines, valves, hydrant and service lines.

6. Connect new water lines and new service lines to new water lines.

7. Connect to existing water lines.

8. Abandon existing water lines, valves, and appurtenances.

9. Complete restoration of street, sidewalk, and grass areas.

10. East Side (located between N. Railroad Street and PA State Route 501 – no work to be performed within PA State Route 501 right-of-way) shall be completed by September 11, 2026.

11. West Side (west of PA State Route 501 including PA State Route 501 right-of-way) shall be completed by October 30, 2026

12. Perform final clean-up.

13. Provide final restoration of all ground surfaces and disturbed facilities.

14. Remove all temporary facilities.

15. Complete all work items by November 13, 2026.

16. Provide required close-out documents.

1.8 SPECIFICATION CONVENTIONS

A. These specifications are written in imperative mood and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise.

The words “shall be” are included by inference where a colon (:) is used within sentences or phrases.

Hanover Engineering Associates, Inc. 01 11 00 - 3 Summary of Work

B. The requirements of Division 1 sections of the Project Manual apply to all work specified in the technical specifications of other Divisions.

PART 2 PRODUCTS

A. Not Used.

PART 3 EXECUTION

A. Not Used.

END OF SECTION

1438 W. Main Street, Suite E Ephrata, PA 17522‐1364 Phone: 717.721.7444 Fax: 717.721.7447 HanoverEng.com

Envisioning and Engineering sustainable, cost‐effective, and environmentally responsible projects since 1971

Hanover Project: MWA26-13

MYERSTOWN WATER AUTHORITY

JEFFERSON AVENUE WATER MAIN REPLACEMENT

PROJECT SCHEDULE

Receive Authorization to Bid from Authority June 11, 2026

Send advertisement to Lebanon Daily Newspaper by June 24, 2026

Advertise in newspaper; Plans and specs on PennBID website June 26, 2026

Pre-bid Conference July 1, 2026, at 9 AM

Cut-off date for questions July 6, 2026, at 12 PM

Final Addendum (if needed) July 7, 2026, by 3:00 PM

Receive bids on PennBID website July 10, 2026, at 11 AM

Issue Award Recommendation to Authority July 22, 2026

Bid presentation to Authority July 23, 2026

Issue Notice of Award July 24, 2026

Complete Contract Agreement, related documents, and issue NTP August 7, 2026

Contract Start Date August 10, 2026

Construction Substantial Completion Date - East Side September 11, 2026

Construction Substantial Completion Date - West Side October 30, 2026

Contract Final Completion Date On or Before November 13, 2026

S:\Projects\Municipal\Myerstown Water Authority\2026\MWA26-13 Jefferson Avenue Water Main Replacement\Project Schedule FINAL 2026-06-30.docx