PROJECT MANUAL

JEFFERSON AVENUE

WATER MAIN REPLACEMENT

MYERSTOWN WATER AUTHORITY

LEBANON COUNTY, PENNSYLVANIA

JUNE 2026

Prepared by:

1438 W. Main Street, Suite E Ephrata, PA 17522‐1364 Phone: 717.721.7444 Fax: 717.721.7447 HanoverEng.com

Hanover Project MWA26-13

Jefferson Avenue Water Main Replacement Project: MWA26-13

Hanover Engineering Associates, Inc. 00 01 10-1 Table of Contents

DOCUMENT 00 01 10

TABLE OF CONTENTS

INTRODUCTORY INFORMATION

DOCUMENT TITLE

00 01 01 Title Page

00 01 10 Table of Contents

BIDDING REQUIREMENTS

DOCUMENT TITLE

00 10 00 Invitation to Bid

00 21 13 Instructions to Bidders

00 41 00 Bid Form

00 42 00 Non-Collusion Affidavit of Prime Bidder

00 42 10 Statement of Bidder's Qualifications

00 42 20 Certification of Non-Segregated Facilities

00 43 00 Bid Bond

00 44 00 Nondiscrimination/Sexual Harassment Clause

00 45 00 Anti-Labor Discrimination Clause

CONTRACT FORMS AND CONDITIONS OF THE CONTRACT DOCUMENTS

DOCUMENT TITLE

00 50 00 Agreement

00 51 00 Notice of Award

00 53 00 Stipulation Against Liens

00 55 00 Notice to Proceed

00 61 13.13 Performance Bond

00 61 13.16 Payment Bond

00 61 50 Maintenance Bond

00 62 00 Worker’s Compensation Affidavit

00 62 10 CDL Program - Statement of Compliance

00 62 20 Non-Collusion Affidavit of Subcontractor

00 62 26 Employment Verification Form

00 62 30 ADA Compliance Clause

00 62 70 Consent of Surety Company to Final Payment

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CONTRACT FORMS AND CONDITIONS OF THE CONTRACT DOCUMENTS

CONTINUED

DOCUMENT TITLE

00 62 76 Application for Payment

00 63 36 Field Order Form

00 63 57 Change Order Form

00 63 59 Work Change Directive Form

00 65 15 Certificate of Substantial Completion

00 72 00 Standard General Conditions

00 73 00 Supplementary Conditions

00 76 43 Prevailing Minimum Wage Determination

GENERAL SPECIFICATIONS

SECTION TITLE

01 01 50 General Conduct of Work

01 04 00 Coordination

01 11 00 Summary of Work

01 20 00 Price and Payment Procedures

01 30 00 Administrative Requirements

01 33 00 Submittals

01 40 00 Quality Requirements

01 50 00 Temporary Facilities

01 55 26 Traffic Control

01 57 00 Erosion and Sedimentation Control

01 60 00 Product Requirements

01 70 00 Execution and Closeout Requirements

TECHNICAL SPECIFICATIONS

SECTION TITLE

03 01 15 Concrete Repair

03 20 00 Concrete Reinforcement

03 30 00 Cast in Place Concrete

03 31 00 Concrete Work

03 40 00 Precast Concrete

31 05 13 Soils for Earthwork

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TECHNICAL SPECIFICATIONS CONTINUED

SECTION TITLE

31 05 16 Aggregates for Earthwork

31 20 00 Earth Moving

31 22 10 Fine Grading, Soil Preparation, and Seeding

31 23 16.13 Trenching

31 23 19 Dewatering

31 23 25 Flowable Fill

32 10 00 Curb and Sidewalks

32 12 16 Pavement

31 20 00 Earth Moving

32 17 23.13 Painted Pavement Markings

32 92 10 Lawn Restoration

32 92 19 Seeding and Soil Supplements

33 11 13 Public Water Utility Distribution Piping

33 13 00 Disinfection of Water Distribution System

END OF DOCUMENT

Hanover Engineering Associates, Inc. 00 10 00-1 Invitation to Bid

DOCUMENT 00 10 00

INVITATION TO BID

Sealed Proposals for the Jefferson Avenue Water Main Replacement Project will be received online via the PennBid Program by Myerstown Water Authority, Lebanon County until 11:00 a.m.

prevailing time on July 10, 2026. At that time, proposals will be publicly opened and read aloud at the Authority Engineer’s Office, Hanover Engineering Associates, Inc., 1438 West Main Street, Suite E, Ephrata, PA 17522.

A pre-bid conference will be held at 9:00 a.m. at the Myerstown Water Authority’s office, located at 601 Stracks Dam Road, Myerstown, PA 17067 on July 1, 2026. All prospective bidders are encouraged to attend. Final questions are due no later than 12:00 p.m. on July 6, 2026. A final addendum, if necessary, will be issued by 3:00 p.m. on July 7, 2026.

The Work will include, but will not necessarily be limited to, providing all equipment, materials, labor, supervision, and testing services for the Jefferson Avenue Water Main Replacement project as further described in the Contract Documents.

All Bid Documents and details are available at no cost online at https://pennbid.bonfirehub.com.

Each proposal shall be accompanied by a Bid Bond in the required form, certified check, bank cashier’s check, or other security acceptable to the Owner in the amount of 10% of the total Base Bid. Bids will be effective for 60 calendar days from the Bid opening date except as permitted by law and may not be withdrawn during this period. Bidders must Bid on all items listed on the Bid Form.

This Project is subject to the Pennsylvania Prevailing Wage Act conditions.

This Project is subject to the Federal Occupational Safety & Health Act of 1970 (OSHA) conditions.

This Project is subject to Pennsylvania Act 287 of 1974, as amended by Act 172 of 1986, as amended by Act 38 of 1991, as amended by Act 187 of 1996.

This project is subject to the Trade Practices Act of July 23, 1968, P.L. 686 (81 P.S. 773.101 et seq.)

This Project is subject to the Public Works Employment Verification Act.

This Contract is subject to Pennsylvania Human Relations Act 222 conditions.

This Contract is subject to the non-discrimination in Employment/Contract Compliance Regulations Conditions.

Myerstown Water Authority reserves the right at its option to waive any informalities, irregularities, defects, errors or omissions in any or all of Bids and to accept or reject any or all parts of the Bids which in its judgment is in the best interest of the Authority.

Steven Hickernell Myerstown Water Authority

Hanover Engineering Associates, Inc. 00 21 13-1 Instructions to Bidders PB

DOCUMENT 00 21 13

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page Number Article 1. DEFINED TERMS 3

Article 2. COPIES OF BIDDING DOCUMENTS 3

Article 3. QUALIFICATIONS OF BIDDERS 3

Article 4. EXAMINATION OF CONTRACT DOCUMENTS, OTHER RELATED DATA AND SITE 4

Article 5. PRE-BID CONFERENCE 6

Article 6 SITE AND OTHER AREAS 7

Article 7. INTERPRETATIONS AND ADDENDA 7

Article 8. BID SECURITY 7

Article 9. CONTRACT TIME 7

Article 10. LIQUIDATED DAMAGES 8

Article 11. SUBSTITUTE OR AND "OR-EQUIVALENT" ITEMS 8

Article 12. SUBCONTRACTORS, SUPPLIERS AND OTHERS 8

Article 13. BID FORM 8

Article 14. BASIS OF BID; EVALUATION OF BIDS 9

Article 15. SUBMITTAL OF BIDS 10

Article 16. MODIFICATION AND WITHDRAWAL OF BIDS 10

Article 17. OPENING OF BIDS 10

Article 18. BIDS TO REMAIN SUBJECT TO ACCEPTANCE 10

Article 19. AWARD OF CONTRACT 10

Article 20. CONTRACT SECURITY AND INSURANCE 11

Article 21. SIGNING OF AGREEMENT 11

Article 22. SALES AND USE TAX 11

Article 23. RETAINAGE 11

Article 24. NON-COLLUSION 12

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Article 25. PUBLIC WORKS EMPLOYMENT VERIFICATION 11

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INSTRUCTIONS TO BIDDERS

Article 1. DEFINED TERMS

1.01 Terms used in these Instructions to Bidders will have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instruction to Bidders have the meanings indicated below which are applicable to both singular and plural thereof:

A. "Bidder" - The individual or entity who submits a Bid directly to OWNER as distinct from a sub-bidder, who submits a Bid to a Bidder.

B. "Issuing Office" - the office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

C. "Successful Bidder" - the lowest, qualified, responsible and responsive Bidder to whom OWNER, on the basis of OWNER'S evaluation as hereinafter provided, makes an award.

D. "Bidding Documents" - includes the Invitation to Bid, Instructions to Bidders, the Bid Form, and the proposed Contract Documents, including all Addenda issued prior to receipt of Bids.

E. PennBid Program – Online Electronic Procurement program (https://pennbid.bonfirehub.com) containing all Bidding Documents and where sealed bids and proposals must be submitted.

Article 2. COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents are available on the Documents tab within PennBid.

2.02 Complete sets of Bidding Documents must be used in preparing Bids; neither OWNER nor ENGINEER assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 OWNER and ENGINEER in making Bidding Documents available on the above terms do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

Article 3. QUALIFICATIONS OF BIDDERS

3.01 To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit, within five (5) days following the OWNER'S request, all that information as OWNER requires in determining the successful Bidder. Consideration will be given to, but will not be limited to, the following conditions.

Whether the Bidder:

1. Maintains a permanent place of business;

2. Has adequate equipment to do the Work properly and expeditiously;

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3. Has suitable financial status to meet obligations incident to the Work;

4. Has had experience on projects of similar character and magnitude;

5. Has qualification to do business in the state where the project is located; and,

6. Is PennDOT pre-qualified if required in the Invitation to Bid.

3.02 The ENGINEER may require the Bidder to furnish written evidence of the foregoing.

3.03 No Bid will be accepted from anyone who is in arrears to the OWNER upon debt or contract, or who is a defaulter on surety or otherwise upon any obligations, or whose work heretofore has been unsatisfactory or dilatory.

Article 4. EXAMINATION OF CONTRACT DOCUMENTS, OTHER RELATED DATA

AND SITE

4.01 Subsurface and Physical Conditions

The Supplementary Conditions identify:

Those reports of explorations and tests of subsurface conditions at or contiguous to the site that the ENGINEER has used in preparing the Bidding Documents.

Those drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the site (except underground facilities) that the ENGINEER has used in preparing the Bidding Documents.

Copies of reports and drawings referenced in paragraph 4.01 will be made available by OWNER to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the technical data contained therein upon which Bidder is entitled to rely as provided in paragraph 5.03 of the General Conditions has been identified and established in paragraph 5.03 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any technical data or any other data, interpretations, opinions or information contained in such reports or shown or indicated on such drawings.

4.02 Underground Facilities

Information and data shown or indicated in the Bidding Documents with respect to existing underground facilities at or contiguous to the site is based upon information and data furnished to OWNER and ENGINEER by owners of such underground facilities, including OWNER or others.

4.03 Hazardous Environmental Conditions

The Supplementary Conditions identify those reports and drawings relating to a hazardous environmental condition identified at the site, if any, that ENGINEER has used in preparing the Bidding Documents.

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Copies of reports and drawings referenced in paragraph 4.01 will be made available by OWNER to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the technical data contained therein upon which Bidder is entitled to rely as provided in paragraph 5.06 of the General Conditions has been identified and established in paragraph 5.06 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any technical data or any other data, interpretations, opinions or information contained in such reports or shown or indicated on such drawings.

4.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and underground facilities, and possible changes in the Bidding Documents due to differing or unanticipated conditions appear in paragraphs 5.03, 5.04, and 5.05 of the General Conditions.

Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to an hazardous environmental condition at the site, if any, and possible changes in the Contract Documents due to any hazardous environmental conditions uncovered or revealed at the site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work appear in paragraph 5.06 of the General Conditions.

4.05 Due to property conditions, Bidder will not be allowed to conduct additional examinations, investigations, explorations, tests and studies.

4.06 Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work that is to be performed at the site by OWNER or others (such as utilities and other prime contractors) that relates to the Work for which a Bid is to be submitted. On request, OWNER will provide to each Bidder for examination prior to or copies of Contract Documents (other than portions thereof related to price) for such other work.

4.07 It is the responsibility of each Bidder before submitting a Bid:

A. To thoroughly examine the Contract Documents and other related data identified in the Bidding Documents (including "technical data" referred to below);

B. To visit the site to become familiar with and satisfy Bidder as to the general, local and site conditions that may affect cost, progress, performance or furnishing of the Work;

To become familiar with and satisfy Bidder as to all federal, state and local laws and regulations that may affect cost, progress or performance of the Work.

Carefully study all reports of exploration and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in paragraph 5.03 of the General Conditions, and carefully study all reports and drawings of a hazardous environmental condition, if any, at the site which have been identified in the Supplementary Conditions as provided in paragraph 5.06 of the General Conditions.

Obtain and carefully study (or assume responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning

Hanover Engineering Associates, Inc. 00 21 13-6 Instructions to Bidders PB conditions (surface, subsurface, and underground facilities) at or contiguous to the site, which may affect cost, progress or performance of construction to be employed by Bidder, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs thereof.

Agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

Become aware of the general nature of the work to be performed by OWNER and others at the site that relates to the Work as indicated in the Bidding Documents.

Correlate the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

Promptly give ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by ENGINEER is acceptable to Bidder.

Determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.08 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Contract Documents and applying the specific means, methods, techniques, sequences or procedures of construction as may be indicated in or required by the Contract Documents, that Bidder has given ENGINEER written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Contract Documents and the written resolutions thereof by the ENGINEER is acceptable to Bidder, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

4.09 The provisions of paragraphs 4.01 through 4.08 do not apply to asbestos, polychlorinated biphenyls (PCBs), petroleum, hazardous waste or radioactive material covered by paragraph 5.06 of the General Conditions.

Article 5. PRE-BID CONFERENCE

5.01 A pre-bid conference, if stated in the Invitation to Bid, will be held at the date and time noted in the Invitation to Bid. Representatives of OWNER and ENGINEER will be present to discuss the project. Bidders are encouraged to attend and participate in any such conference.

ENGINEER will transmit all prospective Bidders of record such Addenda as ENGINEER considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

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Article 6 SITE AND OTHER AREAS

6.01 The lands upon which Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by CONTRACTOR in performing the Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR. Easements for permanent structures or permanent changes in existing structures are to be obtained and paid for by OWNER unless otherwise provided in the Contract Documents.

Article 7. INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Contract Documents are to be submitted in writing via PennBid’s Questions tab. Interpretations or clarifications considered necessary by ENGINEER in response to such questions will be issued by Addenda, electronically posted within PennBid’s Documents tab, and all parties recorded as having received the Bidding Documents will be notified via email. Questions must be submitted by the Question cutoff date and time as indicated in PennBid’s Questions tab. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER or ENGINEER.

Article 8. BID SECURITY

8.01 Each Bid must be accompanied by Bid Security made payable to OWNER in an amount of 10% of the Bidder's maximum Bid price, unless otherwise modified in the Invitation to Bid, and in the form of a certified or bank check or a Bid Bond issued by a surety company meeting the requirements of paragraphs 6.01 and 6.02 of the General Conditions.

8.02 The Bid Security of the successful Bidder will be retained until such Bidder has executed the Agreement, furnished the required Contract security, and met the other conditions of the Notice of Award, whereupon the Bid Security will be returned. If the successful Bidder fails to execute and deliver the Agreement and furnish the required Contract security within 15 calendar days after the Notice of Award, OWNER may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. The Bid Security of other Bidders whom the OWNER believes to have a reasonable chance of receiving the award may be retained by OWNER until the earlier of the seventh day after the effective date of Agreement or the sixtieth day after the Bid opening, whereupon Bid Security furnished by such Bidders will be returned provided, however, that if the award of the Contract is delayed by required approval of another governmental agency, the sale of bonds, or the award of a grant, the OWNER may retain Bid securities until 120 days after the date of Bid opening.

8.03 Bid Security with Bids which are not competitive will be returned within seven (7) calendar days after the Bid opening.

8.04 Bid securities that are forfeited will be paid to the OWNER as liquidated damages.

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Article 9. CONTRACT TIME

9.01 The numbers of days within which, or the dates by which, the Work is to be substantially completed and also completed and ready for final payment (the Contract time) are set forth in the Bid Form and the Agreement.

Article 10. LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement and Supplementary Conditions.

Article 11. SUBSTITUTE OR AND "OR-EQUIVALENT" ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or "or approved equivalent" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or approved equivalent" item of material or equipment may be furnished or used by CONTRACTOR if acceptable to ENGINEER, application for such acceptance will not be considered by ENGINEER until after the effective date of the Agreement.

The procedure for submission of any such application by CONTRACTOR and consideration by ENGINEER is set forth in paragraphs 7.04 and 7.05 of the General Conditions and may be supplemented in the General Requirements.

Article 12. SUBCONTRACTORS, SUPPLIERS AND OTHERS

12.01 If the Supplementary Conditions require the identity of certain subcontractors, suppliers, individuals or entities to be submitted to OWNER in advance of specified date prior to the effective date of the Agreement, the apparent successful Bidder, and any other Bidder so requested, shall within five (5) days after Bid opening, submit to OWNER a list of all such subcontractors, suppliers, individuals or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualifications for each such subcontractor, supplier, individual or entity if requested by OWNER. If OWNER or ENGINEER, after due investigation, has reasonable objection to any proposed subcontractor, supplier, individual or entity, OWNER may, before Notice of Award is given request apparent successful Bidder to submit a substitute.

12.02 If successful Bidder declines to make any substitutions, OWNER may award the Contract to the next lowest Bidder that proposes to use acceptable subcontractors, suppliers, individuals or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any subcontractor, supplier, individual or entity so listed and against which OWNER or ENGINEER subject to revocation of such acceptance after the effective date of the Agreement as provided in paragraph 7.06 of the General Conditions.

12.03 CONTRACTOR shall not be required to employ any subcontractor, supplier, individual or entity against whom the CONTRACTOR has reasonable objection.

Article 13. BID FORM

13.01 The Bid Form is included within PennBid’s Bid tab.

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13.02 All blanks containing an asterisk (*) on the Bid Form must be completed.

13.03 Bids by corporations must be executed in the corporate name by the president or vice president, or other corporate officer with authority to submit bids on behalf of their company.

13.04 Bids by partnerships must be executed in the partnership and submitted by person with authority to submit bids on behalf of their company.

13.05 A Bid by a limited liability company shall be executed in the name of the firm and submitted by person with authority to submit bids on behalf of their company.

13.06 A Bid by an individual shall show the Bidder(s) name.

13.07 A Bid by a joint venture shall be executed by and submitted by person with authority to submit bids on behalf of the joint venture.

13.08 The Bid shall contain an acknowledgment of receipt by all Addenda, the numbers of which must be filled in on the Bid Form.

13.10 The address and telephone number for communications regarding the Bid must be shown.

13.11 The Bid shall contain evidence of the Bidder(s) authority and qualification as an out of state corporation to do business in the state where the project is located or covenant to obtain such qualification prior to award of the Contract.

Article 14. BASIS OF BID; EVALUATION OF BIDS

14.01 Lump Sum

A. Bidders shall submit a Bid on a lump sum basis for the base Bid and include a separate price for each alternate described in the Bidding Documents, if applicable, as provided for in the Bid Form. The price for each alternate will be the amount changed from the base Bid if OWNER selects the alternate. In the evaluation of Bids, alternates will be applied in the same order a listed in the Bid Form.

14.01 Unit Price

Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid Form.

The total of all estimated prices will be determined as the sum of the products of the estimated quantity of each item and the unit price bid for the item. The final quantities and Contract price will be determined in accordance with paragraph 13.03 of the General Conditions.

14.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in paragraph 13.02 of the General Conditions.

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14.03 Bid prices will be compared after adjusting for differences in time designated by Bidders for substantial completion. The adjusting amount will be determined at the rate set forth in the Contract Documents for liquidated damages for failing to achieve substantial completion for each day before or after the desired date appearing in Article 9.

Article 15. SUBMITTAL OF BIDS

15.01 Bids shall be submitted online via PennBid by the date and time indicated in the Invitation to Bid, and shall include an electronic copy of the Bid Security.

Article 16. MODIFICATION AND WITHDRAWAL OF BIDS

16.01 Bids may be modified or withdrawn via PennBid at any time prior to the bid due date and time.

16.02 OWNER will not consider, for any reason, any claim by the Bidder of any mistakes or omission in the Bid. Negligence of the Bidder in preparing the Bid shall not confer, or be deemed to confer, any right of the Bidder to withdraw such Bid after the time has passed, as fixed in the Invitation to Bid, for receiving Bids, except as permitted by law.

Article 17. OPENING OF BIDS

17.01 Bids will be opened as indicated in the Invitation to Bid.

Article 18. BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for 60 days after the day of the Bid opening, unless indicated otherwise in the Invitation to Bid; but OWNER may, in its sole discretion, release any Bid and return the Bid Security prior to that date, provided, however, that if the award of the Contract is delayed by required approval of financing, the sale of bonds, or the award of a grant, all Bids will remain subject to acceptance for 120 days after the day of the Bid opening.

Article 19. AWARD OF CONTRACT

19.01 OWNER reserves the right to reject any and all Bids, including without limitation the rights to reject any or all non-conforming, non-responsive, unbalanced or unconditional Bids and to reject the Bid of any Bidder if OWNER believes that it would not be in the best interest of the project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by OWNER. OWNER also reserves the right to waive all defects, irregularities, errors, mistakes and informalities as authorized by law, and to negotiate Contract terms with the successful Bidder. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause of disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

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19.03 In evaluating Bids, OWNER will consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

19.04 OWNER may consider the qualifications and experience of subcontractors, suppliers and other persons and organizations proposed for those portions of the Work as to which the identity of subcontractors, suppliers and other persons and organizations must be submitted as provided in the Supplementary Conditions. OWNER also may consider the operating costs, maintenance requirements, performance data and guarantee of major items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice to Award.

19.05 OWNER may conduct such investigations as OWNER deems necessary to assist in the evaluation of the Bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed subcontractors, suppliers and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to OWNER'S satisfaction within the prescribed time.

19.06 If the Contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation by OWNER indicates to OWNER that the award will be in the best interests of the project.

19.07 If the Contract is to be awarded, OWNER will give the successful Bidder a Notice of Award within 60 calendar days or as otherwise stipulated in the Invitation to Bid, after the day of the Bid opening.

Article 20. CONTRACT SECURITY AND INSURANCE

20.01 Article 6.01 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth OWNER'S requirements as to Performance and Payment Bonds and insurances. When the successful Bidder delivers the executed Agreement to OWNER, it must be accompanied by the required Performance and Payment Bonds.

Article 21. SIGNING OF AGREEMENT

21.01 When OWNER gives a Notice of Award to the successful Bidder, it will be accompanied by the required number of unsigned counterparts of the Agreement. Within 15 days thereafter, CONTRACTOR shall sign and deliver the required number of counterparts of the Agreement and certificates of insurance to OWNER with the required bonds. Thereafter, OWNER shall deliver one fully signed counterpart to CONTRACTOR. Each counterpart is to be accompanied by a complete set of Drawings with appropriate identification.

Article 22. SALES AND USE TAX

22.01 OWNER may be exempt from certain sales and use taxes

Article 23. RETAINAGE

23.01 Provisions concerning retainage and CONTRACTOR'S rights to deposit securities in lieu of retainage are set forth in the Agreement and the Supplementary Conditions.

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Article 24. NON-COLLUSION

24.01 Upon request by OWNER, all Bidders may be required to complete a Non- Collusion Affidavit. This affidavit may be required on all projects involving public funding as provided in Section 7 of the Pennsylvania Anti-Bid-Rigging Act. The Non-Collusion Affidavit, if required, must be submitted with the Bid.

Article 25. EMPLOYMENT VERIFICATION ACT

25.01 The Bidder’s attention is directed to the Public Works Employment Verification Act of July 5, 2012, P.L. 1086, No. 127, 43 P. S. 167.1 et seq, which requires that public works contractors and every subcontractor performing work under a public works contract shall utilize the United States Department of Homeland Security EVP system to verify the employment eligibility of each new employee hired after January 1, 2013. As a precondition to the award of a contract for public work, a public works contractor shall submit a completed EVP Form to the public body that is bidding and awarding the public work contract. During a public works contract, a new employee hired by a public works contractor, regardless of whether he will be working onsite or offsite of a public work or otherwise, shall be verified within five (5) business days of his start date.

Subcontracts between a public works contractor and its subcontractors are required to contain notification of the applicability of the act, information regarding the use of EVP and reference to the Department's web site at www.dgs.state.pa.us to obtain a copy of the Form. Prior to beginning either onsite or offsite work on a public works project, every subcontractor shall submit a completed EVP Form to the contracting public body. During a public works contract, a new employee hired by a public works subcontractor, regardless of whether he will be working onsite or offsite of a public work or otherwise, shall be verified within 5 business days of his start date.

Subcontracts between a subcontractor and its subcontractors are required to contain notification of the applicability of the act, information regarding the use of EVP and reference to the Department's web site at www.dgs.state.pa.us to obtain a copy of the Form.

http://www.dgs.state.pa.us/ http://www.dgs.state.pa.us/

Hanover Engineering Associates, Inc. 00 41 00-1 Bid Form

DOCUMENT 00 41 00

BID FORM

1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Bid price and within the Bid times indicated in this Bid and in accordance with all other terms and conditions of the Contract Document.

2.01 Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 60 days after the day of Bid opening or for such longer period of time that Bidder may agree to in writing upon request of OWNER.

Bidder will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the bidding requirements within 15 days after the date of the OWNER’S Notice of Award.

3.01 In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that:

A. Bidder has examined and carefully studied the Bidding Documents and the following Addenda receipt of all which is hereby acknowledged:

Addendum No. Addendum Date

B. Bidder has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress, and performance of the Work.

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in paragraph 5.03 of the Standard General Conditions, and (2) reports and drawings of a hazardous environmental condition, if any, which has been identified in the Supplementary Conditions as provided in paragraph 5.06 of the Standard General Conditions.

E. Bidder has obtained and carefully studied (or assumes responsibility for having done so) all such additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance, and furnishing of the Work or which may relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder and safety precautions and programs incidental thereto.

Hanover Engineering Associates, Inc. 00 41 00-2 Bid Form

F. Bidder does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the determination of this Bid for performance and furnishing of the Work in accordance with the times, price and other terms and conditions of the Contract Documents.

G. Bidder is aware of the general nature of the Work to be performed by OWNER and others at the site that relates to Work for which this Bid is submitted as indicated in the Contract Documents.

H. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the site, reports and Drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies and data with the Contract Documents.

I. Bidder has given ENGINEER written notice of all conflicts, errors, ambiguities or discrepancies that Bidder has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to Bidder.

J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

4.01 Bidder further represents that this Bid is genuine and not made in the interest of or on the behalf of any undisclosed individual or entity and is not submitted in conformance with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any individual or entity to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over OWNER.

5.01 Bidder will complete the Work in accordance with the Contract Documents, for the Bid Items described in Section 01 20 00 of the Contract Documents, for the following price(s):

BASE BID UNIT PRICE WORK ITEMS:

Item No. Description Unit Estimated

Quantity Unit Price

Total Price

1-1 Mobilization and demobilization LS 1

1-2 Bonds and insurances LS 1

1-3 Work zone traffic control LS 1

1-4 Excavation, removal and disposal of road material CY 500

1-5 Remove existing Fire Hydrant and Valve Box, Cap EA 2

1-6 Furnish and Install 12-inch DIP, Class 52 LF 475

1-7 Furnish and Install 10-inch DIP, Class 52 LF 30

1-8 Furnish and Install 8-inch DIP, Class 52 LF 525

1-9 Furnish and Install 12" 45-degree bend EA 2

1-10 Furnish and Install 12" 22.5-degree bend EA 2

Hanover Engineering Associates, Inc. 00 41 00-3 Bid Form

No. Description Unit Estimated

Quantity Unit Price

Total Price

1-11 Furnish and Install 12" 11.25-degree bend EA 1

1-12 Furnish and Install 12" gate valve EA 3

1-13 Furnish and Install 10"x6" hydrant tee EA 1

1-14 Furnish and Install 12"x10" reducer EA 2

1-15 Furnish and install 8" gate valve EA 1

1-16 Furnish and Install 8" 45-degree bend EA 4

1-17 Furnish and Install 8"x6" hydrant tee EA 1

1-18 Furnish and Install 6” 45-degree bend EA 2

1-19 Furnish and install 10" remote automatic control valve EA 1

1-20 Furnish and install 6’x8’ concrete valve vault EA 1

1-21 Furnish and install new fire hydrant w/6" gate valve, complete in place EA 2

1-22 Furnish and install curb stop/ service lateral, complete in place EA 13

1-23 Furnish and install service lateral and connect to existing water meter pit, complete in place EA 1

1-24 Connect to existing 8" main EA 3

1-25 Connect to existing 10" main EA 2

1-26 Connect to existing 10" tank feed line EA 1

1-27 Abandon existing 6-inch water main, cut pipe, cap pipe EA 2

1-28 Abandon existing 10-inch water main, cut pipe, cap pipe EA 2

1-29 Abandon existing 12-inch water main, remove existing valve box, abandon existing valve in place EA 2

1-30 Remove Valve Box, Abandon in Place EA 3

1-31 Remove Valve and Valve Box EA 1

1-32 Remove Existing Curb Stop, Curb Box, and Crimp Service Line EA 1

1-33 Furnish and install 2A Aggregate Base Course, Complete in place Tons 64

1-34 Furnish and Install on Borough Roadway 5.5" Superpave base course, 25mm mix, Complete in place Tons 50

1-35 Furnish and Install on State Roadway 5.0” Superpave base course, 25mm mix, Complete in place Tons 20

1-36 Mill on State Roadway 2.0” Depth, Complete in place SY 310

Hanover Engineering Associates, Inc. 00 41 00-4 Bid Form

No. Description Unit Estimated

Quantity Unit Price

Total Price

1-37 Furnish and Install on State Roadway 2.0” Superpave Wearing Course, 12.5mm mix Tons 35

1-38 Install 6” Wide White Thermoplastic Crosswalk Pavement Markings LF 274

1-39 Sidewalk restoration 4-inch depth SY 23

1-40 Curb restoration, match existing, complete in place LF 60

1-41 Lawn Restoration SY 14

1-42 Macadam Driveway Restoration SY 1

1-43 Sand material, complete in place. Tons 38

1-44 AASHTO No. 8 backfill, complete in place. Tons 275

1-45 PADOT 2A backfill, complete in place Tons 415

Total Amount of Bid: (figures)

Dollars and Cents (written)

CONTINGENCY ITEMS:

No. Description Unit Estimated

Quantity Unit Price

Total Price

2-1 Sand material as ordered by ENGINEER* TON 3

2-2 AASHTO No. 8 as ordered by

ENGINEER * TON 3

2-3 PennDOT 2A as ordered by ENGINEER * TON 5

2-4 Temporary trench restoration in paved areas ordered by ENGINEER * TON 40

2-5 Additional concrete as ordered by

ENGINEER * CY 3

2-6 Sheeting, shoring, bracing/other material left in place * MFBM 1

2-7 Additional pipe fittings as ordered by ENGINEER * Lb 50

* Contingency Items - Paid only if pre-approved and quantity is verified by Engineer.

5.01 Unit prices have been computed in accordance with paragraph 13.03.B of the Standard General

Conditions.

5.02 Bidder acknowledges that estimated quantities are not guaranteed and are solely for the purpose of comparison of Bids, and final payment for unit price Bid items will be based on actual quantities provided, as determined in the Contract Documents.

Hanover Engineering Associates, Inc. 00 41 00-5 Bid Form

6.01 Bidder agrees that the Work will be complete and ready for final payment in accordance with paragraph 15.06 of the General Conditions on or before the dates or within the number of calendar days from issuance.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the times specified in the Agreement.

6.03 The project will be awarded to the lowest Total Extended Amount of Base Bid Items and Contingency Items, and any selected Add Alternates (if applicable), which, in the Myerstown Water Authority’s judgment will be most advantageous to the Authority and result in the best completion of the project.

7.01 The following documents are attached to and made a condition of this Bid:

A. Required Bid Security (10% of the BASE BID) in the form of

B. Required Non-Collusion Affidavit, Statement of Bidder Qualifications, and Certification of Non-Segregated Facilities.

8.01 The terms used in this Bid are defined in the Instructions to Bidders, Standard General Conditions and Supplementary Conditions.

9.01 Communications concerning this Bid shall be addressed to the address of Bidder indicated below or the following address:

SUBMITTED on , 20___.

If Bidder is:

An Individual

By: (SEAL) (Individual's Name) doing business as

Business Address:

Phone No.: ( ) Fax No.: ( )

A Partnership *

(Name of Partnership) Witness:

Hanover Engineering Associates, Inc. 00 41 00-6 Bid Form

By:

Partner

By:

Partner

By:

Partner *All Partners must execute this Bid

Address of Partnership Bidder:

Contact Person:

Hanover Engineering Associates, Inc. 00 41 00-7 Bid Form

A Corporation

(Name of Corporation)

ATTEST:

By: By:

(Assistant) Secretary (Vice) President

[CORPORATE SEAL]

(or, if appropriate)

**By:

(Authorized Representative)

** Attach appropriate corporate resolution evidencing authority to execute the Bid on behalf of the corporation.

Address of Corporation Bidder:

Hanover Engineering Associates, Inc. 00 41 00-8 Bid Form

A Joint Venture

By: (SEAL) (Name)

(Address)

Address for Receipt of Official Communications:

(Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.)

Hanover Engineering Associates, Inc. 00 41 00-9 Bid Form

A Limited Liability Company *

(Name of Limited Liability Company)

By:

Owner

By:

Owner

By:

Owner

By:

Owner

*All Owners must execute this Bid

Address for giving notices:

Hanover Engineering Associates, Inc. 00 42 00-1 Non-Collusion Affidavit

DOCUMENT 00 42 00

NON-COLLUSION AFFIDAVIT

Name of Project: Project No.

State of ) ) ss:

County of )

I state that I am (Title) of (Firm Name) and that I am authorized to make this Affidavit on behalf of my firm, and its owners, directors and officers.

I am the person responsible in my firm for the price(s) and the amount of this Bid.

I state that:

1. The price(s) and amount of this Bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder.

2. Neither the price(s) nor the amount of this Bid, and neither the approximate price(s) nor approximate amount of this Bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before Bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this Contract, or to submit a bid higher than this Bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The Bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. (Firm Name) , its affiliates, subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last 4 years been convicted or found liable for any act prohibited by state or federal law in any jurisdiction, involving conspiracy or collusion* with respect to bidding on any public Contract, except as follows:

I state that (Firm Name) understands and acknowledges that the above representations are material and important, and will be relied on by the OWNER, in awarding the Contract(s) for, which this Bid is submitted. I understand and my firm understands that any misstatement of this Affidavit is and shall be treated as fraudulent concealment from the OWNER of the true facts relating to submission of this bid.

(Signature) (Signatory’s Name) (Signatory’s Title)

SWORN TO AND SUBSCRIBED BEFORE ME

THIS DAY OF 20 .

My Commission Expires

* Involvement in this activity does not prohibit the OWNER from accepting this bid or awarding a contract; but this may be a ground for determining whether the OWNER should decide to award a contract based on a lack of responsibility.

Hanover Engineering Associates, Inc. 00 42 00-2 Non-Collusion Affidavit

INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT

1. This Non-Collusion Affidavit is material to any contract awarded pursuant to this Bid.

According to the Pennsylvania Antibid-Rigging Act, 73 P.S. § 1611 et seq, governmental agencies may require Non-Collusion Affidavits to be submitted together with bids.

2. This Non-Collusion Affidavit must be executed by the member, officer or employee of the Bidder who makes the final decision on prices and the amount quoted in the Bid.

3. Bid rigging and other efforts to restrain competition and making of false sworn statements in connection with the submission of Bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure themselves that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the Bidder with responsibilities for the preparation, approval or submission of the Bid.

4. In the case of a Bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

5. The term "Complementary Bid" as used in the Affidavit has the meaning commonly associated with that term in the bidding process and includes the knowing submission of bids higher than the bid of another firm, any…